We are looking for a dependable Office Assistant to support a collaborative public-sector office in Ada, Michigan on a Contract basis. This position is well suited to someone who responds quickly, handles shifting priorities with a calm approach, and takes pride in completing administrative work accurately and efficiently. The role focuses primarily on front-office and clerical support, with some exposure to payment handling and basic finance-related tasks as needs grow. Responsibilities: • Welcome visitors at the front counter, respond to general questions, and connect community members with the appropriate department staff. • Provide day-to-day administrative support by preparing, editing, proofreading, and formatting documents with accuracy and attention to detail. • Monitor calendars, email, and office communications to help keep daily operations organized and responsive. • Step in to assist teammates across the office when coverage is needed, helping maintain service levels during absences or busy periods. • Handle intake activities and ensure visitors are directed promptly so other staff can remain focused on core responsibilities. • Support basic payment-related duties as assigned, which may include accepting transactions, organizing batches, and assisting with routine bookkeeping tasks. • Use office systems and software such as Outlook, Word, Excel, CRM tools, and municipal or accounting platforms to complete assigned work efficiently. • Remain composed during busy or challenging situations, helping move issues to the right person even when not directly resolving the matter. • Contribute to a flexible, team-oriented environment where shared support and proactive follow-through are essential.

• Previous experience in office administration, front desk support, clerical work, or a similar customer-facing administrative role. • Strong responsiveness and follow-through, with the ability to complete assigned tasks promptly and thoroughly. • Clear communication skills and a detail-focused, approachable manner when assisting visitors and coworkers. • Basic proficiency with Microsoft Outlook, Word, and Excel, along with general comfort learning new computer systems. • Ability to proofread documents carefully and produce well-written materials with minimal oversight. • Exposure to payment processing, bookkeeping, billing functions, or light accounting work is helpful. • Flexible, dependable, and comfortable working in a collaborative setting where priorities may shift throughout the day. • Ability to stay calm under pressure and manage multiple requests while maintaining accuracy and a courteous approach.

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Ada, MI
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for a dependable Office Assistant to support a collaborative public-sector office in Ada, Michigan on a Contract basis. This position is well suited to someone who responds quickly, handles shifting priorities with a calm approach, and takes pride in completing administrative work accurately and efficiently. The role focuses primarily on front-office and clerical support, with some exposure to payment handling and basic finance-related tasks as needs grow. Responsibilities: • Welcome visitors at the front counter, respond to general questions, and connect community members with the appropriate department staff. • Provide day-to-day administrative support by preparing, editing, proofreading, and formatting documents with accuracy and attention to detail. • Monitor calendars, email, and office communications to help keep daily operations organized and responsive. • Step in to assist teammates across the office when coverage is needed, helping maintain service levels during absences or busy periods. • Handle intake activities and ensure visitors are directed promptly so other staff can remain focused on core responsibilities. • Support basic payment-related duties as assigned, which may include accepting transactions, organizing batches, and assisting with routine bookkeeping tasks. • Use office systems and software such as Outlook, Word, Excel, CRM tools, and municipal or accounting platforms to complete assigned work efficiently. • Remain composed during busy or challenging situations, helping move issues to the right person even when not directly resolving the matter. • Contribute to a flexible, team-oriented environment where shared support and proactive follow-through are essential.
2026-08-12T00:00:00Z