4 results for Office Assistant in Gustine, CA

Administrative Assistant

Merced, CA
onsite
Temporary
17.1 - 19.8 USD / Hourly
We are looking for a detail-oriented and bilingual Spanish Administrative Assistant to join our team in Merced, California. In this long-term contract role, you will play a key part in providing organizational support, ensuring smooth operations, and contributing to the success of the team. This position is ideal for someone who thrives in a fast-paced environment and enjoys multitasking. Responsibilities: • Schedule and organize meetings, appointments, and travel plans to ensure smooth coordination for staff and board members. • Prepare detailed agendas, accurate reports, and meeting minutes to support effective communication and documentation. • Assist in creating thorough presentations, spreadsheets, and other essential documents as required. • Maintain accurate filing systems, including electronic and physical files, ensuring easy access and organization. • Provide general administrative support to the team, ensuring tasks are completed efficiently and on time. • Respond to inquiries and communicate effectively with internal and external stakeholders. • Monitor and manage office supplies, ensuring resources are adequately stocked. • Collaborate with team members to streamline workflows and improve efficiency. • Handle confidential information with discretion and care. • Ensure compliance with organizational policies and procedures in all administrative tasks.
2026-03-11T00:00:00Z

Legal Assistant

San Jose, CA
onsite
Permanent
85000 - 125000 USD / Yearly
We are looking for a skilled Legal Assistant to join our dynamic team in San Jose, California. This role requires a detail-oriented individual with a strong background in family law and litigation procedures, who can handle a variety of administrative and legal tasks efficiently. The ideal candidate will bring exceptional organizational abilities, attention to detail, and proficiency in legal software and document management systems. Responsibilities: • Manage and coordinate the scheduling of court dates, deadlines, and client meetings to ensure smooth case progress. • Prepare and format legal documents, including pleadings, motions, and correspondence, adhering to proper grammar and punctuation standards. • Conduct e-filing and handle submissions for court filings in compliance with local and state regulations. • Assist attorneys with case preparation, including organizing discovery materials and managing e-discovery processes. • Maintain and update case files, ensuring all documents are accurately filed and easily accessible. • Communicate effectively with clients, attorneys, and court personnel to provide updates and address inquiries. • Support the team by monitoring deadlines and ensuring timely completion of tasks. • Utilize document management systems and legal software to streamline workflows and improve efficiency. • Collaborate with team members to ensure all administrative tasks are handled effectively. • Perform general administrative duties, such as managing correspondence and handling incoming calls.
2026-03-11T00:00:00Z

Legal Secretary

San Jose, CA
onsite
Permanent
85000 - 100000 USD / Yearly
We are looking for a detail-oriented and organized Legal Secretary to join our team in San Jose, California. In this role, you will support attorneys by managing schedules, communicating with clients, and handling essential legal documentation. This is an excellent opportunity for someone with expertise in plaintiff personal injury cases and strong administrative skills. Responsibilities: • Coordinate and manage court calendars, ensuring deadlines and schedules are accurately maintained. • Arrange and schedule depositions, including communication with all parties involved. • Draft and send correspondence to clients, experts, and other relevant stakeholders. • Perform electronic filing of legal documents with courts, adhering to all procedural requirements. • Assist with dictation and preparation of legal documents, ensuring accuracy and professionalism. • Manage case files related to personal injury litigation, maintaining organization and confidentiality. • Utilize tools such as Outlook and CloudLex to support administrative functions efficiently. • Ensure proper handling of court filings and other legal submissions. • Serve as a point of contact for clients, providing updates and addressing inquiries. • Monitor deadlines for filings and submissions, ensuring compliance with legal timelines.
2026-02-19T00:00:00Z

Accounting Clerk

San Jose, CA
onsite
Temporary
22 - 26 USD / Hourly
Our client is seeking a talented Accounting Clerk who can provide accounting and clerical assistance to their accounting department. This position is contract-to-hire and is looking to start immediately. Expectations:<ul><li>Typing accurately, preparing and maintaining accounting documents and records</li><li>Preparing bank deposits, general ledger postings and statements</li><li>Reconcile accounts and bank statements by comparing statements with the general ledger in a timely manner</li><li>Daily enter key data of financial transactions in database</li><li>Maintains accounting records by making copies and filing documents</li></ul>
2026-02-27T00:00:00Z