2 results for Admin Assistant in Usina Beach, FL

Executive Assistant

St. Augustine, FL
onsite
Temporary
30.09 - 34.84 USD / Hourly
We are looking for a highly organized and proactive Executive Assistant to provide top-notch support to senior leadership in St. Augustine, Florida. This long-term contract position requires someone with strong attention to detail who excels at managing schedules, coordinating travel, and ensuring the smooth execution of executive-level tasks. Join our team and play a key role in enhancing operational efficiency. Responsibilities: • Manage and maintain complex executive calendars, ensuring appointments and meetings are scheduled seamlessly. • Arrange and coordinate comprehensive travel plans, including flights, accommodations, and transportation. • Organize executive meetings, preparing agendas and gathering necessary materials for productive discussions. • Serve as a reliable point of contact for internal and external stakeholders, ensuring effective communication. • Monitor deadlines and follow up on tasks to ensure timely completion of projects. • Handle confidential and sensitive information with the utmost discretion and professionalism. • Provide administrative support by preparing reports, presentations, and correspondence as needed. • Assist in planning and coordinating events or special projects for the executive team. • Identify opportunities to improve processes and suggest solutions to enhance efficiency. • Maintain accurate records and documentation to support executive operations.
2026-03-30T14:44:18Z

Sr. Executive Assistant

Jacksonville Beach, FL
onsite
Contract / Temporary to Hire
28.50 - 38.00 USD / Hourly
We are looking for a highly organized and proactive Senior Executive Assistant to join our team in Jacksonville Beach, Florida. This role is a Contract to potential long-term position, offering the opportunity to transition to an ongoing role based on performance. The ideal candidate will bring energy, initiative, and exceptional attention to detail to support executive-level operations in a dynamic and fast-paced environment. Responsibilities: • Manage executive calendars, coordinating meetings, appointments, and travel arrangements to ensure seamless scheduling. • Prepare materials for internal and external meetings, ensuring accuracy and completeness. • Monitor and organize executive emails, flagging priority items, and drafting correspondence as needed. • Maintain and update document libraries, ensuring proper organization and version control. • Oversee digital and physical filing systems for contracts, reports, and other executive records. • Process expense reports and invoices with precision, ensuring timely submissions. • Coordinate with internal teams and external partners to facilitate routine operational tasks. • Organize logistics for company events, leadership meetings, and site visits. • Handle sensitive and confidential information with discretion and professionalism. • Identify opportunities to streamline workflows using AI tools and automation to enhance efficiency.
2026-03-27T16:48:42Z