We are looking for a detail-oriented and proactive Bilingual Executive Assistant to join our client on a contract basis. The ideal candidate will excel in managing competing priorities, handling confidential information, and ensuring the efficient operation of the office. Responsibilities:• Respond to inquiries from council members, committees, staff, and external stakeholders in both English and French, ensuring timely and thorough communication.• Coordinate and manage complex calendars, scheduling meetings, and preparing background materials to support.• Organize in-person, virtual, and hybrid meetings, including preparing agendas, distributing materials, taking minutes, and tracking follow-up actions.• Draft and finalize correspondence, reports, and confidential documents with accuracy and attention to detail.• Arrange travel plans, accommodations, conference registrations, and process expense claims in accordance with organizational policies.• Maintain and update digital filing systems to improve accessibility and streamline office workflows.• Monitor office supply inventory, coordinate equipment repairs, and contribute to budgeting activities.• Support departmental events and special projects by conducting research, prioritizing tasks, and ensuring smooth execution.• Collaborate with team members and administrative staff across the organization to optimize workflows and provide backup support when needed.• Facilitate onboarding processes and coordinate training sessions for new hires within the department.

• Proficiency in both English and French, with excellent verbal and written communication skills in both languages.• Minimum of 5 years of experience providing executive-level administrative support, preferably within the education sector.• Advanced knowledge of tools such as Concur, and CRM systems.• Strong skills in calendar management, travel coordination, and expense reporting.• Experience with Kronos Timekeeping System and familiarity with C-Suite operations.• Demonstrated ability to handle confidential information with discretion and professionalism.• Exceptional organizational skills, attention to detail, and ability to manage multiple priorities effectively.• Proven ability to work independently while contributing to a collaborative team environment.

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Toronto, ON
onsite
Temporaire
27.71 - 32.09 CAD / Hourly
We are looking for a detail-oriented and proactive Bilingual Executive Assistant to join our client on a contract basis. The ideal candidate will excel in managing competing priorities, handling confidential information, and ensuring the efficient operation of the office. Responsibilities:• Respond to inquiries from council members, committees, staff, and external stakeholders in both English and French, ensuring timely and thorough communication.• Coordinate and manage complex calendars, scheduling meetings, and preparing background materials to support.• Organize in-person, virtual, and hybrid meetings, including preparing agendas, distributing materials, taking minutes, and tracking follow-up actions.• Draft and finalize correspondence, reports, and confidential documents with accuracy and attention to detail.• Arrange travel plans, accommodations, conference registrations, and process expense claims in accordance with organizational policies.• Maintain and update digital filing systems to improve accessibility and streamline office workflows.• Monitor office supply inventory, coordinate equipment repairs, and contribute to budgeting activities.• Support departmental events and special projects by conducting research, prioritizing tasks, and ensuring smooth execution.• Collaborate with team members and administrative staff across the organization to optimize workflows and provide backup support when needed.• Facilitate onboarding processes and coordinate training sessions for new hires within the department.
2026-02-05T20:53:44Z