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17 results for Front Desk Coordinator in San Jose, CA

Front Desk Coordinator

Oakland, CA
onsite
Temporary / Contract
22 - 24 USD / Hourly
Serve as the first point of contact for visitors and employees while managing front office operations and administrative support tasks. Responsibilities:<ul><li>Greet visitors and manage front desk activities</li><li>Answer and direct incoming calls</li><li>Coordinate mail, deliveries, and office services</li><li>Maintain visitor logs and schedules</li><li>Support general office administration</li></ul>
2026-04-24T00:00:00Z

Front Desk Coordinator

Menlo Park, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Front Desk Coordinator to join our team in Menlo Park, California. In this contract position, you will play a key role in delivering exceptional guest services while managing reservations and administrative tasks and supporting the Senior Reservation Specialist,. This role requires strong organizational skills, excellent communication abilities, and a commitment to providing outstanding customer experiences. Responsibilities:• Process reservations, modifications, and cancellations with accuracy and efficiency.• Maintain detailed guest records and profiles using Opera Cloud and other organizational systems.• Assist with group bookings, including managing room blocks, confirmations, deposits, and billing.• Provide high-quality guest service at the front desk and ensure thorough follow-up.• Facilitate seamless communication between guests and internal teams to address inquiries and resolve issues.• Support training initiatives led by the Senior Reservation Specialist to enhance team capabilities.• Utilize tools such as Opera Cloud and Salesforce/Delphi to manage workflows and ensure operational excellence.• Maintain a positive work environment, including adhering to business attire standards and utilizing on-site amenities.• Participate in virtual interviews and collaborate with the Director of Sales & Marketing as needed.
2026-05-01T00:00:00Z

Front Desk Receptionist

Oakland, CA
onsite
Temporary / Contract
22 - 24 USD / Hourly
Manage front desk responsibilities, welcome visitors, answer phones, and provide clerical support to ensure smooth office operations. Responsibilities:<ul><li>Greet guests and maintain front desk coverage</li><li>Answer and route calls</li><li>Schedule appointments and meetings</li><li>Handle mail and office communications</li><li>Provide clerical and administrative support</li></ul>
2026-04-24T00:00:00Z

Front Desk Coordinator - Recent Grad Encouraged to Apply

Portola Valley, CA
onsite
Temporary / Contract
22 - 26 USD / Hourly
Job Title: Front Desk Coordinator (Recent Grads Encouraged to Apply)Overview:We’re seeking a friendly, organized Front Desk Coordinator to serve as the first point of contact in a professional office environment. This is a great opportunity for recent graduates looking to build hands‑on administrative and customer service experience.Key Responsibilities:<ul><li>Greet visitors and manage front desk check‑in and phone inquiries</li><li>Schedule meetings, manage calendars, and coordinate conference rooms</li><li>Handle basic administrative tasks including data entry, filing, and mail</li><li>Maintain a polished, welcoming front desk and office environment</li></ul>
2026-04-25T00:00:00Z

Office Coordinator

Capitola, CA
onsite
Permanent / Full Time
40000 - 52000 USD / Yearly
Be the Heart of Our Mission—Drive Impactful Work in Community Health!Are you a detail-driven professional who thrives in a collaborative, fast-paced environment? Do you want to make a meaningful difference in your community while supporting an innovative health program? We are inviting a proactive Office Coordinator to become the essential hub of our Santa Cruz County-based team—playing a crucial role in delivering exceptional care and ensuring seamless operations (Capitola).Why This Opportunity Stands Out:<ul><li>You’ll be the first point of connection for clients, clinicians, and partners—cultivating a welcoming, organized, and efficient front office environment.</li><li>Your work will directly support life-changing programs in your community, ensuring critical health services are delivered accurately and compassionately.</li><li>You’ll enjoy variety in your day—balancing administrative, compliance, and financial responsibilities with meaningful relationship-building.</li><li>You’ll be empowered to help shape processes, contribute ideas, and grow professionally in an environment that values initiative and teamwork.</li></ul>Key Responsibilities:<ul><li>Oversee front-office operations: welcome clients, manage check-ins, schedule appointments, and keep our reception area inviting and efficient.</li><li>Process and maintain client documentation—including electronic health records and intake forms—while upholding the highest standards of compliance, confidentiality, and accuracy (HIPAA compliance included).</li><li>Support compliance by tracking documentation, organizing urinalysis scheduling, and preparing for audits and program inspections.</li><li>Manage payments and petty cash, issue client statements, and maintain financial records to keep the program on track.</li><li>Enable clinical teams by organizing daily schedules, tracking attendance for group sessions, and keeping the office client-ready.</li><li>Collaborate with operations and compliance teams to address facility or safety needs, and step in wherever support is needed most.</li><li>Uphold professionalism and discretion with sensitive information as you engage with clients, clinicians, and external partners.</li><li>Adapt to high-volume work with composure and a solutions-focused approach.</li></ul>Posted by director of staffing Scott G. Moore (Reply here and connect with me on LinkedIn also!)
2026-04-08T00:00:00Z

Receptionist

Redwood City, CA
onsite
Temporary / Contract
21 - 23 USD / Hourly
We are looking for a detail-oriented Receptionist to support front desk operations at a shelter setting in Redwood City, California. This Long-term Contract opportunity is ideal for someone who is comfortable working weekend and swing-shift coverage while serving as a dependable first point of contact for visitors and callers. The role requires strong communication skills, a confident presence, and the ability to manage a busy phone environment with accuracy and professionalism. Responsibilities: • Welcome visitors and provide courteous front desk support in a detail-oriented and service-oriented manner. • Manage incoming calls through a multi-line phone system, directing inquiries to the appropriate contacts promptly and accurately. • Maintain an organized reception area and support daily administrative tasks that keep site operations running smoothly. • Respond to general questions, relay messages, and handle routine communication with clarity and discretion. • Provide dependable coverage for scheduled weekend and swing-shift hours, including evening availability as needed. • Record visitor activity, assist with basic check-in procedures, and follow site protocols for reception services. • Coordinate with on-site staff to ensure timely communication and consistent front desk support throughout the shift.
2026-05-04T00:00:00Z

Receptionist

Redwood City, CA
onsite
Temporary / Contract
21 - 23 USD / Hourly
We are looking for a dependable Receptionist to support front desk operations at a shelter setting in Redwood City, California. This Long-term Contract opportunity is ideal for someone who is detail oriented, approachable, and comfortable assisting visitors while managing a busy phone line. The person in this role will help create an organized and welcoming environment during weekend coverage and ongoing scheduling needs. Responsibilities: • Welcome guests, residents, and visitors in a courteous manner while serving as the first point of contact at the front desk. • Manage incoming calls through a multi-line phone system, direct inquiries to the appropriate contacts, and relay accurate messages promptly. • Maintain an orderly reception area and support smooth daily operations by handling routine administrative front desk tasks. • Provide clear information to callers and walk-in visitors while responding calmly and effectively in a fast-paced environment. • Monitor visitor flow and follow site procedures for check-in, communication, and general reception coverage. • Support ongoing weekend and shift-based front desk needs, ensuring reliable coverage during assigned hours.
2026-05-04T00:00:00Z

Receptionist

Santa Cruz, CA
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for a detail-oriented Medical Receptionist to support daily front-office operations for a healthcare facility in Santa Cruz, California. This is an onsite Contract position lasting 2 months, ideal for someone who thrives in a fast-paced patient-facing setting and can manage multiple priorities with accuracy and care. The role requires strong organizational ability, bilingual communication skills, and confidence using standard office software while delivering a welcoming experience for patients and visitors. Responsibilities: • Welcome patients and visitors, provide front-desk support, and create a courteous and efficient check-in experience. • Handle incoming calls, route messages appropriately, and respond to routine questions in both English and another language as needed. • Maintain patient-facing administrative workflows by organizing records and coordinating document handling between office areas. • Manage appointment-related communication, update basic information, and support daily scheduling needs based on clinic activity. • Use Microsoft Office applications, Outlook, Word, Excel, and Adobe tools to complete clerical tasks and maintain accurate documentation. • Keep the reception area and related administrative materials orderly so information can be accessed quickly and efficiently. • Balance several responsibilities at once while staying attentive to patient needs, office priorities, and changing coverage demands. • Collaborate with staff across the clinic and business office to support smooth day-to-day operations and timely information flow.
2026-05-04T00:00:00Z

Receptionist

Daly City, CA
onsite
Temporary / Contract
19 - 22 USD / Hourly
Robert Half has an opening for a private dental office in Daly City. We need a friendly, organized, and detail-oriented candidate. This is an entry-level position Please find the details below and interested, apply ASAP. We can start someone immediately! Key Responsibilities:<ul><li>Greet patients and visitors in a professional and welcoming manner</li><li>Answer phone calls, schedule appointments, and manage the office calendar</li><li>Verify patient information and update electronic records</li><li>Assist with patient check-in and check-out processes</li><li>Collect co-pays and process basic payments</li><li>Confirm appointments and follow up on missed visits</li><li>Coordinate with dental assistants and hygienists to maintain an efficient workflow</li><li>Maintain a clean and organized front office area</li><li>Handle basic administrative tasks such as filing, scanning, and data entry</li></ul>
2026-04-15T00:00:00Z

Receptionist

San Mateo, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
Our client in San Mateo is seeking a professional and dependable Receptionist on a contract basis. This role is responsible for creating a positive first impression for visitors and callers while providing administrative support to ensure efficient day-to-day office operations. Key Responsibilities:<ul><li>Greet and assist visitors, clients, and employees in a courteous and professional manner.</li><li>Answer and direct incoming phone calls promptly and accurately.</li><li>Manage the front desk area and maintain a clean, organized reception space.</li><li>Handle incoming and outgoing mail, packages, and deliveries.</li><li>Schedule meetings, coordinate conference room bookings, and assist with calendar management.</li><li>Provide administrative support such as data entry, filing, scanning, and document preparation.</li><li>Monitor office supplies and place orders as needed.</li><li>Support additional clerical and office tasks as assigned.</li></ul>
2026-04-20T00:00:00Z

Receptionist

Santa Cruz, CA
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for a dedicated Medical Receptionist to join our team in Santa Cruz, California. This onsite, contract position offers an excellent opportunity to contribute to a healthcare setting by providing exceptional administrative and organizational support. The ideal candidate will be bilingual, highly organized, and capable of multitasking in a fast-paced environment. Responsibilities: • Greet patients and visitors in a detail-oriented and welcoming manner. • Schedule appointments and manage the front desk operations efficiently. • Handle phone calls, emails, and other correspondence, ensuring prompt and accurate responses. • Maintain and update patient records, including transferring files between medical records and business offices. • Organize and manage office supplies, breakroom materials, and other administrative resources. • Assist with basic billing or insurance-related queries as needed. • Collaborate with medical staff to ensure seamless patient care and operational workflow. • Use Microsoft Office tools, including Outlook, Excel, Word, and Adobe, to manage documentation and communications. • Uphold a clean and detail-oriented front desk environment, adhering to the dress code of business casual or scrubs. • Adapt to varying case volumes and provide coverage as required.
2026-04-22T00:00:00Z

Receptionist

San Francisco, CA
onsite
Temporary / Contract
21 - 21 USD / Hourly
We are looking for a detail-oriented Receptionist to support front desk operations for a contract position in San Francisco, California. This role is ideal for someone who enjoys creating a welcoming environment, handling administrative tasks efficiently, and assisting visitors, clients, and staff throughout the day. The position plays an important part in daily site coordination within a healthcare-focused nonprofit setting, ensuring smooth communication and organized reception services. Responsibilities: • Welcome visitors and participants in a courteous manner and provide clear direction upon arrival. • Manage front desk activities, including answering incoming calls, relaying messages, and responding to general inquiries. • Support entry screening procedures by asking required questions to individuals entering the building and following established front desk protocols. • Coordinate with clinic staff regarding participant arrivals, departures, deliveries, and other day-to-day reception needs. • Assist with signing in participants and maintaining accurate visitor and reception records. • Help oversee access to the facility by learning and following door opening and closing procedures. • Provide administrative support to onsite teams by handling routine clerical and front office tasks. • Maintain a calm, organized, and welcoming reception area that reflects the standards of the organization.
2026-04-24T00:00:00Z

Event/Facilities Coordinator

Portola Valley, CA
onsite
Temporary / Contract
25 - 40 USD / Hourly
Job Title: Facilities & Events CoordinatorOverview:We’re seeking an organized, proactive Facilities & Events Coordinator to support day‑to‑day office operations while assisting with planning and executing onsite events. This role is ideal for someone who enjoys coordination, logistics, and creating a great workplace experience.Key Responsibilities:<ul><li>Coordinate facilities needs including vendors, supplies, and office upkeep</li><li>Support planning and execution of internal events, meetings, and office activities</li><li>Manage room setups, catering, AV, and event logistics</li><li>Serve as a point of contact for employees, visitors, and service providers</li></ul>
2026-04-25T00:00:00Z

Scheduling Coordinator

Oakland, CA
onsite
Temporary / Contract
25 - 30 USD / Hourly
Manage calendars, appointments, and scheduling systems to support efficient coordination across teams and departments. Responsibilities:<ul><li>Schedule meetings, appointments, and service activities</li><li>Coordinate availability across teams</li><li>Update calendars and scheduling systems</li><li>Communicate schedule changes promptly</li><li>Support administrative workflow processes</li></ul>
2026-04-24T00:00:00Z

Medical Receptionist

San Francisco, CA
onsite
Temporary / Contract
24 - 24 USD / Hourly
We are looking for a welcoming and organized Medical Receptionist to join a long-established oncology practice in San Francisco, California. This is a Contract position supporting a close-knit office that values compassionate service and teamwork in a patient-focused environment. The person in this role will help create a smooth front-desk experience while assisting with daily communication and administrative coordination. Candidates who are detail oriented, eager to learn, and comfortable in a small medical office will do well in this opportunity. Responsibilities: • Welcome patients and visitors at the front desk, ensuring a courteous and efficient check-in experience. • Manage incoming and outgoing phone calls and messages while providing clear, supportive communication to patients. • Coordinate scheduling activities and help maintain an orderly flow for daily appointments. • Assist a small administrative team with tasks that support care delivery for a steady patient volume each day. • Enter and update information accurately using office computer systems and MACPractice software. • Contribute to a positive patient experience through attentive service and a collaborative approach with staff. • Provide dependable reception coverage during standard weekday business hours. • Participate in an on-site working interview process to demonstrate fit for the role and office environment.
2026-05-05T00:00:00Z

Receptionist 3

San Jose, CA
onsite
Temporary / Contract
21 - 22 USD / Hourly
We are looking for an experienced and service-focused Receptionist to support a high-visibility office environment in California. This is a Contract position requiring full onsite attendance, where you will serve as a key point of contact for employees, guests, candidates, and vendors while helping maintain a welcoming workplace experience. The ideal candidate brings strong administrative ability, confidence in customer-facing interactions, and a proactive approach to supporting daily office operations with discretion and sound judgment. Responsibilities: • Welcome visitors, employees, candidates, and service providers in a courteous manner and ensure each arrival is handled efficiently and courteously. • Oversee front desk activity, keeping the reception and lobby areas organized, presentable, and aligned with workplace and security expectations. • Guide guests and staff to the appropriate internal contacts or departments, including workplace support, facilities, human resources, IT, and event teams. • Manage visitor check-in activity, support badge distribution and collection, and maintain accurate records to meet site access and security requirements. • Communicate messages clearly and route inquiries to the correct team members to support smooth day-to-day operations. • Perform administrative support duties such as document organization, filing, spreadsheet updates, scanning, and light data entry. • Coordinate workplace service requests by reporting cleaning, maintenance, repair, and restocking needs through established internal processes. • Assist with incoming deliveries, packages, and courier drop-offs while partnering with mailroom and workplace teams to ensure proper routing. • Collaborate with facilities and workplace operations staff to help maintain a seamless onsite experience and provide cross-coverage for administrative needs when required.
2026-05-04T00:00:00Z

Receptionist - Recent Grads Encouraged to APPLY

Portola Valley, CA
onsite
Temporary / Contract
21 - 26 USD / Hourly
Job Title: Receptionist (Recent Grads Encouraged to Apply)Overview:We’re seeking a friendly, professional Receptionist to serve as the first point of contact in a busy office environment. This is an ideal opportunity for a recent graduate looking to gain hands‑on administrative and customer service experience.Key Responsibilities:<ul><li>Greet visitors, answer phones, and direct inquiries</li><li>Manage front desk activities including mail, deliveries, and scheduling</li><li>Assist with data entry, filing, and basic administrative tasks</li><li>Maintain a welcoming, organized front desk and lobby area</li></ul>
2026-04-25T00:00:00Z