We are looking for a dedicated and detail-oriented Executive Assistant to join our team in Markham, Ontario. In this long-term contract position, you will be instrumental in supporting our leadership team by managing administrative tasks, coordinating schedules, and ensuring smooth communication across departments. This role requires excellent organizational skills, a proactive approach to problem-solving, and the ability to thrive in a fast-paced healthcare environment. Responsibilities:• Manage and organize executive calendars, including scheduling meetings, appointments, and travel arrangements.• Act as the primary point of contact between executives and internal/external stakeholders, ensuring clear and efficient communication.• Prepare and edit documents, presentations, reports, and correspondence as required.• Coordinate and support meetings by preparing agendas, taking minutes, and following up on action items.• Handle confidential and sensitive information with discretion and professionalism.• Oversee the organization and maintenance of files, records, and documentation for easy access and retrieval.• Assist in planning and executing special projects, ensuring deadlines and objectives are met.• Collaborate with various departments to support quality improvement initiatives and organizational goals.• Provide logistical support for on-site events and meetings, including booking venues and managing resources.• Monitor and manage office supplies, ensuring the workplace is well-equipped and operational.• Liaise professionally with board members, senior management, staff, and community stakeholders.

• Education: Bachelor’s degree in Business Administration, Healthcare Administration, or a related discipline.• Experience: Proven experience as an Executive Assistant or in a similar senior administrative role, preferably within the healthcare or long-term care sector.• Strong organizational and project management skills, with the ability to prioritize multiple tasks and meet deadlines.• Excellent written and verbal communication skills, with the ability to interact professionally at all levels.• High attention to detail and the ability to handle sensitive information with confidentiality and discretion.• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting tools such as Cisco Webex Meetings, Zoom, or Teams.• Experience using business tools such as ADP, CRM systems, and Concur.• Knowledge of healthcare administration practices, policies, and regulatory environments is an asset.• Professional, reliable, and adaptable with strong interpersonal and problem-solving skills.

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Markham,, ON
onsite
Temporaire
- CAD / Hourly
We are looking for a dedicated and detail-oriented Executive Assistant to join our team in Markham, Ontario. In this long-term contract position, you will be instrumental in supporting our leadership team by managing administrative tasks, coordinating schedules, and ensuring smooth communication across departments. This role requires excellent organizational skills, a proactive approach to problem-solving, and the ability to thrive in a fast-paced healthcare environment. Responsibilities:• Manage and organize executive calendars, including scheduling meetings, appointments, and travel arrangements.• Act as the primary point of contact between executives and internal/external stakeholders, ensuring clear and efficient communication.• Prepare and edit documents, presentations, reports, and correspondence as required.• Coordinate and support meetings by preparing agendas, taking minutes, and following up on action items.• Handle confidential and sensitive information with discretion and professionalism.• Oversee the organization and maintenance of files, records, and documentation for easy access and retrieval.• Assist in planning and executing special projects, ensuring deadlines and objectives are met.• Collaborate with various departments to support quality improvement initiatives and organizational goals.• Provide logistical support for on-site events and meetings, including booking venues and managing resources.• Monitor and manage office supplies, ensuring the workplace is well-equipped and operational.• Liaise professionally with board members, senior management, staff, and community stakeholders.
2025-10-30T16:05:14Z