3 results for Executive Assistant in Clearwater, FL

Executive Assistant

Tampa, FL
onsite
Permanent
60000 - 70000 USD / Yearly
We are looking for a dedicated and highly detail-oriented Personal/Executive Assistant to join our team in Tampa, Florida. This role involves managing a wide range of personal and administrative tasks requiring exceptional organizational skills and the ability to anticipate needs. The ideal candidate will thrive in a dynamic environment and demonstrate initiative in handling responsibilities. Responsibilities:• Coordinate and manage multiple calendars using Microsoft Outlook for the executive and their spouse.• Schedule and oversee appointments, including doctor visits, ensuring all necessary paperwork is completed and prescriptions are updated.• Prepare and distribute detailed daily itineraries outlining meetings, appointments, and relevant information.• Handle correspondence and act as the primary point of contact for incoming calls • Assist with errands and tasks as needed, maintaining a high level of discretion and attention to detail.• Compile materials for projects • Organize and prepare for meetings, ensuring all materials and logistics are in place.• Anticipate needs by proactively addressing issues and ensuring seamless operations This is a permanent opportunity that will pay up to $70,000 depending upon experience. Please apply to Jane Gearhart if interested!
2026-03-27T00:00:00Z

Legal Assistant

Sarasota, FL
onsite
Permanent
60000 - 70000 USD / Yearly
We are looking for a detail-oriented Legal Assistant to join our team in Sarasota, Florida. In this role, you will provide essential support to our legal team by managing administrative tasks and ensuring the smooth operation of legal processes. This position is ideal for someone with a strong background in civil litigation and proficiency in e-filing and court-related procedures. 100% in office $60-70K DOE - please send your resume to Stacey Lyons via LinkedIn for immediate consierdation! Responsibilities:• Coordinate and manage electronic filing (e-filing) of legal documents with courts and other relevant entities.• Assist attorneys with civil litigation cases, including preparing and organizing case files.• Maintain and update legal calendars to ensure deadlines and court dates are accurately tracked.• Handle court filings promptly and ensure compliance with procedural requirements.• Provide administrative support by drafting correspondence, organizing legal paperwork, and managing office workflows.• Act as a liaison between attorneys, clients, and court personnel to facilitate communication.• Conduct research and gather information to support legal cases.• Ensure records and documentation are properly organized and stored for easy retrieval.• Monitor and follow up on case deadlines to ensure timely filings and submissions.• Support the team with additional administrative tasks as needed.
2026-03-19T00:00:00Z

Accounting Assistant / Bookkeeper

Clearwater, FL
onsite
Contract / Temporary to Hire
21 - 26 USD / Hourly
We are looking for a motivated Accounting Assistant to join a dynamic organization in Clearwater, Florida. This newly created position offers the opportunity to contribute to a variety of accounting tasks, including accounts payable, accounts receivable, and general ledger functions. As a Contract to permanent role, this position provides a pathway for career growth into a Staff Accountant role while gaining exposure to month-end close and financial reporting. Responsibilities:• Process and enter accounts payable invoices for both corporate vendors and subcontractors.• Ensure all vendor compliance requirements are met and payment procedures are accurately followed.• Review and validate certificates of insurance for subcontractors.• Generate customer invoices and account statements for accounts receivable.• Investigate and resolve discrepancies in accounts by collaborating with internal teams and customers.• Assist with maintaining financial records and reports as part of general accounting duties.• Prepare journal entries, reconcile accounts, and support month-end close processes.• Provide daily operational support to the accounting department.• Maintain thorough documentation and ensure adherence to internal accounting policies.• Offer backup assistance across various accounting functions during team absences
2026-03-27T00:00:00Z