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13 results for Office Manager in Manchester, NH

Office Manager

Londonderry, NH
onsite
Permanent / Full Time
0 - 0 USD / Yearly
Position OverviewWe are partnering with a growing organization to identify an experienced Organizational Manager to provide high‑level administrative, operational, and coordination support to the Executive Team. This role is critical to ensuring accountability, structure, and execution across the organization.The ideal candidate is a highly organized, proactive professional who thrives in a fast‑moving environment, anticipates needs before they arise, and ensures initiatives are completed accurately and on time. Success in this role directly impacts the effectiveness and pace of the entire organization.This position requires a strong sense of ownership, exceptional attention to detail, and the ability to work closely with senior leadership to keep priorities aligned and moving forward. Key ResponsibilitiesExecutive & Organizational Support<ul><li>Provide comprehensive administrative support to the Executive Team, ensuring priorities, deadlines, and communications are managed proactively</li><li>Serve as the central point of coordination to track the status, progress, and flow of all organizational projects</li><li>Monitor accountability across teams, working with managers and stakeholders to resolve issues and keep initiatives on schedule</li><li>Maintain clarity and follow‑through on open action items, deadlines, and commitments</li></ul>Communication & Coordination<ul><li>Manage and streamline executive communications, including email, phone calls, and internal correspondence</li><li>Collect, organize, and synthesize information across the organization to support executive decision‑making</li><li>Ensure consistent, accurate, and timely communication across all stakeholders</li></ul>Administrative & Operational Management<ul><li>Coordinate executive calendars, meetings, and scheduling</li><li>Organize and manage travel arrangements and accommodations for work‑related trips throughout the year</li><li>Act as the primary point of contact for executive inquiries, internal requests, and visitors to the headquarters</li><li>Manage office operations, including supplies, stationery, and internal events</li></ul>HR & People Operations<ul><li>Oversee HR‑related functions including benefits administration, hiring coordination, employee tryouts, and onboarding</li><li>Support leadership with employee documentation, organization, and process adherence</li></ul>Problem Solving & Continuous Improvement<ul><li>Proactively identify challenges, bottlenecks, or inefficiencies and drive resolution</li><li>Support continuous learning by engaging in weekly professional development and learning pathways</li><li>Perform additional duties and special projects as assigned</li></ul>
2026-04-06T00:00:00Z

Business Manager

Malden, MA
onsite
Permanent / Full Time
120000 - 140000 USD / Yearly
We are looking for a skilled Business Manager to oversee financial operations and ensure compliance with state and federal requirements in Malden, Massachusetts. This role involves managing budgets, supervising accounting staff, and ensuring accurate reporting across various financial functions. The ideal candidate will bring both strategic insight and leadership to maintain financial integrity and operational efficiency. Responsibilities: • Prepare accurate monthly financial statements and coordinate year-end financial operations in collaboration with senior leadership. • Assist in the development, optimization, and implementation of the annual school budget and long-term financial forecasts. • Supervise, train, and support the growth and attention to detail of accounting staff to enhance team performance. • Ensure compliance by preparing and submitting required reports to the Massachusetts Department of Elementary and Secondary Education. • Oversee state and federal reimbursement programs, including school meal and transportation services, ensuring precise reconciliation and reporting. • Collaborate with school administrators to manage procurement processes while adhering to state laws and internal policies. • Monitor accounts payable (AP), accounts receivable (AR), and invoice processing to maintain financial accuracy. • Conduct journal entries and compliance reporting to support audits and ensure financial transparency. • Lead efforts in financial audits and ensure all fiscal operations meet regulatory standards. • Develop and maintain efficient workflows for reporting and reconciliation processes.
2026-04-17T00:00:00Z

Bookkeeper

Lawrence, MA
onsite
Permanent / Full Time
68640 - 72800 USD / Yearly
We are looking for a meticulous and detail-oriented Bookkeeper to join our team in Lawrence, Massachusetts. This role will involve managing financial records, supporting property management tasks, and providing administrative assistance to the owner. The ideal candidate will excel at implementing or improving systems while maintaining accuracy and efficiency. Responsibilities:<ul><li> Record and post checks into Yardi against accounts receivable invoices, ensuring accuracy and timeliness.</li><li> Scan and upload all accounts payable invoices and real estate documents, such as leases, into Yardi.</li><li> Prepare and manage tenant-related financial activities, including security deposits, meter readings, snow removal invoices, and annual tax bills.</li><li> Reconcile bank accounts, JetBlue credit cards, and other financial records for properties and trusts.</li><li> Generate monthly financial statements and assist with month-end closing processes.</li><li> Call tenants to address overdue invoices and manage collections effectively.</li><li> Handle tenant concerns and complaints with professionalism and efficiency.</li><li> Coordinate travel arrangements for the owner and the team as needed.</li><li> Prepare leases, amendments, and proposals while ensuring all documentation is accurate.</li><li> Maintain organized records and update property-related spreadsheets, such as property taxes.</li></ul>
2026-04-13T00:00:00Z

Payroll Manager

North Waltham, MA
remote
Temporary / Contract
57 - 66 USD / Hourly
We are looking for an experienced Payroll Manager to oversee complex payroll operations for a global workforce based in Waltham, Massachusetts. This Long-term Contract position requires a strong leader who can drive accurate, timely, and compliant payroll execution across multiple countries while working closely with HR, Finance, and external service providers. The ideal candidate brings deep knowledge of full-cycle payroll, multi-state processing, and large employee populations, along with hands-on experience using ADP Workforce Now. Responsibilities: • Direct payroll delivery across domestic and international locations, ensuring employees are paid correctly and on schedule in alignment with regional regulations and internal standards. • Coordinate with external payroll providers to monitor performance, resolve processing issues, and maintain strong service outcomes against agreed expectations. • Safeguard compliance by reviewing payroll practices against country-specific tax rules, statutory obligations, and employment requirements. • Work closely with HR and Finance partners to support workforce changes, compensation updates, budgeting activities, and other events that affect payroll accuracy. • Manage payroll close activities at month-end and year-end, including account reconciliations, payroll reporting, and preparation of related financial entries. • Analyze payroll processes to identify improvement opportunities, strengthen controls, and enhance operational efficiency across regions. • Investigate and resolve payroll discrepancies, escalations, and employee inquiries with a high level of accuracy and professionalism.
2026-04-23T00:00:00Z

Administrative Assistant/Mail Clerk

Boston, MA
onsite
Permanent / Full Time
40000 - 43000 USD / Yearly
We are looking for a detail-oriented Administrative Assistant/Mail Clerk to join our team in Boston, Massachusetts. In this role, you will manage essential administrative tasks and ensure the smooth handling of incoming and outgoing mail. The ideal candidate is proactive, personable, and committed to maintaining efficiency in a dynamic work environment. Responsibilities: • Organize and distribute incoming mail promptly to ensure accurate delivery. • Assist in managing the mail center operations, including sorting and processing outgoing mail. • Perform general administrative tasks such as scheduling, document preparation, and data entry. • Maintain accurate records and logs related to mail distribution and administrative activities. • Collaborate with team members to support operational needs and achieve department goals. • Handle inquiries and communicate effectively with internal and external stakeholders. • Ensure compliance with organizational policies and procedures in all administrative functions. • Monitor inventory levels for mailroom supplies and place orders as needed. • Support additional administrative projects as assigned to enhance workflow efficiency.
2026-04-03T00:00:00Z

Administrative Assistant

Lee, NH
onsite
Temporary to Hire
20 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Lee, New Hampshire. This is a Contract to permanent position where you will play a vital role in supporting daily administrative operations and ensuring the smooth handling of shipping documentation, including international shipments. The ideal candidate is highly organized, adaptable, and capable of managing multiple tasks effectively. Responsibilities:<ul><li>Administrative experience (data entry, front desk)</li><li>Experience with shipping docs, including international</li><li>Organized and able to juggle multiple tasks</li><li>Strong communication skills</li><li>Proficient in Microsoft Office</li><li>Works well independently and on a team</li><li>Knowledge of international shipping</li><li>Detail-oriented and accurate</li></ul>
2026-04-23T00:00:00Z

Administrative Assistant

Lawrence, MA
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations. This long-term contract position is ideal for someone who enjoys keeping administrative processes organized, assisting visitors and callers, and ensuring information is entered accurately. The role calls for strong communication skills, attention to detail, and the ability to manage a variety of clerical tasks in an organized office setting. Responsibilities: • Manage front-desk activities by greeting visitors, directing inquiries, and creating a welcoming first impression for the office. • Respond to incoming phone calls promptly, provide accurate information, and route messages or requests to the appropriate team members. • Perform a range of clerical support tasks, including filing, document preparation, scheduling, and maintaining organized office records. • Enter and update data with a high degree of accuracy to support reporting, tracking, and day-to-day administrative functions. • Coordinate general office support activities to help maintain efficient workflow and ensure routine administrative needs are addressed. • Assist with receptionist-related duties such as monitoring shared communications, handling basic correspondence, and supporting office visitors as needed.
2026-04-24T00:00:00Z

Accounting Manager

Lowell, MA
onsite
Temporary / Contract
50 - 65 USD / Hourly
We are looking for an experienced Accounting Manager to lead and oversee the monthly closing process and prepare accurate financial statements for a public company. This is a long-term contract position based in Lowell, Massachusetts, and offers an excellent opportunity for an individual with strong attention to detail and expertise in accounting practices. Candidates with experience in Navision are highly preferred. Responsibilities:• Manage the end-to-end monthly close process, ensuring timely and accurate reporting.• Prepare and review financial statements to meet public company standards and compliance.• Support and guide accounts payable (AP) and accounts receivable (AR) functions to maintain smooth operations.• Perform detailed account reconciliations and resolve discrepancies promptly.• Oversee the preparation and posting of journal entries to the general ledger.• Collaborate with internal and external auditors during financial statement audits.• Analyze financial data to identify trends and support decision-making processes.• Maintain compliance with accounting regulations and company policies.• Provide leadership and mentorship to accounting team members.
2026-04-08T00:00:00Z

Accounting Manager

Natick, MA
onsite
Temporary / Contract
42 - 50 USD / Hourly
We are looking for an Accounting Manager to support core accounting operations for a distribution organization. This Long-term Contract position is ideal for a hands-on, detail-oriented individual who can oversee close activities, maintain accurate financial records, and contribute to reliable financial reporting. The role offers the opportunity to work across general ledger functions while partnering on key accounting deliverables in a fast-paced environment. Responsibilities:• Lead the monthly closing process to ensure timely and accurate completion of accounting activities.• Prepare and record journal entries that support routine transactions, adjustments, and period-end reporting.• Perform detailed reconciliations for balance sheet and general ledger accounts, resolving discrepancies promptly.• Assist in producing financial statements and help maintain the accuracy of supporting schedules.• Review accounting data for completeness and consistency to support internal reporting needs.• Partner with team members on audit-related requests by organizing documentation and explaining account activity.• Handle additional accounting assignments and operational support tasks as needed to meet departmental goals.
2026-04-23T00:00:00Z

Receptionist

Peterborough, NH
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a welcoming and organized Receptionist to support daily front desk operations for an eye care practice. This Long-term Contract position is ideal for someone who enjoys creating a positive patient experience, handling a fast-moving workflow, and keeping administrative details accurate throughout the day. The person in this role will serve as an important first point of contact for patients while helping the office stay efficient and attentive to detail. Responsibilities: • Welcome patients upon arrival, guide them through the check-in process, and ensure appointment information is entered correctly into office records. • Manage incoming calls on a multi-line phone system, respond to routine inquiries, and direct messages to the appropriate team members. • Support insurance-related administrative work by assisting with eye care claim processing and verifying patient information as needed. • Prepare the front desk for daily operations by opening the office, organizing materials, and maintaining a well-organized reception area. • Balance multiple priorities throughout the day, including patient interactions, phone coverage, scheduling support, and data entry tasks. • Work closely with the Front Desk Supervisor and office staff to keep communication clear and maintain smooth patient flow. • Maintain accurate documentation and carefully review details to help reduce errors in patient records and front office paperwork.
2026-04-22T00:00:00Z

Receptionist

Manchester, NH
onsite
Temporary / Contract
15.0385 - 18 USD / Hourly
We are looking for a detail-oriented and friendly Receptionist to join our team on a contract basis in Manchester, New Hampshire. In this role, you will be responsible for ensuring smooth front-desk operations, managing phone lines, and providing excellent customer service to visitors and callers. This is a part-time position ideal for someone with strong organizational and communication skills. Responsibilities: • Greet visitors promptly and courteously, ensuring a positive first impression. • Manage a switchboard with 1-10 phone lines, answering and directing inbound calls efficiently. • Handle dictation tasks and maintain accurate records of communications. • Assist with scheduling, appointments, and other administrative tasks as needed. • Provide information and assistance to callers and visitors regarding company policies and services. • Maintain the reception area, ensuring it is clean, organized, and welcoming. • Collaborate with team members to address any urgent inquiries or issues. • Support the coordination of mail, deliveries, and other front-desk logistics.
2026-04-10T00:00:00Z

Office Services Associate 2 (2-4 years)

Somerville, MA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a detail-oriented and reliable Office Services Associate to join our team in Somerville, Massachusetts. In this long-term contract role, you will play a key part in supporting day-to-day office operations and ensuring smooth administrative processes. This position requires strong organizational skills, excellent communication abilities, and a commitment to delivering high-quality service. Responsibilities: • Provide exceptional customer service by addressing inquiries and assisting with office-related needs. • Manage incoming and outgoing calls, directing them to the appropriate departments or individuals. • Process checks, payroll functions, and other financial transactions with accuracy. • Organize and maintain filing systems, ensuring records are updated and easily accessible. • Distribute incoming mail and packages promptly to the correct recipients. • Utilize computer programs such as Microsoft Word and Excel to create and edit documents. • Proofread and edit written materials to ensure accuracy and clarity. • Maintain databases by entering and updating information as required. • Support the preparation and execution of business transactions and related tasks. • Collaborate with team members to enhance overall office efficiency.
2026-04-22T00:00:00Z

Legal Operations Manager/E-billing – Paralegal

Boston, MA
onsite
Temporary / Contract
23.75 - 30 USD / Hourly
We are looking for an experienced Legal Operations Manager/E-billing – Paralegal to support a legal operations initiative in Boston, Massachusetts. This Long-term Contract position will focus on strengthening electronic billing processes, coordinating legal administrative activities, and helping ensure efficient use of billing and matter management tools. The ideal candidate brings strong paralegal knowledge, hands-on experience with legal technology platforms, and the ability to work effectively across legal and operational teams. Responsibilities: • Lead day-to-day support for an electronic billing initiative and help drive consistent execution across legal operations workflows. • Partner with stakeholders to test, refine, and implement billing tool processes that improve accuracy, efficiency, and compliance. • Manage legal billing activities by reviewing submissions, addressing discrepancies, and supporting timely resolution of invoice-related issues. • Utilize corporate legal management and billing software to maintain organized matter, contract, and financial records. • Coordinate calendar and docket-related activities to support deadlines, legal filings, and broader administrative needs. • Provide paralegal support in areas such as contract administration and probate-related documentation when required. • Prepare reports, track project progress, and communicate status updates to legal and business partners. • Identify process improvement opportunities within e-billing operations and recommend practical solutions to enhance performance.
2026-04-23T00:00:00Z