13 results for Executive Assistant in Honolulu, HI

Executive Assistant

Honolulu, HI
onsite
Temporary
25 - 27 USD / Hourly
We are seeking a motivated and professional Executive Assistant to support senior leadership within a fast-paced legal environment. This position plays a critical role in managing communications, supporting daily operations, and fostering efficient workflow. The ideal candidate excels in providing exceptional customer service and demonstrates strong phone etiquette. If you would like more details or to explore qualified candidates for your upcoming legal-focused Executive Assistant opportunity, please connect with our team today by calling us at 808-531-0800. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. Responsibilities:<ul><li>Answer and direct incoming phone calls promptly; provide outstanding customer service to clients, legal professionals, and partners.</li><li>Manage executive calendars, schedule meetings, and coordinate internal/external appointments.</li><li>Prepare legal documents, correspondence, and presentations; ensure high standards of accuracy and confidentiality.</li><li>Organize and maintain files, both electronic and physical, meeting compliance standards for record-keeping.</li><li>Facilitate communication between attorneys, clients, and staff members.</li><li>Arrange travel, process expense reports, and support logistics for conferences or court-related travel.</li><li>Assist in client onboarding, collect relevant information, and process documentation as required.</li><li>Monitor deadlines and assist with case management tasks as assigned.</li></ul>
2026-03-27T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Temporary
24 - 25 USD / Hourly
A reputable construction company in Honolulu is seeking an Administrative Assistant to support project managers and office staff for smooth job site and office operations. Preference is given to Hawaii residents due to on-site work requirements. Please call us at 808-531-0800 to apply. Responsibilities:<ul><li>Answer phones, route calls, and respond to project inquiries</li><li>Greet project visitors and vendors</li><li>Prepare contracts, purchase orders, and spreadsheets</li><li>Track invoices, job costs, and supply orders</li><li>Manage construction document filing (digital and hard copy)</li><li>Coordinate meetings and maintain project schedules</li><li>Provide customer service to clients, vendors, and team members</li></ul>
2026-04-10T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Temporary
23 - 26 USD / Hourly
Join a well-established law firm as an Administrative Assistant in Honolulu. You’ll provide essential administrative support to attorneys and clients, ensuring efficient daily operations. Preference is given to Hawaii residents due to on-site work requirements. Please call us at 808-531-0800 to apply. Responsibilities:<ul><li>Answer telephones, direct calls, and manage attorney calendars</li><li>Greet clients and assist with client intake and document management</li><li>Prepare and edit correspondence, reports, and legal documents</li><li>Organize and maintain files, both physical and electronic</li><li>Coordinate meetings, conference calls, and travel arrangements</li><li>Support billing and time entry processes</li><li>Deliver outstanding customer service to clients and internal staff</li></ul>
2026-04-10T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Temporary
23 - 26 USD / Hourly
Join a dynamic healthcare team in Honolulu as an Administrative Assistant. In this pivotal role, you’ll support our medical office staff, manage front desk operations, and help ensure smooth patient experiences in a fast-paced clinical environment. Preference is given to Hawaii residents due to on-site work requirements. Please call us at 808-531-0800 to apply. Responsibilities:<ul><li>Answer phones and direct patient inquiries in a courteous, professional manner</li><li>Greet patients and visitors, handling check-in and check-out processes</li><li>Schedule appointments and maintain accurate patient records</li><li>Coordinate with medical personnel to ensure efficient office operations</li><li>Assist with billing, insurance forms, and supply orders as needed</li><li>Maintain patient confidentiality and comply with HIPAA regulations</li><li>Support with general administrative duties as assigned</li></ul>
2026-04-10T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Temporary
22 - 23 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Honolulu, California. This is a long-term contract position where you will play a key role in ensuring the smooth daily operations of our office. Your organizational skills and ability to handle a variety of tasks will be critical to success in this role. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. All qualified applicants are encouraged to apply by calling us at 808-531-8056. Responsibilities:• Answer and direct inbound calls promptly, ensuring excellent communication with clients and team members.• Perform accurate data entry and maintain organized records to support efficient office operations.• Provide administrative support by preparing documents, managing schedules, and coordinating meetings.• Greet visitors and handle receptionist duties, creating a welcoming and attentive environment.• Assist in maintaining office supplies and equipment, ensuring resources are available when needed.• Support various office functions by managing correspondence and distributing mail.• Assist with filing, scanning, and other clerical tasks to keep records up-to-date.• Collaborate with team members to ensure seamless execution of administrative tasks and projects.
2026-04-14T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Temporary
21 - 23 USD / Hourly
Join our mission-driven non-profit for an upcoming Administrative Assistant opportunity. In this role you will be supporting outreach, development, and program operations. The successful candidate will be professional, compassionate, and adept at managing diverse administrative tasks, with the ability to interact positively with donors, clients, and volunteers over the phone and in person. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. All qualified applicants are encouraged to apply by calling us at 808-531-0800. Responsibilities:<ul><li>Answer incoming phone calls, routing inquiries to appropriate departments and ensuring all contacts receive friendly, helpful assistance.</li><li>Greet visitors and coordinate scheduling of meetings, events, and program activities.</li><li>Prepare correspondence, reports, mailings, and meeting agendas.</li><li>Maintain donor, client, and volunteer databases with attention to confidentiality.</li><li>Assist with organizing fundraising events, outreach efforts, and board meetings.</li><li>Order and maintain office supplies and materials.</li><li>Support grant application processing and tracking.</li><li>Provide administrative support to leadership, staff, and committees.</li></ul>
2026-03-27T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Temporary
22 - 25 USD / Hourly
We are hiring an Administrative Assistant to help a healthcare team in a non-clinical setting for an upcoming need. This role supports patient services, medical staff, and office operations, contributing to a positive environment for all visitors and team members. Exceptional phone etiquette and customer service skills are essential. Responsibilities:<ul><li>Answer and triage incoming calls from patients, family members, and providers, delivering excellent service and accurate information.</li><li>Schedule appointments, manage calendars, and coordinate meeting logistics for administrative and clinical staff.</li><li>Maintain and update patient and staff records in electronic health systems.</li><li>Greet patients and visitors, supporting check-in and check-out processes.</li><li>Handle confidential documents and follow HIPAA guidelines.</li><li>Assist with billing inquiries, insurance verification, and processing forms.</li><li>Order office and medical supplies as needed.</li><li>Support other administrative operations as assigned.</li></ul>
2026-03-27T00:00:00Z

Administrative Assistant

Honolulu, HI
onsite
Temporary
22 - 24 USD / Hourly
We have an upcoming role for a proactive Administrative Assistant for our Property Management team. This role is key to supporting daily operations, interacting with tenants and vendors, and ensuring efficient office communications. The ideal candidate is detail-oriented and excels at delivering professional customer service over the phone and in person. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. All qualified applicants are encouraged to apply by calling us at 808-531-0800. Responsibilities:<ul><li>Answer and direct incoming calls, providing prompt and courteous service to tenants, vendors, and prospective clients.</li><li>Greet visitors, schedule appointments, and maintain calendars for property managers.</li><li>Assist with the preparation and distribution of leases, notices, and other property documentation.</li><li>Support processing of maintenance requests and follow up with tenants and vendors.</li><li>Maintain accurate records and digital files related to property contracts, invoices, and correspondence.</li><li>Coordinate with property managers on rent collection, late payment notices, and tenant communications.</li><li>Order office supplies and manage inventory.</li><li>Assist with organizing property inspections, move-in/move-out activity, and other logistics.</li></ul>
2026-03-27T00:00:00Z

Office Assistant

Honolulu, HI
onsite
Temporary
20 - 21 USD / Hourly
A respected nonprofit organization in Honolulu is hiring an Office Assistant to support its mission through administrative and reception tasks. Be part of a purpose-driven team making a difference in the community. Preference is given to Hawaii residents due to on-site work requirements. Please call us at 808-531-0800 to apply. Responsibilities:<ul><li>Answer phones, take messages, and respond to general inquiries</li><li>Welcome and assist program participants, volunteers, and guests</li><li>Handle mail, deliveries, and supply orders</li><li>Data entry and basic records management</li><li>Assist with event coordination and flyer/mail preparation</li><li>Keep office supplies stocked and common areas tidy</li><li>Provide customer service to donors, clients, and the public</li></ul>
2026-04-10T00:00:00Z

Legal Assistant

Honolulu, HI
onsite
Temporary
23 - 24 USD / Hourly
We have an immediate opening for a highly organized and detail-oriented Legal Assistant to support our busy legal team within the insurance industry. This role is essential in ensuring the smooth operation of our legal department, handling a variety of administrative and office support duties. The ideal candidate will possess exceptional communication skills, professionalism, and a proven track record of providing outstanding customer service, especially via phone.All qualified applicants are encouraged to apply by calling us at 808-531-0800. We look forward to speaking with you about this exciting opportunity! Responsibilities:<ul><li>Answer and manage incoming phone calls with courtesy and professionalism, providing top-tier service to clients, adjusters, attorneys, and internal staff.</li><li>Prepare, edit, and proofread legal documents, correspondence, and reports.</li><li>Organize and maintain both physical and electronic files to ensure accurate record-keeping and compliance.</li><li>Schedule meetings, court dates, and appointments; manage calendars for attorneys and legal staff.</li><li>Coordinate the filing and service of court documents and other legal correspondence.</li><li>Assist with data entry, maintain confidential information, and handle general administrative duties such as copying, scanning, and mail sorting.</li><li>Liaise with clients, adjusters, and other parties as needed to facilitate case progress and resolve inquiries.</li></ul>
2026-04-01T00:00:00Z

Accounting Assistant

Honolulu, HI
onsite
Temporary
19 - 22 USD / Hourly
We are looking for a meticulous and organized Accounting Assistant to join our team on a contract basis in Honolulu, Hawaii. In this role, you will play a vital part in supporting an accounting cleanup project by ensuring accurate and efficient handling of financial records. This position is an excellent opportunity for someone with a passion for numbers and a commitment to precision. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. All qualified applicants are encouraged to apply by calling us at 808-531-8056. Responsibilities:• Conduct thorough research within Accounts Payable (AP) and Accounts Receivable (AR) to identify closed items and reconcile outstanding balances.• Collaborate with team members to streamline processes and ensure the accurate cleanup of financial records.• Perform bank reconciliations to verify and align financial data.• Utilize QuickBooks to manage and update accounting information effectively.• Code invoices accurately and ensure proper documentation for all transactions.• Identify discrepancies in financial records and propose corrective actions.• Maintain clear and organized financial documentation for auditing and compliance purposes.• Provide regular updates on project progress to relevant stakeholders.
2026-04-11T00:00:00Z

Human Resources Assistant

Honolulu, HI
onsite
Temporary
25 - 26 USD / Hourly
Our team is actively seeking a Human Resources Assistant to support the HR department in a dynamic and innovative technology company. This role is ideal for detail-oriented professionals interested in HR functions, employee engagement, and organizational growth. The right candidate will have excellent multitasking skills, be comfortable answering phones, and consistently deliver superior customer service to employees and candidates. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. All qualified applicants are encouraged to apply by calling us at 808-531-0800. Responsibilities:<ul><li>Answer and route all incoming HR-related calls professionally; provide timely and friendly assistance to employees, job candidates, and hiring managers.</li><li>Support the employee onboarding and offboarding process; ensure all new hire documents and files are complete and compliant.</li><li>Assist with scheduling interviews, coordinating meetings, and maintaining HR calendars.</li><li>Maintain digital and physical personnel records and uphold strict confidentiality.</li><li>Respond to employee inquiries regarding policies, benefits, and procedures, escalating as necessary.</li><li>Post job openings, screen resumes, and help coordinate the recruiting process.</li><li>Support the administration of benefits, leave tracking, and performance review documentation.</li><li>Perform general office duties such as filing, copying, scanning, and mail distribution related to HR activities.</li></ul>
2026-04-01T00:00:00Z

Legal Assistant/Administrative Coordinator

Honolulu, HI
onsite
Permanent
47840 - 54080 USD / Yearly
Legal Assistant/Administrative Coordinator (Full-Time) We are helping a law firm look for an energetic and detail oriented full-time Legal Assistant/Administrative Coordinator to join our group of professionals who will be responsible for supporting trial attorneys with personal injury cases in State and Federal Courts in their Honolulu, HI office. The ideal candidate will have at least 1-3 years’ law firm experience. To be successful in this role the candidate must demonstrate the ability to work as a member of a team, in addition to working independently. To learn more about this opportunity, please call Erica Huggins at 808.452.0256. Preference will be given to applicants currently residing in Hawaii due to the nature of the job requirements. Duties include, but not limited to:• Greet and welcome clients as they arrive, answering any inquiries from clients/potential new clients• Answer, screen, and transfer incoming calls • Conducting and processing new client intake calls • Copy and scan client documents • Process and distribute the morning and afternoon mail • Log supply inventory and create supply orders • Maintain all areas of the office to be sure they are clean and stocked with supplies• Hand deliveries to courts and various other agencies• Coordinate renovations/repairs with vendors and finance department, as approved and overseen by the COO• Act as a liaison with AOAO, Property Management, and neighbors regarding office updates – attend and monitor all regularly scheduled meetings • Facilitate payments and check requests• Assist with administrative duties as assigned by legal assistant • Assist with case specific tasks as requested by the attorney
2026-04-13T00:00:00Z