Job Title: Order Administrator (Bilingual Spanish)Location: La MiradaSchedule: Mon-Friday 7am-330pmIndustry: Art / Creative Services / Fine Art Logistics Position OverviewThe Order Administrator will support the front office operations of a dynamic art company, serving as a key liaison between customers, internal teams, and the shipping department. This role is responsible for managing order workflows from intake through fulfillment, ensuring accuracy, timely communication, and a high level of customer service. The ideal candidate is detail-oriented, organized, and bilingual in English and Spanish, with experience supporting order processing and logistics coordination in a fast-paced environment. Key Responsibilities<ul><li>Process and manage customer orders from receipt through completion, ensuring accuracy and completeness</li><li>Coordinate closely with the shipping and logistics team to track shipments, confirm delivery timelines, and resolve issues</li><li>Serve as a primary point of contact for customer inquiries related to orders, shipping status, and documentation</li><li>Communicate effectively with Spanish- and English-speaking clients, vendors, and internal stakeholders</li><li>Maintain accurate records in internal systems, including order details, invoices, shipping confirmations, and correspondence</li><li>Support front office operations, including administrative tasks, documentation, and internal coordination</li><li>Identify and resolve order discrepancies, delays, or issues in a timely and professional manner</li><li>Ensure adherence to company procedures, quality standards, and deadlines</li></ul>

Qualifications<ul><li>Ability to manage a busy in volume desk</li><li>Bilingual in English and Spanish (required)</li><li>Previous experience in order administration, order processing, customer service, or administrative support</li><li>Strong attention to detail and ability to manage high volumes of data and orders accurately</li><li>Excellent written and verbal communication skills</li><li>Comfortable working cross-functionally with shipping, operations, and front office teams</li><li>Proficiency with Microsoft Office (Excel, Word, Outlook); experience with order management or ERP systems is a plus</li><li>Ability to prioritize tasks, meet deadlines, and adapt in a fast-paced, creative environment</li></ul>Preferred Qualifications<ul><li>Experience in an art, creative, gallery, or logistics-adjacent environment</li><li>Familiarity with shipping coordination, freight documentation, or inventory tracking</li><li>Strong customer service mindset with a professional and polished demeanor</li></ul>

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La Mirada, CA
onsite
Temporary
19.95 - 23.10 USD / Hourly
Job Title: Order Administrator (Bilingual Spanish)Location: La MiradaSchedule: Mon-Friday 7am-330pmIndustry: Art / Creative Services / Fine Art Logistics Position OverviewThe Order Administrator will support the front office operations of a dynamic art company, serving as a key liaison between customers, internal teams, and the shipping department. This role is responsible for managing order workflows from intake through fulfillment, ensuring accuracy, timely communication, and a high level of customer service. The ideal candidate is detail-oriented, organized, and bilingual in English and Spanish, with experience supporting order processing and logistics coordination in a fast-paced environment. Key Responsibilities<ul><li>Process and manage customer orders from receipt through completion, ensuring accuracy and completeness</li><li>Coordinate closely with the shipping and logistics team to track shipments, confirm delivery timelines, and resolve issues</li><li>Serve as a primary point of contact for customer inquiries related to orders, shipping status, and documentation</li><li>Communicate effectively with Spanish- and English-speaking clients, vendors, and internal stakeholders</li><li>Maintain accurate records in internal systems, including order details, invoices, shipping confirmations, and correspondence</li><li>Support front office operations, including administrative tasks, documentation, and internal coordination</li><li>Identify and resolve order discrepancies, delays, or issues in a timely and professional manner</li><li>Ensure adherence to company procedures, quality standards, and deadlines</li></ul>
2026-01-23T00:58:40Z