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16 results for Office Assistant in Chicago, IL

Administrative Assistant

Schaumburg, IL
onsite
Temporary to Hire
20 - 23 USD / Hourly
We are looking for an experienced and service-oriented Administrative Assistant to support conference and workplace operations in Schaumburg, Illinois. This contract opportunity with potential for a permanent role is ideal for someone who enjoys being a dependable point of contact, creating a welcoming experience, and keeping daily office coordination running smoothly. The person in this role will assist employees and guests with meeting logistics, reservations, and general administrative support while building strong working relationships across the office. Responsibilities:• Greet employees, visitors, and meeting participants with a detail-oriented and approachable presence at the conference services desk.• Coordinate conference room reservations and help arrange meeting spaces based on event needs, capacity, and setup preferences.• Respond promptly to workplace and meeting-related requests, offering practical solutions to support a smooth office experience.• Prepare rooms for scheduled meetings by confirming layouts, equipment readiness, and overall presentation before and after use.• Partner with team members to maintain organized conference operations and provide coverage or support as priorities shift throughout the day.• Assist with event coordination tasks, including communicating room details, setup requirements, and scheduling updates to internal stakeholders.• Perform administrative duties such as data entry, calendar support, email communication, and documentation using standard office software.• Learn room locations, features, and setup options to provide accurate guidance and dependable service to employees and guests.The salary range for this position is $20.00 to $23.00. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit Robert Half Benefits Website for more information.
2026-07-07T00:00:00Z

Executive Assistant

Chicago, IL
remote
Temporary / Contract
40 - 45 USD / Hourly
Position Overview:We are seeking a highly organized and proactive Executive Assistant to provide part-time support to the CEO in a hybrid work environment. This role pays between $40 and $45 an hour. This role is responsible for managing the CEO’s daily workflow, calendar, and scheduling priorities to enhance efficiency and productivity. The ideal candidate is detail-oriented, anticipates needs, and ensures the CEO is well prepared for meetings, events, and travel.Key Responsibilities:<ul><li>Manage the CEO’s daily schedule, calendar, and meeting priorities to support effective time management.</li><li>Coordinate and schedule meetings, appointments, conferences, and related logistics on behalf of the CEO.</li><li>Anticipate scheduling conflicts and proactively adjust plans as needed.</li><li>Prepare the CEO for meetings and events by confirming logistics, materials, and timing.</li><li>Handle business travel arrangements and manage travel expense reporting.</li><li>Process travel and expense reports using Concur.</li><li>Support overall organization and administrative flow for the CEO to ensure smooth day-to-day operations.</li><li>Serve as a reliable point of coordination for internal and external meeting logistics.</li></ul>
2026-06-18T00:00:00Z

Executive Assistant

Chicago, IL
onsite
Temporary to Hire
28 - 35 USD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership within a hospital environment in Chicago, Illinois. This contract position has the potential to become permanent and will oversee a wide range of administrative operations, coordinate executive and board activities, and help maintain an organized, responsive office. The role is ideal for someone who can manage competing priorities, communicate professionally, and keep critical business processes running smoothly. Responsibilities:• Manage front-office administrative operations, including reception support, mail distribution, supply and purchasing coordination, and upkeep of shared office areas and equipment.• Screen incoming calls, route inquiries appropriately, and capture accurate messages for follow-up by leadership and departmental teams.• Prepare, revise, and format executive correspondence, board materials, agendas, and other documents for senior leaders and trustees.• Coordinate calendars for the President and senior stakeholders, arranging appointments, meetings, and invitations through Outlook.• Organize Board of Trustees and committee meetings, including room scheduling, document distribution, minute-taking, catering requests, and audio/visual support.• Administer business tools and records such as Zoom licensing, board document platforms, policy files, and contract databases for physician and vendor agreements.• Process administrative compliance tasks, including timecard approvals, provider payroll support, lobbyist reporting, annual corporate filings, and license renewals with applicable agencies.• Maintain recurring meeting schedules, update team agendas and huddle calendars, and manage conference room reservations for leadership meetings.• Provide flexible administrative assistance to senior team members and contribute to committee-related assignments and other special projects as needed. The salary range for this position is $28/hr. to $35/hr. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
2026-06-29T00:00:00Z

Legal Assistant

Chicago, IL
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
Robert Half is looking for a full-time Legal Assistant to join a reputable law firm in Chicago, Illinois. In this role, you will play a key part in managing case files, communicating with various partners, and supporting the legal team with administrative and procedural tasks. The ideal candidate is proactive, organized, and skilled at multitasking in a fast-paced environment. Responsibilities:<ul><li>Handle a high volume of case files and ensure all documentation is up to date.</li><li>Communicate effectively with clients, insurance adjusters, opposing counsel, and medical providers to facilitate case progress.</li><li>Coordinate with insurance representatives to secure necessary authorizations for client medications, treatments, and surgeries.</li><li>Draft legal documents such as routine motions, subpoenas, discovery requests, and correspondence.</li><li>Compile and prepare special reports for insurance carriers to support claims.</li><li>Request and manage itemized bills and medical records from healthcare providers.</li><li>Maintain accurate records and ensure compliance with case management software.</li><li>Assist in billing functions and calendar management to keep schedules organized and deadlines met.</li><li>Stay updated on workers' compensation laws and procedures to provide accurate support</li></ul>
2026-07-07T00:00:00Z

Legal Assistant

Chicago, IL
onsite
Permanent / Full Time
55000 - 70000 USD / Yearly
Robert Half is looking for a Litigation Legal Assistant to join a wonderful firm in Chicago, Illinois. In this role, you will provide vital support to attorneys by managing cases, coordinating communications, and ensuring the smooth flow of legal operations. The ideal candidate will have strong organizational skills and thrive in a fast-paced environment. Responsibilities:<ul><li>Manage a high volume of cases, ensuring all details are tracked and deadlines are met.</li><li>Serve as the primary liaison with clients, insurance adjusters, opposing counsel, and medical providers.</li><li>Coordinate with insurance adjusters and claim representatives to secure authorizations for treatments, medications, and surgeries.</li><li>Draft and edit legal documents, including motions, subpoenas, discovery requests, and correspondence.</li><li>Compile and prepare special documentation for submission to insurance carriers.</li><li>Request and organize itemized bills and medical records from clients and healthcare providers.</li><li>Utilize case management software to maintain accurate and up-to-date records.</li><li>Support billing functions and calendar management to optimize workflow efficiency.</li><li>Assist in personal injury plaintiff and civil litigation matters.</li><li>Contribute to client relations by providing clear and precise communication</li></ul>
2026-07-07T00:00:00Z

Legal Assistant

Chicago, IL
onsite
Permanent / Full Time
74000 - 98000 USD / Yearly
A large, well-known international law firm is seeking a Legal Practice Specialist to support its Corporate and Litigation teams in Chicago. This role sits within a highly collaborative support team and works closely with partners, associates, and other legal professionals to deliver high-level client service. Schedule & Compensation<ul><li>Hybrid 3 days in office, 2 remote</li><li>35-hour work week with flexible hours</li><li>Salary $74K–$98K plus discretionary bonus</li><li>Comprehensive benefits package</li></ul>Key Responsibilities<ul><li>Manage case workflow and provide end-to-end support to multiple attorneys</li><li>Coordinate and prioritize assignments across the team to meet deadlines</li><li>Assemble and organize documents for corporate transactions</li><li>Prepare closing binders and closing memoranda</li><li>Proofread and redline legal documents for accuracy and quality control</li><li>Maintain client contacts, manage mailings, and update databases</li><li>Prepare reports, PowerPoint presentations, and Excel documents</li><li>Assist with calendar coordination, meetings, and logistics</li><li>Book travel and process expense reimbursements</li><li>Open new clients and matters following firm procedures</li><li>Handle administrative tasks including filing, scanning, and document management</li></ul>
2026-06-10T00:00:00Z

Legal Assistant

Northbrook, IL
onsite
Permanent / Full Time
65000 - 80000 USD / Yearly
Robert Half is partnering with a well-established suburban law firm in the North Shore area that is seeking an Administrative Assistant to support attorneys across multiple practice areas. This is an excellent opportunity for a detail-oriented professional who enjoys a collaborative office environment and wants to play a key role in supporting both attorneys and clients. The ideal candidate will have at least two years of law firm administrative experience, strong organizational skills, and the ability to manage multiple priorities in a fast-paced professional setting. Responsibilities<ul><li>Prepare, revise, and finalize legal documents for attorney and client review</li><li>Maintain and organize electronic and physical client files</li><li>Assist with court filings and litigation docket management</li><li>Utilize electronic filing systems, including Odyssey, PACER, and other applicable court platforms</li><li>Transcribe dictation and other attorney materials as needed</li><li>Process monthly client billing and related administrative tasks</li><li>Manage document execution and coordinate client signatures</li><li>Serve as a point of contact for clients, visitors, and incoming calls</li><li>Assist with office operations, supply ordering, and administrative projects</li><li>Provide general administrative support to attorneys and staff across multiple practice areas</li></ul>
2026-07-08T00:00:00Z

Accounting Assistant

Franklin Park, IL
onsite
Permanent / Full Time
50000 - 52000 USD / Yearly
The salary range for this position is $50,000 - $52,000 plus bonus, and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]. Job Description:We are seeking a detail-oriented Accounting Assistant to join our Accounting/Finance team in Franklin Park, IL. This role is essential in supporting the daily financial operations of the company through accurate data entry, efficient administrative support, and reliable backup across accounts payable and receivable functions. The ideal candidate is organized, dependable, and thrives in a hands-on environment where accuracy and timeliness are critical. Key Responsibilities<ul><li>Perform daily entry of Accounts Payable (AP) invoices into the ERP system with a high degree of accuracy.</li><li>Organize and maintain filing of various accounting documents and records.</li><li>Prepare and send remittances to vendors and suppliers.</li><li>Manage office supply inventory, including ordering and maintaining appropriate stock levels.</li><li>Provide backup support for Accounts Receivable (AR) data entry as needed.</li><li>Assist with other ad-hoc accounting and administrative tasks as assigned.</li></ul>
2026-06-11T00:00:00Z

Accounting Assistant

Downers Grove, IL
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Accounting Assistant to join a team in Downers Grove, Illinois and provide reliable support for complex order processing and day-to-day accounting coordination. This Long-term Contract position is well suited for someone who thrives in a high-volume environment, works carefully with detailed transactions, and communicates effectively across finance, customer service, and operations. The role will contribute to accurate order flow, billing support, reconciliations, and month-end activities while helping maintain strong documentation and internal control standards. Responsibilities:• Handle detailed order entry activities for customized, high-volume transactions while maintaining speed and accuracy.• Examine incoming orders to confirm pricing, coding, approvals, tax treatment, and supporting records are complete and correct.• Record and update sales orders, purchase orders, credits, and other adjustments in internal accounting and order management systems.• Partner with accounting, customer service, and operations teams to address issues involving invoices, shipments, billing discrepancies, and customer account information.• Perform reconciliations and validate transaction data to support reporting connected to order processing activity.• Research exceptions such as duplicate entries, incomplete information, and system-related errors, then take action to resolve them.• Maintain organized documentation and follow established internal controls, compliance practices, and recordkeeping requirements.• Assist with month-end close tasks related to invoicing activity, order flow, and revenue support as needed. The salary range for this position is $24 to $30/hour, plus bonus. Benefits are available including medical, vision, and dental, and life and disability insurance. Employees hired for our FTEP Program are also eligible to enroll in our company's 401(k) or deferred compensation plan (if eligible). FTEP employees also earn paid time off for vacation, personal needs, and sick time and paid holidays. Learn more at roberthalfbenefits.com/resources. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.
2026-07-02T00:00:00Z

Accounting Assistant

Schaumburg, IL
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
The salary range for this position is $90,000-$100,000 and it comes with benefits, including Medical/Dental, 401k & time off. To apply to this hybrid role please send your resume to [email protected] Job description<ul><li>Accounts payable set up purchase orders, enter invoices, obtain approvals from project managers, follow up on problem invoices/vendor credits. Collate invoice with checks. Maintain subcontractors certificates of insurance</li><li>Enter weekly payroll in Sage & ADP, distribute reports to project managers for approval. Track time off, apprentice union raises</li><li>Assist with tracking cash flow and change order collection</li><li>Log, track all orders, deliveries, invoices and payments</li><li>Process sale and use/lease tax</li><li>Prepare budget entry in the online system</li><li>Service dispatch, billing, and collections. Provide customers with certificates of insurance</li><li>Order office supplies and equipmentMedical/Dental, 401k & time off</li></ul>
2026-07-02T00:00:00Z

Office Service Manager

Elk Grove Village, IL
onsite
Permanent / Full Time
70000 - 85000 USD / Yearly
**REQUIRED SKILLS AND EXPERIENCE: HVAC/CONSTRUCTION, UNION AND QUICKBOOKS**We are looking for an experienced Office Manager to support the daily financial and administrative operations of a service-focused, UNION HVAC business in Itasca, Illinois. This role blends office coordination, accounting oversight, and team support, with a strong emphasis on accurate billing, receivables management, and responsive communication across field and office functions. The ideal candidate brings hands-on experience in a service industry environment and can keep workflows organized while maintaining high standards of accuracy and professionalism. Compensation: $70,000-$85,000Monday-Thursday Onsite 7:00am-3:00pmFriday Onsite 7:00am-12:00pm (get paid full day)Benefits: Medical, Dental, Vision, 401k, PTO Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster Responsibilities:• Direct daily office operations and monitor financial activity for the service department to keep processes efficient and well organized.• Manage service-related billing from initial preparation through final documentation, including waiver processing and customer invoicing requirements.• Oversee accounts receivable functions by tracking outstanding balances, following up on collections, and completing routine account reconciliations.• Process certified payroll accurately and maintain compliance with applicable union rules, reporting obligations, and payroll standards.• Use QuickBooks to record transactions, maintain financial records, and produce regular accounting reports for operational review.• Partner with technicians, dispatch personnel, administrative staff, and clients to coordinate work, address service issues, and support smooth day-to-day operations.• Supervise and coach team members while reinforcing consistent administrative practices and strong service support.• Identify opportunities to strengthen billing, collections, and related office procedures to improve accuracy and workflow efficiency.
2026-07-08T00:00:00Z

Accounting Clerk

Chicago, IL
onsite
Permanent / Full Time
55000 - 70000 USD / Yearly
The salary range for this position is $55,000-$70,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected] Work from home options, generous vacation days every year, top tier benefits, competitive pay rates and VERY lucrative bonuses. If that sounds like something you want, keep reading. This role will play an integral role in designing and building these processes, as well as collaborating with business partners to implement them throughout the organization. Responsibilities • Ability to complete AP/AR/Payroll related duties• Apply and research client payments and prepare deposits• Process and code invoices for payment• Prepare related journal entries• Assist in Employee Expense/Company Credit Card processing (Expensify)• Meet processing and reporting deadlines• Support Brokerage Offices by entering and processing AP/AR requests• Responding to information requests from Brokerage Offices• Assisting the Accounting Manager and Controller with special projects, as needed
2026-07-02T00:00:00Z

Accounting Clerk

Forest Park, IL
onsite
Temporary / Contract
22.9615 - 29 USD / Hourly
Job Title: Project Administrator / Business Operations ManagerWe are seeking a highly organized and detail-oriented Project Administrator / Business Operations Manager to oversee and support a high-volume workflow of service-based projects. This role manages the full lifecycle of work orders—from purchase order (PO) initiation through completion—while partnering closely with technicians, customers, and internal team Key ResponsibilitiesProject & Workflow Management<ul><li>Manage the full lifecycle of projects from purchase order (PO) initiation through completion, ensuring all steps are completed accurately and on time</li><li>Oversee a high volume of active jobs simultaneously, tracking progress, deadlines, and deliverables</li><li>Review and interpret technician/mechanical write-ups, ensuring accuracy, completeness, and proper documentation</li><li>Coordinate internally to ensure job scope, timelines, and requirements are aligned across teams</li><li>Maintain detailed and organized records of all project activity and documentation</li></ul>Field Technician Support<ul><li>Act as a key liaison between office operations and mechanics/technicians in the field</li><li>Ensure technicians have all necessary information, materials, approvals, and job documentation prior to and during assignments</li><li>Proactively troubleshoot gaps that could delay field work (missing details, approvals, or materials)</li><li>Provide real-time support to technicians by addressing questions, clarifying job scope, and coordinating next steps</li></ul>Customer Communication & Coordination<ul><li>Serve as a primary point of contact for customers, providing updates on job status and timelines</li><li>Proactively reach out to customers to confirm receipt of quotes, approvals, and project updates</li><li>Follow up on outstanding items such as estimates, authorizations, and scheduling needs</li></ul>Quotes, Invoicing & Financial Oversight<ul><li>Review, track, and follow up on quotes and estimates, ensuring accuracy and timely approvals</li><li>Manage and process invoices, ensuring alignment with completed work, approved quotes, and PO details</li></ul>Operational Support & Process Improvement<ul><li>Identify workflow inefficiencies and recommend process improvements to enhance operational effectiveness</li><li>Support development and refinement of processes for project tracking, communication, and billing workflows</li></ul>The salary range for this position is $28 to $34. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.
2026-06-30T00:00:00Z

Accounting Clerk

Chicago, IL
onsite
Permanent / Full Time
55000 - 70000 USD / Yearly
The salary range for this position is $55,000-$70,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected] The #1 biggest thing on people’s minds right now: ‘Where can I find a fresh start?’. NOTE: This position is a career-fast-track opportunity. Whoever fills this role is expected to be promoted quickly. Job DescriptionThe position will report to the assigned Senior Accountant. This person will assist with the following responsibilities. 1. Receive mail regarding any accounting functions for assigned properties via US Mail and/or Email. 2. Scan and save all invoices, loan statements and bank statements in each entity’s folder via US Mail or Online download. 3. Seek approval for invoices that require an approval. 4. Enter invoices into either the bank’s PayScan system or our accounting systems (Skyline and/or AppFolio). 5. Update the cash sheet with deposits and payments in real time and daily for each assigned property. 6. Record cash receipts from tenants into our Skyline system. AppFolio tenant receipts are automatically booked. 7. Verify with the property manager any tenant payments that require a specific tenant charge code. 8. Must be a team player who is willing to cross train after main responsibilities are learned. 9. Assist the Senior Accountant with other tasks as needed.
2026-07-02T00:00:00Z

Accounting Clerk

Evanston, IL
onsite
Permanent / Full Time
55000 - 70000 USD / Yearly
The salary range for this position is $55,000 - $70,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected] Is your current job giving “all-work-no-play” when it should be giving “work-life balance + above market pay rates”? Job Description The Head of Accounting will play a critical role in overseeing the financial operations related to our condo property management activities. This includes maintaining accurate financial records, preparing financial reports, assisting with budgeting and forecasting, and ensuring compliance with all relevant regulations. The ideal candidate will have a strong background in accounting, exceptional organizational skills, and a proactive approach to problem-solving.<ul><li>Oversee daily accounting operations related to property management, including accounts payable, accounts receivable, and general ledger maintenance for company-owned properties.</li><li>Prepare and review monthly, quarterly, and annual financial statements and reports.</li><li>Assist in the development and implementation of financial policies and procedures to ensure efficiency and compliance.</li><li>Manage the annual budget preparation process and provide ongoing support for budget monitoring and forecasting.</li><li>Conduct regular reconciliations of bank accounts, tenant ledgers, and other key financial accounts.</li><li>Collaborate with property managers to ensure accurate and timely rent collections, lease accounting, and expense reporting.</li><li>Monitor cash flow and manage liquidity.</li><li>Assist with internal and external audits, providing necessary documentation and responding to audit inquiries.</li><li>Maintain up-to-date knowledge of relevant accounting standards, regulations, and best practices.</li></ul>
2026-07-02T00:00:00Z

Accounting Assistant / Collections

Villa Park, IL
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an Accounting Assistant / Collections specialist to join a team in Oakbrook Terrace, Illinois. This Long-term Contract position is well suited for someone starting their accounting career who enjoys detailed work, accurate recordkeeping, and supporting daily financial operations. The role partners with accounting and account-facing teams to process invoice information, assist with receivables activity, and help maintain organized financial documentation. Responsibilities:• Enter large volumes of invoice data with a high degree of accuracy, including amounts, reference numbers, and customer or vendor information.• Review and maintain accounting records so financial information is current, complete, and properly documented.• Work closely with account executives and accounting personnel to resolve billing questions, confirm payment details, and address discrepancies.• Assist with collections activities by following up on outstanding balances and recording communication related to payment status.• Organize invoices and supporting financial files to improve accessibility and ensure documentation is easy to retrieve.• Provide day-to-day administrative support for accounting operations, helping the team stay efficient and on schedule.• Support accounts payable and accounts receivable tasks as needed, including invoice coding and related data updates. The salary range for this position is $20 to $23. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.
2026-07-02T00:00:00Z