We are looking for a highly organized and detail-oriented Project Assistant to join our team in Vancouver, British Columbia. In this long-term contract role, you will play a key part in leading the digitization and organization of both physical and electronic documents. This position offers a hybrid work arrangement, with the flexibility to work from home one day per week. Responsibilities: • Oversee the digitization and organization of physical and electronic documents, ensuring all files are properly scanned, sorted, and uploaded. • Maintain and update contract and document metadata in a new database, ensuring accuracy and consistency. • Organize and clean up shared network drives and improve the overall structure for easier accessibility. • Conduct detailed mapping exercises to inventory and catalog contracts for searchability and completeness. • Collaborate with IT, legal, and other internal teams to streamline document management processes. • Identify and execute the appropriate actions for physical documents, such as archiving, shredding, or digitizing. • Utilize SharePoint and other document management tools to implement efficient storage and retrieval systems. • Proactively address challenges in document organization and suggest process improvements. • Communicate effectively with stakeholders to ensure project timelines and deliverables are met.

• Proven experience in managing large-scale digitization and document organization projects. • Proficiency in using SharePoint and the Microsoft Office Suite, particularly Excel. • Strong problem-solving skills and a proactive approach to managing tasks and challenges. • Demonstrated expertise in scanning, sorting, and uploading both physical and digital documents. • Excellent communication skills with the ability to collaborate effectively across teams. • Familiarity with electronic document management systems and metadata population. • General IT proficiency and a willingness to drive improvements in processes and systems. • Experience in R& D, academic, or government-funded settings is considered an asset.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/ca/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada. Only job postings for jobs located in Quebec appear in French. © 2025 Robert Half. By clicking “Apply,” you’re agreeing to <a href="https://www.roberthalf.com/ca/en/terms">Robert Half’s Terms of Use</a>.

Vancouver, BC
onsite
Temporaire
21.00 - 25.00 CAD / Hourly
We are looking for a highly organized and detail-oriented Project Assistant to join our team in Vancouver, British Columbia. In this long-term contract role, you will play a key part in leading the digitization and organization of both physical and electronic documents. This position offers a hybrid work arrangement, with the flexibility to work from home one day per week. Responsibilities: • Oversee the digitization and organization of physical and electronic documents, ensuring all files are properly scanned, sorted, and uploaded. • Maintain and update contract and document metadata in a new database, ensuring accuracy and consistency. • Organize and clean up shared network drives and improve the overall structure for easier accessibility. • Conduct detailed mapping exercises to inventory and catalog contracts for searchability and completeness. • Collaborate with IT, legal, and other internal teams to streamline document management processes. • Identify and execute the appropriate actions for physical documents, such as archiving, shredding, or digitizing. • Utilize SharePoint and other document management tools to implement efficient storage and retrieval systems. • Proactively address challenges in document organization and suggest process improvements. • Communicate effectively with stakeholders to ensure project timelines and deliverables are met.
2025-12-11T21:08:35Z

Poste de Project Assistant à Vancouver, BC | Robert Half