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3 results for Executive Assistant in Kalamazoo, MI

Executive Assistant

Kalamazoo, MI
onsite
Temporary to Hire
25 - 33 USD / Hourly
We are looking for an Executive Assistant to support senior leadership in a fast-paced, highly visible role. This contract opportunity has the potential to become permanent and is ideal for someone who brings strong judgment, technical skills, discretion, and the ability to keep priorities organized in a small company environment. The person in this role will help maintain executive efficiency, coordinate internal activities, and provide dependable administrative support across business operations. This role is 100% onsite, M-F 8am-5pm with possible needs for times outside of that. Responsibilities:• Manage a complex executive calendar, align priorities, and proactively adjust schedules to keep leadership on track for meetings and key business activities.• Arrange and oversee company events and internal functions, ensuring logistics are handled smoothly from planning through execution.• Prepare meeting notes and maintain clear records of discussions, decisions, and follow-up actions.• Support purchasing activities by serving as backup for order-related administrative tasks when needed.• Review and submit employee and business expense documentation through Expensify with accuracy and timeliness.• Scan, upload, categorize, and maintain electronic files so important documents remain accessible and well organized.• Work with spreadsheets and administrative data related to HR and payroll, providing light reporting support as required.• Use Microsoft Office applications and Microsoft Teams daily to communicate, track information, and support overall office operations.• Provide supplemental assistance with HR-related administrative work while maintaining strict confidentiality around sensitive company information.
2026-09-08T00:00:00Z

Administrative Assistant

Bangor, MI
onsite
Temporary / Contract
22.8 - 25 USD / Hourly
We are looking for an Administrative Assistant to support a technical documentation team in Bangor, Michigan within the machinery manufacturing industry. This Long-term Contract position is fully onsite and centers on maintaining accurate records, coordinating documentation updates, and providing day-to-day administrative support that helps the team operate efficiently. The role is well suited for someone who is highly organized, comfortable working with detailed spreadsheets, and confident communicating when clarification is needed. 100% onsite, M-F, 8am-5pm. Responsibilities:• Create and update parts-related pages and supporting documentation for the technical writing team.• Maintain spreadsheet trackers, organize large volumes of data, and preserve accuracy across detailed records.• Review documents for formatting, consistency, and errors before materials are finalized or distributed.• Process and track engineering change request updates to keep documentation current.• Monitor a shared customer inbox, route inquiries appropriately, and follow up on outstanding items as needed.• Assist with content and document maintenance within Documoto to support ongoing updates.• Provide data entry and general administrative support that allows senior team members to focus on specialized content development.• Assemble and organize physical binders and printed materials, including occasional lifting of items up to 15 pounds.
2026-09-15T00:00:00Z

Office Manager

Kalamazoo, MI
onsite
Permanent / Full Time
50000 - 57000 USD / Yearly
We are looking for an Office Manager to support daily business operations and create an organized, welcoming workplace in Kalamazoo, Michigan. This position blends administrative coordination, front-desk support, and office resource management to keep the office running efficiently. The ideal candidate is detail-oriented, dependable, and comfortable handling both vendor-related tasks and routine financial administration. Responsibilities: • Oversee day-to-day office activities to ensure workflows remain organized, efficient, and responsive to business needs. • Manage front desk interactions by greeting visitors, answering incoming calls, and directing inquiries to the appropriate team members. • Coordinate the purchasing of office materials and work with vendors to keep essential supplies available at all times. • Track inventory levels for administrative resources and restock items proactively to avoid operational disruptions. • Process accounts payable tasks, including reviewing invoices, organizing payment documentation, and supporting timely disbursements. • Maintain office records, files, and general administrative documentation in a clear and accessible manner. • Support internal staff with routine administrative needs and help resolve office-related issues as they arise.
2026-08-28T00:00:00Z