5 results for Office Coordinator in Vaughan, ON

Office Experience Assistant

Toronto, ON
onsite
Temporary
23 - 24 CAD / Hourly
We are looking for an Office Experience Assistant to help create a welcoming, organized, and efficient workplace in Toronto, Ontario. In this Long-term Contract position, you will support daily office operations, coordinate shared spaces, and assist employees and guests with a high level of professionalism. This opportunity is ideal for someone who enjoys administrative support, facilities coordination, and delivering a positive in-office experience within a consultancy environment. Responsibilities: • Keep common areas presentable and functional by checking shared spaces regularly, refreshing supplies, and preparing meeting rooms for daily use. • Track workplace supply levels across printers, collaboration areas, kitchens, and other shared zones, and arrange replenishment when needed. • Coordinate food service for meetings and internal gatherings, including delivery timing, room setup, presentation, and post-event cleanup. • Help maintain conference rooms by confirming layout readiness, ensuring essential materials are available, and providing basic assistance with room technology. • Identify facility concerns and work with vendors, building contacts, and internal office support teams to resolve maintenance issues promptly. • Support kitchen operations by refilling snacks and beverages, tidying appliances and counters, and monitoring inventory and equipment condition. • Assist with internal events by organizing room setup, signage, and related logistics to ensure a smooth employee experience. • Provide coverage for front-of-office and office support duties during busy periods, breaks, or team absences, including end-of-day close procedures. • Welcome visitors, manage sign-in and badge preparation, offer directions and amenities, and help coordinate guest access in line with security expectations. • Review incoming meeting and visitor support requests, respond to general inquiries, and connect employees or guests with the appropriate teams for timely assistance.
2026-09-08T00:00:00Z

Receptionist & Office Assistant

Toronto, ON
onsite
Permanent
50000 - 60000 CAD / Yearly
Robert Half Canada is supporting a client in the search for a Receptionist & Office Assistant. This opportunity is well suited to someone who is organized, approachable, and attentive to detail, with a strong commitment to providing professional front-office and administrative support. Key Responsibilities<ul><li>Welcome visitors, clients, and team members in a professional and respectful manner</li><li>Answer, screen, and direct incoming phone calls and email inquiries</li><li>Maintain reception and common areas to support a clean, organized, and welcoming workplace</li><li>Manage incoming and outgoing mail, courier deliveries, and office shipments</li><li>Provide general administrative support, including data entry, filing, scanning, and document preparation</li><li>Schedule meetings, book boardrooms, and assist with calendar coordination</li><li>Order and track office supplies and support vendor coordination as needed</li><li>Assist with internal office operations and provide support to various departments</li><li>Maintain accurate records while handling sensitive information with discretion</li><li>Support special projects and other administrative tasks as assigned</li></ul>
2026-09-11T00:00:00Z

Administrative Assistant

Burlington, ON
onsite
Temporary
24.225 - 25.5 CAD / Hourly
We are looking for an Administrative Assistant to support daily office operations in Burlington, Ontario. This Long-term Contract opportunity is well suited to someone who is organized, detail-oriented, and comfortable managing a range of administrative tasks in a paper-based and team-focused environment. The successful candidate will help keep documentation accurate, support communication across teams, and contribute to the smooth coordination of office activities. Responsibilities: • Assemble and organize job documentation packages so materials are complete, accurate, and ready for use. • Examine maps and municipality-related details to confirm information is properly reflected in files and supporting documents. • Verify that each file contains all required records, forms, and supporting information before processing or distribution. • Create, update, and maintain routine reports to support tracking, administration, and office operations. • Manage incoming and outgoing correspondence through email, phone, and other office communication channels. • Work closely with office personnel and corporate contacts to share information and respond to administrative requests. • Carry out paper-based administrative duties, including document handling, record updates, and general clerical support. • Maintain organized filing systems to ensure records can be retrieved efficiently and kept up to date. • Learn and use company software through provided training to support administrative workflows and documentation tasks.
2026-09-10T00:00:00Z

Bookkeeper

North York, ON
onsite
Permanent
70000 - 80000 CAD / Yearly
We are looking for an experienced Bookkeeper to join our team in North York, Ontario. In this role, you will oversee the full cycle of accounting operations, ensuring accuracy and compliance with financial standards. This position is ideal for someone who is detail-oriented, thrives in a dynamic environment, and is comfortable managing financial records, payroll, and reconciliations. Responsibilities:• Maintain and manage a full set of books, including accounts payable, accounts receivable, and general ledger.• Prepare and reconcile balance sheets, ensuring accuracy and compliance with accounting standards.• Handle payroll processing for a small team, reviewing and validating timesheets submitted by store managers.• Generate and review financial statements, providing insights and recommendations to support decision-making.• Oversee invoice processing, billing, and data entry to ensure timely and accurate recordkeeping.• Utilize QuickBooks and other accounting software to manage financial data efficiently.• Collaborate with the management team to implement and optimize in-house accounting systems.• Perform intermediate-level tasks in Excel, such as data analysis and reporting.• Ensure adherence to company policies and regulatory requirements in all accounting operations.• Support year-end audit preparation and provide documentation as needed.
2026-08-14T00:00:00Z

Bookkeeper

Mississauga, ON
onsite
Temporary
35.435 - 41.03 CAD / Hourly
We are looking for a detail-oriented Bookkeeper to join a team in Ontario on a contract basis. This position is ideal for a payroll and accounting specialist who can manage financial records with precision, support reporting cycles, and work closely with cross-functional partners. The successful candidate will contribute to accurate payroll administration, reconciliations, and month-end activities while maintaining a high standard of confidentiality and professionalism. Responsibilities: • Administer bi-weekly payroll for a small group of salaried employees, ensuring all payments are processed correctly and in accordance with applicable guidelines. • Update and maintain payroll information, including employee changes, deductions, and record adjustments, to keep files current and accurate. • Prepare payroll-related journal entries and record transactions properly within the financial system. • Reconcile payroll and general ledger accounts, review discrepancies, and follow up on variances to support accurate reporting. • Verify that payroll information is properly captured in the organization's systems and correct inconsistencies when identified. • Assist with month-end and year-end payroll close activities by compiling data, validating figures, and supporting reporting requirements. • Address employee and internal payroll questions promptly, investigate issues thoroughly, and resolve discrepancies with professionalism. • Work closely with Finance and Human Resources to support smooth payroll processing, accurate documentation, and reliable reporting. • Use M3 and related tools to manage payroll transactions and support bookkeeping activities tied to payroll accounting.
2026-09-11T00:00:00Z