3 results for Executive Personal Assistant in Vancouver, BC

Personal Assistant Our client in the mining industry is looking for a Personal Assistant to mange the personal and professional life of a senior executive. This is an in office role based in Downtown Vancouver, if your background aligns with the below details click apply below. Key Responsibilities:<ul><li>Project Management: Handle assigned projects by researching, executing, and providing updates to the executive.</li><li>Property Management: Oversee property managers and coordinate maintenance tasks. Maintain vendor and contact records. Prepare properties for executive visits and manage clean-up afterward. Serve as emergency contact for vendors, including alarm companies, and coordinate payments.</li><li>Travel Coordination: Manage all business and personal travel arrangements, including flights, transportation, and itineraries. Coordinate private aircraft logistics, including maintenance and crew training. Plan and execute personal vacations. Track executive's travel days and US entry admissions.</li><li>Vehicle Management: Manage insurance renewals and state registrations. Coordinate repairs and maintenance.</li><li>Insurance and Assets Management: Coordinate home insurance renewals for properties and track valuable items (e.g., jewelry, art, wine).</li><li>Visa and Immigration: Manage US visa renewals for the executive, family, and employees as needed.</li><li>Securities and Investments: Verify filings related to securities purchases and assist with private placements. Complete filings for public companies.</li><li>Event Planning: Coordinate business and personal events and team office events. Handle reservations, ticket purchases, and registrations.</li><li>Administrative Support: Provide backup for the Controller and handle insider filings, banking, and investment trading. Ensure confidentiality agreements are completed by new employees. Manage petty cash and assist with various executive tasks, such as drafting letters and managing correspondence. Schedule meetings and maintain records.</li></ul>

Executive Assistant We are partnering with an independent Accounting Firm on Vancouver Island for an Executive Assistant. In this role, you will be supporting one of the Managing Partners in calendar and administrative support.The ideal individual will be detail-oriented, can maintain professionalism, and be confident in handling sensitive information. Responsibilities <ul><li> Oversee the partners’ schedules, including coordinating meetings and appointments.</li><li> Handle emails and phone calls on behalf of the partner.</li><li> Act as the main point of contact for both internal and external communications, ensuring professional phone and email etiquette.</li><li> Accurately complete data entry tasks and maintain well-organized records.</li><li> Support accounting and tax-related tasks as needed, depending on skill level and experience.</li><li> Review documents for accuracy and clarity before distribution.</li><li> Assist with front desk responsibilities, including greeting visitors and handling incoming calls as required. This is not the primary function of the role.</li><li> Create reports, presentations, and various documents as needed.</li><li> Keep a well-organized digital filing system</li></ul>

Executive Assistant We are offering a 3-month temporary/contract opportunity for an Executive Assistant in the non-profit sector, based in Richmond, British Columbia. This role involves working in a hybrid environment where you will be required to manage various administrative tasks, maintain order in a fast-paced setting, and ensure smooth operations within the organization. Responsibilities: • Manage email correspondence effectively and respond promptly• Ensure all contract obligations are in order, maintaining a high level of accuracy• Oversee and possibly edit policies and procedures to ensure consistency and compliance• Demonstrate independence in performing tasks, and adapt quickly in a dynamic environment• Collaborate with various teams to renegotiate benefits, demonstrating confidence in communication• Digitize files as required, ensuring easy access and efficient retrieval of information• Organize records meticulously, maintaining a systematic approach• Attend board meetings, actively participating and contributing when necessary• Prepare and present meeting minutes, ensuring all crucial points are captured• Assist in the preparation of board minutes, ensuring all details are accurate and comprehensive• Participate in governance work, demonstrating understanding and adherence to organizational policies• Develop job descriptions that are comprehensive and accurately represent the role• Maintain organization of all board records, ensuring easy access and retrieval when necessary.