We are looking for a highly organized and proactive Executive Assistant to support our executive leadership team in Chicago, Illinois. This is a long-term contract position that requires a sharp individual who excels in managing schedules, coordinating travel, and anticipating needs in a dynamic environment. The ideal candidate is forward-thinking and thrives in a fast-paced, growing organization. Responsibilities: • Manage and maintain complex executive calendars, ensuring seamless scheduling of meetings and events. • Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries. • Prepare and refine presentations for executive meetings using Microsoft PowerPoint. • Assist in planning and executing high-level events, such as conferences and executive gatherings. • Act as a primary point of contact for correspondence, ensuring timely communication and follow-ups. • Proactively anticipate needs and address scheduling conflicts or changes with efficiency. • Collaborate with internal teams to gather and organize information for executive decision-making. • Utilize tools like Outlook and Slack to streamline communication and task management. • Maintain and organize expense reports, ensuring accuracy and timely submissions. • Support additional administrative tasks as needed to enhance executive operations.

• Proven experience as an Executive Assistant or in a similar role supporting senior leadership. • Strong proficiency in calendar management and travel coordination. • Expertise in Microsoft PowerPoint with the ability to create compelling presentations. • Exceptional organizational skills and attention to detail. • Ability to work effectively in a hybrid environment, including in-office presence as required. • Familiarity with tools such as Outlook, Slack, and Microsoft Office Suite. • Demonstrated ability to handle ambiguity and adapt to changing priorities. • Proactive mindset with excellent communication and interpersonal skills.

<h3 class="rh-display-3--rich-text">TalentMatch®</h3> Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/us/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit <a href="https://roberthalf.gobenefits.net/" target="_blank">roberthalf.gobenefits.net</a> for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to <a href="https://www.roberthalf.com/us/en/terms">Robert Half’s Terms of Use</a>.

Chicago, IL
onsite
Temporary
25.00 - 40.00 USD / Hourly
We are looking for a highly organized and proactive Executive Assistant to support our executive leadership team in Chicago, Illinois. This is a long-term contract position that requires a sharp individual who excels in managing schedules, coordinating travel, and anticipating needs in a dynamic environment. The ideal candidate is forward-thinking and thrives in a fast-paced, growing organization. Responsibilities: • Manage and maintain complex executive calendars, ensuring seamless scheduling of meetings and events. • Coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries. • Prepare and refine presentations for executive meetings using Microsoft PowerPoint. • Assist in planning and executing high-level events, such as conferences and executive gatherings. • Act as a primary point of contact for correspondence, ensuring timely communication and follow-ups. • Proactively anticipate needs and address scheduling conflicts or changes with efficiency. • Collaborate with internal teams to gather and organize information for executive decision-making. • Utilize tools like Outlook and Slack to streamline communication and task management. • Maintain and organize expense reports, ensuring accuracy and timely submissions. • Support additional administrative tasks as needed to enhance executive operations.
2025-09-05T00:09:28Z