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2 results for Executive Assistant in Chattanooga, TN

Executive Assistant

Chattanooga, TN
onsite
Contract / Temporary to Hire
20 - 24 USD / Hourly
Executive Assistant to the CEONon-Profit Educational Organization | Contract-to-Hire OpportunityAre you a proactive, detail-driven Executive Assistant who thrives in a fast-paced, mission-driven environment? We are partnering with a respected non-profit educational organization seeking a highly organized and intuitive professional to support their dynamic CEO.This is a unique opportunity to play a critical role at the executive level—serving as a true right hand to a leader deeply engaged in community impact, board relations, and strategic initiatives. About the RoleAs the Executive Assistant to the CEO, you will be the backbone of daily operations—managing complex scheduling, coordinating high-level meetings, and ensuring nothing falls through the cracks. The CEO moves quickly and is deeply involved in both internal leadership and external community work, so your ability to anticipate needs and stay one step ahead will be key to success. Key Responsibilities<ul><li>Manage a high-volume, ever-changing calendar with precision and foresight</li><li>Coordinate complex travel arrangements, itineraries, and expense reporting</li><li>Prepare and organize materials for executive and board-level meetings, including presentations and reports</li><li>Attend meetings and take detailed, accurate notes; distribute clear and timely meeting minutes</li><li>Draft memos, correspondence, and internal communications on behalf of the CEO</li><li>Support Chief of Staff meetings (approximately 4 per week) and other senior leadership meetings</li><li>Maintain strict confidentiality while handling sensitive information</li><li>Track and assist with reporting in Excel and other systems</li><li>Serve as a liaison with internal teams, board members, and external stakeholders, including foundations</li></ul>What Makes You a Great Fit<ul><li>Exceptional organizational skills with the ability to manage multiple priorities seamlessly</li><li>Strong note-taking and documentation skills—you capture details others might miss</li><li>Highly proactive with the ability to anticipate needs and think several steps ahead</li><li>Poised, professional, and comfortable supporting a high-level executive in a fast-moving environment</li><li>Detail-oriented with a “get it right the first time” mindset—especially with travel and logistics</li><li>Comfortable working both independently and collaboratively</li></ul>Why This Opportunity?<ul><li>Work closely with an inspiring CEO making a meaningful impact in the community</li><li>Gain exposure to board-level operations and strategic initiatives</li><li>Be part of a collaborative, purpose-driven organization</li><li>Opportunity to transition into a long-term role</li></ul>If you’re someone who thrives on being indispensable, enjoys keeping executives organized and effective, and wants to contribute to a meaningful mission, we’d love to connect with you.
2026-04-10T00:00:00Z

Legal Administrative Assistant

Chattanooga, TN
onsite
Contract / Temporary to Hire
20 - 22 USD / Hourly
Legal Administrative Assistant (Temporary-to-Hire) Launch Your Legal Career with a Firm That Promotes from Within We are partnering with a well-respected, close-knit law firm to find a Legal Administrative Assistant who is organized, driven, and eager to grow within the legal field. This is a temporary-to-hire opportunity created due to an internal promotion—proof that this firm invests in its people and offers real career advancement. If you’re looking to gain hands-on experience, learn directly from attorneys, and build a long-term career in law, this is an opportunity you don’t want to miss. Why You’ll Love This Role:<ul><li>Growth Opportunity: Step into a role where the previous assistant was promoted</li><li>Exposure to the Legal Field: Work closely with attorneys and gain experience </li><li>Collaborative Environment: Small office setting where your contributions are valued and visible</li><li>Skill Building: Develop highly marketable legal and administrative skills</li></ul>Key Responsibilities:<ul><li>Perform extensive legal filing, including e-filing with courts and maintaining organized physical case files</li><li>Prepare, proofread, and format legal documents such as pleadings, motions, correspondence, and discovery materials</li><li>Assist with court filings and deadlines, ensuring compliance with court rules and procedures</li><li>Manage attorney calendars, including scheduling hearings, depositions, client meetings, and deadlines</li><li>Coordinate and prepare materials for depositions, hearings, and client meetings</li><li>Set up and break down conference rooms, ensuring all materials and IT equipment are ready and functioning</li><li>Communicate with courts, clients, opposing counsel, and vendors in a professional manner</li><li>Maintain and update case management systems and track important dates and deadlines</li><li>Handle incoming and outgoing legal correspondence, including mail, email, and document distribution</li><li>Support billing and time entry processes as needed</li><li>Ensure office operations run smoothly by managing office supplies, kitchen organization, and general upkeep</li></ul>What We’re Looking For:<ul><li>Associate's degree, preferably in criminal justice, bachelor's degree or a Paralegal Certification is ideal</li><li>Strong attention to detail and exceptional organizational skills</li><li>Ability to manage multiple priorities and meet deadlines in a fast-paced environment</li><li>Professional communication skills and a team-oriented mindset</li><li>Proactive, dependable, and willing to take initiative</li><li>Interest in pursuing a long-term career in the legal field</li><li>Prior administrative or legal support experience is a plus, but not required</li></ul>This is more than a job—it’s a pathway into the legal profession. If you’re motivated, eager to learn, and ready to grow with a firm that values your potential, we encourage you to apply today.
2026-04-10T00:00:00Z