We are looking for an experienced Bookkeeper to join our team on a contract basis in Ottawa, Ontario. This role offers the opportunity to contribute to the financial operations of a respected non-profit organization. If you have a strong background in bookkeeping and are proficient in Sage, we encourage you to apply.<br><br>Responsibilities:<br>• Record and manage financial transactions, including posting against invoices and reconciling accounts receivable payments.<br>• Perform bank reconciliations to ensure the accuracy of financial records.<br>• Assist with audit preparations and provide necessary documentation and support.<br>• Process travel expenses, employee claims, and other expense reimbursements.<br>• Maintain accurate and organized financial records using Sage and other relevant tools.<br>• Collaborate with team members to ensure timely and accurate completion of month-end close procedures.<br>• Verify and process payroll entries in accordance with company policies and standards.<br>• Manage accounts payable processes, including data entry and payment scheduling.<br>• Create detailed financial reports to support decision-making within the organization.<br>• Support compliance with financial regulations and organizational policies.
<p><strong>Robert Half is partnering with an excellent organization that's looking to add a Bookkeeper/Administrative Assistant to their Finance team. This is a full-time/permanent role on site. </strong></p><p><br></p><p><strong>Advantages:</strong></p><p>-Competitive salary (70-75K)</p><p>-Benefits + 3 weeks vacation</p><p>-Free parking</p><p>-Great leadership + culture</p><p><br></p><p><strong>Responsibilities:</strong></p><p><br></p><p><strong><u>General Responsibilities: </u></strong></p><p><br></p><p>-Oversee bookkeeping activities, including maintaining accurate financial records, entering journal entries, and general ledger management.</p><p>-Manage the financial operations of the business and multiple construction projects, covering accounts payable/receivable and payroll processing.</p><p>-Conduct job costing and track business and project expenses, ensuring accurate entry into the accounting system.</p><p>-Reconcile bank and credit card accounts regularly.</p><p>-Prepare management reports and support year-end financial closing processes.</p><p>-Manage inter-company transactions.</p><p><br></p><p><strong><u>Accounts Receivable (AR)</u></strong></p><p>-Oversee the accounts receivable cycle, generating and processing invoices, recording payments, and following up on outstanding balances.</p><p>-Create and issue weekly customer invoices for manufacturing.</p><p>-Manage progress billings and holdbacks monthly, following contract requirements.</p><p><br></p><p><strong><u>Accounts Payable (AP)</u></strong></p><p>-Process vendor and contractor invoices, employee expenses, and reimbursements; verify invoices against purchase orders and contracts.</p><p>-Prepare vendor payments via cheque, electronic transfer, or wire transfer.</p><p>-Maintain an organized filing system for all vendor invoices and supporting documents.</p><p>-Ensure payments adhere to agreed terms to avoid late fees and support strong vendor relationships.</p><p>-Address and resolve issues related to accounts payable and maintain positive supplier relationships.</p><p><br></p><p><strong><u>Payroll</u></strong></p><p>-Administer and process payroll and remittances, maintaining accurate employee records.</p><p>-Ensure timely and accurate payment to employees.</p><p>-Comply with employment and tax regulations related to payroll.</p><p>-Respond to employee inquiries about payroll, including discrepancies, deductions, and benefits.</p><p><br></p><p><strong><u>Other:</u></strong></p><p>-Generate and maintain weekly financial reports, including balance sheets and accounts payable/receivable summaries.</p><p>-Prepare and file payroll and HST remittances, as well as other required reports.</p><p>-Maintain accurate records and assist during audits or financial reviews.</p><p>-Perform general administrative tasks such as filing, photocopying, mail/courier coordination, and other clerical duties.</p><p><br></p>
<p>We are looking for a dedicated Executive Assistant to join our clients team in Ottawa, Ontario, on a contract basis. The ideal candidate will provide critical support to senior leadership by managing schedules, coordinating activities, and handling confidential documents. This role requires exceptional organizational skills and a high level of professionalism to ensure seamless day-to-day operations.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Coordinate and manage executive calendars, including scheduling meetings and appointments.</p><p>• Organize and oversee activities related to strategic initiatives, ensuring timely execution and follow-up.</p><p>• Prepare and draft confidential documents with precision and discretion.</p><p>• Take detailed meeting minutes and distribute them promptly to relevant parties.</p><p>• Develop and assemble marketing packages to support organizational goals.</p><p>• Arrange travel plans and accommodations, ensuring all itineraries are accurate and efficient.</p><p>• Process and submit expense reports in compliance with company guidelines.</p><p>• Utilize CRM tools to maintain and update client and organizational records.</p><p>• Operate office equipment such as photocopiers and scanners to manage documentation needs.</p><p>• Support other executive assistant duties as required to maintain smooth operations.</p>
<p>Our client is looking for a Treasury Manager to serve as the primary liaison with financial institutions and manage all treasury-related matters.</p><p>Collaborate with internal teams and major subcontractors to implement effective working capital strategies.</p><p>Oversee short-term assets and liabilities to maintain operational efficiency and ensure sufficient liquidity.</p><p>Monitor key performance indicators (KPIs) related to cash flow, receivables, and payables to support financial planning and performance tracking.</p><p>Conduct in-depth analysis of working capital components and develop financial models to support strategic decision-making.</p><p>Design and implement preliminary job aids, policies, and procedures to strengthen the treasury function.</p><p>Identify and execute process improvements to enhance the effectiveness and efficiency of working capital management.</p><p>Assess, mitigate, and escalate credit risks to safeguard the organization’s financial position.</p><p>Prepare and present financial reports and analysis to inform leadership decisions.</p><p>Oversee bank reconciliation schedules in alignment with monthly reporting timelines.</p><p>Enforce internal controls policies and procedures, including consistent application to ensure compliance with key financial requirements.</p><p>Other duties as assigned.</p><p><br></p><p>You will ideally have five plus years in managing experience have a CPA, CFA, or CTP. If you’re someone who thrives in a dynamic, environment and enjoys working across different functions, this could be a strong fit. for you the role offers a hybrid work model, providing a balance between in-office collaboration and remote flexibility.</p>
