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8 results for Office Coordinator in Indianapolis, IN

Front Desk Coordinator

Indianapolis, IN
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for a dependable part-time, Front Desk Coordinator to support daily office operations for one of our non-profit clients. This contract-to-permanent opportunity is ideal for someone who enjoys working for non-profits, creating a welcoming experience for visitors while handling administrative tasks with accuracy and care. The right candidate will be comfortable managing front desk activity, completing data entry assignments, and preparing written correspondence in a fast-paced office setting. The hours for this role would be Monday-Friday, 9am-3pm, parking provided. Responsibilities:• Welcome guests, staff, and visitors with a courteous and detail-oriented presence while overseeing front desk activity throughout the day.• Answer and direct calls on a multi-line phone system, ensuring inquiries are handled promptly and routed to the appropriate contacts.• Enter and update information with a high degree of accuracy, maintaining organized records and supporting administrative workflows.• Prepare letters and other written communication for the organization using clear formatting and attention to detail.• Use Microsoft Office applications, including Word, Excel, and PowerPoint, to complete daily clerical and reporting tasks.• Support office coordination needs by assisting with scheduling, general reception coverage, and routine administrative duties.• Work with donor-related information and software tools such as DonorPerfect; training may be provided for candidates with transferable system experience.• Adapt quickly to changing priorities and contribute to a detail-oriented, business-casual office environment.• Comply with pre-employment screening requirements, including required screening steps before starting the assignment.
2026-06-05T00:00:00Z

Human Resources Coordinator

Indianapolis, IN
onsite
Temporary to Hire
22.5 - 22.5 USD / Hourly
We are seeking a detail-oriented and people-focused HR Specialist to support a wide range of human resources functions. This role will assist with onboarding, recruiting coordination, payroll and benefits administration, employee relations, compliance reporting, and HR recordkeeping. The ideal candidate is highly organized, communicates effectively, handles sensitive information with discretion, and is eager to grow within the Human Resources field. Key Responsibilities<ul><li>Assist with employee onboarding and new hire orientation</li><li>Coordinate recruiting efforts, including scheduling interviews and communicating with candidates</li><li>Partner with staffing agencies regarding hiring needs and workforce planning</li><li>Process and maintain payroll records and related documentation</li><li>Administer employee benefits and assist employees with benefit-related questions</li><li>Support employee relations matters and help address workplace concerns</li><li>Assist managers with performance documentation, coaching conversations, and corrective actions</li><li>Participate in conflict resolution discussions and employee support initiatives</li><li>Coordinate employee separations and termination processes when necessary</li><li>Maintain accurate employee records and HR documentation</li><li>Assist with ACA reporting and compliance-related activities</li><li>Support quarterly audits and year-end HR processes</li><li>Assist with workforce development and government reporting requirements</li><li>Ensure HR practices remain compliant with applicable employment laws and company policies</li><li>Contribute to special HR projects and process improvement initiatives</li></ul>
2026-06-17T00:00:00Z

Purchasing Coordinator

Frankfort, IN
onsite
Permanent / Full Time
53000 - 58000 USD / Yearly
We are seeking a detail‑oriented and proactive Purchasing Coordinator to support supplier management, cost analysis, and new model development activities. This role is ideal for someone who excels at building supplier relationships, analyzing pricing, coordinating cross‑functional efforts, and ensuring the organization receives the best value in quality, delivery, and cost. Key ResponsibilitiesSupplier Quoting & Cost Analysis<ul><li>Issue Electronic Requests for Quote (ERFQ) to current and potential suppliers for new model parts.</li><li>Issue Engineering Change Notices (ECN) to suppliers and gather pricing for design changes on current and future production parts.</li><li>Review supplier pricing and compare against internal cost models to ensure accuracy and validity.</li><li>Create and maintain cost models and track commodity price changes monthly, quarterly, and annually.</li><li>Analyze cost competitiveness across suppliers for various materials and commodities.</li></ul>Supplier Relationship & Performance Management<ul><li>Establish and maintain strong working relationships with suppliers to promote collaboration.</li><li>Partner with suppliers on Kaizen, VA/VE, and cost‑reduction initiatives.</li><li>Lead meetings with suppliers to address performance, improvement plans, and supply chain matters.</li><li>Hold suppliers accountable for issues related to production, shipping, or quality, coordinating with internal teams to resolve concerns.</li><li>Work directly with suppliers to support improvement efforts when expectations or standards are not met.</li></ul>Cross‑Functional Coordination<ul><li>Collaborate with internal teams during New Model Development, including tooling timelines, trial events, and sample builds.</li><li>Provide clear updates to internal leadership on open issues, supplier activities, and action plans.</li><li>Support sourcing decisions, development timing, and price negotiations.</li></ul>Purchasing & Administrative Duties<ul><li>Issue Purchase Orders for mass production parts, trial components, tooling, and service parts.</li><li>Track all pricing changes driven by market shifts, engineering changes, and cost‑down programs.</li><li>Approve supplier invoices for payment within internal systems.</li></ul>Technical & Analytical Skills<ul><li>Strong negotiation skills related to pricing, timing, and project activities.</li><li>Solid analytical skills to compare multiple supplier offers and cost structures.</li></ul>
2026-05-29T00:00:00Z

HR/Office Manager

Carmel, IN
onsite
Permanent / Full Time
60000 - 75000 USD / Yearly
We are seeking a highly organized and proactive HR / Office Manager to oversee daily office operations while managing key human resources functions. This individual will play a critical role in maintaining an efficient, well-run office environment while supporting employees across the full HR lifecycle—from onboarding through performance management. This role is ideal for someone who enjoys balancing administrative responsibilities with people-focused HR initiatives and thrives in a hands-on, fast-paced environment. Human Resources<ul><li>Manage the full employee lifecycle, including onboarding and offboarding processes</li><li>Maintain and update the employee handbook, policies, and procedures to ensure compliance and consistency</li><li>Administer employee benefits programs, including enrollment, changes, and employee support</li><li>Partner with leadership to manage employee performance, provide guidance, and support development initiatives</li><li>Address and resolve employee concerns and workplace issues, ensuring a positive and compliant work environment</li><li>Maintain accurate employee records and ensure HR-related documentation is up to date</li></ul>Office Management & Operations<ul><li>Oversee day-to-day office operations to ensure a productive and organized work environment</li><li>Manage office supply inventory and coordinate ordering of supplies and equipment</li><li>Coordinate and manage vendor relationships, including copier/printer maintenance, service contracts, and office services</li><li>Serve as the primary point of contact for IT coordination, working with external providers to resolve technical issues</li><li>Assist in managing company insurance policies and renewals</li></ul> Process & Administrative Support<ul><li>Develop, implement, and maintain an office operations manual</li><li>Identify opportunities to improve internal processes, workflows, and efficiency</li><li>Ensure policies and procedures are clearly communicated and consistently followed</li><li>Support leadership with general administrative and operational initiatives as needed</li></ul>
2026-06-08T00:00:00Z

Receptionist

Indianapolis, IN
onsite
Temporary / Contract
16 - 18 USD / Hourly
We are looking for a dependable Receptionist to support a busy law firm in Indianapolis, Indiana. This Contract position is ideal for someone who enjoys creating a welcoming first impression while keeping front office operations running smoothly. The right candidate will combine strong attention to detail, customer service skills, and administrative ability in a fast-paced office setting. Responsibilities: • Welcome clients, visitors, and employees with a courteous and detail-oriented approach while directing them appropriately upon arrival. • Oversee daily front desk activities and maintain a clean, orderly, and business-ready reception area. • Process incoming and outgoing mail, courier items, and package deliveries with accuracy and timeliness. • Manage visitor sign-in procedures and keep guest records up to date in accordance with office practices. • Coordinate meeting schedules, arrange appointments, and reserve conference rooms based on business needs. • Provide administrative assistance through data entry, document preparation, scanning, filing, and other clerical tasks. • Track office supply levels and arrange reordering to help ensure the workplace remains fully stocked. • Assist internal departments with general support tasks and service-oriented requests as needed.
2026-06-17T00:00:00Z

Administrative Assistant

Indianapolis, IN
onsite
Temporary / Contract
20 - 23 USD / Hourly
We are looking for a dedicated Administrative Assistant to support a Program Director and contribute to daily administrative operations within a mission-driven nonprofit. This Long-term Contract position is well suited for someone who values accuracy, professionalism, and thoughtful service in a collaborative office setting. The person in this role will help keep schedules, communications, records, and office activities organized while ensuring reliable and dependable administrative support. Responsibilities: • Provide day-to-day administrative assistance to the Program Director and partner teams, helping priorities move forward smoothly and efficiently. • Organize calendars, schedule appointments, and coordinate meetings to ensure leaders and stakeholders are informed and prepared. • Greet visitors and guests with warmth and professionalism, creating a welcoming experience for internal and external contacts. • Draft, edit, and proofread letters, reports, and program-related documents to maintain a high standard of accuracy and presentation. • Support communication and event logistics by preparing materials, coordinating details, and following up on action items. • Enter data, maintain records, and keep physical and digital filing systems current, orderly, and easy to access. • Assist with budget tracking and financial paperwork by reviewing information carefully and updating documentation as needed. • Handle general clerical and front-office duties, including phone support and other administrative tasks that help the office operate effectively.
2026-06-05T00:00:00Z

Administrative Assistant

Indianapolis, IN
onsite
Temporary to Hire
22 - 23 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily operations in Indianapolis, Indiana. This contract opportunity with permanent potential is ideal for someone who excels at organization, communication, and maintaining accurate documentation in a fast-paced office setting. The person in this role will work closely with internal teams and clients to keep administrative processes moving efficiently while handling sensitive information with professionalism. Responsibilities:• Maintain organized and up-to-date records for equipment financing requests, agreements, and client information within internal databases and company systems.• Assist with loan and lease application processing by gathering documents, checking files for completeness, and routing materials to the appropriate teams.• Coordinate calendars by arranging meetings, client visits, and team events while preparing supporting materials and documentation in advance.• Perform day-to-day office administration, including drafting routine correspondence, sorting incoming and outgoing mail, filing records, and monitoring supply levels.• Provide support to the sales team by assembling proposal materials, following up on active opportunities, and producing status reports and performance updates.• Handle confidential customer and financial data in accordance with established policies, privacy standards, and compliance requirements.• Contribute to special assignments such as audit preparation, training support, and administrative process improvement initiatives.• Manage shipping and courier tasks, including coordinating outgoing packages through carriers such as UPS and FedEx.
2026-06-05T00:00:00Z

Bookkeeper

Indianapolis, IN
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
Robert Half is seeking an experienced and dependable Full-Charge Bookkeeper to join our Full-Time Engagement Professional (FTEP) team. This role is perfect for someone who enjoys owning the full accounting cycle and stepping into projects where they can bring structure, organization, and immediate value. You’ll partner with a variety of businesses across industries—managing their books, improving processes, and keeping financials running smoothly. What You’ll DoAs a Full-Charge Bookkeeper on our FTEP team, you will:<ul><li>Manage the full cycle of accounting, including AP, AR, and payroll</li><li>Maintain and reconcile the general ledger</li><li>Prepare monthly financial statements and reports</li><li>Handle bank and credit card reconciliations</li><li>Process and reconcile payroll and related reporting</li><li>Support month-end and year-end close</li><li>Assist with budget tracking and cash flow management</li><li>Clean up and streamline accounting processes when needed</li></ul> What Makes FTEP Different<ul><li>Full-time, salaried position with Robert Half</li><li>Variety of project-based assignments across industries</li><li>Opportunity to expand your accounting expertise and systems exposure</li><li>Competitive benefits, PTO, and professional development support</li><li>Ongoing partnership with a dedicated Robert Half team</li></ul>
2026-06-05T00:00:00Z