4 results for Administrative Assistants in Austin, TX

Administrative Assistant

Austin, TX
onsite
Temporary
20 - 24 USD / Hourly
Administrative tasks and provide administrative support to a construction site project-based team. Responsibilities: •Provide detail oriented customer service and positive interactions while providing administrative services to construction site project-based team. •Process day-to-day administrative items; mail, overnight mailings, photocopying, filing, sending faxes, phone list updates, process invoices, and order business cards. •Daily management of project calendar, meeting schedule, and project contacts. •Process expense reports for Project Executive and/or Manager. •Set up process and administer project-specific tools and materials, such as project calendar program, conference rooms, and parking/access cards. •Prepare written correspondence for project staff (e.g., memos, emails, presentations, and other project-specific documents). •Create and maintain project organizational and seating charts. •Coordinate travel reservations, business accommodations, itineraries, and agendas. •Organize project-related meetings (e.g., agenda, schedule, and logistics), assist with meetings, and record, transcribe, and distribute meeting minutes. •Assist with general office inquiries from staff, clients, customers, and others; provide proactive escalation as appropriate. •Embrace company culture, values, and Diversity, Equity, & Inclusion (DE&I) activities. •In collaboration with Project Manager, establish and maintain protocols for project site visitors. •Promote right environment through detail oriented interactions with owners, project team management, Joint Venture Partners, and vendors. •Provide support ad hoc requests related to various onsite technical issues affecting work productivity (e.g., Internet access, copier issues) or coordinate with Information Systems (IS) team as needed. •Conduct project specific orientation and transitions for project staff. •Maintain organized project filing system and coordinate document retrieval schedules. •Order supplies to support project office needs. •Contribute new ideas for continuous improvement and effectiveness of Administrative Services (AS) team within project and share recommendations with overall job family. •Assist with special projects and coordinate events. •Other activities, duties, and responsibilities assigned.
2026-04-08T00:00:00Z

Executive Assistant

Cedar Park, TX
onsite
Permanent
55000 - 67000 USD / Yearly
We are looking for a highly organized and detail-oriented Executive Assistant to join our team in Cedar Park, Texas. In this role, you will provide critical support to the city manager and other senior staff by managing schedules, coordinating events, and preparing materials for meetings. This position requires someone with strong communication skills and the ability to adapt to a dynamic environment. Responsibilities: • Manage and maintain complex calendars for the city manager and senior staff, ensuring all appointments and meetings are accurately scheduled. • Prepare agendas, reports, and other documentation for city council meetings and other official events. • Act as a gatekeeper for the city manager by handling correspondence and prioritizing tasks. • Coordinate logistics for events, including scheduling, ordering meals, and ensuring all necessary materials are ready. • Provide office support by handling administrative tasks and maintaining organized records. • Attend evening council meetings and adjust work hours accordingly to accommodate late-night schedules. • Collaborate with the mayor and council members to deliver accurate and timely documentation. • Monitor inventory levels and handle asset tracking to ensure smooth operations. • Conduct annual physical inventory reviews and audits to maintain compliance. • Support the senior management team by assisting with additional tasks as required.
2026-04-03T00:00:00Z

Office Receptionist

Austin, TX
onsite
Temporary
19.7885 - 25 USD / Hourly
We are looking for a proactive and organized Office Receptionist to join our team in Austin, Texas. In this long-term contract position, you will play a key role in ensuring the office runs smoothly by coordinating administrative tasks, managing reception duties, and providing exceptional support to staff and visitors. This is a fantastic opportunity for someone who thrives in a dynamic environment and is eager to contribute to the success of a forward-thinking organization. Responsibilities: • Greet visitors warmly, ensure they feel welcomed, and manage guest check-in processes. • Maintain a clean and detail-oriented reception area while offering beverages to visitors as needed. • Organize and prioritize daily administrative tasks with minimal supervision to ensure office efficiency. • Handle incoming and outgoing mail, packages, and deliveries, including occasional trips to an offsite mailbox. • Manage conference room bookings, ensuring spaces are well-maintained and ready for use. • Oversee office supply inventory, restocking snacks, beverages, and groceries as needed. • Coordinate catering orders, event planning, and other engaging office activities. • Support various departments with administrative tasks and ad hoc projects. • Utilize Microsoft Office Suite, Zoom, and Teams to manage communications and tasks effectively. • Assist with maintaining a dog-friendly office environment by ensuring shared spaces remain clean and organized.
2026-04-09T00:00:00Z

Office Manager

Austin, TX
onsite
Temporary
20 - 23.5 USD / Hourly
We are looking for a dedicated and detail-oriented Office Manager to join our team in Austin, Texas. This is a long-term contract position that offers an opportunity to play a key role in ensuring the smooth operation of our office environment. The ideal candidate will bring strong organizational skills, a proactive approach, and the ability to manage multiple responsibilities effectively. Responsibilities: • Welcome visitors and oversee the visitor log, ensuring seamless communication with relevant personnel regarding arrivals. • Manage incoming and outgoing mail, packages, and deliveries, while supporting onboarding and offboarding processes. • Maintain office cleanliness and organization, including restocking supplies, tidying common areas, and coordinating with cleaning services. • Oversee the kitchen area by organizing snacks and drinks, running the dishwasher, and maintaining coffee makers. • Schedule and prepare conference rooms for meetings, ensuring all technology and furniture are in working order. • Coordinate meetings and events, including arranging travel, managing reservations, and providing headcounts for catering. • Handle facilities management tasks, such as thermostat adjustments, air filter replacements, and fire extinguisher inspections. • Provide administrative support, including drafting documents, assisting with presentations, and facilitating internal events. • Manage office technology, such as printers and booking systems, while ensuring regular backups and updates. • Assist leadership with personal tasks and support additional office responsibilities as needed.
2026-04-09T00:00:00Z