<p>Notre client, une entreprise dans la gestion de l'insolvabilité, est à la recherche d'un adjoint administratif pour rejoindre son équipe située à Montréal. Ce rôle essentiel implique de fournir un soutien administratif et organisationnel tout en maintenant des interactions professionnelles avec les clients et partenaires. Le candidat idéal sera une personne organisée, orientée vers le service à la clientèle et capable de travailler dans un environnement dynamique.</p><p><br></p><p>Responsabilités:</p><p>• Répondre aux appels téléphoniques et aux courriels des clients et des partenaires de manière professionnelle et efficace.</p><p>• Fournir des informations claires et précises sur les procédures de faillite ou de proposition.</p><p>• Accueillir les clients en personne au bureau et assurer une expérience accueillante.</p><p>• Saisir les données avec précision dans les logiciels spécialisés tels qu'Ascend.</p><p>• Classer et organiser les documents légaux nécessaires pour les procédures d’insolvabilité.</p><p>• Collaborer avec les membres de l’équipe pour garantir le bon déroulement des opérations.</p><p>• Assurer un suivi avec les clients pour répondre à leurs questions et préoccupations.</p><p>• Maintenir une documentation complète et ordonnée des dossiers administratifs.</p>
<p>Robert Half is seeking an experienced Administrative Assistant to support one of our valued clients. This is an excellent opportunity to join a well-established team, providing organizational and operational support in a professional office setting.</p><p><br></p><p>Key Responsibilities:</p><p><br></p><ul><li>Manage schedules, coordinate meetings, and handle calendar management for leadership and team members</li><li>Prepare and edit correspondence, communications, presentations, and other documents</li><li>Greet visitors and handle incoming calls with professionalism and courtesy</li><li>Assist in the preparation of reports, spreadsheets, and other business documents</li><li>Maintain organized filing systems—both electronic and physical files</li><li>Assist with monthly invoicing tasks</li><li>Coordinate travel arrangements for team members and leadership</li><li>Order office supplies and ensure common areas are tidy and well-stocked</li><li>Support event planning and staff projects as needed</li></ul>
We are looking for a detail-oriented HR Administrative Assistant to join our team in Newmarket, Ontario. This is a contract position, ideal for someone with a passion for human resources and a desire to contribute to organizational excellence. The role offers a dynamic opportunity to support HR operations while working closely with leadership teams and handling confidential information.<br><br>Responsibilities:<br>• Collaborate with the executive assistant to manage policy administration, including confirming approved policies and drafting monthly policy updates.<br>• Maintain and organize the policy folder to ensure accessibility and accuracy.<br>• Take minutes during HR meetings and distribute them effectively.<br>• Review and approve HR-related document uploads, ensuring compliance with organizational guidelines.<br>• Format and finalize the HR Insider newsletter, ensuring timely completion and accuracy.<br>• Handle confidential information with discretion and professionalism.<br>• Provide support for scheduling appointments and managing calendars.<br>• Assist with email correspondence and multi-line phone systems to ensure smooth communication.<br>• Perform data entry and maintain accurate records in HR systems.<br>• Offer customer service support to employees and leadership teams.
<p>This hybrid opportunity is located with a client downtown Toronto, looking to hire an AVP, Finance & Administration. The successful candidate will be responsible for preparing accurate and timely financial information and ensuring the implementation of effective controls within the organization's financial accounting operations. This also role oversees the compilation of financial statements, manages Head Office and regulatory reporting, and supports annual reporting activities. Additional responsibilities include monitoring bank reconciliations, entering and reviewing General Ledger data, maintaining account controls, and handling audit and client confirmation requests. The position requires strong organizational skills, attention to detail, and the ability to uphold high standards of financial integrity. </p><p><br></p><p>Reports to: Director, Finance & Administration</p><p>Direct reports: None</p><p><br></p><p>JOB RESPONSIBILITIES</p><p>• Compile financial statements, conduct Head Office reporting, and produce annual reports.</p><p>• Preparation of annual reports and financial statements, along with supporting external auditors' requests for the yearly audit.</p><p>• Review and monitor bank reconciliations and related reporting activities, ensuring prompt follow-up on any outstanding unreconciled items.</p><p>• Perform and review daily and monthly General Ledger accounting data entry</p><p>• Prepare daily, monthly, and quarterly OSFI and Bank of Canada regulatory returns as directed by the supervisor.</p><p>• Compile monthly inter-office managerial adjustments within the managerial accounting system</p><p>• Gather and prepare annual income and balance sheet information and Ledger supports</p><p>• Enter, review, and update customer master data—including registration, changes, and closure—in the accounting system.</p><p>• Prepare monthly provincial allocations for deposits and loans for tax</p><p>• Perform reconciliation and preparation of the annual T5 Return of Investment Income</p><p>• Prepare unearned loan fee amortization schedules using effective interest rate method</p><p>• Support internal monitoring requests and internal audit requests</p><p>• Maintain all documentation related to reports, manuals, and procedures up to date and ensure compliance with both local and Head Office standards</p><p><br></p><p><br></p>
We are looking for a skilled Executive Assistant to join our team on a contract basis in Burnaby, British Columbia. This role involves providing comprehensive administrative support to ensure the seamless operation of executive-level functions within the organization. The ideal candidate will excel in managing schedules, coordinating projects, and maintaining professionalism in all interactions.<br><br>Responsibilities:<br>• Manage and maintain executive calendars, ensuring efficient scheduling and timely coordination of appointments.<br>• Arrange travel schedules, including booking flights, hotels, and transportation, while managing related logistics.<br>• Organize and support executive meetings, workshops, and events, including preparing agendas and taking detailed minutes.<br>• Prepare and edit presentations, reports, and correspondence to ensure accuracy and professionalism.<br>• Facilitate strategic projects by tracking progress, identifying potential challenges, and providing updates to executives.<br>• Oversee office activities, troubleshoot administrative issues, and ensure smooth daily operations.<br>• Handle expense reporting, invoice processing, and related financial tasks with precision.<br>• Maintain a digital filing system for easy access to documents and records.<br>• Act as a liaison with clients, partners, and stakeholders, representing the executive office with professionalism.<br>• Perform other administrative duties as required to support the executive team.
<p>We are looking for an experienced Insurance Defence Legal Assistant to join our client in Toronto, Ontario. This long-term contract position is ideal for someone with a strong attention to detail, a solid background in legal administration, and a thorough understanding of the Rules of Civil Procedure. The successful candidate will play a key role in supporting lawyers and ensuring the efficient management of legal tasks in a hybrid work environment.</p><p><br></p><p>Responsibilities:</p><p>• Track deadlines, send reminders, and assist lawyers in preparing and filing timely responses.</p><p>• Draft, review, and proofread legal correspondence, documents, and forms to ensure accuracy and professionalism.</p><p>• Coordinate and schedule events such as examinations for discovery, motions, mediations, and settlement conferences.</p><p>• Prepare and organize legal briefs, records, releases, consents, and settlement disclosure notices.</p><p>• Conduct timely and accurate court filings while adhering to procedural requirements.</p><p>• Maintain organized physical and electronic filing systems to ensure easy access to case information.</p><p>• Transcribe dictation and produce error-free legal documents.</p><p>• Provide administrative support, including file management, accounting tasks, and ensuring compliance with client protocols and firm procedures.</p><p>• Update and manage lawyers' calendars to keep track of appointments and deadlines.</p><p>• Perform other legal and administrative tasks as required to support daily operations.</p>
We are looking for a dedicated Administrative Assistant to join a pension fund organization in Toronto, Ontario. This long-term contract position requires an organized and detail-oriented individual to provide comprehensive administrative support to the Executive Director and other departments. The role involves managing pension-related tasks, maintaining accurate records, and delivering exceptional customer service.<br><br>Responsibilities:<br>• Provide administrative support to the Executive Director and pension team, ensuring smooth day-to-day operations.<br>• Assist in the administration and reconciliation of pension information with a high level of accuracy.<br>• Handle customer inquiries by answering calls and email correspondence promptly and courteously.<br>• Perform data entry tasks to maintain and update pension records efficiently.<br>• Support the office in transitioning to digital systems and processes.<br>• Coordinate and schedule appointments, meetings, and other events as needed.<br>• Prepare reports and presentations using Microsoft Word, Excel, and PowerPoint.<br>• Collaborate with various departments to ensure timely processing of pension payments.<br>• Maintain organized filing systems for easy retrieval of pension-related documents.<br>• Deliver high-quality customer service to pension members and stakeholders.
<p><strong>Administrative Assistant – </strong></p><p><br></p><p>Are you a detail-oriented professional who takes pride in being the welcoming face of an organization? Do you want to join an outstanding company where your contributions are valued and career progression is within reach? We are currently seeking a motivated Administrative Assistant to join our team in an in-person role. This is an excellent opportunity for someone passionate about reception and office administration to build a strong career in a company known for its fantastic culture and growth potential.</p><p><br></p><p><strong>Key Responsibilities: Reception & Administration (Primary Focus)</strong></p><ul><li>Answer and direct a high volume of incoming phone calls in a professional and friendly manner, ensuring every caller has a positive first impression.</li><li>Serve as the first point of contact for visitors, fostering a welcoming and helpful office atmosphere.</li><li>Process quotes and new sales by creating sales orders in Sage 50.</li><li>Set up electronic job folders, and maintain organized digital and physical filing systems.</li><li>Assist with general office duties such as mail handling, scanning, and document management.</li><li>Reconcile courier shipments and verify charges.</li><li>Assist with basic data entry and documentation.</li></ul><p><br></p>
<p>Our downtown mining client (Junior mining Exploration) is looking to hire an 'up and comer' for a Finance Assistant position. The Finance Assistant will report directly to and work closely with our clients' two principals ,handling a variety of duties ranging from basic accounting (think AP & AR) to putting together reports and presentation decks for the board. Additional duties would include basic office administration and offering support to leadership.</p><p><br></p><p>!</p>
We are looking for a detail-oriented Administrative Assistant to join our team on a long-term contract basis in Markham, Ontario. This role involves supporting various administrative functions, ensuring smooth communication, and maintaining accurate documentation. If you thrive in a dynamic environment and excel at multitasking, this position is perfect for you.<br><br>Responsibilities:<br>• Manage inbound and outbound calls with professionalism and efficiency.<br>• Provide exceptional customer service to address inquiries and resolve issues.<br>• Perform accurate data entry tasks to maintain organized and up-to-date records.<br>• Coordinate email correspondence and ensure prompt responses.<br>• Schedule appointments and maintain an organized calendar.<br>• Utilize Microsoft Office tools, including Excel, Word, Outlook, and PowerPoint, to create and manage documents and presentations.<br>• Support training processes by working on-site for initial onboarding.<br>• Collaborate with team members to ensure the completion of administrative projects.<br>• Maintain confidentiality and adhere to company policies at all times.<br>• Assist with other administrative tasks as required to support business operations.
We are looking for a skilled Administrative Assistant to join our legal team on a contract basis in Toronto, Ontario. The ideal candidate will bring experience in supporting legal professionals and handling administrative tasks efficiently. This role involves working with legal documents, correspondence, and office software to ensure smooth operations.<br><br>Responsibilities:<br>• Prepare, format, and edit legal documents using Microsoft Word.<br>• Manage email correspondence and organize communication through Microsoft Outlook.<br>• Input and maintain accurate data in legal contracts and agreements.<br>• Assist lawyers with administrative tasks, including document tracking and filing.<br>• Ensure legal documents comply with required standards and deadlines.<br>• Organize and maintain electronic and physical records for the legal team.<br>• Coordinate and schedule meetings, appointments, and other legal activities.<br>• Provide general administrative support to the legal team as needed.<br>• Handle confidential information with discretion and professionalism.
<p>We are looking for an experienced Administrative Assistant to join our clients team on a short term contract basis in Surrey, British Columbia. This role offers an exciting opportunity to support the organization of a prestigious event in the area, requiring excellent attention to detail and organizational skills. You will play a key role in ensuring the event's success through precise administrative and digital tasks.</p><p><br></p><p>Responsibilities:</p><p>• Organize and manage digital photographs for Qualifiers, ensuring accurate sorting, naming, and archiving.</p><p>• Access the event system to download individual picture files uploaded. </p><p>• Maintain a high level of accuracy when handling digital files.</p><p>• Collaborate with the Events Manager to ensure all administrative tasks align with event goals.</p><p>• Provide support for event-related email correspondence and communication.</p><p>• Assist in the digital archiving of event materials to ensure proper documentation.</p><p>• Ensure all tasks are completed with precision and meet established deadlines.</p><p>• Address any administrative challenges promptly and effectively.</p>
<p>Our client is seeking a detail-oriented <strong>Administrative Assistant</strong> to join their team on contract basis in Edmonton, Alberta. This position focuses on coordinating, formatting, and managing documentation for committee and budget meetings, requiring strong organization, time management, and document control skills.</p><p><strong>Responsibilities:</strong></p><ul><li>Prepare, format, and manage binders and e-binders for committee and budget meetings.</li><li>Coordinate version control and ensure document accuracy.</li><li>Liaise with executive directors and program teams to collect required materials.</li><li>Proofread and edit documents for consistency, accuracy, and formatting.</li><li>Use Microsoft Word, Excel, and Adobe Pro to create and manage templates and e-binders.</li><li>Track deadlines, follow up with stakeholders, and maintain organized archives.</li><li>Provide general administrative support, including scheduling and email management.</li><li>Support the team during high-pressure periods, including budget and committee meetings.</li></ul>
We are looking for an experienced Administrative Assistant to join our team on a contract basis in Oakville, Ontario. In this role, you will provide essential support to ensure smooth operations within an educational environment. This position requires strong organizational skills, attention to detail, and the ability to manage data effectively.<br><br>Responsibilities:<br>• Oversee the enrolment management portal to ensure accurate and up-to-date information within the school database.<br>• Handle the full application process, from initial inquiry to enrolment, including scheduling tours, interviews, and assessments with prospective families.<br>• Monitor applicant progress throughout the admissions process, sending follow-up reminders and managing necessary documentation.<br>• Organize and maintain guest lists and RSVPs for admissions events and open houses, while tracking participation statistics.<br>• Process re-registration and withdrawal documents, update tracking sheets, and maintain relevant enrollment statistics.<br>• Communicate enrolment and withdrawal updates to staff, ensuring key information is shared promptly.<br>• Prepare and distribute enrolment and acceptance letters as needed.<br>• Provide excellent customer service by responding to inquiries via email and phone, ensuring timely and thorough communication.<br>• Perform additional administrative duties as required to support overall operations.
<p>Nous recherchons un adjoint exécutif talentueux pour soutenir les activités quotidiennes d’un cadre supérieur. Ce poste contractuel exige une personne proactive, organisée et capable de gérer plusieurs priorités avec professionnalisme. Le poste est basé à Montréal.</p><p><br></p><p>Responsabilités:</p><p>• Gérer les calendriers des cadres, organiser les réunions et veiller à ce qu'elles soient alignées avec les priorités stratégiques.</p><p>• Coordonner la logistique des réunions, événements et déplacements, y compris les réservations d’hôtels et de transport.</p><p>• Rédiger, relire et éditer divers documents d’affaires tels que des correspondances, des rapports et des présentations.</p><p>• Assurer la confidentialité des informations sensibles et veiller au respect des normes de gouvernance de l’entreprise.</p><p>• Suivre les échéances, les actions en suspens et les livrables liés aux initiatives des cadres, tout en fournissant des mises à jour régulières.</p><p>• Préparer les ordres du jour des réunions, distribuer les comptes rendus et effectuer les suivis nécessaires.</p><p>• Maintenir des systèmes de classement et d’archivage efficaces pour garantir l’accessibilité des dossiers.</p><p>• Collaborer avec différentes équipes pour promouvoir les valeurs de l’entreprise, notamment l’intégrité, l’inclusion et l’innovation.</p><p>• Planifier et organiser des événements et célébrations de haut niveau pour les cadres.</p><p>• Gérer les inscriptions, la préparation des documents et le soutien logistique pour les conférences.</p>
<p>We are looking for a Senior Executive Assistant to join our client in Toronto, Ontario, on a long-term contract basis. This role involves providing comprehensive administrative support to senior leaders in a high-paced insurance industry environment. You will play a pivotal role in ensuring efficient operations and fostering communication across multiple levels of the organization.</p><p><br></p><p>Responsibilities:</p><p>• Manage complex calendars and schedules for six senior executives, ensuring seamless coordination and time management.</p><p>• Process expenses and reimbursements accurately using Concur.</p><p>• Organize and prepare agendas, meeting notes, and presentation materials for executive meetings.</p><p>• Arrange travel logistics, including accommodations, transportation, and dining reservations.</p><p>• Coordinate onboarding processes for new senior team members and develop comprehensive documentation.</p><p>• Support broker events, including evening commitments, ensuring smooth execution.</p><p>• Assist with office administration and collaborate with the Chief of Staff to maintain operational efficiency.</p><p>• Procure and manage gifts for brokers and other external stakeholders.</p><p>• Facilitate communication and collaboration across teams and stakeholders to ensure timely task completion.</p><p>• Provide assistance with other administrative tasks, including document preparation and scanning.</p>
<p>Une excellente organisation qui est à la recherche d’un <strong>administrateur des finances et du bureau</strong> pour se joindre à son équipe financière. Il s’agit d’un poste <strong>permanent à temps plein</strong>.</p><p><br></p><p><strong>Avantages :</strong></p><ul><li>Salaire (55 000 $ – 60 000 $)</li><li>Avantages sociaux complets + REER (cotisation de l’employeur à 5 %)</li><li>3 semaines de vacances + 5 jours de congé maladie</li><li>Stationnement gratuit</li><li>Travail hybride (3 jours en présentiel)</li><li>Excellente culture d’entreprise</li></ul><p><strong>Responsabilités:</strong></p><p><br></p><ul><li>Vérifier et saisir les factures des comptes fournisseurs en les rapprochant des bons de commande et des bordereaux d’expédition, tout en assurant l’exactitude de l’imputation au grand livre et la conciliation des relevés de fournisseurs.</li><li>Créer et maintenir les bons de commande pour les articles hors inventaire, en assurant leur intégration fluide dans le système organisationnel.</li><li>Traiter les paiements des comptes fournisseurs, y compris l’émission de chèques et la gestion des paiements en ligne.</li><li>Communiquer avec les fournisseurs concernant la réception des factures, les modalités de paiement et les méthodes de paiement.</li><li>Mettre à jour et maintenir les sommaires de commandes de vente à l’aide de feuilles de calcul Excel.</li><li>Coordonner les procédures administratives du bureau, les évaluer et mettre en œuvre des améliorations au besoin.</li><li>Gérer la distribution du courrier, les services de messagerie et veiller à ce que le bureau soit approvisionné en fournitures essentielles.</li><li>Faciliter les processus de paie, y compris la soumission des feuilles de temps, la production de rapports et l’exécution de la paie aux deux semaines.</li><li>Soutenir les fonctions des ressources humaines en maintenant les dossiers des employés et en aidant à la saisie de données et au classement.</li></ul>
We are looking for a motivated Marketing Assistant to join our team in Richmond Hill, Ontario. This entry-level position is ideal for someone eager to apply their creativity and organizational skills in a dynamic environment. You will play a key role in supporting various marketing and administrative activities while gaining valuable experience in the field. <br> Responsibilities: Experience working with CRM platforms; familiarity with Salesforce is a strong asset (through academic coursework or hands-on use) Solid Excel proficiency, including reporting, data extraction, and analysis (intermediate or higher preferred) Comfortable managing large volumes of data and handling lead intake across multiple digital channels Analytical and detail-oriented approach, with the ability to identify trends, discrepancies, and opportunities for improvement in lead data Strong commitment to accuracy, data integrity, and quality control Highly organized with the ability to stay focused while completing structured, repetitive tasks detail oriented, =+ years of experience demeanor appropriate for a collaborative, in-office setting Clear and confident communicator who is comfortable raising questions, flagging issues, and collaborating with team members Genuine interest in digital marketing operations, campaign performance, and how leads move through the funnel, even at an early career stage
We are looking for a dedicated Medical Office Assistant to join our team on a contract basis in Vancouver, British Columbia. In this role, you will provide vital administrative and clinical support to ensure the smooth operation of medical services. You will be a key point of contact for patients and health care staff, contributing to a positive and efficient clinic environment.<br><br>Responsibilities:<br>• Schedule patient appointments, procedures, and diagnostic tests with relevant medical staff and facilities.<br>• Manage and update electronic medical records, including scanning and linking important documents.<br>• Assist in maintaining clinic supplies by monitoring inventory, placing orders, and keeping accurate records.<br>• Support physicians and nurses during clinical procedures, including cleaning and sterilizing medical instruments and preparing examination rooms.<br>• Provide basic medical care, such as applying bandages and administering prescribed medications under careful guidance.<br>• Perform routine tests, such as vision checks and pregnancy tests, while maintaining confidentiality.<br>• Offer occupational first aid and preliminary care for injuries or illnesses, referring individuals to healthcare staff when necessary.<br>• Process departmental mail and ensure seamless communication within the clinic.<br>• Maintain and organize health-related reference materials for patients and their families.<br>• Prepare specimens for transport and ensure compliance with health and safety standards.
<p><strong>Junior Accounting Assistant (Permanent, Full-Time)</strong></p><p>Location: Surrey, BC (On-site)</p><p>Salary: $50,000–$55,000 per year</p><p><br></p><p><strong>About the Opportunity</strong></p><p>This is an excellent opportunity for someone at an early stage of their accounting or finance career who is looking to build a strong foundation in a professional finance environment. The role is well suited to individuals who are currently completing or have recently completed an accounting diploma, degree, or certification program and who have already gained some practical exposure through an internship, co-op, or entry-level finance role in Canada. </p><p>While the position offers learning opportunities commonly associated with co-op or internship roles, this is a permanent, full-time position intended for someone who wants to grow long-term within a finance team.</p><p>What We’re Looking For</p><p>We’re looking for someone who is detail-oriented, reliable, and eager to learn. You enjoy working in a structured environment, take pride in accurate work, and are comfortable supporting a team with day-to-day accounting and administrative tasks. This role is ideal for someone who wants hands-on exposure across accounting support functions and values learning through experience and mentorship.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Supporting cash applications and posting customer payments</li><li>Preparing and processing bank deposits</li><li>Assisting with pre-authorized payment (PAD) processing</li><li>Supporting accounts payable functions, including invoice entry and vendor communication</li><li>Assisting with invoicing and billing activities</li><li>Communicating with customers or internal stakeholders regarding payments or invoices</li><li>Providing data entry and administrative support to the finance team</li><li>Assisting with ad hoc projects and month-end support as needed</li></ul><p><strong>Experience You Will Gain</strong></p><ul><li>Exposure to day-to-day accounting operations and internal controls</li><li>Practical experience with cash management and payment processing</li><li>Hands-on involvement in supporting accounts payable and invoicing cycles</li><li>Experience working with accounting systems and spreadsheets</li><li>Professional communication experience with internal teams and external contacts</li><li>Insight into how a finance team supports business operations</li></ul><p><br></p>
<p>Nous recherchons un administrateur de bureau pour rejoindre l'équipe dynamique de notre client dans le secteur des services financiers à Montréal. Ce poste contractuel offre l'opportunité de travailler dans un environnement axé sur la rigueur au sein du siège social situé au centre-ville. Le candidat idéal sera bilingue et possédera une expérience avérée en gestion de bureau, ainsi qu'une maîtrise des outils de la suite Microsoft.</p><p><br></p><p>Responsabilités:</p><p>• Accueillir les clients et visiteurs avec courtoisie et sens du service.</p><p>• Gérer les badges des visiteurs et tenir à jour les registres pour garantir la sécurité des lieux.</p><p>• Maintenir la propreté et l'organisation de l'espace de réception.</p><p>• Superviser les commandes de fournitures de bureau, les boissons et les repas, tout en assurant le suivi des factures et rapports de dépenses via Workday.</p><p>• Coordonner les réservations de salles de conférence et l'équipement nécessaire.</p><p>• Apporter un soutien administratif aux collègues et au superviseur, incluant la gestion des tâches diverses.</p><p>• Travailler efficacement dans un environnement rapide et exigeant.</p><p>• Effectuer d'autres tâches administratives selon les besoins.</p><p>• Connaissance de Concur et Workday, un atout.</p>
<p>Our client is a Canadian based company, headquartered in Waterloo, Ontario. They design and deliver large-scale projects across North America. The culture is professional, collaborative, and fast-paced, with a strong emphasis on practical problem-solving and continuous improvement. You’ll support a small group of senior executives and play a key role in how they plan, communicate, and execute priorities. This is a hands-on position that blends traditional Executive Assistant responsibilities as a true business partner. </p><p><br></p><p><strong>Responsibilities</strong></p><ul><li>Manage complex calendars for multiple senior leaders, coordinating internal and external meetings across time zones</li><li>Organize virtual and in-person meetings, ensuring logistics and materials are in place</li><li>Arrange travel itineraries, accommodations, and ground transportation</li><li>Support inbox and priority management by flagging key items and keeping actions moving</li><li>Draft, proofread, and format documents, presentations, and correspondence</li><li>Prepare agendas, compile pre-read materials, and track follow-up actions</li><li>Help design and maintain effective workflows, including meeting rhythms and communication flows</li><li>Support planning and delivery of leadership meetings, customer visits, and events</li><li>Act as a professional point of contact for internal and external stakeholders</li></ul><p><strong>What we’re looking for</strong></p><ul><li>5 +years of experience as an Executive Assistant or in a senior administrative role supporting senior leaders</li><li>Proven ability to manage complex calendars, travel, and competing priorities</li><li>Strong proficiency with Microsoft 365 tools (Outlook, PowerPoint, Excel) </li></ul><p><br></p>
<p>We are searching for a highly skilled Executive Assistant to provide high-level administrative support to several leaders within a First Nation organization. This role requires a proactive problem solver with strong communication and interpersonal skills, capable of handling a variety of operational challenges in a dynamic environment. The ideal candidate will have experience managing multiple priorities, maintaining confidentiality, and demonstrating professionalism in all interactions.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage and coordinate calendars for 3 individuals and coordinate all internal and external scheduling requests.</li><li>Organize various regularly scheduled meetings including departmental, finance and audit (governance) meetings, and act as a liaison for Board Members, etc.</li><li>Partner with other administrative staff to coordinate and prepare for meetings, including drafting and distributing meeting agendas, and taking copious notes at the meetings.</li><li>Provide support with written correspondence, as well as proper filing of correspondence and other documents, including the handling of all travel arrangements.</li><li>Coordinate with other departments internally.</li><li>Submit all travel related requests, and prepare travel itineraries and meeting agendas, as well as briefing materials. Reconcile travel expense reports and submit in timely fashion.</li><li>Compile data, verify and organize materials for reports, and assist in preparing reports for presentation.</li><li>Facilitate interdepartmental communication, as needed.</li><li>Manage special projects, as assigned.</li></ul><p><br></p><p><br></p>
<p><strong>Executive Assistant to CEO </strong></p><p>A leading not-for-profit regulatory organization is seeking an <strong>Executive Assistant to the Chief Executive Officer (CEO)</strong> for a <strong>full-time, permanent</strong> position starting immediately.</p><p>This role offers an exciting opportunity to provide high-level executive and administrative support in a <strong>dynamic, professional, and mission-driven environment</strong> that values trust, transparency, and collaboration.</p><p><br></p><p><strong>About the Organization</strong></p><p>The organization regulates and supports a large professional community across Ontario, ensuring public confidence and trust in a key service sector. With a team of over 170 employees, it offers a <strong>collegial, hybrid work environment</strong> that emphasizes integrity, respect, and accountability.</p><p>Employees enjoy an inclusive culture that celebrates <strong>diversity, equity, and belonging</strong>, with meaningful opportunities for professional growth and engagement.</p><p><br></p><p><strong>The Role</strong></p><p>The <strong>Executive Assistant to the CEO</strong> will provide senior-level administrative support and act as a critical liaison between the CEO, Board of Directors, internal leadership, and external stakeholders.</p><p>The ideal candidate is a <strong>seasoned, highly organized professional</strong> with exceptional communication skills, strong business judgment, and the ability to manage confidential information with discretion. This role requires a proactive approach, strong attention to detail, and the ability to thrive in a fast-paced and sometimes ambiguous environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Serve as the primary point of contact between the CEO and internal/external stakeholders.</li><li>Manage calendars, coordinate meetings, and arrange travel and accommodations.</li><li>Prepare and format communications including memos, emails, reports, and presentations.</li><li>Support Board and Committee operations including <strong>minute-taking, meeting preparation, and follow-up</strong>.</li><li>Manage information flow, ensuring accuracy and confidentiality at all times.</li><li>Maintain organized filing and document management systems.</li><li>Anticipate needs and proactively support the CEO in achieving strategic and operational priorities.</li></ul>
<p>Our client is seeking an experienced<strong> Executive Assistant </strong>to join their team for a long-term contract in Calgary, Alberta. In this role, you will support Managing Directors and Partners (MDPs) by managing schedules, coordinating travel, and ensuring smooth day-to-day operations in a hybrid work environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage complex calendars and schedules for MDPs.</li><li>Coordinate travel arrangements, including flights, accommodations, and itineraries.</li><li>Prepare and process timesheets and expense reports accurately and on time.</li><li>Support internal initiatives, including practice area activities, committees, and recruitment.</li><li>Assist with client relationship management, proposals, presentations, and account planning.</li><li>Conduct research and gather information to support MDP decision-making.</li><li>Collaborate with peers and provide backup support to the assistant team.</li><li>Handle additional administrative duties as required, including document management and personal support.</li></ul>
