9 results for Construction Project Coordinator in Holyoke, MA

Senior Project Accountant

Wallingford, CT
onsite
Permanent
85000.00 - 110000.00 USD / Yearly
Senior Project Accountant - Construction IndustryDirect-Hire / Permanent positionRobert Half contact: Drew.Schroll@RobertHalf com. Work Model: HYBRID - 3 days in office, 2 working from home per week Robert Half's construction industry client is hiring for a Senior Project Accountant to help support the CFO and other accounting team members with their project-based accounting. Ideal candidates will come with industry knowledge and have worked in a construction accounting software previously. Main responsibilities will include project job cost, budgeting and forecasting, assisting with month-end close, preparing balance sheets, cash flow analysis, assisting with external audit prep, and sales and use tax filings. Responsibilities:<ul><li>Project Cost Management: Monitor and track construction project costs, ensuring proper allocation of expenses to individual jobs and analyzing variances.</li><li>Budget Development and Oversight: Assist in creating project budgets and regularly update forecasts to reflect changes in scope, timelines, or costs.</li><li>Ensure Compliance: Maintain adherence to GAAP (Generally Accepted Accounting Principles), industry-specific accounting standards, and company policies.</li><li>Financial Reporting: Prepare and present tailored project financial reports, including job cost breakdowns, profitability analyses, and monthly progress invoices.</li><li>Accounts Reconciliation: Reconcile general ledger accounts associated with projects, including accounts payable, receivable, and payroll accounts related to project budgets.</li><li>Support Audits: Provide required documentation and support to auditors during internal and external audits related to construction projects.</li><li>Subcontractor and Vendor Oversight: Verify contract terms, review invoices, and ensure timely payments to subcontractors and vendors.</li><li>Cash Flow Management: Analyze and monitor cash flow for individual projects, ensuring sufficient funds for ongoing construction operations.</li><li>Change Management: Review and track impact of change orders on budgets, ensuring updated financial projections reflect changes in project scope or expenses.</li><li>Collaborate Cross-Functionally: Serve as a financial liaison between accounting, project management, and leadership teams by providing actionable insights and recommendations.</li></ul>Our client is able to offer a competitive salary based on industry knowledge and experience, and they offer a strong health insurance, 401k match, and paid time off package to all employees. For immediate consideration, please apply today and/or send your resume to Drew.Schroll@RobertHalf com. I know the construction industry is a tight community so all conversations will be maintained with a high level of confidentiality.
2025-10-30T20:58:54Z

Accounting & Office Administrator

Southborough, MA
onsite
Permanent
55000.00 - 62000.00 USD / Yearly
seeking a motivated and detail-oriented Administrative & Accounting Assistant to join our team. This role combines traditional administrative support with accounting assistant responsibilities, providing essential support to our operations, accounting, and project management teams. The ideal candidate will be proactive, organized, and comfortable handling both financial documentation and day-to-day office functions in a fast-paced construction environment.Key ResponsibilitiesAdministrative & Office Support• Retrieve and distribute mail from the PO Box• Monitor voicemail inbox; triage and forward messages to appropriate staff• Order and maintain office and kitchen supplies (weekly or as needed)• Coordinate and assist with office-wide mailings (FedEx, USPS, mass distributions)• Oversee onboarding logistics for new hires, including distributing apparel, and coordinating technology setup (iPads, covers, stylus pens, etc.)• Serve as a liaison for internal tech support; maintain equipment such as copiers, printers, and plotters• Coordinate the ordering and proofing of company apparel and marketing materialsAccounting & Project Support• Assist with accounts payable processes and credit card receipt reconciliation• Gather, organize, and assemble invoices for residential billing packets• Generate and track monthly lien waivers for residential projects• Proofread, format, and edit AIA subcontracts for accuracy and consistency• Track and enter new vendor packets into Sage accounting system• Obtain, monitor, and update certificates of insurance for office and subcontractors; send monthly reports on expired policies For immediate consideration please call me directly Eric Lebow 508-205-2127
2025-10-14T17:14:29Z

Full Charge Bookkeeper

Middlefield, CT
onsite
Permanent
65000.00 - 85000.00 USD / Yearly
Full Charge Bookkeeper - Construction IndustryDirect-Hire / Permanent positionRobert Half contact: Drew.Schroll@RobertHalf com. Work Model: HYBRID - 3 days in office, 2 working from home per week Robert Half's construction industry client is hiring for a Full Charge Bookkeeper to help support the CFO and other accounting team members with their project-based accounting. Ideal candidates will come with industry knowledge and have worked in a construction accounting software previously. Main responsibilities will include accounts receivable, AIA billing, lien waivers, tracking project budgets, creating WIP reports for Project Managers, and other general accounting/bookkeeping tasks. Our client has a great reputation in the industry and has many long-term employees! Great organization to join!*This position won't be open for long!* Responsibilities:<ul><li>Assist daily bookkeeping functions including accounts payable, receivable, and payroll.</li><li>Maintain accurate general ledger and reconcile financial accounts.</li><li>Conduct job costing to monitor project expenses and profitability.</li><li>Collaborate with project managers to track budgets, forecast needs, and improve cost management.</li><li>Manage tax filings and ensure compliance with state and federal guidelines.</li><li>Build and maintain relationships with vendors, subcontractors, and suppliers.</li><li>Coordinate audits and assist with financial reviews.</li></ul>Our client is able to offer a competitive salary based on industry knowledge and experience, and they offer a strong health insurance, 401k match, and paid time off package to all employees. For immediate consideration, please apply today and/or send your resume to Drew.Schroll@RobertHalf com. I know the construction industry is a tight community so all conversations will be maintained with a high level of confidentiality.
2025-10-30T20:33:56Z

Contract Administrator

Manchester, CT
onsite
Permanent
55000.00 - 65000.00 USD / Yearly
Contract AdministratorDirect-Hire / Permanent positionRobert Half contact: Drew.Schroll@RobertHalf com. *Fully onsite, 5 days per week in office* Robert Half has partnered with a valued client in their search of a Contract Administrator to join their operations team. Ideal candidates will have 2+ years of account management / customer or vendor services / inside sales experience, ERP and/or CRM software experience, and be comfortable communicating throughout the day via phone and email with internal and external partners. Responsibilities:Required Experience:<ul><li>3+ years of relevant experience (billing/contracts/CSR/admin, etc)</li><li>ERP system experience </li><li>Excel – basic general comfort level – doesn’t have to be advanced (create / format spreadsheets, cutting & pasting)</li><li>Organized/attn to detail </li><li>Proficiency with Microsoft packages a must (Outlook/Teams/Word/Excel) – the stronger Excel the better – will be given a test during interview </li><li>Personable, good communication, can work in fast pace environment and gel with their close-knit friendly team </li></ul> Preferred:<ul><li>AS or higher – preferred </li><li>Basic cost accounting knowledge +</li></ul> Primary Responsibilities – This position is a dynamic, fast-paced role responsible for various administrative duties and will work directly with sales staff, operations, and our Vice Presidents\Branch Managers to ensure proper support for all new and existing sales agreements. <ul><li>Supporting the sales team, reviewing agreements, entering them into our ERP and tracking sales in Microsoft Dynamics. </li><li>Work closely with all our Operations teams to ensure we are maintaining accurate data, including contractual obligations, asset lists, terms and conditions, purchase orders, as well as documentation of customer requirements, changes to agreements and updates to various data points. </li><li>This role is very process focused and relies on consistency in executing those processes. </li><li>Maintaining the flow of work is at the forefront of our business, so proactive communication and active follow-up with both our internal and external customers is key to our success.</li></ul> Our clients offers a robust health insurance, 401k match, and paid time off package for all employees. Starting base salary will depend on prior work experience. For immediate consideration, please apply today and/or email your resume to Drew.Schroll@RobertHalf com. All inquiries will remain confidential.
2025-10-15T14:44:26Z

Office Manager

Southington, CT
remote
Temporary
20.00 - 30.00 USD / Hourly
Our client, a dynamic and growing company in Southington, CT, is seeking a detail-oriented Office Manager to join their team. This permanent role is designed for a professional who thrives in a fast-paced environment and can manage administrative tasks with ease while providing exceptional organizational support to the team. Key Responsibilities: Administrative Support: Answer and professionally direct phone calls and emails Organize and maintain physical and digital filing systems. Prepare and distribute correspondence, reports, and meeting materials. Assist in scheduling meetings, appointments, and travel arrangements. Document & Data Management: Process incoming and outgoing mail and packages. Maintain logs for invoices, purchase orders (POs), and job-related documents. Support document control for construction projects, including permits and contracts. Office Coordination: Monitor and replenish office supplies. Coordinate with vendors and subcontractors for deliveries and services. Help prepare workspaces for new employees and set up conference rooms as needed.
2025-10-23T14:18:47Z

Controller

Palmer, MA
onsite
Temporary
47.50 - 55.00 USD / Hourly
We are looking for a Controller to join on a contract basis in Palmer, Massachusetts. This role requires a detail-oriented individual who can manage financial operations effectively, streamline accounting processes, and provide insightful financial analysis. The ideal candidate will have experience in construction accounting and consolidated reporting, month end close while supporting the team’s day-to-day functions. Responsibilities:• Coordinate and oversee month-end close procedures, including variance analysis and reporting.• Manage the year-end audit process by preparing documentation and facilitating walkthrough activities.• Create and update monthly financial forecasts to provide accurate projections.• Ensure compliance by supervising federal and state filings.• Support and guide the accounting team in daily operations and tasks.• Review and analyze monthly organizational financials and work orders for accuracy.• Monitor weekly cash flow and provide timely updates to ensure financial stability.• Oversee weekly check runs and ensure proper documentation and processing.• Conduct job costing analysis, with a preference for candidates experienced in construction-related projects.• Prepare consolidated financial reports and statements for senior management.
2025-10-31T21:09:08Z

Accounts Payable Specialist

Berlin, CT
onsite
Permanent
65000.00 - 80000.00 USD / Yearly
Accounts Payable Specialist Are you an experienced Accounts Payable (AP) Specialist with a background in the construction industry? We have an exciting opportunity to join a well-established, 100% employee-owned company (ESOP) that offers stability, excellent benefits, and opportunities for advancement. Position Overview: Reporting to the Controller and Chief Financial Officer (CFO), this role will focus on managing full-cycle accounts payable processes and assisting with construction accounting, including job costing and related responsibilities.<ul><li>Full-cycle AP processing, including vendor management and payment scheduling.</li><li>Support construction-specific accounting tasks such as job costing, expense tracking, and project accounting.</li><li>Ensure compliance with financial controls, policies, and procedures.</li><li>Collaborate with internal departments to ensure timely and accurate financial reporting.</li><li>Assist the Controller with account reconciliations, audits, and other financial tasks as required.</li></ul>Qualifications:<ul><li>Previous experience in the construction industry is required.</li><li>Proven track record of success in full-cycle accounts payable processing.</li><li>Helpful to understand construction accounting principles, including job costing.</li><li>Excellent organizational skills and attention to detail.</li><li>Proficient in accounting software and Microsoft Office Suite.</li></ul>Why Join Us?<ul><li>Stable and reputable construction company.</li><li>100% ESOP (Employee Stock Ownership Plan).</li><li>Comprehensive benefits package (health, retirement, etc.).</li><li>Opportunity for career growth and advancement.</li></ul> Apply today or send your resume directly to Kelsey Ryan at Kelsey.Ryan@roberthalf(.com)
2025-10-30T17:19:05Z

Payroll Specialist

Worcester, MA
onsite
Permanent
70000.00 - 85000.00 USD / Yearly
We are looking for an experienced Senior Payroll Specialist to ensure accurate and timely processing for a multi-location, high-volume workforce. This role requires meticulous attention to detail, confidentiality, and a strong understanding of payroll systems and compliance standards. Reporting to the Accounting Manager and Controller, the Payroll Specialist will play a critical role in maintaining payroll integrity and resolving any related issues. This role is IN office int he greater Worcester area! Responsibilities:• Compile and process weekly payroll data, including timesheets, for accuracy and compliance with established guidelines.• Perform audits to identify and correct data entry errors, ensuring payroll accuracy.• Calculate and process garnishments, deductions, and taxable adjustments in compliance with legal requirements.• Enter local and federal Prevailing Wage rates into payroll systems and generate Certified Payroll reports.• Print and distribute payroll checks, upload direct deposit notifications, and transmit files to financial institutions.• Address payroll inquiries and resolve issues promptly with employees, supervisors, and administrators.• Maintain the confidentiality of sensitive payroll information, including wages, deductions, and tax details.• Collaborate on special projects and contribute to process improvements within the payroll system.• Ensure compliance with company policies, safety standards, and the Code of Conduct.• Support miscellaneous tasks as needed to assist the accounting and payroll team.
2025-10-14T17:14:29Z

Paralegal

West Hartford, CT
onsite
Permanent
73000.00 - 100000.00 USD / Yearly
We are looking for an experienced Paralegal to join our dynamic team in West Hartford area of Connecticut. This role offers a unique opportunity to contribute to contract review, litigation support, and compliance management. The ideal candidate will possess strong attention to detail and legal expertise, ensuring smooth operations within a fast-paced legal department. Responsibilities:• Conduct thorough reviews of owner contracts, prepare contract summaries, and facilitate execution processes.• Assist in the organization and modification of subcontract, purchase order templates, and related documents.• Support the procurement of bonds, project insurance, and builder’s risk insurance as needed.• Review and negotiate third-party agreements, process credit applications, and prepare notice letters.• Track legal reviews for proposals, analyze bid terms, and contribute to qualification statements.• Provide litigation support, including managing discovery responses, coordinating witness schedules, and filing pleadings.• Oversee licensing and registration tasks, such as federal and state registrations, contractor licensing, and business permits.• Maintain corporate documents, consents, and records while supporting trade organization renewals and registrations.• Assist in risk mitigation and compliance audits by developing parameters and conducting background research.• Organize legal department administrative tasks including calendar coordination, expense tracking, and document preparation.
2025-10-09T16:29:10Z