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13 results for Office Manager in Providence, RI

Office Manager

Cohasset, MA
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for a dependable Office Manager to support daily administrative operations at a water treatment facility in Cohasset, Massachusetts. This is a Contract position designed to provide two weeks of coverage, including an initial training period followed by independent support while the regular office lead is away. The role is ideal for someone who is organized, service-oriented, and comfortable balancing front-desk interaction with clerical duties in a fast-paced office setting. Responsibilities: • Welcome visitors professionally and provide front-desk support for a busy facility office. • Answer incoming calls, route inquiries to the appropriate contacts, and respond courteously to general questions. • Receive and process customer payments accurately while maintaining organized records. • Enter operational and administrative information into company systems with strong attention to detail. • Assist with a variety of clerical tasks to keep office workflows running smoothly during the coverage period. • Learn established office procedures during the training week and apply them independently during the second week. • Support customer service needs by helping resolve routine issues and directing requests appropriately.
2026-04-22T00:00:00Z

Office Assistant

Sagamore Beach, MA
onsite
Temporary / Contract
18.05 - 20.9 USD / Hourly
We are looking for a dependable Part-Time Office Assistant to support daily administrative operations for a lawn care business. This Long-term Contract opportunity offers a steady part-time schedule and is ideal for someone who enjoys helping customers, keeping office tasks organized, and maintaining smooth front-office communication. The person in this role will balance client interaction with clerical support and accurate record maintenance. Responsibilities:• Respond to incoming phone calls and direct inquiries in a courteous and detail-focused manner.• Coordinate service appointments and maintain an organized calendar to support daily operations.• Assist customers and clients with questions related to services, providing timely and helpful communication.• Enter and update information in company records with a high level of accuracy and attention to detail.• Perform general front-desk and administrative tasks to keep the office running efficiently.• Scan, organize, and file documents so important records remain accessible and up to date.
2026-04-22T00:00:00Z

Office Admin/Project Clerk

Northbridge, MA
onsite
Permanent / Full Time
42000 - 58000 USD / Yearly
We are looking for a highly organized and detail-oriented Office Admin/Project Clerk to join our team in Whitinsville, Massachusetts. In this role, you will support daily office operations and assist with administrative tasks to ensure smooth project workflows. This position offers an opportunity to contribute to both project coordination and financial processes in a dynamic environment with good potential for growth in the company. Responsibilities:• Manage daily office tasks and maintain an efficient workflow for administrative duties.• Obtain and review permits, addressing any issues and coordinating with relevant parties as needed.• Assist with purchasing and leasing activities to support project requirements.• Organize and manage quotes, providing timely updates to the manager.• Streamline processes to enhance efficiency for the lead estimator and stay on top of project timelines.• Monitor and track the progress of bids, ensuring all deadlines are met.
2026-04-16T00:00:00Z

Business Manager

Malden, MA
onsite
Permanent / Full Time
120000 - 140000 USD / Yearly
We are looking for a skilled Business Manager to oversee financial operations and ensure compliance with state and federal requirements in Malden, Massachusetts. This role involves managing budgets, supervising accounting staff, and ensuring accurate reporting across various financial functions. The ideal candidate will bring both strategic insight and leadership to maintain financial integrity and operational efficiency. Responsibilities: • Prepare accurate monthly financial statements and coordinate year-end financial operations in collaboration with senior leadership. • Assist in the development, optimization, and implementation of the annual school budget and long-term financial forecasts. • Supervise, train, and support the growth and attention to detail of accounting staff to enhance team performance. • Ensure compliance by preparing and submitting required reports to the Massachusetts Department of Elementary and Secondary Education. • Oversee state and federal reimbursement programs, including school meal and transportation services, ensuring precise reconciliation and reporting. • Collaborate with school administrators to manage procurement processes while adhering to state laws and internal policies. • Monitor accounts payable (AP), accounts receivable (AR), and invoice processing to maintain financial accuracy. • Conduct journal entries and compliance reporting to support audits and ensure financial transparency. • Lead efforts in financial audits and ensure all fiscal operations meet regulatory standards. • Develop and maintain efficient workflows for reporting and reconciliation processes.
2026-04-17T00:00:00Z

Operations Manager

Shrewsbury, MA
onsite
Permanent / Full Time
140000 - 165000 USD / Yearly
We are looking for an experienced Operations Manager to lead and optimize supply chain processes for our organization in Shrewsbury, Massachusetts. This role is essential for ensuring operational excellence, maintaining compliance with industry standards, and driving the efficiency of manufacturing and logistics activities. The ideal candidate will have a strong background in supply chain management, logistics, and operational leadership. Responsibilities:• Ensure compliance with quality standards, including ISO 13485 and other applicable international regulations.• Collaborate with sales and marketing teams to support and achieve sales objectives.• Manage relationships with contract manufacturers and suppliers to ensure performance and quality.• Create and sustain an efficient and compliant supply chain.• Coordinate the installation, maintenance, and repair of equipment at customer sites, working with internal teams and third-party vendors.• Develop and maintain organizational structures that align with compliance and quality standards.• Identify, recommend, and implement new technologies, procedures, and systems to improve operational efficiency.• Oversee project planning, budgeting, and cost control to align with company objectives.• Monitor warehouse operations, including receiving, inventory management, and order fulfillment.• Recruit, train, and onboard staff to support operational growth and excellence.
2026-04-23T00:00:00Z

Bookkeeper

Shrewsbury, MA
onsite
Permanent / Full Time
48000 - 53760 USD / Yearly
We are looking for a detail-focused Bookkeeper to support financial operations for a legal organization in Shrewsbury, Massachusetts. This position is well suited for someone who brings strong experience in day-to-day accounting activities, values discretion, and works comfortably in a detail-focused services setting. The ideal candidate is confident managing financial records, coordinating with internal stakeholders and vendors, and keeping transactions accurate in a fast-paced environment. Responsibilities:• Oversee daily bookkeeping activities, maintaining accurate financial records and organized supporting documentation.• Process invoices and payments, ensuring accounts payable transactions are completed correctly and on schedule.• Manage client billing, incoming payments, and follow-up activities related to accounts receivable.• Reconcile bank accounts and other financial balances regularly to identify and resolve discrepancies promptly.• Use QuickBooks and Excel to track financial activity, prepare routine reports, and support month-to-month accounting needs.• Coordinate with team members and external vendors to answer payment questions and keep financial workflows moving efficiently.• Monitor multiple accounting priorities at once while meeting deadlines and maintaining a high level of accuracy.• Help maintain confidentiality and sound financial controls when handling sensitive information in a legal environment.
2026-04-24T00:00:00Z

Bookkeeper

Westborough, MA
onsite
Permanent / Full Time
60000 - 68000 USD / Yearly
We are looking for an experienced Bookkeeper to join our team in thge Northborough area , Massachusetts. This role involves managing financial transactions, ensuring accuracy in accounts payable and receivable processes, and maintaining organized financial records. The ideal candidate will bring expertise in bookkeeping practices, compliance, and reconciliation to support effective financial operations. Responsibilities:• Process vendor invoices and ensure proper approvals for timely payments.• Generate accurate customer invoices and track payment statuses effectively.• Reconcile monthly reports for accounts payable and receivable, ensuring financial accuracy.• Prepare and execute payment transactions via checks, wire transfers, or expense reports.• Maintain detailed financial records and assist with audits, including 1099 processing.• Resolve billing discrepancies and maintain clear communication with vendors and customers.• Perform monthly reconciliations for general ledgers and checkbooks across multiple entities.• Utilize QuickBooks Enterprise to manage bookkeeping tasks and reporting.• Handle financial operations for multi-entity organizations, managing 15-20 general ledgers.• Prepare financial reports and analysis using Microsoft Excel. For immediate consideration please call me directly. 508-205-2127 Eric Lebow
2026-04-14T00:00:00Z

Payroll Manager

North Waltham, MA
remote
Temporary / Contract
57 - 66 USD / Hourly
We are looking for an experienced Payroll Manager to oversee complex payroll operations for a global workforce based in Waltham, Massachusetts. This Long-term Contract position requires a strong leader who can drive accurate, timely, and compliant payroll execution across multiple countries while working closely with HR, Finance, and external service providers. The ideal candidate brings deep knowledge of full-cycle payroll, multi-state processing, and large employee populations, along with hands-on experience using ADP Workforce Now. Responsibilities: • Direct payroll delivery across domestic and international locations, ensuring employees are paid correctly and on schedule in alignment with regional regulations and internal standards. • Coordinate with external payroll providers to monitor performance, resolve processing issues, and maintain strong service outcomes against agreed expectations. • Safeguard compliance by reviewing payroll practices against country-specific tax rules, statutory obligations, and employment requirements. • Work closely with HR and Finance partners to support workforce changes, compensation updates, budgeting activities, and other events that affect payroll accuracy. • Manage payroll close activities at month-end and year-end, including account reconciliations, payroll reporting, and preparation of related financial entries. • Analyze payroll processes to identify improvement opportunities, strengthen controls, and enhance operational efficiency across regions. • Investigate and resolve payroll discrepancies, escalations, and employee inquiries with a high level of accuracy and professionalism.
2026-04-23T00:00:00Z

Administrative Assistant/Mail Clerk

Boston, MA
onsite
Permanent / Full Time
40000 - 43000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant/Mail Clerk to join our team in Boston, Massachusetts. In this role, you will manage essential administrative tasks and ensure the smooth handling of incoming and outgoing mail. The ideal candidate is proactive, personable, and committed to maintaining efficiency in a dynamic work environment. Responsibilities: • Organize and distribute incoming mail promptly to ensure accurate delivery. • Assist in managing the mail center operations, including sorting and processing outgoing mail. • Perform general administrative tasks such as scheduling, document preparation, and data entry. • Maintain accurate records and logs related to mail distribution and administrative activities. • Collaborate with team members to support operational needs and achieve department goals. • Handle inquiries and communicate effectively with internal and external stakeholders. • Ensure compliance with organizational policies and procedures in all administrative functions. • Monitor inventory levels for mailroom supplies and place orders as needed. • Support additional administrative projects as assigned to enhance workflow efficiency.
2026-04-03T00:00:00Z

Accounting Manager

Natick, MA
onsite
Temporary / Contract
42 - 50 USD / Hourly
We are looking for an Accounting Manager to support core accounting operations for a distribution organization. This Long-term Contract position is ideal for a hands-on, detail-oriented individual who can oversee close activities, maintain accurate financial records, and contribute to reliable financial reporting. The role offers the opportunity to work across general ledger functions while partnering on key accounting deliverables in a fast-paced environment. Responsibilities:• Lead the monthly closing process to ensure timely and accurate completion of accounting activities.• Prepare and record journal entries that support routine transactions, adjustments, and period-end reporting.• Perform detailed reconciliations for balance sheet and general ledger accounts, resolving discrepancies promptly.• Assist in producing financial statements and help maintain the accuracy of supporting schedules.• Review accounting data for completeness and consistency to support internal reporting needs.• Partner with team members on audit-related requests by organizing documentation and explaining account activity.• Handle additional accounting assignments and operational support tasks as needed to meet departmental goals.
2026-04-23T00:00:00Z

Financial Operations Manager

West Bridgewater, MA
onsite
Permanent / Full Time
100000 - 120000 USD / Yearly
We are looking for a skilled Financial Operations Manager to join our team in West Bridgewater, Massachusetts. This role is integral to supporting the financial health and operational efficiency of our growing distribution company. You will collaborate closely with key stakeholders to oversee financial processes, ensure compliance, and drive strategic decision-making through insightful analysis. Responsibilities: • Oversee financial planning and analysis to support strategic business decisions. • Prepare and analyze financial statements to ensure accuracy and compliance. • Manage accounts payable and accounts receivable, ensuring timely processing and reconciliation. • Conduct inventory forecasting and analysis to optimize operational efficiency. • Monitor and manage annual budgets, including variance analysis. • Perform detailed financial modeling to support organizational goals. • Collaborate with senior management to provide actionable insights and reporting. • Ensure adherence to regulatory requirements and industry standards. • Utilize accounting software, such as QuickBooks, to streamline financial processes. • Support cross-functional teams by delivering accurate financial data and recommendations.
2026-04-17T00:00:00Z

Office Services Associate 2 (2-4 years)

Somerville, MA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a detail-oriented and reliable Office Services Associate to join our team in Somerville, Massachusetts. In this long-term contract role, you will play a key part in supporting day-to-day office operations and ensuring smooth administrative processes. This position requires strong organizational skills, excellent communication abilities, and a commitment to delivering high-quality service. Responsibilities: • Provide exceptional customer service by addressing inquiries and assisting with office-related needs. • Manage incoming and outgoing calls, directing them to the appropriate departments or individuals. • Process checks, payroll functions, and other financial transactions with accuracy. • Organize and maintain filing systems, ensuring records are updated and easily accessible. • Distribute incoming mail and packages promptly to the correct recipients. • Utilize computer programs such as Microsoft Word and Excel to create and edit documents. • Proofread and edit written materials to ensure accuracy and clarity. • Maintain databases by entering and updating information as required. • Support the preparation and execution of business transactions and related tasks. • Collaborate with team members to enhance overall office efficiency.
2026-04-22T00:00:00Z

Legal Operations Manager/E-billing – Paralegal

Boston, MA
onsite
Temporary / Contract
23.75 - 30 USD / Hourly
We are looking for an experienced Legal Operations Manager/E-billing – Paralegal to support a legal operations initiative in Boston, Massachusetts. This Long-term Contract position will focus on strengthening electronic billing processes, coordinating legal administrative activities, and helping ensure efficient use of billing and matter management tools. The ideal candidate brings strong paralegal knowledge, hands-on experience with legal technology platforms, and the ability to work effectively across legal and operational teams. Responsibilities: • Lead day-to-day support for an electronic billing initiative and help drive consistent execution across legal operations workflows. • Partner with stakeholders to test, refine, and implement billing tool processes that improve accuracy, efficiency, and compliance. • Manage legal billing activities by reviewing submissions, addressing discrepancies, and supporting timely resolution of invoice-related issues. • Utilize corporate legal management and billing software to maintain organized matter, contract, and financial records. • Coordinate calendar and docket-related activities to support deadlines, legal filings, and broader administrative needs. • Provide paralegal support in areas such as contract administration and probate-related documentation when required. • Prepare reports, track project progress, and communicate status updates to legal and business partners. • Identify process improvement opportunities within e-billing operations and recommend practical solutions to enhance performance.
2026-04-23T00:00:00Z