We are looking for a Facilities Coordinator to join our team on a contract basis in Ottawa, Ontario. In this role, you will oversee various office-related tasks, ensuring the workspace operates smoothly and efficiently. This position requires a proactive individual with strong organizational skills and a customer-focused mindset. Responsibilities: • Manage front desk operations, including badge activation and deactivation, and handle service tickets for maintenance requests. • Coordinate office supplies, including ordering meals, snacks, and beverages, and ensure workplace amenities are well-stocked. • Prepare and set up lunch arrangements, ensuring cleanliness and order in shared spaces. • Address minor maintenance issues such as broken sinks and oversee waste disposal and recycling processes, including e-waste management. • Maintain a clean and organized office environment by emptying trash cans and ensuring meeting rooms are tidy. • Support meetings by preparing conference rooms and assisting with necessary arrangements. • Utilize spreadsheets and data management tools to track and organize office operations. • Provide excellent customer service to employees and visitors, addressing inquiries and concerns promptly. • Collaborate with the team to enhance training and fire safety procedures as required.

• Minimum of 2 years of experience in a facilities or administrative role. • Proficiency in Computerized Maintenance Management Systems (CMMS) and related software. • Familiarity with tools such as Concur, IBM AS/400, Kronos Timekeeping System, and About Time. • Strong organizational skills with the ability to manage budgets and resources effectively. • Excellent communication skills, both verbal and written, to interact with employees and vendors. • Experience in coordinating conference rooms and handling office-related tasks. • Customer service skills to ensure a positive experience for staff and visitors. • Ability to work independently and maintain a high level of attention to detail.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. <a href="https://www.roberthalf.com/ca/en/mobile-app" target="_blank">Download the Robert Half app</a> and get 1-tap apply, notifications of AI-matched jobs, and much more. This job posting is for a current vacancy with our client. Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster. Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada. Only job postings for jobs located in Quebec appear in French. © 2025 Robert Half. By clicking “Apply,” you’re agreeing to <a href="https://www.roberthalf.com/ca/en/terms">Robert Half’s Terms of Use</a>.

Ottawa, ON
onsite
Temporaire
26.70 - 30.91 CAD / Hourly
We are looking for a Facilities Coordinator to join our team on a contract basis in Ottawa, Ontario. In this role, you will oversee various office-related tasks, ensuring the workspace operates smoothly and efficiently. This position requires a proactive individual with strong organizational skills and a customer-focused mindset. Responsibilities: • Manage front desk operations, including badge activation and deactivation, and handle service tickets for maintenance requests. • Coordinate office supplies, including ordering meals, snacks, and beverages, and ensure workplace amenities are well-stocked. • Prepare and set up lunch arrangements, ensuring cleanliness and order in shared spaces. • Address minor maintenance issues such as broken sinks and oversee waste disposal and recycling processes, including e-waste management. • Maintain a clean and organized office environment by emptying trash cans and ensuring meeting rooms are tidy. • Support meetings by preparing conference rooms and assisting with necessary arrangements. • Utilize spreadsheets and data management tools to track and organize office operations. • Provide excellent customer service to employees and visitors, addressing inquiries and concerns promptly. • Collaborate with the team to enhance training and fire safety procedures as required.
2025-12-15T19:23:41Z

Poste de Facilities Coordinator à Ottawa, ON | Robert Half