7 results for Executive Assistant in Rochester, NY

Administrative Assistant

Rochester, NY
onsite
Temporary
20 - 25 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our team in Rochester, New York. In this long-term contract position, you will play a vital role in ensuring smooth office operations by managing administrative tasks, supporting organizational goals, and providing excellent service to internal and external stakeholders. This is an excellent opportunity for individuals who thrive in a fast-paced, collaborative environment. Responsibilities: • Handle incoming calls with attention to detail, directing inquiries to the appropriate contacts and providing accurate information. • Perform data entry tasks with precision to maintain up-to-date and organized records. • Manage general office duties, including scheduling, filing, and correspondence. • Serve as the first point of contact for visitors, ensuring a welcoming and attentive atmosphere. • Collaborate with team members to support daily operations and special projects. • Maintain office supplies and equipment, ensuring functionality and inventory management. • Assist in preparing documents, reports, and presentations as needed. • Coordinate and schedule meetings, including preparing agendas and taking minutes. • Support senior staff by handling confidential information with discretion. • Contribute to the overall efficiency of the office by identifying and implementing process improvements.
2026-03-12T00:00:00Z

Administrative Assistant

Rochester, NY
onsite
Temporary
16.625 - 21 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Rochester, New York. In this role, you will play a vital part in ensuring smooth office operations by managing administrative tasks and providing excellent support to team members. This is an excellent opportunity for an organized individual who thrives in a fast-paced environment. Responsibilities: • Handle incoming calls, providing accurate information or directing inquiries to the appropriate team members. • Perform data entry tasks with precision and maintain up-to-date records. • Organize and manage office files and documentation to ensure easy accessibility. • Greet visitors and clients warmly, ensuring a positive first impression. • Coordinate office schedules and appointments, maintaining an organized calendar. • Assist in preparing reports and presentations as needed. • Support daily administrative operations, including ordering supplies and managing inventory. • Collaborate with team members to ensure smooth communication and workflow. • Maintain a clean and orderly workspace to uphold a high standard of organization.
2026-03-11T00:00:00Z

Administrative Assistant

Fairport, NY
onsite
Temporary
19.7885 - 25 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Fairport, New York on a contract basis. This role involves supporting daily office operations, ensuring smooth communication, and maintaining organized workflows. The ideal candidate is proactive, well-organized, and capable of multitasking in a dynamic environment. Responsibilities: • Provide administrative support to ensure efficient day-to-day office operations. • Answer incoming calls professionally, directing inquiries to the appropriate team members. • Maintain organized records and documentation for easy accessibility. • Perform accurate data entry tasks, ensuring precision and attention to detail. • Greet and assist visitors or clients, creating a welcoming office environment. • Coordinate schedules and appointments to support team productivity. • Assist in preparing reports, presentations, and other materials as needed. • Manage office supplies and inventory to ensure availability. • Handle correspondence and communication on behalf of the team. • Support various administrative projects and tasks as required.
2026-03-04T00:00:00Z

Administrative Assistant

Webster, NY
onsite
Temporary
19.7885 - 22.913 USD / Hourly
• Ensure completion of administrative record-keeping functions pertinent to agency needs. • Ensure completion of all typing/filing/correspondence as needed using databases, spreadsheets, etc.• Attend and complete meeting minutes for various agency committees and meetings, including departmental meetings, and all other committees as assigned. • Schedule meetings and notifications to all parties.• Manage visitors and meeting attendees.• Assist supervisor in coordination of purchases, reconciliation of receipts, and other administrative tasks. • Forward requests for department needs to appropriate parties, i.e. IT requests.• Update and maintain agency phone directories • Coordinate offsite travel/meetings• Provide administrative support to Departments as needed, including electronic files and network files. • Print meeting materials ahead of meetings; prepare meeting spaces and order necessary food/beverage as requested • Collect, organize, and distribute mail • Maintain confidentiality of information.• Perform all other duties relevant to the position as requeste
2026-03-04T00:00:00Z

Accounting Assistant

Batavia, NY
onsite
Contract / Temporary to Hire
19.7885 - 22.913 USD / Hourly
We are looking for an organized and detail-oriented Accounting Specialist to join our team in Batavia, New York. This is a Contract to permanent position, offering an excellent opportunity to contribute to financial operations while building your career in accounting. The ideal candidate will play a key role in maintaining accurate financial records and ensuring compliance with standards and policies. Responsibilities: • Process and record transactions for accounts payable and accounts receivable with accuracy. • Reconcile bank statements, vendor accounts, and general ledger entries to ensure financial consistency. • Assist with closing procedures for both month-end and year-end activities. • Prepare financial reports and maintain spreadsheets to support organizational needs. • Investigate and resolve discrepancies in invoices, payments, and account balances. • Provide documentation and support during internal and external audits. • Collaborate with various departments to guarantee the accuracy of financial data. • Ensure compliance with company policies and applicable accounting standards.
2026-03-13T00:00:00Z

CPA Administrative Assistant

Rochester, NY
onsite
Temporary
18 - 22 USD / Hourly
We are seeking a highly organized and detail-oriented Administrative Assistant with prior experience in a CPA firm or tax environment. This role will support office operations and provide essential administrative assistance to our accounting and tax team. The ideal candidate has a background in tax preparation, compliance documentation, or direct experience in a public accounting setting. Key Responsibilities:<ul><li>Provide comprehensive administrative support to tax and accounting professionals, including scheduling meetings, managing calendars, and handling correspondence.</li><li>Prepare, edit, and format tax documents and client communications.</li><li>Maintain confidential client files, tax records, and ensure compliance with firm and regulatory policies.</li><li>Assist in onboarding new clients and manage client data entry into practice management systems.</li><li>Coordinate deadlines and assist with electronic filing of tax returns and other financial documents.</li><li>Track deliverables and proactively communicate status updates to team members and clients.</li><li>Support billing operations, time entry, and invoice processing.</li><li>Assist with compiling data for tax filings and client projects as requested.</li><li>Maintain up-to-date knowledge of basic tax terms, compliance requirements, and industry best practices.</li></ul>
2026-02-26T00:00:00Z

Office Manager

Henrietta, NY
onsite
Temporary
24 - 28 USD / Hourly
We are seeking an organized and detail-oriented Office Manager to oversee daily office operations while supporting basic transactional accounting functions. This role is ideal for someone who enjoys balancing administrative leadership with hands-on financial tasks and keeping operations running smoothly.
2026-02-24T00:00:00Z