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9 results for Administrative Assistant in Brentwood, TN

Administrative Assistant

Nashville, TN
onsite
Permanent
60000 - 65000 USD / Yearly
Position SummaryThe Administrative Coordinator to the Chief Information Officer provides high‑level administrative and operational support to senior IT leadership, including the Chief Information Officer and Director of Information Security and Network Operations. This role serves as a central coordinator across executive support, IT procurement, budget tracking, records management, and division‑wide administrative functions.This is a hands‑on coordinator role requiring strong organizational skills, the ability to manage competing priorities, and comfort navigating multiple systems. The ideal candidate is an independent worker who can take written and verbal direction and execute critical tasks with minimal supervision.Key ResponsibilitiesExecutive & Administrative Support<ul><li>Coordinate calendars, meetings, agendas, and division communications for IT leadership</li><li>Schedule and prepare materials for meetings; capture and distribute notes and action items as needed</li><li>Attend management meetings and provide follow‑up documentation</li><li>Prepare and submit travel authorizations and expense documentation; coordinate travel arrangements</li></ul>Procurement & Budget Support<ul><li>Coordinate all IT procurement activities, working closely with IT leadership</li><li>Manage annual license renewals, vendor documentation, and vendor contacts</li><li>Create and manage Purchase Orders from initiation through payment under leadership direction</li><li>Maintain annual budget tracking spreadsheets used during budget planning with Accounting/CFO</li></ul>Records Management<ul><li>Act as the designated Records Officer on behalf of the CIO</li><li>Coordinate records communications with state authorities and records centers</li><li>Partner with Legal to maintain and update Records Disposition Authorizations (RDAs)</li><li>Track and inventory boxed records on site and schedule destruction in accordance with policy</li></ul>Documentation & Coordination<ul><li>Maintain and update IT policies, procedures, and documentation</li><li>Manage internal tracking spreadsheets and reports for leadership review</li><li>Coordinate office supply purchasing and distribution</li><li>Reconcile division payment card transactions</li><li>Perform general administrative and project support duties as assigned</li></ul>Work Environment & Schedule<ul><li>Hybrid role (typically 1 day per week in office; occasional additional onsite days as needed)</li><li>37.5‑hour workweek</li><li>No routine overtime expected</li></ul>
2026-04-09T00:00:00Z

Administrative Assistant

Nashville, TN
onsite
Contract / Temporary to Hire
21.85 - 25.3 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Nashville, Tennessee. In this Contract to permanent position, you will play a pivotal role in supporting daily operations, ensuring seamless communication, and maintaining organized workflows. This opportunity is ideal for someone who thrives in a dynamic environment and excels at multitasking. Responsibilities: • Provide comprehensive administrative support to ensure efficient operation of the office. • Answer and direct incoming calls professionally, addressing inquiries or redirecting as needed. • Perform accurate data entry tasks to maintain and update organizational records. • Manage reception area duties, including welcoming visitors and handling correspondence. • Coordinate and schedule meetings, appointments, and other events. • Maintain office supplies and ensure proper inventory levels. • Organize and file documents in both physical and digital formats for easy retrieval. • Assist in preparing reports, presentations, and other business documents. • Collaborate with team members to support various administrative projects. • Uphold confidentiality and professionalism in handling sensitive information.
2026-04-13T00:00:00Z

Administrative Assistant

Nashville, TN
remote
Temporary
21 - 22.28 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Nashville, Tennessee. This is a long-term contract position that combines both onsite and remote work, offering a dynamic and flexible environment. The role involves supporting critical systems, delivering training, and contributing to continuous improvement initiatives while maintaining strong organizational and communication skills. Responsibilities:• Review and process submitted materials to ensure they meet accuracy and compliance standards.• Organize, maintain, and update documents and records within assigned systems.• Route workflow items for review and approval to support operational processes.• Manage routine communications, notifications, and status updates to stakeholders.• Follow up on pending tasks or requests to ensure timely completion.• Monitor operational metrics and provide reports as needed.• Compile and prepare data for routine and ad hoc reporting requirements.• Develop and maintain system documentation, guides, and reference materials.• Provide user training, support, and guidance on processes and system functionality.• Investigate and troubleshoot workflow or process issues to ensure smooth operations.
2026-04-17T00:00:00Z

Legal Assistant

Nashville, TN
onsite
Contract / Temporary to Hire
0 - 0 USD / Yearly
Robert Half is seeking a litigation legal assistant in Nashville, Tennessee. This contract to permanent hire position offers an exciting opportunity to contribute to all stages of litigation and provide support to multiple attorneys. Responsibilities:• Provide comprehensive support for case preparation throughout all phases of litigation.• Draft a variety of legal documents, including correspondence, deposition summaries, settlement agreements, simple notices, motions, summonses, and subpoenas.• Collaborate with attorneys to collect and organize medical, employment, and other essential records.• Schedule and coordinate court reporters, hearings, depositions, client meetings, expert witnesses, and courier services.• Handle document filing through mail, fax, and e-filing in both State and Federal Courts.• Create and maintain well-organized case files to ensure easy access to critical information.• Manage attorney calendars and schedules to optimize productivity and meet deadlines.
2026-04-06T00:00:00Z

Receptionist

Goodlettsville, TN
onsite
Contract / Temporary to Hire
16.15 - 18.7 USD / Hourly
We are looking for a detail-oriented and organized Receptionist to join our team in Goodlettsville, Tennessee. This is a contract-to-permanent position, offering an excellent opportunity for individuals seeking a long-term role. The ideal candidate will manage front desk operations, provide excellent customer service, and handle multi-line phone systems efficiently. Responsibilities: • Greet visitors and ensure they are directed to the appropriate departments or individuals. • Manage a multi-line phone system, answering inbound calls promptly and courteously. • Handle general inquiries and provide accurate information about the organization. • Maintain the reception area to ensure a clean and welcoming environment. • Assist with administrative tasks such as scheduling appointments and managing correspondence. • Monitor and log visitor entries for security and compliance purposes. • Coordinate communication between different departments and relay messages efficiently. • Provide part-time support for front desk operations as needed.
2026-04-16T00:00:00Z

Executive Admin

Franklin, TN
onsite
Temporary
20 - 28 USD / Hourly
Executive Administrative AssistantWe are seeking a highly organized Executive Administrative Assistant to provide strategic support to senior leadership. This role is responsible for managing calendars, coordinating meetings, handling confidential information, and preparing professional correspondence. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced environment. You will serve as a trusted partner, ensuring day-to-day operations run smoothly and efficiently. Strong communication skills and the ability to anticipate executive needs are essential. This is an excellent opportunity for an experienced admin looking to make a meaningful impact.
2026-04-07T00:00:00Z

Paralegal

Goodlettsville, TN
onsite
Contract / Temporary to Hire
0 - 0 USD / Yearly
We are looking for a skilled and detail-oriented Paralegal to join our team in Goodlettsville, Tennessee. The ideal candidate will have experience in civil litigation, case management, and trial preparation, and will excel in handling discovery processes. Responsibilities:• Assist attorneys with trial preparation, including organizing evidence and drafting necessary legal documents.• Manage discovery processes, ensuring all relevant information is collected and exchanged in a timely manner.• Support civil litigation cases by conducting research and preparing case files.• Utilize case management software to track deadlines, case progress, and client communications.• Communicate effectively with clients, witnesses, and external parties to gather information and provide updates.• Draft correspondence, pleadings, and other legal documents as required.• Maintain organized and accurate records for all ongoing cases.• Collaborate with attorneys to develop case strategies and identify key issues.• Ensure compliance with legal standards and procedures throughout all casework.
2026-03-31T00:00:00Z

Paralegal

Franklin, TN
onsite
Permanent
45000 - 70000 USD / Yearly
We are looking for a dedicated Paralegal to join our team in Franklin, Tennessee. This role involves providing essential legal support in estate planning, probate, wills and trusts. The ideal candidate will bring strong organizational skills and a keen attention to detail to manage client files effectively and ensure smooth legal proceedings. Responsibilities:• Conduct thorough research and analysis to support client needs.• Assist with drafting, reviewing, and organizing legal documents.• Utilize case management software to track deadlines, documentation, and progress.• Coordinate with clients along the way.
2026-04-16T00:00:00Z

Office Manager/Human Resources

Nashville, TN
onsite
Temporary
20 - 28 USD / Hourly
We are seeking a detail-oriented and highly organized individual to join our team as a part-time Office Manager / Human Resources Representative. This hybrid role supports smooth office operations and assists in a variety of HR functions. The ideal candidate will have experience in office administration and human resources, excellent communication skills, and the ability to multitask in a fast-paced environment.Key Responsibilities:<ul><li>Manage daily office operations, including ordering supplies, maintaining inventory, and overseeing office equipment maintenance</li><li>Greet visitors, answer phone calls, and handle correspondence</li><li>Coordinate meetings, calendar appointments, and travel arrangements</li><li>Maintain and organize office files, records, and documents—both electronic and physical</li><li>Support onboarding and offboarding processes for new hires and departing employees</li><li>Assist with HR compliance, record-keeping, and documentation</li><li>Serve as a point of contact for HR-related inquiries from staff, escalating issues as needed</li><li>Coordinate employee engagement initiatives and culture-building activities</li><li>Track PTO requests, attendance, and assist with payroll data entry</li><li>Partner with management on performance review and training logistics</li><li>Ensure adherence to company policies and applicable labor laws</li></ul>
2026-04-16T00:00:00Z