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6 results for Documentation And Process Coordinator in Forest Lake, MN

Administrative Coordinator

Elk River, MN
onsite
Contract / Temporary to Hire
15 - 18 USD / Hourly
Robert Half is looking for an Administrative Coordinator to support a collections team at an organization located in Elk River, MN! This position is contract-to-permanent. Duties and Responsibilities include the following: Prepares and processes daily cash and credit card deposits and fills out cash control sheet daily. Reviews and posts receipts and payments to appropriate ledgers, spreadsheets, records, and databases. Processes disputes, ceases, and other consumer correspondence received via US mail or other mediums. Prepares, sorts, copies, files, and mails invoices, receipts, checks, correspondence, and other requested items. Audits account balances, research discrepancies, and reviews with client for approval. Research and processes charge backs, returns, refunds, bad checks, and similar items. Prepares analysis and summaries of accounts from the collection teams to clients. Monitors accounts receivable to ensure payments are accurate and timely. Reconciles monthly reports. Assists with related special projects, as required.
2026-04-07T00:00:00Z

Administrative Coordinator

New Brighton, MN
onsite
Temporary
20 - 23 USD / Hourly
We are looking for a detail-oriented Administrative Coordinator to join a dynamic non-profit organization. In this long-term contract role, you will play a critical part in ensuring smooth office operations, supporting leadership, and maintaining accurate records. This position offers an excellent opportunity to contribute to meaningful initiatives while enhancing organizational efficiency. Responsibilities:• Oversee daily office operations, including managing correspondence, organizing filing systems, and maintaining office supplies.• Provide scheduling, documentation, and project support to the Executive Director and leadership team.• Maintain and update records for donations, acknowledgments, volunteer activities, and constituent information.• Prepare materials for Board of Directors meetings, attend meetings, and manage the creation and organization of meeting minutes.• Facilitate team communications by organizing onboarding materials and coordinating licensing, travel, and visa documentation.• Offer administrative and logistical support for planning surgical missions, including tracking volunteers and coordinating with vendors.• Identify opportunities for process improvements and implement operational systems to enhance efficiency.• Participate in program activities, fundraising events, and awareness campaigns, providing administrative support as needed.
2026-04-06T00:00:00Z

Documentation Controller

Maple Plain, MN
onsite
Temporary
35.625 - 41.25 USD / Hourly
We are looking for a skilled Documentation Implementor to join our team on a contract basis in Maple Plain, Minnesota. In this role, you will play a key part in supporting a system transition by documenting processes and offering guidance to users as they shift from HubSpot to Salesforce. This position requires strong organizational skills, attention to detail, and the ability to communicate effectively with a diverse team. Responsibilities:• Create and maintain detailed process documentation within Confluence and SharePoint environments.• Provide individualized support to users transitioning from HubSpot to Salesforce, answering questions and offering guidance.• Develop training materials, including videos and written guides, to ensure users understand Salesforce functionalities.• Collaborate with sales and support teams to identify documentation needs and address concerns during the system transition.• Ensure all documentation is clear, accurate, and accessible to relevant stakeholders.• Utilize Salesforce knowledge to educate users about customized features and workflows.• Manage administrative tasks related to process implementation and documentation.• Foster a positive experience for users by addressing concerns and highlighting Salesforce benefits.• Assist in organizing and compiling necessary documents to support the transition process.• Work in a hybrid environment, with onsite presence required on Tuesdays, Wednesdays, and Thursdays.
2026-04-03T00:00:00Z

Arbitration Coordinator

Minneapolis, MN
onsite
Permanent
50000 - 60000 USD / Yearly
Our client is an innovator in the design, automation, and management of processing solutions for complex regulatory and legal dispute resolution programs. They specialize in translating complex regulations into clear program rules, developing customized workflow systems, and efficiently managing high volumes of transactions to deliver proven results for their clients. They are seeking a detail-oriented and professional Case Coordinator to support the day-to-day administration of arbitration cases and administrative hearings. This role is well-suited for someone with prior legal or paralegal experience who thrives in a fast-paced environment, can manage multiple priorities, work independently within a collaborative team, and provide exceptional service to external parties. In this role, you will be responsible for administering arbitration cases from initiation through resolution, ensuring strict compliance with established rules, procedures, and deadlines throughout the process. Key Responsibilities<ul><li>Manage a caseload of arbitration matters in accordance with established rules and procedures</li><li>Accurately enter and maintain case information in a proprietary case management system</li><li>Review legal filings and documents for procedural compliance</li><li>Identify and evaluate case management issues and escalate complex matters as appropriate</li><li>Draft professional correspondence guiding parties through the arbitration process (without providing legal advice)</li><li>Monitor, collect, and record payments for arbitration services</li><li>Schedule and administer conferences, arbitrations, and mediations with parties and appointed neutrals</li><li>Respond to inquiries via phone, email, and mail in a timely, respectful, and accurate manner</li><li>Communicate effectively with internal team members and external parties</li><li>Provide backup support for administrative staff, including mail handling and case entry, as needed</li></ul>
2026-04-14T00:00:00Z

Logistics and Warehouse Coordinator

Rosemount, MN
onsite
Permanent
50000 - 56000 USD / Yearly
We are looking for a Logistics Coordinator to join our team in Eagan, Minnesota. In this role, you will play a vital part in supporting manufacturing operations by ensuring efficient order processing and overseeing warehouse activities. This position is ideal for someone with strong organizational skills and a commitment to maintaining inventory accuracy and optimizing material flow. Responsibilities:• Coordinate the processing of customer orders to ensure timely and accurate fulfillment.• Oversee daily warehouse operations, including receiving, storing, and shipping materials.• Monitor and maintain inventory levels to ensure proper stock management and prevent shortages.• Implement and uphold best practices for warehouse organization and logistics efficiency.• Collaborate with manufacturing teams to streamline material flow and support production needs.• Conduct regular audits to verify inventory accuracy and address discrepancies.• Manage the scheduling and tracking of shipments to meet customer delivery expectations.• Ensure compliance with safety regulations and promote a safe working environment within the warehouse.• Identify opportunities to improve warehouse processes and reduce operational costs.• Train and supervise warehouse staff to ensure adherence to procedures and performance standards.
2026-04-08T00:00:00Z

Bid Coordinator

Long Lake, MN
onsite
Permanent
60000 - 80000 USD / Yearly
We are seeking a detail-oriented and reliable Bid Specialist to join our client's growing construction team in the West Metro! This position will play a key role in the pre-construction process by preparing accurate and competitive cost estimates for residential and commercial construction projects. Ideal candidate brings a strong understanding of construction estimating processes, a proven ability to collaborate effectively across teams, and keen attention to detail. This is an excellent opportunity for someone who wants to grow their career within the construction industry and thrives in a small, collaborative office environment! Key Responsibilities:<ul><li>Review project plans, specifications, and bid documents to determine scope and requirements </li><li>Prepare detailed cost estimates for projects by analyzing job specifications to determine accurate project costs</li><li>Participate in client walkthroughs to gather detailed project requirements and scope.</li><li>Review and analyze past bids to identify areas for improvement and apply learnings to future projects.</li><li>Identify potential risks, cost-saving opportunities, and value engineering options </li><li>Collaborate with project managers, field teams, and leadership to align on project scope and strategy </li><li>Maintain and update cost databases, historical data, and estimating tools </li><li>Track and manage multiple bids, ensuring deadlines are consistently met </li><li>Attend pre-bid meetings and site visits as needed </li><li>Support handoff of awarded projects to operations teams </li></ul>
2026-04-13T00:00:00Z