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7 results for Administrative Assistant in Indianapolis, IN

Administrative Assistant

Indianapolis, IN
onsite
Temporary / Contract
20.976 - 24.288 USD / Hourly
We are looking for a dedicated Administrative Assistant to support a Program Director and contribute to daily administrative operations within a mission-driven nonprofit. This Long-term Contract position is well suited for someone who values accuracy, professionalism, and thoughtful service in a collaborative office setting. The person in this role will help keep schedules, communications, records, and office activities organized while ensuring reliable and dependable administrative support. Responsibilities: • Provide day-to-day administrative assistance to the Program Director and partner teams, helping priorities move forward smoothly and efficiently. • Organize calendars, schedule appointments, and coordinate meetings to ensure leaders and stakeholders are informed and prepared. • Greet visitors and guests with warmth and professionalism, creating a welcoming experience for internal and external contacts. • Draft, edit, and proofread letters, reports, and program-related documents to maintain a high standard of accuracy and presentation. • Support communication and event logistics by preparing materials, coordinating details, and following up on action items. • Enter data, maintain records, and keep physical and digital filing systems current, orderly, and easy to access. • Assist with budget tracking and financial paperwork by reviewing information carefully and updating documentation as needed. • Handle general clerical and front-office duties, including phone support and other administrative tasks that help the office operate effectively.
2026-05-26T00:00:00Z

Administrative Assistant

Indianapolis, IN
onsite
Permanent / Full Time
45000 - 55000 USD / Yearly
We are looking for an experienced Administrative Assistant to join our dynamic team in Indianapolis, Indiana. In this role, you will play a pivotal part in supporting human resources, greeting visitors, and delivering exceptional support to team members. If you thrive in a detail-oriented environment and enjoy contributing to the overall success of HR operations and the company overall, this position is an excellent opportunity to make a meaningful impact. Responsibilities:• Assist with general departmental support activities, including coordination, scheduling, and routine administrative tasks.• Perform data entry, filing, proofreading, and record maintenance to ensure accuracy and organization.• Provide administrative assistance to leadership and team members as needed.• Manage calendars, schedule appointments, and support travel and meeting coordination.• Respond to inquiries in a timely and professional manner to support internal and external needs.• Monitor and maintain office supplies and help ensure a neat, organized, and welcoming workspace.• Provide reception and administrative support as needed, including greeting visitors and handling incoming calls in a professional manner.
2026-05-22T00:00:00Z

Office Operations Assistant

Carmel, IN
onsite
Temporary / Contract
18 - 22 USD / Hourly
We are seeking a highly organized and proactive Office Operations Assistant to support day-to-day administrative functions and help ensure smooth office operations. This role is ideal for someone who thrives in a fast-paced environment, has strong communication skills and can manage multiple priorities effectively. Hours: Monday - Friday 8a -5pm Key Responsibilities<ul><li>Support daily office operations and administrative workflows</li><li>Coordinate front office activities and help maintain an organized, efficient workplace</li><li>Provide general administrative support, including scheduling, correspondence and document management</li><li>Assist with project coordination and operational tasks as needed</li><li>Maintain records, track office supplies and support internal process improvements</li><li>Serve as a point of contact for employees, visitors and vendors</li><li>Help manage customer or internal service requests in a professional and timely manner</li></ul>
2026-05-29T00:00:00Z

Legal Assistant

Indianapolis, IN
onsite
Permanent / Full Time
55000 - 70000 USD / Yearly
We are looking for a dependable Legal Assistant to support a busy plaintiff-side litigation practice in Indianapolis, Indiana. This position is ideal for someone who brings prior experience in personal injury and medical malpractice matters and can manage a high-volume workload with accuracy and professionalism. The successful candidate will serve as an important point of contact for clients, medical providers, and attorneys while helping keep cases organized and moving forward. Responsibilities: • Coordinate new matter intake, establish case files, and maintain organized records throughout each stage of litigation. • Manage attorney calendars by arranging depositions, hearings, and other case-related appointments while monitoring critical deadlines. • Obtain medical records and billing documentation from providers, then review and organize materials for attorney use. • Prepare correspondence, assist with legal document drafting, and support court and electronic filing activities as needed. • Assemble exhibits, binders, and supporting materials for depositions, mediation sessions, arbitration proceedings, and trial preparation. • Use case management and Microsoft Office tools to track tasks, update case information, and maintain accurate documentation. • Communicate professionally with clients, courts, experts, and outside offices to facilitate timely case progress.
2026-05-08T00:00:00Z

Administrative Coordinator

Indianapolis, IN
onsite
Temporary to Hire
20.5865 - 23.837 USD / Hourly
We are looking for a Part-Time Event and Research Coordinator to join a non-profit organization in Indianapolis, Indiana in a fully on-site, part-time role scheduled for 32 hours per week. This contract opportunity is ideal for someone who enjoys balancing administrative support, event coordination, and research-focused work in an organized environment. The position plays a key role in organizing educational programs, meetings, and conventions while helping ensure each initiative is well planned and effectively executed. Candidates who are highly organized, adaptable, and comfortable traveling for events will thrive in this role. Responsibilities:• Coordinate the planning and delivery of meetings, educational programs, and special events from initial preparation through post-event follow-up.• Partner with physicians and internal stakeholders to collect program details, clarify objectives, and assemble materials for course participants.• Prepare, organize, and distribute educational packets and supporting documentation for members enrolled in learning sessions.• Research venues, vendors, and service providers, and support the selection process based on event needs, budget considerations, and quality standards.• Assist with managing event logistics, including lodging, catering, transportation, audiovisual arrangements, and on-site scheduling.• Travel to out-of-state event locations as needed to provide hands-on coordination and resolve issues during program execution.• Monitor exhibitor records to confirm required licenses and insurance documentation remain current and properly tracked.• Provide administrative support for committees and research-related activities, including scheduling, calendar coordination, and communication tasks.• Help review event outcomes by gathering feedback, documenting results, and identifying opportunities to improve future programs.
2026-05-07T00:00:00Z

Receptionist

Indianapolis, IN
onsite
Temporary / Contract
16 - 18 USD / Hourly
We are looking for an experienced and dependable Receptionist to support daily front desk operations for a construction and contractor-focused organization in Indianapolis, Indiana. This contract opportunity is ideal for someone who enjoys creating a welcoming first impression, managing communications efficiently, and keeping administrative tasks organized. The person in this role will help ensure smooth office flow by handling incoming calls, greeting visitors, and providing day-to-day clerical support in a well-organized environment. Responsibilities:• Welcome guests, clients, and vendors in a courteous manner and direct them to the appropriate office contacts.• Manage a multi-line phone system, answer incoming calls promptly, and route messages accurately to team members.• Perform routine administrative support duties such as filing, data entry, document preparation, and general office coordination.• Create, edit, and format business documents, spreadsheets, and correspondence using Microsoft Word and Excel.• Assist with visually organized materials and document updates using Adobe InDesign when needed.• Maintain reception and common office areas so they remain orderly, presentable, and ready for visitors.• Support internal teams by tracking incoming information, distributing communications, and helping with day-to-day office needs
2026-05-26T00:00:00Z

Paralegal

Indianapolis, IN
onsite
Permanent / Full Time
45000 - 70000 USD / Yearly
Robert Half is partnering with a growing Indianapolis-based personal injury law firm seeking a full-time Paralegal to join their team. This role is ideal for someone who is proactive, detail‑oriented, and enjoys working directly with clients, courts, and attorneys in a fast‑paced environment. Key Responsibilities<ul><li>Assist attorneys with personal injury case management, including drafting, organizing, and maintaining legal documents.</li><li>Track and manage key deadlines, including statute of limitations dates, to ensure timely filings.</li><li>Communicate professionally with clients, court staff, and opposing counsel via phone and email.</li><li>Organize and maintain digital files using Clio case management software and Dropbox.</li><li>Support case progression through scheduling, intake coordination, document requests, and file management.</li><li>Maintain exceptional organization and consistency across all workflows and administrative tasks.</li></ul>
2026-05-29T00:00:00Z