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7 results for Office Manager in Rochester, NY

Office Manager

Rochester, NY
onsite
Permanent / Full Time
75000 - 80000 USD / Yearly
We are seeking an experienced Office Manager to join an established and growing professional services firm in the Rochester, NY area. In this role, you will oversee office operations and provide critical support to professional advisors and staff in a detail-oriented and fast-paced environment. This position is ideal for someone who excels at balancing administrative responsibilities with client-focused tasks while maintaining high standards of organization and confidentiality. Responsibilities:• Manage daily office operations, including supplies, mail handling, and vendor relationships.• Coordinate schedules and appointments, ensuring smooth meeting logistics.• Organize and support events such as client workshops, seminars, and team meetings.• Assist with processing accounts payable and receivable invoices, as needed• Maintain accurate and confidential documentation of office procedures and records.• Assist with technology tools and ensure efficient use of office systems.• Provide administrative support to financial advisors for client meetings and communications.• Prepare meeting materials, correspondence, and follow-up documentation for client interactions.• Facilitate client onboarding processes and ensure timely completion of reporting and record-keeping.• Oversee HR-related tasks, including onboarding and benefits coordination.• Collaborate with leadership to promote a productive and supportive work environment.
2026-04-24T00:00:00Z

Bookkeeper

Rochester, NY
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for a detail-oriented Bookkeeper to join a team in Rochester, New York in a contract-to-permanent position. This role is ideal for someone who enjoys keeping financial records accurate, organized, and up to date while supporting day-to-day accounting operations. The Bookkeeper will play an important part in managing transactions, maintaining account accuracy, and helping ensure smooth financial processes across the business. Responsibilities: • Maintain accurate financial records by entering, reviewing, and organizing daily accounting activity. • Process vendor invoices and outgoing payments while keeping accounts payable information current and complete. • Record incoming payments, monitor outstanding balances, and support timely follow-up on accounts receivable activity. • Reconcile bank statements and internal financial records to identify discrepancies and resolve issues promptly. • Update and manage accounting data within QuickBooks to help ensure reliable reporting and documentation. • Assist with routine financial reporting and provide organized records for leadership review as needed. • Support ongoing bookkeeping operations by helping improve accuracy, consistency, and overall workflow efficiency.
2026-04-23T00:00:00Z

Bookkeeper

Rochester, NY
onsite
Permanent / Full Time
45500 - 50960 USD / Yearly
Our client, a well-respected and mission-driven nonprofit organization, is seeking an experienced Bookkeeper to manage the day-to-day accounting functions across multiple affiliated entities. This is a rewarding opportunity for a detail-oriented professional who enjoys keeping organizations financially organized while supporting meaningful community-focused work.This role offers an excellent work–life balance, including a 35-hour workweek with most Fridays off, and a stable, supportive environment where your work truly makes an impact. Key Responsibilities<ul><li>Maintain books for multiple nonprofit entities</li><li>Handle Accounts Payable and Accounts Receivable processes</li><li>Post and reconcile general ledger transactions</li><li>Prepare and record revenue entries, including grants, donations, and program income</li><li>Process payroll and related journal entries</li><li>Perform bank and credit card reconciliations</li><li>Assist with month-end and year-end close activities</li><li>Support audit preparation and provide documentation as needed</li><li>Maintain organized financial records in accordance with nonprofit and fund accounting standards</li><li>Collaborate with internal stakeholders to ensure accurate financial reporting</li></ul>For immediate and confidential consideration, apply today or contact Hannah Savage with Robert Half's Rochester, NY branch today!
2026-04-24T00:00:00Z

Administrative Assistant

Rochester, NY
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Rochester, New York. In this role, you will provide essential support to ensure smooth day-to-day office operations and deliver excellent service to both internal teams and external clients. This is a great opportunity for someone who thrives in a fast-paced administrative environment. Responsibilities: • Manage incoming calls, respond to inquiries, and route calls to the appropriate departments. • Perform accurate data entry tasks, ensuring all records and databases are updated and maintained. • Provide administrative support, including preparing correspondence, scheduling meetings, and organizing documents. • Welcome and assist visitors, ensuring a courteous and friendly front-office experience. • Coordinate and manage office supplies, ensuring that inventory is well-stocked and organized. • Maintain and update client and internal databases to ensure information is current and accessible. • Assist in creating reports, presentations, and other documents as needed. • Support internal teams with various administrative tasks to ensure operational efficiency. • Handle sensitive information with confidentiality and professionalism. • Collaborate with team members to streamline workflows and improve administrative processes.
2026-04-09T00:00:00Z

Part Time Office Clerk

Rochester, NY
onsite
Temporary to Hire
18 - 20 USD / Hourly
We are looking for a detail-oriented Part time Legal Office Clerk to join our team in Rochester, New York. This Contract to permanent position requires someone who can efficiently handle administrative tasks and data entry while ensuring accuracy and compliance with legal standards. If you excel in organization, communication, and maintaining confidentiality, this role may be the perfect fit for you. Responsibilities:• Enter and update legal data into designated systems with precision and timeliness.• Review data for errors and verify its compliance with legal requirements.• Utilize and apply legal terminology accurately to ensure proper data entry.• Generate detailed reports and respond to inquiries related to stored data.• Create and maintain logs, records, and documentation of daily activities.• Follow data security and integrity policies to safeguard sensitive information.• Perform periodic backups to preserve critical data.• Conduct regular audits to verify the accuracy and completeness of data.• Collaborate with the legal team to collect and process required information.• Uphold the confidentiality of all legal files and information handled.
2026-04-24T00:00:00Z

Receptionist

Rochester, NY
onsite
Temporary / Contract
16 - 18 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily front-desk operations for a non-profit organization in Rochester, New York. This Contract position is ideal for someone who enjoys creating a welcoming experience for visitors while managing a high volume of incoming calls with accuracy and courtesy. The person in this role will serve as an important first point of contact and help keep communication flowing smoothly throughout the office. Responsibilities: • Welcome visitors warmly, assist with front-desk inquiries, and ensure guests are directed to the appropriate staff or department. • Manage a multi-line phone system by answering incoming calls promptly, transferring callers efficiently, and taking clear messages when needed. • Provide consistent telephone coverage throughout the workday to maintain reliable communication with clients, partners, and community members. • Support general reception activities such as monitoring the front area, responding to routine questions, and maintaining a detail-oriented office presence. • Route calls through the switchboard with attention to accuracy so inquiries reach the correct internal contacts without delay. • Record and relay important caller information to staff members to help ensure timely follow-up and strong customer service. • Assist with basic administrative tasks connected to reception operations and day-to-day office coordination.
2026-04-24T00:00:00Z

Part-Time Bookkeeper

Geneva, NY
onsite
Temporary to Hire
25 - 26 USD / Hourly
We are looking for a detail-oriented part-time (20 hour a week) Bookkeeper to support day-to-day financial operations for a growing organization in Geneva, New York. This contract-to-hire opportunity with permanent potential is ideal for someone who is comfortable managing reconciliations, maintaining accurate records, and working confidently in QuickBooks. The right candidate will bring strong organizational skills, a careful approach to financial data, and the ability to help keep accounting processes running smoothly. Responsibilities:• Maintain accurate financial records by entering and reviewing daily bookkeeping transactions in QuickBooks.• Reconcile bank accounts and credit card activity to ensure balances are correct and discrepancies are resolved promptly.• Support accounts receivable tasks, including tracking incoming payments and following up on outstanding balances as needed.• Verify insurance-related information and document details accurately to support billing and payment processes.• Review financial entries for completeness and consistency, helping to keep accounting data organized and audit-ready.• Assist with routine reporting by preparing summaries of account activity and highlighting issues that require attention.• Investigate and correct transaction variances by coordinating with internal contacts and reviewing supporting documentation.
2026-04-21T00:00:00Z