8 results for Office Coordinator in Vaughan, ON

Office Services Coordinator

Toronto, ON
onsite
Temporary
20.9 - 24.2 CAD / Hourly
We are looking for an Office Services Coordinator to support daily front-of-house and administrative operations in our office within the services industry. This long-term contract opportunity is ideal for someone who brings a service-oriented approach to reception, office coordination, and team support. The successful candidate will help maintain an organized workplace, provide a welcoming experience for visitors, and assist with a range of office services that keep business activities running smoothly. Responsibilities: • Welcome visitors, clients, and staff in a courteous manner while managing the front desk and directing inquiries appropriately. • Answer and route incoming calls, take accurate messages, and respond to general administrative questions with strong customer service. • Coordinate day-to-day office services such as meeting room scheduling, mail distribution, courier arrangements, and supply management. • Support internal teams with administrative tasks including document preparation, filing, data entry, and general office organization. • Monitor shared office spaces to ensure they remain tidy, functional, and ready for employees and guests throughout the day. • Assist with onboarding logistics, workstation readiness, and other coordination activities that contribute to an efficient office environment. • Liaise with vendors and building contacts to address routine service requests and maintain smooth office operations. • Contribute to operational updates or office process changes as needed, including supporting administrative adjustments tied to internal systems or workflow improvements.
2026-08-04T00:00:00Z

Office Admin

North York, ON
onsite
Temporary
20.9 - 24.2 CAD / Hourly
We are looking for a dependable Office Admin to support workplace operations in North York, Ontario within a detail-focused services environment. This Long-term PART TIME Contract position is ideal for someone who enjoys keeping an office organized, welcoming, and efficient while assisting employees, visitors, and service partners. The successful candidate will bring strong administrative skills, a service-focused approach, and the ability to manage a range of office coordination tasks with care and accuracy. Responsibilities:• Oversee day-to-day administrative activities to help maintain an efficient, organized, and detail-focused office setting.• Prepare shared kitchen and refreshment areas each morning by servicing coffee equipment and restocking commonly used supplies.• Welcome couriers, vendors, visitors, and team members requiring access support, and direct requests appropriately.• Handle incoming mail by receiving, organizing, and distributing items to the correct recipients in a timely manner.• Arrange shipping and delivery services for overnight and same-day packages, and coordinate pickup requests as needed.• Monitor office inventory levels, place orders for supplies, and liaise with external vendors to keep essential materials available.• Support employee access administration by requesting identification badges, coordinating parking arrangements, and assisting with onboarding-related office needs.• Maintain accurate tracking spreadsheets for badge assignments, parking details, accounting codes, and other administrative records.• Provide additional office assistance such as data entry, document handling, and general coordination to support smooth workplace operations.
2026-08-18T00:00:00Z

Accounting & Human Resources Coordinator

Guelph, ON
onsite
Permanent
56000 - 61000 CAD / Yearly
Our client, a well-established organization located in Guelph, is looking to add a Payroll & Accounts Payable Coordinator to their team. This is a hands-on position that combines full-cycle payroll, accounts payable and HR administrative support, making it an excellent opportunity for someone who enjoys variety and wants to play an important role in the day-to-day operations of the business. Reporting to the Company Controller, the successful candidate will be highly organized, detail-oriented and comfortable working independently while handling sensitive payroll, financial and employee information. Key ResponsibilitiesPayroll<ul><li>Manage full-cycle, in-house bi-weekly payroll using Maestro software.</li><li>Process payroll adjustments, deductions, ROEs and year-end reporting.</li><li>Maintain accurate payroll records and employee information.</li><li>Ensure payroll is processed accurately and in accordance with Canadian payroll legislation and employment standards.</li><li>Respond to employee payroll inquiries and resolve discrepancies as required.</li></ul>Accounts Payable<ul><li>Process weekly invoices and vendor payments.</li><li>Code and enter invoices with a high degree of job-costing accuracy.</li><li>Match purchase orders, receipts and invoices.</li><li>Maintain accurate vendor records and documentation.</li><li>Respond to vendor inquiries and resolve invoice discrepancies.</li><li>Ensure AP records are accurate and up to date.</li></ul>HR Administrative Support<ul><li>Coordinate employee onboarding and offboarding activities.</li><li>Maintain employee records, personnel files and HR documentation.</li><li>Assist with benefits administration and employee inquiries.</li><li>Support employee relations activities, including disciplinary documentation and policy compliance.</li><li>Complete and submit WSIB Form 7 documentation as required.</li><li>Post job advertisements and provide recruitment and hiring support.</li><li>Assist with other HR and administrative activities as required.</li></ul>Qualifications & Experience<ul><li>Junior to intermediate-level experience in payroll, accounts payable and/or HR administration.</li><li>Previous experience processing full-cycle payroll is required.</li><li>Experience with accounts payable and job costing is required.</li><li>Strong knowledge of Canadian payroll regulations and employment standards.</li><li>Post-secondary education in Business, Accounting, Human Resources or a related field is preferred.</li><li>Experience with Maestro or construction-specific ERP/accounting systems is an asset.</li><li>Union payroll experience is considered a strong asset.</li><li>Strong attention to detail, accuracy and confidentiality.</li><li>Excellent organizational and time-management skills.</li><li>Ability to work independently under the direction of the Company Controller.</li><li>Strong communication and interpersonal skills.</li></ul>
2026-08-17T00:00:00Z

Executive Assistant & Office Manager

North York, ON
onsite
Permanent
75000 - 90000 CAD / Yearly
We are looking for a highly organized Executive Assistant & Office Manager to support senior leadership while keeping daily office operations running smoothly in Toronto, Ontario. This position combines executive-level coordination with hands-on administrative oversight, requiring strong judgement, discretion, and a service-focused approach. The successful candidate will manage competing priorities, maintain efficient workflows, and help create a detail-oriented and well-organized workplace environment. Responsibilities: • Provide proactive administrative support to senior executives, ensuring schedules, priorities, and communications are managed efficiently. • Coordinate complex calendars, arrange meetings, and prepare materials to support leadership decisions and day-to-day operations. • Organize business travel, including itineraries, bookings, and related logistics, while anticipating changes and resolving scheduling conflicts. • Prepare, review, and submit expense reports with accuracy and in accordance with internal policies and timelines. • Oversee general office administration, including supplies, document handling, scanning, photocopying, and maintenance of organized records. • Support meeting delivery through virtual platforms such as Cisco Webex Meetings and assist with room setup or technical coordination as needed. • Maintain and update administrative information across business systems, including CRM and timekeeping or expense platforms such as Kronos, Concur, or ADP-related tools. • Act as a reliable point of contact for internal stakeholders, demonstrating strong attention to detail when working with C-suite leaders and cross-functional teams.
2026-08-11T00:00:00Z

Receptionist & Office Assistant

Toronto, ON
onsite
Permanent
50000 - 60000 CAD / Yearly
Robert Half Canada is supporting a client in the search for a Receptionist & Office Assistant. This opportunity is well suited to someone who is organized, approachable, and attentive to detail, with a strong commitment to providing professional front-office and administrative support. Key Responsibilities<ul><li>Welcome visitors, clients, and team members in a professional and respectful manner</li><li>Answer, screen, and direct incoming phone calls and email inquiries</li><li>Maintain reception and common areas to support a clean, organized, and welcoming workplace</li><li>Manage incoming and outgoing mail, courier deliveries, and office shipments</li><li>Provide general administrative support, including data entry, filing, scanning, and document preparation</li><li>Schedule meetings, book boardrooms, and assist with calendar coordination</li><li>Order and track office supplies and support vendor coordination as needed</li><li>Assist with internal office operations and provide support to various departments</li><li>Maintain accurate records while handling sensitive information with discretion</li><li>Support special projects and other administrative tasks as assigned</li></ul>
2026-07-16T00:00:00Z

Receptionist

Oshawa, ON
onsite
Temporary
17.1 - 19.8 CAD / Hourly
We are looking for a detail-oriented and approachable Receptionist to join our client’s team in Oshawa, Ontario on a Contract basis. This position supports the day-to-day front desk operations of a busy construction and contractor environment, serving as a key point of contact for visitors, callers, and deliveries. The ideal candidate brings strong communication skills, sound judgement, and the ability to keep administrative tasks organized and running smoothly. Responsibilities: • Welcome visitors, contractors, and staff at the front desk while maintaining a courteous and welcoming first impression. • Manage a multi-line telephone system by receiving incoming calls, directing inquiries to the appropriate contacts, and taking accurate messages when needed. • Coordinate incoming and outgoing mail, courier packages, and deliveries to ensure timely distribution and tracking. • Monitor shared email communications and respond to routine inquiries or forward messages to the appropriate team members. • Perform data entry and maintain organized digital and paper filing systems to support office administration. • Schedule appointments and assist with calendar coordination for internal meetings and visitor arrangements. • Prepare basic correspondence and administrative documents using Microsoft Word, Outlook, and Excel. • Keep the reception area and front office processes organized to support efficient daily operations.
2026-08-13T00:00:00Z

Bookkeeper

Concord, ON
onsite
Temporary
23.75 - 27.5 CAD / Hourly
We are looking for a detail-oriented Bookkeeper to join our client’s team in Concord, Ontario on a Contract basis. This position supports day-to-day accounting operations by maintaining accurate financial records, processing transactions, and helping keep reporting current and organized. The successful candidate will be comfortable working with accounting systems and spreadsheets while managing multiple priorities in a fast-paced environment. Responsibilities: • Enter financial data accurately into accounting systems, including QuickBooks and other platforms used by the organization. • Process vendor invoices, prepare payments, and maintain orderly accounts payable records to support timely disbursements. • Issue invoices, track incoming payments, and follow up on outstanding balances to keep accounts receivable up to date. • Reconcile bank statements, account balances, and transaction records to identify and resolve discrepancies promptly. • Support billing activities by reviewing documentation, recording charges, and ensuring client or customer accounts are accurate. • Maintain organized financial files and transaction logs to improve recordkeeping and audit readiness. • Use Excel to prepare reconciliations, update tracking sheets, and assist with routine financial reporting. • Work within accounting systems such as Oracle or SAP as needed to enter, review, and verify financial information.
2026-08-17T00:00:00Z

Bookkeeper

North York, ON
onsite
Permanent
70000 - 80000 CAD / Yearly
We are looking for an experienced Bookkeeper to join our team in North York, Ontario. In this role, you will oversee the full cycle of accounting operations, ensuring accuracy and compliance with financial standards. This position is ideal for someone who is detail-oriented, thrives in a dynamic environment, and is comfortable managing financial records, payroll, and reconciliations. Responsibilities:• Maintain and manage a full set of books, including accounts payable, accounts receivable, and general ledger.• Prepare and reconcile balance sheets, ensuring accuracy and compliance with accounting standards.• Handle payroll processing for a small team, reviewing and validating timesheets submitted by store managers.• Generate and review financial statements, providing insights and recommendations to support decision-making.• Oversee invoice processing, billing, and data entry to ensure timely and accurate recordkeeping.• Utilize QuickBooks and other accounting software to manage financial data efficiently.• Collaborate with the management team to implement and optimize in-house accounting systems.• Perform intermediate-level tasks in Excel, such as data analysis and reporting.• Ensure adherence to company policies and regulatory requirements in all accounting operations.• Support year-end audit preparation and provide documentation as needed.
2026-08-14T00:00:00Z