10 Results for Executive Assistant Jobs in Honolulu, HI

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Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
20 - 24 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations for an insurance company in Honolulu, Hawaii. This Long-term Contract position is ideal for someone who works accurately, stays organized under deadlines, and can manage a high volume of administrative tasks with professionalism. The role focuses on document handling, mail coordination, data review, and report preparation while ensuring information is complete and accurate. Responsibilities:• Maintain and organize extensive documentation, ensuring records are complete, accurate, and easy to retrieve.• Sort, distribute, and process incoming and outgoing mail in a timely and efficient manner.• Prepare routine reports, account statements, and other administrative materials to support business operations.• Review and confirm data for accuracy, resolving discrepancies and escalating issues when needed.• Enter, update, and manage information across office records and administrative systems with a high level of precision.• Support day-to-day office activities by coordinating administrative tasks and keeping workflows on schedule.• Use business software and standard office equipment to complete assignments efficiently and meet required deadlines.
2026-10-23T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
22 - 25 USD / Hourly
A growing property management company is seeking a dependable Administrative Assistant to support office operations, tenant communications, and administrative projects. This is an excellent opportunity for someone who thrives in a fast-paced environment and enjoys interacting with customers. This position requires onsite work, so Hawaii residents are preferred. To learn more or apply, call us at 808.531.0800. Responsibilities:<ul><li>Answer incoming phone calls and assist tenants, vendors, and clients</li><li>Schedule appointments and coordinate meetings</li><li>Prepare letters, reports, and property documents</li><li>Maintain accurate records and filing systems</li><li>Assist with data entry and invoice processing</li><li>Support office staff with administrative projects</li><li>Respond to email inquiries and customer requests</li></ul>
2026-10-29T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Permanent / Full Time
55000 - 60000 USD / Yearly
We are looking for an organized Administrative Assistant to support day-to-day property management operations in Honolulu, Hawaii. This role serves as a key point of coordination for tenants, vendors, and internal teams, helping keep communication, records, and administrative processes running smoothly. The ideal candidate brings strong attention to detail, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. This position requires onsite work, so Hawaii residents are preferred. To learn more or apply, call Noe at 808.452.0264. Responsibilities:• Serve as the first point of contact for tenant inquiries, maintenance concerns, and service-related requests, ensuring each matter is directed to the appropriate team or vendor for timely follow-up.• Coordinate and track work orders, including assisting with approvals and maintaining accurate status updates from request through completion.• Help deliver a positive tenant experience by supporting occupancy changes, preparing communications, assisting with tenant events, and explaining building guidelines to new occupants.• Prepare and organize administrative documents such as vendor agreements, lease summary updates, and bid materials for property-related projects and services.• Provide financial and operational support by assisting with rent-related administration, invoice review and coding, purchase order processing, vendor onboarding paperwork, account reconciliations, and recurring reports.• Maintain property records and operational documentation, including access credential information, emergency preparedness materials, training logs, and retained files.• Assist with coordination of building safety activities and related administrative tasks to help ensure compliance with site procedures and documentation standards.
2026-10-29T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
23 - 24 USD / Hourly
Are you an organized professional who enjoys helping others and keeping operations running smoothly? A busy healthcare organization in Honolulu is seeking an Administrative Assistant to support daily office functions and provide outstanding customer service. Due to onsite requirements, preference will be given to Hawaii residents. Interested applicants are encouraged to apply by calling us at 808.531.0800. Responsibilities:<ul><li>Answer and route incoming phone calls professionally and courteously</li><li>Greet patients, visitors, and vendors</li><li>Schedule appointments and maintain calendars</li><li>Prepare correspondence, reports, and other documents</li><li>Manage filing systems and maintain accurate records</li><li>Assist with data entry and general office administration</li><li>Coordinate meetings and provide administrative support to staff</li></ul>
2026-10-29T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
21 - 25 USD / Hourly
We are looking for an onsite Administrative Assistant to support a Financial Services team in Honolulu, Hawaii. This Long-term Contract position is ideal for someone who thrives in a busy office setting and can keep operations organized, accurate, and on schedule. The role focuses on handling day-to-day administrative coordination, maintaining records, preparing documents and reports, and providing responsive support for incoming office needs. Oahu residents are preferred due to the onsite nature of this opportunity, Responsibilities:• Provide day-to-day administrative support to the department, ensuring tasks are completed accurately and on time.• Review and confirm licensure information while maintaining organized and up-to-date documentation.• Enter, update, and manage records within internal systems to support data accuracy and accessibility.• Prepare routine and ad hoc reports for departmental tracking and operational needs.• Create correspondence, forms, and other business documents with a high level of accuracy.• Handle general office duties such as filing, scanning, faxing, copying, and typing to support smooth workflow.• Respond to inbound calls and direct inquiries professionally while assisting with front-office or receptionist-related tasks.• Assist with special assignments and additional administrative projects as business needs arise.
2026-10-29T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
23 - 25 USD / Hourly
Robert Half is seeking an Administrative Assistant for a well-established construction company in Honolulu. This role will support project teams and office operations while serving as a key point of contact for clients and vendors. Preference will be given to Hawaii residents due to the onsite nature of this role. To apply, please call us at 808-531-0800.Responsibilities:<ul><li>Answer and direct incoming phone calls from clients, subcontractors, and vendors</li><li>Manage schedules, calendars, and meeting coordination</li><li>Prepare project documents, reports, and correspondence</li><li>Maintain records, contracts, and filing systems</li><li>Assist with data entry and document tracking</li><li>Support project managers with administrative tasks</li><li>Order office supplies and coordinate office needs</li></ul>
2026-10-29T00:00:00Z

Office Assistant

Honolulu, HI
onsite
Temporary / Contract
20 - 20 USD / Hourly
Robert Half is seeking a friendly and detail-oriented Office Assistant to support a healthcare organization in Honolulu. This role will assist with administrative functions, customer service, scheduling, and office operations. The ideal candidate is reliable, professional, and enjoys helping patients and staff. To learn more and apply for this opportunity, please call us at 808-531-0800. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Responsibilities<ul><li>Answer incoming phone calls and direct inquiries appropriately</li><li>Provide exceptional customer service to patients and visitors</li><li>Schedule appointments and maintain calendars</li><li>Perform data entry and maintain accurate records</li><li>Process incoming paperwork and documentation</li><li>Assist with filing, scanning, and document management</li><li>Handle mail and office correspondence</li><li>Maintain office supplies and inventory</li><li>Support administrative staff with daily operations</li><li>Complete special projects as assigned</li></ul>
2026-10-10T00:00:00Z

Legal Assistant

Honolulu, HI
onsite
Temporary to Hire
28 - 32 USD / Hourly
Our client is seeking a professional and organized Legal Assistant to support daily office operations and administrative functions. This role requires excellent attention to detail, strong communication skills, and the ability to manage multiple priorities in a fast-paced environment. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. All qualified applicants are encouraged to apply by calling us at 808-531-0800. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Responsibilities<ul><li>Draft, edit, and proofread correspondence and documents</li><li>Manage calendars, appointments, and scheduling requests</li><li>Maintain filing systems and organize records</li><li>Answer and route incoming phone calls and emails</li><li>Coordinate meetings and prepare materials as needed</li><li>Monitor deadlines and maintain accurate records</li><li>Enter and update information in databases and tracking systems</li><li>Assist with document preparation and distribution</li><li>Handle confidential information with professionalism</li><li>Perform general clerical and administrative support duties</li></ul>
2026-10-20T00:00:00Z

Legal Assistant

Honolulu, HI
onsite
Permanent / Full Time
52000 - 58000 USD / Yearly
Legal Assistant | Honolulu, HI Robert Half is partnering with a well-established Honolulu law firm to identify a Legal Assistant who is ready to grow their career in a busy and rewarding legal environment. If you have at least one year of legal support experience and enjoy being part of a team that makes a meaningful impact on clients' lives, we'd like to connect with you. Our client is seeking a highly organized professional who can provide litigation and administrative support to attorneys handling personal injury matters. Previous experience supporting personal injury, civil litigation, insurance, or plaintiff-side legal practices is highly preferred. What You'll Be Doing in this 100% ONSITE role:<ul><li>Assist attorneys throughout the lifecycle of personal injury and litigation matters.</li><li>Draft, edit, and prepare legal correspondence, pleadings, discovery materials, and case-related documents.</li><li>Manage case files and maintain accurate electronic records.</li><li>Coordinate court filings and service of documents in accordance with applicable procedures and deadlines.</li><li>Track critical dates, hearings, discovery schedules, and attorney calendars.</li><li>Communicate professionally with clients, medical providers, insurance representatives, courts, and opposing counsel.</li><li>Obtain, organize, and summarize medical records and supporting documentation.</li><li>Assist with trial preparation, exhibits, and case materials for hearings, mediations, and settlement discussions.</li><li>Provide administrative support to ensure matters move efficiently through the legal process.</li></ul>
2026-10-29T00:00:00Z

Legal Assistant

Honolulu, HI
onsite
Permanent / Full Time
50000 - 75000 USD / Yearly
We are seeking a detail-oriented Legal Assistant to provide administrative and clerical support in a professional office environment. The ideal candidate will be highly organized, able to manage multiple priorities, and possess strong communication and document management skills. This position requires onsite work, so Hawaii residents are preferred. To learn more or apply, calling Erica at 808.452.0256. Responsibilities<ul><li>Prepare, format, proofread, and distribute correspondence and legal documents</li><li>Maintain and organize electronic and paper files</li><li>Schedule appointments, meetings, and calendar events</li><li>Answer and direct incoming phone calls and emails</li><li>Coordinate document collection and recordkeeping</li><li>Track deadlines and maintain case-related documentation</li><li>Perform data entry and database updates</li><li>Assist with general administrative and office support tasks</li><li>Handle confidential information with discretion</li><li>Provide additional support as assigned</li></ul>
2026-10-14T00:00:00Z

10 results for Executive Assistant in Honolulu, HI