6 results for Executive Assistant in Goleta, CA

Executive Assistant

Santa Barbara, CA
onsite
Temporary
30 - 35 USD / Hourly
We're looking for a highly organized, proactive Personal Executive Assistant to support an executive and family organization. This role blends executive support, personal assistance, and household coordination to keep daily operations running smoothly. Key Responsibilities• Manage calendars, schedules, meetings, and priorities• Serve as point of contact for communications and requests• Book domestic and international travel with detailed itineraries• Watch and oversee the house as needed• Run personal errands, including taking clothes to the dry cleaner• Coordinate vendors, service providers, and household appointments• Organize personal and professional tasks, projects, and events• Draft and edit correspondence and documents• Handle confidential information with discretion
2026-03-19T00:00:00Z

Executive Assistant

Santa Barbara, CA
onsite
Temporary
24.7 - 28.6 USD / Hourly
We are looking for a highly skilled Executive Assistant to provide dedicated support to the Executive Director/President in Santa Barbara, California. This long-term contract position focuses on managing executive scheduling and communications while ensuring seamless daily operations. The ideal candidate will act as a trusted partner, bringing structure and efficiency to workflows and organizational processes. Responsibilities: • Oversee complex scheduling, including meetings, travel arrangements, and executive priorities. • Prepare and draft thorough correspondence, detailed reports, and impactful presentations. • Manage daily operations, improve processes, and facilitate cross-departmental coordination. • Monitor and track projects, deadlines, and follow-up action items to ensure timely completion. • Serve as the primary liaison between the executive team, staff, board members, and external stakeholders. • Organize and coordinate board meetings, ensuring governance records are accurately maintained. • Handle sensitive and confidential information with a high level of attention to detail and discretion.
2026-03-19T00:00:00Z

Administrative Assistant

Santa Barbara, CA
onsite
Temporary
19.95 - 23.1 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our team in Santa Barbara, California. This contract position offers an opportunity to support various administrative functions while collaborating closely with program leaders. The ideal candidate will thrive in a fast-paced environment, possess excellent organizational skills, and demonstrate proficiency in technology and communication. Responsibilities:• Organize and maintain both electronic and physical files to ensure easy access and proper documentation.• Develop tracking and monitoring systems under the direction of program leadership to ensure operational efficiency.• Coordinate monthly fire and emergency drills to ensure compliance and safety standards.• Conduct weekly follow-ups on meal observations to maintain quality and adherence to guidelines.• Monitor staff training schedules across programs and ensure monthly updates are completed.• Oversee new employee orientations, ensuring all necessary steps are completed before staff begin their shifts.• Track staff meetings and ensure meeting notes are properly stored and organized using SharePoint.• Support data entry tasks in systems such as Kronos, Service Logs, Humanity, and myAvatar, ensuring accuracy and consistency.
2026-03-18T00:00:00Z

Administrative Assistant

Santa Barbara, CA
onsite
Temporary
20.9 - 24.2 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Santa Barbara, California on a contract basis. This role requires an organized individual who can manage daily administrative tasks efficiently while maintaining excellent communication skills. If you thrive in a fast-paced office environment and enjoy supporting team operations, we encourage you to apply. Responsibilities: • Handle incoming calls with professionalism and direct inquiries to the appropriate departments. • Perform data entry tasks with accuracy to ensure proper documentation and record-keeping. • Manage and organize office files, ensuring easy accessibility and compliance with organizational standards. • Provide receptionist support by welcoming visitors and addressing their needs. • Coordinate scheduling and maintain calendars for meetings and appointments. • Assist in preparing reports, presentations, and other office materials as needed. • Order and maintain office supplies to ensure smooth daily operations. • Collaborate with team members to support various administrative projects. • Ensure confidentiality and security of sensitive information and records.
2026-03-20T00:00:00Z

Accounting Assistant

Goleta, CA
onsite
Temporary
21.85 - 25.3 USD / Hourly
We are looking for a detail-oriented Accounting Assistant to join our team in Santa Barbara, California. In this contract position, you will play a key role in supporting grants management processes and ensuring accurate financial operations. This is an excellent opportunity for a motivated individual with a passion for accounting and a strong aptitude for handling grant-related tasks. Responsibilities:• Manage and maintain grants administration processes, including tracking applications and ensuring timely receipt of required reports.• Update and oversee the grants management database, ensuring data accuracy and performing regular data entry tasks such as processing applications and letters of inquiry.• Prepare grant agreements, draft notification letters, and coordinate routine correspondence with grantees.• Monitor and enforce compliance with grants management procedures, including due diligence, reporting, award letters, and availability of funds.• Collaborate with internal teams such as Finance, Programs, Research, IT, Development, and Communications to streamline grant-related operations.• Process accounts payable and receivable transactions, ensuring accuracy and adherence to deadlines.• Perform bank reconciliations and invoice coding to maintain organized financial records.• Utilize QuickBooks and Microsoft Excel to manage accounting functions efficiently.• Provide support for government and foundation grant management, ensuring compliance with regulations.
2026-03-20T00:00:00Z

Human Resources (HR) Assistant

Santa Barbara, CA
onsite
Temporary
20.9 - 24.2 USD / Hourly
We are looking for a dedicated Human Resources (HR) Assistant to join our team on a contract basis in Santa Barbara, California. In this role, you will provide critical administrative support to the HR department and executive team, ensuring smooth daily operations. This position offers a great opportunity to gain hands-on experience in staffing, recruiting, and HR administration while working in a collaborative, on-site environment. Responsibilities: • Organize and maintain digital records for efficient filing and retrieval. • Assist the executive team and HR group with administrative tasks to streamline processes. • Schedule and coordinate interviews with candidates and hiring managers. • Support HR functions such as onboarding, employee relations, and background checks. • Utilize HR information systems (HRIS) to manage employee data and ensure accuracy. • Perform general office duties, including managing correspondence and scheduling. • Use Microsoft Outlook for communication, scheduling, and task management. • Help ensure compliance with company policies and procedures. • Provide exceptional customer service to employees and candidates. • Contribute to the overall efficiency of the HR team through proactive support.
2026-03-19T00:00:00Z