<p>Job Summary: We are seeking a dependable Accounts Receivable Specialist / Clerk to join our accounting team. This role is responsible for ensuring timely and accurate invoicing, posting customer payments, monitoring outstanding balances, and maintaining organized and accurate accounts receivable records. The ideal candidate will have strong communication and problem-solving skills, a solid understanding of AR processes, and the ability to work effectively in a fast-paced environment.</p>
We are looking for an Accounts Payable Clerk to support a busy manufacturing operation in Victor, New York. This Long-term Contract position is ideal for someone who can manage invoice activity with accuracy, stay organized in a fast-paced environment, and help keep payment processes running smoothly. The role focuses on day-to-day accounts payable work, including invoice review, coding, and payment preparation, while maintaining reliable financial records.<br><br>Responsibilities:<br>• Review incoming invoices for completeness, accuracy, and proper approval before processing<br>• Assign correct account coding to invoices and enter payment details into the accounts payable system<br>• Prepare and coordinate check runs according to established schedules and internal controls<br>• Resolve invoice discrepancies by working with internal teams and vendors to clarify charges or missing information<br>• Maintain organized accounts payable documentation and ensure supporting records are easy to retrieve<br>• Monitor payment timelines to help ensure vendors are paid accurately and on time<br>• Reconcile accounts payable transactions and assist with routine reporting related to outstanding balances
<p>We are looking for an organized Accounting Clerk to join a family-owned company in Caledonia, New York. This position supports the finance team through accurate transaction processing, account reconciliation, and close coordination with store leadership to resolve discrepancies. It is a strong fit for someone who enjoys detail-oriented work, is dependable in a fast-paced office, and is interested in building a longer-term path within accounting.</p><p><br></p><p>Responsibilities:</p><p>• Process a high volume of vehicle deal postings with accuracy, reviewing transaction details to ensure records are entered correctly in the accounting system.</p><p>• Compare deal documentation against system entries and investigate inconsistencies before finalizing postings.</p><p>• Work directly with store managers to clarify missing information and correct errors that affect financial records.</p><p>• Reconcile American Express activity by exporting data into Excel and recording appropriate entries in the internal accounting platform.</p><p>• Maintain organized documentation that supports daily accounting activities and enables efficient follow-up when issues arise.</p><p>• Assist the finance team with routine administrative and accounting tasks to keep department workflows running smoothly.</p><p>• Support evolving team needs as responsibilities expand, including opportunities to contribute to accounts payable functions over time.</p>
<p><strong>Job Summary:</strong></p><p>We are seeking a reliable, detail-oriented <strong>Accounts Payable Clerk / Specialist</strong> to join our accounting team. This role is responsible for processing a high volume of invoices, ensuring timely and accurate payments, reconciling vendor accounts, and maintaining organized financial records. The ideal candidate will have strong data entry skills, solid knowledge of accounts payable processes, and the ability to communicate effectively with vendors and internal departments.</p>
<p><strong>Jenny Bour</strong> with <strong>Robert Half</strong> is working with a growing construction company that is looking for a detail-oriented<strong> Payroll Clerk </strong>to join their team! This Payroll Clerk position will support payroll operations for employees in Tonawanda, New York. This Payroll Clerk position plays an important role in ensuring pay is processed accurately, records are maintained properly, and required reporting is completed on schedule. The ideal candidate brings hands-on payroll experience and is comfortable handling sensitive information with discretion.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Support the preparation and completion of weekly payroll cycles, helping ensure employees are paid correctly and on time.</li><li>Review timesheets, pay rates, labor allocations, and employee data to confirm payroll information is complete and accurate before processing.</li><li>Calculate earnings, overtime, deductions, garnishments, and benefits in alignment with applicable laws and company policies.</li><li>Update payroll records to reflect status changes, compensation adjustments, and other employee-related updates.</li><li>Research and help resolve payroll questions, discrepancies, and payment issues in coordination with internal staff and management.</li><li>Organize payroll files and supporting documentation for audits, reconciliations, and regulatory review.</li><li>Assist with departmental administrative tasks, reporting activities, and payroll-related process improvement initiatives, including system updates when needed.</li></ul>
We are looking for an Accounts Receivable Operations Specialist I (Tier II) to support day-to-day receivables activity in Rochester, New York. This Long-term Contract position is well suited for someone who is detail-oriented, comfortable working with financial data, and committed to maintaining accuracy in a structured accounting environment. The person in this role will help uphold reporting integrity, support compliance expectations, and contribute to consistent operational performance across accounts receivable processes.<br><br>Responsibilities:<br>• Process and record accounts receivable transactions in the appropriate financial systems, ensuring information is coded correctly and reflected accurately in supporting ledgers and the general ledger.<br>• Review financial records for completeness, consistency, and adherence to internal controls, company policies, and established accounting standards.<br>• Investigate discrepancies by researching transaction activity, reconciling account data, and analyzing findings to resolve issues within assigned areas.<br>• Prepare routine and ad hoc reports for leadership, helping monitor data quality, operational performance, and compliance with policy and Sarbanes-Oxley requirements.<br>• Participate in team and departmental meetings to stay current on procedures, strengthen technical knowledge, and contribute to continuous improvement efforts.<br>• Support onboarding and knowledge sharing by training new team members and cross-training colleagues on daily receivables tasks and standard workflows.<br>• Maintain and review departmental documentation, updating procedures as needed to keep instructions accurate, practical, and aligned with current operations.<br>• Assist in preserving strong quality standards by monitoring transaction accuracy and escalating exceptions when issues require further review.
<p>We are seeking an organized and detail-oriented <strong>Billing Clerk</strong> to join our team. This role is responsible for preparing and issuing invoices, verifying billing data, maintaining accurate records, and assisting with general accounting tasks. The ideal candidate will have strong attention to detail, excellent communication skills, and basic accounting knowledge.</p>
We are looking for a detail-oriented Accounts Payable Specialist to join our team in Canandaigua, New York. This long-term contract position offers an opportunity to contribute to the efficient management of financial operations. The ideal candidate will excel in processing invoices, ensuring accuracy in account coding, and managing payment workflows.<br><br>Responsibilities:<br>• Process and verify invoices for accuracy and proper account coding.<br>• Handle payment scheduling, including Automated Clearing House (ACH) transfers and check runs.<br>• Maintain organized and up-to-date records of accounts payable transactions.<br>• Collaborate with internal teams to resolve discrepancies and ensure timely payments.<br>• Reconcile vendor statements and address any outstanding issues.<br>• Assist in month-end closing tasks related to accounts payable.<br>• Ensure compliance with company policies and financial regulations.<br>• Support the implementation of process improvements to enhance efficiency.<br>• Provide accurate reporting and documentation to management as needed.
<p><strong>Position Overview</strong></p><p>Our client is seeking an experienced and detail-oriented <strong>Accounts Payable Specialist</strong> for a <strong>temp-to-hire</strong> opportunity. This role is ideal for a professional who thrives in a fast-paced corporate environment and brings strong invoice processing, reconciliation, and vendor management skills. The Accounts Payable Specialist will play a key role in supporting day-to-day financial operations while ensuring accuracy, timeliness, and compliance with internal procedures. Based on general knowledge.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Review, code, and process a high volume of vendor invoices accurately and efficiently. Based on general knowledge.</li><li>Match invoices to purchase orders and receiving documents to ensure proper authorization and documentation. Based on general knowledge.</li><li>Prepare and process weekly check runs, ACH payments, and wire transfers. Based on general knowledge.</li><li>Reconcile vendor statements and research discrepancies to resolution. Based on general knowledge.</li><li>Respond professionally to vendor and internal inquiries regarding payment status and account details. Based on general knowledge.</li><li>Maintain accurate accounts payable records, files, and supporting documentation. Based on general knowledge.</li><li>Assist with month-end close activities, including accruals, reconciliations, and reporting support. Based on general knowledge.</li><li>Partner with procurement, accounting, and other internal departments to ensure smooth workflow and timely approvals. Based on general knowledge.</li><li>Support audit requests and help maintain compliance with company policies and internal controls. Based on general knowledge.</li></ul><p><br></p>
We are looking for an experienced Accounts Payable/Payroll Manager to support a university environment in Canandaigua, New York. This Contract position will lead key payroll and accounts payable activities while supervising a small team and helping strengthen day-to-day accounting operations. The ideal candidate brings strong judgment, a proactive work style, and the ability to improve processes with minimal oversight.<br><br>Responsibilities:<br>• Direct payroll and accounts payable functions to ensure timely, accurate processing and compliance with internal policies.<br>• Oversee a payroll specialist and an accounts payable clerk, providing guidance, workload coordination, and day-to-day support.<br>• Review invoice coding, payment documentation, and disbursement activity, including check runs and ACH transactions.<br>• Monitor payroll processing activities and resolve discrepancies to maintain reliable employee payments and reporting.<br>• Identify workflow inefficiencies and implement practical process improvements that increase accuracy and operational efficiency.<br>• Partner with finance and accounting staff to support related accounting activities and maintain smooth cross-functional coordination.<br>• Utilize Ellucian Banner/Colleague or comparable systems to manage payroll and accounts payable records and reporting.<br>• Assist with operational continuity during departmental changes by maintaining organized processes and dependable execution.
<p><strong>Robert Half Permanent Placement</strong> is partnering with an established law firm in <strong>downtown Buffalo, NY</strong> on their search for an <strong>Accounting Coordinator</strong>. This is an <strong>in-office</strong> position with a starting wage of <strong>$50,000 - $60,000 </strong>depending on experience<strong> </strong>and includes both a comprehensive benefits package and a <strong>35-hour</strong> work week! </p><p><br></p><p><strong>Responsibilities include but not limited to</strong></p><p><br></p><ul><li>Support the accounting team at a respected law firm by maintaining accurate financial records and assisting with financial reporting in compliance with GAAP standards</li><li>Prepare and post general ledger entries, reconcile accounts, and maintain supporting documentation to ensure accuracy of financial data</li><li>Perform manual monthly bank reconciliations for multiple high-activity accounts using Excel and bank exports; identifying and resolving discrepancies in cash receipts and payments</li><li>Generate and assist with monthly financial and management reports </li><li>Investigate and resolve discrepancies related to financial records, billing, and subledger activity, collaborating with internal teams as needed</li><li>Maintain organized accounting records including fixed asset tracking, 1099 year-end reporting, and supporting documentation for audits and annual filings</li><li>Identify opportunities to improve accounting processes and workflows, while assisting with cross-training and supporting day-to-day accounting operations</li></ul><p><br></p>
<p>Jenny Bour with Robert Half is working with a local company that is looking for a detail-oriented <strong>Accounting Coordinator</strong> to join their team! In this Accounting Coordinator role, you will handle a variety of accounting tasks, including accounts payable processing, financial reporting, and general ledger maintenance. This Accounting Coordinator position requires excellent organizational skills, accuracy, and the ability to collaborate with a small team.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Process accounts payable transactions, including obtaining approvals, entering data, and managing check runs.</li><li>Maintain the general ledger by performing reconciliations and preparing adjusting journal entries.</li><li>Generate financial and budgeting reports to support decision-making processes.</li><li>Collaborate with the Accountant to prepare year-end documents such as inventory reports, payroll summaries, and trial balances.</li><li>Reconcile bank accounts and monitor balances to ensure accuracy.</li><li>Handle customer invoicing, including resolving discrepancies and managing electronic invoicing for government clients.</li><li>Review and process new customer credit applications and vendor credit applications.</li><li>Calculate and process monthly commission reports and sales expense reimbursements.</li><li>Maintain company insurance policies, petty cash accounts, and training books for compliance and accuracy.</li><li>Provide administrative support to staff and field representatives, resolving paperwork and technical issues as needed.</li></ul>
<p><strong>Robert Half Permanent Placement</strong> is partnering with a long-established Buffalo, NY CPA firm with their search for a skilled <strong>Accounting Specialist</strong>. This is a hybrid position with excellent flexibility, starting salary of <strong>$60,000 - $80,000 </strong>depending on experience,<strong> </strong>and a comprehensive benefits package. Our great partner offers tremendous growth opportunities, and this position can be <strong>primarily remote</strong> after training!</p><p><br></p><p><strong>Responsibilities include but not limited to:</strong></p><p><br></p><ul><li>Deliver comprehensive accounting and bookkeeping support for clients under the supervision of a CPA</li><li>Perform regular bank and credit card reconciliations to ensure accuracy and completeness of financial records </li><li>Prepare and post journal entries while maintaining the integrity of the general ledger </li><li>Manage accounts payable and accounts receivable functions, including invoice processing and payment coordination </li><li>Serve as a key point of contact for clients, providing professional communication via phone, email, and virtual/in-person meetings </li><li>Track and manage internal and external deadlines to ensure timely compliance with reporting requirements </li><li>Support monthly, quarterly, and year-end close processes, including account analysis and documentation </li><li>Collaborate with internal team members to adhere to firm workflows, quality standards, and best practices</li></ul><p><br></p>
<p>Our client, a well-respected and mission-driven <strong>nonprofit organization</strong>, is seeking an experienced <strong>Bookkeeper</strong> to manage the day-to-day accounting functions across <strong>multiple affiliated entities</strong>. This is a rewarding opportunity for a detail-oriented professional who enjoys keeping organizations financially organized while supporting meaningful community-focused work.</p><p>This role offers an excellent <strong>work–life balance</strong>, including a <strong>35-hour workweek with most Fridays off</strong>, and a stable, supportive environment where your work truly makes an impact.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Maintain books for multiple nonprofit entities</li><li>Handle <strong>Accounts Payable and Accounts Receivable</strong> processes</li><li>Post and reconcile <strong>general ledger</strong> transactions</li><li>Prepare and record <strong>revenue entries</strong>, including grants, donations, and program income</li><li>Process <strong>payroll</strong> and related journal entries</li><li>Perform bank and credit card reconciliations</li><li>Assist with month-end and year-end close activities</li><li>Support audit preparation and provide documentation as needed</li><li>Maintain organized financial records in accordance with nonprofit and fund accounting standards</li><li>Collaborate with internal stakeholders to ensure accurate financial reporting</li></ul><p>For immediate and confidential consideration, apply today or contact Hannah Savage with Robert Half's Rochester, NY branch today!</p>
<p>We are looking for a detail-oriented Legal Office Clerk to join our team in Rochester, New York. This Contract to permanent position requires someone who can efficiently handle administrative tasks and data entry while ensuring accuracy and compliance with legal standards. If you excel in organization, communication, and maintaining confidentiality, this role may be the perfect fit for you.</p><p><br></p><p>Responsibilities:</p><p>• Enter and update legal data into designated systems with precision and timeliness.</p><p>• Review data for errors and verify its compliance with legal requirements.</p><p>• Utilize and apply legal terminology accurately to ensure proper data entry.</p><p>• Generate detailed reports and respond to inquiries related to stored data.</p><p>• Create and maintain logs, records, and documentation of daily activities.</p><p>• Follow data security and integrity policies to safeguard sensitive information.</p><p>• Perform periodic backups to preserve critical data.</p><p>• Conduct regular audits to verify the accuracy and completeness of data.</p><p>• Collaborate with the legal team to collect and process required information.</p><p>• Uphold the confidentiality of all legal files and information handled.</p>
<p><strong>Job Summary:</strong></p><p>We are seeking a detail-oriented and reliable <strong>Accounting Specialist</strong> to support our accounting department with a variety of financial tasks. This position is responsible for handling accounts payable, accounts receivable, reconciliations, data entry, and assisting with financial reporting. The ideal candidate will have strong attention to detail, excellent organizational skills, and a solid understanding of accounting procedures.</p>
We are looking for an Accounting Specialist to join a manufacturing operation in New York. This position is ideal for someone with a strong foundation in day-to-day transactional accounting who is ready to expand into broader month-end and reporting responsibilities. The role supports core financial activities, helps maintain accurate records across the business, and partners with leadership to keep accounting processes organized and dependable.<br><br>Responsibilities:<br>• Manage the full accounts payable cycle, including reviewing invoices, entering transactions, and preparing timely payments.<br>• Record financial activity in the general ledger and prepare journal entries to support accurate month-end reporting.<br>• Perform account reconciliations and investigate discrepancies to ensure the integrity of financial records.<br>• Close completed jobs, verify related inventory balances, and help maintain accurate cost and stock information.<br>• Maintain fixed asset records, calculate depreciation, and support documentation related to asset accounting.<br>• Prepare tax-related entries and vendor 1099 documentation in coordination with corporate reporting deadlines.<br>• Assist with month-end, quarter-end, and year-end close activities, including financial statement support and ledger review.<br>• Provide backup support for payroll administration by compiling employee time and payroll data for submission to corporate.<br>• Help organize purchasing and accounting files, support audit requests, and contribute to cash flow activities such as billing, collections, and payment tracking.
<p>The Inventory Clerk is responsible for tracking and managing inventory levels, ensuring accurate record-keeping, and supporting efficient stock control operations. This role plays a key part in helping businesses maintain optimal inventory to meet customer demand without overstocking or running out of essential items.</p>
<p>Hannah Savage with Robert Half is working with a construction organization looking for an Accounting/Administrative Assistant to support payroll, accounting, and office operations for a busy team in Bloomfield, New York. This position blends financial administration with day-to-day coordination, requiring strong attention to detail, sound judgment, and the ability to manage multiple deadlines. The ideal candidate will bring experience handling payroll activities, maintain accurate financial records, and keeping administrative processes organized and efficient.</p><p><br></p><p>Responsibilities:</p><p>• Administer weekly payroll processing, including certified payroll reporting, with a high level of accuracy and timeliness.</p><p>• Complete onboarding administration by gathering employment documents and entering new team members into the payroll system.</p><p>• Prepare required payroll-related disbursements such as child support, garnishments, and recurring federal and state tax payments.</p><p>• Handle unemployment documentation and other employment-related records as needed to support compliance requirements.</p><p>• Produce monthly union remittance reports, coordinate required organization cards, and update wage and fringe benefit information in the Timberline system.</p><p>• Arrange employee medical testing and assist with related scheduling and follow-up activities.</p><p>• Oversee accounts payable tasks by entering invoices, organizing payment activity, and processing checks.</p><p>• Support accounts receivable functions by issuing customer invoices, recording incoming payments in Timberline, and following up on outstanding balances.</p><p>• Maintain orderly financial, administrative, and project files, set up new jobs in Timberline, and collect customer tax-exempt certificates and subcontractor insurance documentation when required.</p><p><br></p><p>For immediate and confidential consideration, apply today or contact Hannah Savage with Robert Half's Rochester, NY branch today! </p>
<p><strong>Job Summary</strong></p><p>Our client is seeking a detail-oriented and motivated <strong>Staff Accountant</strong> to join their growing finance team. This role is ideal for an accounting professional with strong analytical skills, a solid understanding of accounting principles, and the ability to support day-to-day financial operations. The Staff Accountant will assist with general ledger maintenance, account reconciliations, month-end close, and financial reporting.</p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare and post journal entries</li><li>Maintain and reconcile general ledger accounts</li><li>Assist with month-end and year-end close processes</li><li>Prepare bank and account reconciliations</li><li>Support accounts payable and accounts receivable activities</li><li>Help ensure compliance with accounting policies and internal controls</li><li>Assist with payroll-related accounting tasks</li><li>Prepare financial reports and support audit requests</li><li>Analyze financial data and identify discrepancies</li><li>Support process improvements within accounting operations</li></ul><p><br></p>
<p>Kyle Clarke with Robert Half in Buffalo, NY is looking for a Staff Accountant to join a growing organization in New York. This opportunity is well suited for an early-career accounting candidate who wants to build hands-on experience across day-to-day accounting operations and monthly reporting activities. The role offers exposure to core financial processes while supporting accuracy, compliance, and timely close activities.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily accounts payable and accounts receivable activities, ensuring transactions are recorded accurately and processed on schedule.</p><p>• Prepare journal entries and maintain supporting documentation to keep financial records complete and organized.</p><p>• Reconcile general ledger accounts and investigate discrepancies to help maintain reliable financial reporting.</p><p>• Assist with month-end closing tasks, including account analysis and preparation of schedules for review.</p><p>• Support corporate tax and sales tax processes by gathering data, organizing records, and assisting with required filings.</p><p>• Contribute to the preparation of financial information used for internal reporting and ongoing accounting operations.</p><p>• Partner with team members across the business to resolve billing, payment, and account-related questions in a timely manner.</p>
We are looking for a Staff Accountant to join a team in Rochester, New York and provide reliable support across daily accounting activities. This Long-term Contract position is well suited for someone who enjoys balancing core accounting work with administrative tasks while keeping financial records accurate and up to date. The role offers the opportunity to contribute in a fast-moving environment by assisting with payables, receivables, reconciliations, and broader ledger support.<br><br>Responsibilities:<br>• Process vendor invoices, verify supporting documentation, and help ensure payments are completed accurately and on schedule.<br>• Support billing and cash application activities by tracking incoming payments and following up on outstanding balances as needed.<br>• Prepare account reconciliations and investigate discrepancies to maintain dependable financial reporting.<br>• Record journal entries and assist with general ledger maintenance to support month-to-month accounting accuracy.<br>• Organize accounting files, financial records, and related documentation so information is easy to access and audit-ready.<br>• Provide day-to-day assistance with routine accounting and clerical tasks that keep department operations running smoothly.<br>• Contribute to tax-related accounting support, including work connected to sales tax and corporate tax documentation when required.
<p>Kyle Clarke with Robert Half is looking for a detail-oriented Staff Accountant to support daily accounting activities and help maintain accurate financial records in Buffalo, New York. This position plays an important role in preserving the integrity of the general ledger, preparing key accounting entries, and assisting with tax-related reporting. The ideal candidate brings strong technical accounting knowledge, sound judgment, and the ability to manage recurring responsibilities with accuracy and consistency.</p><p><br></p><p>Responsibilities:</p><p>• Record and post journal entries to ensure financial activity is captured accurately and on schedule.</p><p>• Reconcile general ledger accounts and investigate discrepancies to maintain reliable accounting records.</p><p>• Assist with month-end and year-end close activities by preparing supporting schedules and reviewing account balances.</p><p>• Support corporate tax and sales tax processes, including gathering data, organizing documentation, and preparing filings for review.</p><p>• Help maintain the accuracy of financial statements by reviewing transactions and verifying proper account classification.</p><p>• Partner with internal teams to obtain accounting information, resolve issues, and improve the flow of financial data.</p><p>• Prepare reports and account analyses that support compliance, audit readiness, and management review.</p>
<p>We are looking for a welcoming and organized Receptionist to support daily front-desk operations in Buffalo, New York. This contract opportunity is ideal for someone who enjoys creating a positive first impression, managing administrative tasks efficiently, and providing dependable support to both visitors and staff. The role requires strong communication skills, sound judgment, and confidence using Microsoft Office tools in a fast-paced office setting.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors, clients, and staff courteously while managing the front desk and maintaining a detail-oriented reception area.</p><p>• Handle incoming calls through a multi-line phone system, direct inquiries to the appropriate contacts, and take accurate messages when needed.</p><p>• Provide day-to-day administrative support by coordinating appointments, responding to email communications, and assisting with general office tasks.</p><p>• Enter and update information accurately, organize records, and maintain orderly filing systems for easy access to documents.</p><p>• Support food pantry activities as needed, including assisting with coordination and basic administrative tasks related to service delivery.</p><p>• Use Microsoft Word, Excel, and Outlook to prepare correspondence, track information, and manage scheduling needs.</p><p>• Promote a courteous and respectful environment by responding to questions promptly and assisting internal and external contacts with care.</p>
<ul><li>Welcome patients and manage front desk operations</li><li>Schedule and confirm appointments</li><li>Answer phones and respond to questions</li><li>Verify insurance and update patient records</li><li>Collect payments and assist with administrative duties</li></ul>