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2 results for Executive Assistant in Kalamazoo, MI

Executive Assistant

Kalamazoo, MI
onsite
Temporary
15.0385 - 19 USD / Hourly
We are looking for an Executive Assistant to join our team on a contract basis in Kalamazoo, Michigan. In this role, you will provide essential support to organizational leaders, ensuring smooth operations and effective coordination of projects and events. This position offers an excellent opportunity to contribute to meaningful initiatives while developing your skills in a dynamic environment. This role is 100% onsite, M-F, 8:30am-5:30pm. April 20th - June 12th, 2026, with a POSSIBILITY of extending. Candidates familiar with current news & international political happenings and matters important to younger people and bilingual candidates are encouraged to apply. Responsibilities:• Manage and organize executive calendars, including scheduling meetings and appointments.• Provide logistical support for events and programs, including planning, promotion, and space reservations.• Act as a liaison with international students, facilities staff, and external vendors to ensure effective communication.• Prepare reports and organize information to meet deadlines and support decision-making.• Assist in the creation of promotional materials using tools such as Canva and Instagram.• Collaborate with team members to ensure the successful execution of projects and initiatives.• Adapt to changing priorities and maintain flexibility in a fast-paced environment.• Uphold appropriate boundaries while fostering an inclusive and supportive community.• Support other team members with various administrative and operational tasks as needed.
2026-04-16T00:00:00Z

Executive Assistant

Battle Creek, MI
onsite
Temporary
20.9 - 22 USD / Hourly
We are looking for a highly organized and proactive Executive Assistant to join our team in Battle Creek, Michigan. In this long-term contract position, you will provide high-level administrative support to executive leadership, ensuring the efficient management of schedules, correspondence, and special projects. This role requires exceptional communication skills, attention to detail, and the ability to collaborate effectively across teams and external partners. M-F, 8am-5pm. Long-term contract. Responsibilities:<ul><li>Provide administrative assistant support for three directors</li><li>Support travel – travel requests; travel reports</li><li>Team retreats or team meetings, both internal and with other teams – arranging meeting space, logistics, menus</li><li>Special events – coordination with vendors and other participating organizations, supporting event logistics and activities, meeting and travel scheduling</li><li>Handling media requests and communications inquiries - assisting with monitoring the media and communications inboxes for incoming inquiries and tracking responses</li><li>Process p-card expenses</li><li>Backup contract support – vendor tracking, contract tracking, contract renewals</li><li>Leader presentations – support presentation material, meeting materials, board reports</li></ul> • Build and maintain strong relationships with colleagues, grantees, and partners to support team and organizational activities.• Provide executive-level administrative support, including managing confidential information, scheduling meetings, preparing documents, and coordinating travel logistics.• Assist with budget planning and administration by analyzing financial data, processing invoices, reconciling accounts, and generating reports.• Lead specific projects identified by leadership, developing project plans, tracking progress, and ensuring deadlines and budgets are met.• Facilitate team and project meetings, updating tools like Trello boards, and engaging team members to achieve desired outcomes.• Coordinate with other teams to plan meetings, manage office space logistics, and support internal and external events.• Act as a talent liaison by collaborating with HR and leadership teams on initiatives such as onboarding, talent acquisition, and organizational development.• Represent the organization in cross-functional working groups, providing thought leadership and project management expertise.• Assist in organizing Executive Council and leadership cohort meetings, ensuring smooth coordination and facilitation.• Perform additional duties as assigned, contributing to the overall success of the team.
2026-04-13T00:00:00Z