We are looking for a detail-focused Estimating Coordinator to support bidding activities and day-to-day department operations in Elgin, Illinois. This Contract position is ideal for someone who can balance estimating coordination, administrative tasks, and vendor communication in a fast-paced environment. The role offers the opportunity to contribute to both operational efficiency and business development support while working closely with internal teams and external partners.<br><br>Responsibilities:<br>• Manage communication with vendors and subcontractors to gather pricing, documentation, and bid-related information.<br>• Oversee company licenses and registrations, ensuring records remain current and compliant.<br>• Organize bid lists, assemble submission materials, and track bid packages to support accurate and timely proposals.<br>• Attend bid-related meetings and maintain the estimating calendar to keep deadlines and priorities on schedule.<br>• Provide administrative coordination that helps the estimating function run smoothly and efficiently.<br>• Support purchasing-related activities, including handling purchase order documentation and assisting with departmental processes.<br>• Use bid platforms and lead sources to identify opportunities and maintain visibility into upcoming project activity.

• 3-5 years of relevant experience, preferably within construction, demolition, or a closely related industry.<br>• Strong organizational skills with the ability to manage multiple assignments and shifting deadlines.<br>• Clear written and verbal communication skills, paired with close attention to accuracy and detail.<br>• Proficiency with Microsoft Office and Adobe Creative Suite applications, including InDesign and Photoshop.<br>• Familiarity with commercial estimating and bid-management tools such as iSQFT, BuildingConnected, and similar platforms.<br>• Ability to work independently, set priorities effectively, and collaborate with team members across different levels of the organization.<br>• Comfortable performing well under pressure and responding effectively to time-sensitive requests.<br>• Willingness to take on additional responsibilities as business needs evolve.

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