Results for Facilities Assistant Jobs in Greenwich, CT

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Facilities Manager

New York, NY
onsite
Temporary / Contract
28.5 - 30 USD / Hourly
We are looking for an experienced Facilities Manager to join a team on a Contract basis. This contract assignment will provide key operational coverage during an employee leave and is expected to run for a period of several weeks to a few months. The role is well suited for a facilities specialist who is comfortable balancing administrative coordination, vendor oversight, and day-to-day workplace support in a fast-paced environment. Responsibilities:• Oversee a high volume of administrative tasks that support daily facilities operations and keep workplace requests moving efficiently.• Manage invoices and assist with payment-related activities by maintaining accurate records and coordinating timely processing.• Serve as a point of contact for agencies and internal stakeholders, ensuring clear communication on facilities-related matters.• Provide hands-on support for mail services and partner closely with the mailroom team to maintain smooth distribution workflows.• Coordinate incoming vendors, monitor service activity within the space, and help ensure work is completed in line with site expectations.• Work with building management to confirm certificates of insurance are received and properly documented before vendor access is granted.• Prepare and track purchase orders to support facilities services, supplies, and operational needs.• Respond to and help organize facilities requests through Jira or a comparable ticketing platform, keeping issues documented and updated as needed.
2026-10-15T00:00:00Z

Facilities Manager 2 (2-4 years)

New York, NY
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are looking for a detail-oriented facilities team member to support workplace operations and help deliver a smooth employee experience across active office sites. This Long-term Contract position will assist with daily building services while contributing to the planning and execution of a multi-phase office relocation. The role is well suited for someone who can balance operational priorities, coordinate with multiple partners, and maintain service continuity in occupied environments. Responsibilities: • Oversee routine facilities activities by helping manage maintenance needs, cleaning services, building operations, and general workplace support. • Address employee and building-related service requests promptly, ensuring issues are tracked, communicated, and resolved efficiently. • Assist with administrative facilities tasks such as preparing purchase orders, reviewing invoices, monitoring expenses, and compiling operational reports. • Maintain required safety, compliance, and facilities documentation to support regulatory and internal standards. • Coordinate with vendors, contractors, and property management contacts to uphold site conditions and service expectations. • Support the execution of a two-phase office move by organizing logistics, preparing spaces for occupancy, assisting with furniture setup, and communicating move-related updates to stakeholders. • Work across two occupied office locations to help preserve consistent services and minimize disruption during transition activities. • Perform regular walkthroughs to identify maintenance concerns, safety risks, and opportunities for operational improvement. • Contribute to additional facilities initiatives and special assignments as business needs evolve.
2026-10-12T00:00:00Z

Benefits Assistant

Scarsdale, NY
onsite
Temporary to Hire
22 - 24 USD / Hourly
We are looking for a Benefits Assistant to join our team in Scarsdale, New York in a Contract position. This role supports daily benefits administration and serves as a key resource for employees who need guidance on benefit programs, leave matters, and related processes. The ideal candidate brings strong coordination skills, attention to detail, and hands-on experience assisting with benefits operations in a fast-paced environment. Responsibilities: • Coordinate day-to-day benefits activities, including enrollment updates, status changes, and record maintenance across benefit programs. • Support COBRA-related processes by tracking eligibility, preparing required documentation, and helping ensure timely follow-up on continuation coverage matters. • Assist with leave of absence administration by monitoring requests, maintaining accurate records, and communicating next steps to employees and internal partners. • Respond to employee questions regarding health, welfare, and other benefit offerings with clear and helpful guidance. • Review benefits data for accuracy, reconcile discrepancies, and help maintain organized documentation for audits and reporting needs. • Partner with HR and external providers to help resolve benefit issues and ensure smooth delivery of services. • Contribute to compensation and benefits support activities by helping track information and preparing materials as needed. • Maintain confidentiality while handling sensitive employee information and benefit-related records.
2026-10-16T00:00:00Z

Human Resources (HR) Assistant

Paramus, NJ
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a Human Resources (HR) Assistant to join a food and food processing organization in Paramus, New Jersey. This Long-term Contract position will support day-to-day HR administration while helping coordinate a high-visibility implementation effort through strong organization, communication, and follow-through. The role is ideal for someone who can keep records accurate, manage competing priorities, and provide dependable support to employees, managers, and project stakeholders. Responsibilities: • Maintain organized electronic and hard-copy HR files, ensuring records are accurate, accessible, and handled in accordance with privacy standards. • Prepare clear reports, internal communications, presentations, and other written materials with careful attention to clarity and accuracy. • Arrange meetings by managing calendars, booking spaces, coordinating logistics, and helping sessions run smoothly from start to finish. • Capture discussion points, document next steps, and monitor deadlines, milestones, and deliverables to keep activities on schedule. • Share timely updates with stakeholders to support alignment across HR, employees, managers, and cross-functional teams. • Respond to employee questions on HR-related topics and provide reliable administrative support for routine requests. • Create and update process guides, standard operating procedures, and knowledge resources to strengthen consistency across HR activities. • Assist with onboarding tasks, screening coordination, and other HR initiatives that support a positive employee experience. • Support project-related administrative work, including documentation and coordination tied to implementation activities, while following company policies and compliance requirements.
2026-10-15T00:00:00Z

Human Resources (HR) Assistant

Teaneck, NJ
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are offering a long-term contract employment opportunity for a Human Resources (HR) Assistant near Hackensack, New Jersey. The successful candidate will be part of a team that operates within the industry, providing essential support to our HR department. Responsibilities: • Administering various human resources support tasks and may assist HR management.• Handling digital files and ensuring they are well organized and easily accessible.• Conducting document scanning processes to digitize hard copy files and documents.• Providing support in scanning tasks to ensure accurate digital records.• Addressing inquiries and providing necessary assistance to the HR department.• Monitoring and maintaining accurate records.• Processing applications and other HR-related documents.• Taking necessary actions based on the assessments of customer accounts.
2026-10-09T00:00:00Z

Assistant Property Manager

Keansburg, NJ
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are looking for an Administrative Assistant to support day-to-day property operations for a real estate portfolio in New Jersey. This Long-term Contract opportunity is ideal for an organized individual who can balance resident service, leasing support, compliance coordination, and administrative oversight in a fast-paced housing environment. The role will work closely with property leadership to help maintain occupancy goals, keep records organized and audit-ready, and support smooth communication with residents, vendors, and housing partners. Applicants MUST have experience with Low Income Housing Tax Credit. Responsibilities:• Manage applicant waitlists by reviewing and updating records on a regular basis, removing outdated entries, and guiding prospective residents through the online pre-application process.• Coordinate the full application and move-in process, including explaining eligibility guidelines, preparing leasing documents, and completing required onboarding paperwork.• Monitor occupancy levels closely, identify upcoming vacancies, and support outreach efforts that help keep units leased in line with property targets.• Prepare leases, renewals, and annual income recertification documents for applicable programs, ensuring all deadlines are met accurately.• Assist residents with recertification steps in the property management system and maintain complete paper and digital files that are ready for review or audit.• Work with subsidy administrators and external housing partners to track approvals, secure required payment documentation, and follow through on deposit or rent commitments from third parties.• Support the Property Manager with daily operations, including resident transfers, accommodation requests, rent portion calculations for specialized programs, and general issue resolution.• Review property conditions regularly, document concerns, and help ensure work orders, preventive maintenance, inspections, and unit turns are completed within established timelines.• Contribute to a well-organized and service-focused environment by collaborating across departments, sharing effective practices, and maintaining positive interactions with residents, vendors, and internal teams.
2026-10-16T00:00:00Z

Office Assistant

New York, NY
onsite
Temporary / Contract
19 - 23 USD / Hourly
We are looking for an organized Office Assistant to support daily administrative and front-desk operations for our team in New York, New York. This Contract position is ideal for someone who enjoys creating an efficient office environment, assisting visitors, and managing a steady flow of communication and documentation. The right candidate will bring strong attention to detail, a detail-oriented approach, and the ability to handle a variety of clerical tasks with accuracy and care. Responsibilities: • Welcome guests and serve as the first point of contact at the front desk, ensuring a detail-oriented and helpful experience. • Manage incoming phone calls, direct inquiries to the appropriate contacts, and take accurate messages when needed. • Organize, scan, and file documents to maintain accessible and up-to-date records. • Provide general administrative support, including data entry, document preparation, and routine office coordination. • Assist with day-to-day clerical activities to help keep office operations running smoothly. • Maintain orderly records and support internal teams with basic administrative requests.
2026-10-05T00:00:00Z

Office Assistant

Parsippany, NJ
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
Our client, a growing healthcare and life sciences organization, is seeking a highly organized Office Assistant to support daily business operations. This is an excellent opportunity for someone who enjoys variety in their day, takes initiative, and is eager to learn. The role will support multiple departments including Operations, HR, Finance, and Executive Leadership while helping keep a small, collaborative office running smoothly.Responsibilities<ul><li>Provide general administrative and office support</li><li>Answer phones, greet visitors, and receive packages</li><li>Manage outgoing mail, checks, bank deposits, and office shipments</li><li>Coordinate executive travel arrangements, client meetings, and reservations</li><li>Assist with expense reports and expense tracking</li><li>Support employee onboarding, benefits administration, and other HR-related tasks</li><li>Maintain files, records, and office documentation</li><li>Assist with contract renewals and various business reporting activities</li><li>Take detailed meeting notes and follow through on action items</li><li>Order office supplies and help maintain inventory</li><li>Partner with team members across multiple departments on special projects and administrative needs</li></ul>
2026-10-16T00:00:00Z

Office Assistant

New York, NY
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an organized Office Assistant to support daily administrative and operational needs for a retail apparel and accessories environment in New York, New York. This Long-term Contract position is ideal for someone who enjoys keeping a workspace orderly, handling hands-on tasks, and helping the team stay productive throughout the day. The role will involve a mix of office support, sample coordination, and local errand-running, with a July start date. Responsibilities: • Organize and prepare label samples to ensure materials are sorted accurately and ready for team use. • Maintain a clean, orderly, and functional office environment by assisting with general upkeep throughout the day. • Run local business-related errands as needed to support office operations and team requests. • Provide day-to-day administrative assistance that helps keep office activities moving efficiently. • Monitor shared spaces and supplies, addressing basic organizational needs to support a smooth workflow. • Assist with practical tasks that contribute to the overall coordination of the office and support staff.
2026-10-07T00:00:00Z

9 results for Facilities Assistant in Greenwich, CT