<p>Our client is currently looking for a meticulous Administrative Assistant to join their team on a contract basis in Ottawa, Ontario. This role is ideal for someone with strong organizational skills, a talent for multitasking, and a proven ability to communicate effectively. The position requires proficiency in Excel and other Microsoft Office applications.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Manage and respond to inbound calls and emails in a thorough and timely manner.</p><p>• Perform accurate data entry and maintain organized records.</p><p>• Coordinate and schedule appointments and meetings as required.</p><p>• Provide exceptional customer service by addressing inquiries and resolving issues efficiently.</p><p>• Prepare and format documents, presentations, and reports using Microsoft Word, Excel, and PowerPoint.</p><p>• Monitor and update calendars to ensure schedules are up-to-date and conflicts are avoided.</p><p>• Assist with administrative tasks such as filing, photocopying, and scanning documents.</p><p>• Collaborate with team members to support daily operations and meet deadlines.</p><p>• Maintain confidentiality and handle sensitive information appropriately.</p>
<p>We are looking for a detail-oriented and proactive Administrative Assistant to join a local non-profit in Ottawa, Ontario. In this role, you will provide essential support to ensure smooth office operations and assist in achieving organizational goals. The ideal candidate will excel in multitasking, problem-solving, and maintaining client relationships while ensuring the confidentiality of sensitive information.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Build and maintain positive relationships with both existing clients and potential new prospects by providing excellent customer service.</p><p>• Support the team in achieving and surpassing annual sales targets through effective administrative assistance.</p><p>• Accurately record and manage client data and sales information with integrity.</p><p>• Ensure the confidentiality and security of highly sensitive financial customer information.</p><p>• Adhere to company policies and procedures while performing daily tasks.</p><p>• Provide direct assistance to the Executive Director as required.</p><p>• Manage mailing logistics, including scheduling deliveries and coordinating with couriers.</p><p>• Perform a variety of office administration tasks to support team operations.</p><p>• Work on special events/marketing campaigns to raise community awareness and to promote the brand.</p>
<p>Our highly respected and reputable client is offering a permanent employment opportunity for an <strong>Administrative Assistant</strong> with a minimum of 3 years experience to join our manufacturing industry client in Ottawa, Ontario. This role involves a range of tasks including processing customer applications, maintaining customer records, and resolving customer inquiries. Additionally, you will monitor customer accounts and take appropriate actions when necessary.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Efficiently and accurately process customer credit applications</p><p>• Manage and maintain precise customer credit records</p><p>• Effectively address and resolve customer inquiries</p><p>• Monitor customer accounts and execute necessary actions</p><p>• Handle both inbound and outbound calls as part of customer service</p><p>• Perform data entry tasks as required</p><p>• Undertake scheduling of appointments</p><p>• Utilize Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) for various tasks</p><p>• Engage in email correspondence as part of the role</p><p>• Work independently and within a team environment to achieve tasks</p>
<p>We are looking for a highly organized and proactive Administrative Coordinator to join our team in Kanata, Ontario. This is a Contract position with the potential to transition into a long-term role, offering an exciting opportunity to contribute to a dynamic workplace. The successful candidate will play a pivotal role in ensuring the smooth operation of office functions and supporting various teams across the organization.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Oversee daily office operations to maintain an efficient and productive environment.</p><p>• Manage office supply inventories, ensuring timely replenishment and cost-effective procurement.</p><p>• Provide comprehensive administrative support to leadership and cross-functional teams, including scheduling and preparing documents.</p><p>• Coordinate meetings and events, handling logistics and ensuring seamless execution.</p><p>• Maintain both digital and physical records, ensuring accuracy and accessibility.</p><p>• Serve as the primary point of contact for vendors, service providers, and building management.</p><p>• Assist with budget tracking and financial processes to support operational needs.</p><p>• Answer inbound calls and facilitate clear communication across departments and with external contacts.</p><p>• Utilize tools such as CRM systems, Concur, and Cisco Webex Meetings to streamline office processes.</p>
<p>We are looking for a detail-oriented Accounting Clerk to join our team in Ottawa, Ontario. In this role, you will handle a variety of financial tasks, including invoice processing, account reconciliation, and supporting month-end and year-end activities. The ideal candidate will bring excellent organizational skills and a commitment to maintaining accurate records while collaborating effectively with colleagues and clients.</p><p><br></p><p>Responsibilities:</p><p>• Prepare, review, and make adjustments to client invoices in coordination with lawyers.</p><p>• Address accounts receivable inquiries and provide prompt assistance to internal and external stakeholders.</p><p>• Collaborate with the accounting team to facilitate month-end and year-end closing processes.</p><p>• Maintain accurate financial records by processing billing and performing account reconciliations.</p><p>• Utilize accounting software and tools like Microsoft Excel to ensure efficient financial operations.</p><p>• Conduct data entry tasks with precision to uphold data integrity.</p><p>• Support the department by undertaking additional responsibilities as assigned.</p><p><br></p>
<p><strong>Robert Half is partnering with an owner managed company that's looking for an Accounting Clerk to join their Finance team. This is a full-time/permanent role on site. </strong></p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Prepare and manage the invoicing and quarterly billing activities</p><p>• Process domestic and international quarterly invoicing with accuracy and timeliness</p><p>• Handle monthly invoicing for government vehicle accounts</p><p>• Oversee the preparation of government-related invoicing for air and other services</p><p>• Manage the processing of long-distance claims and ensure proper documentation</p><p>• Perform revenue distribution tasks and maintain accurate financial records</p><p>• Assist with general accounting duties to support the team’s operations</p><p>• Ensure compliance with accounting standards and organizational policies</p>
We are looking for an experienced Accounting Assistant to join our team on a contract basis in Ottawa, Ontario. In this role, you will support various accounting functions, ensuring accurate financial records and smooth operations. If you have a strong background in accounting and proficiency with financial systems, we encourage you to apply.<br><br>Responsibilities:<br>• Perform general accounting tasks, including journal entries and accruals to maintain financial accuracy.<br>• Match purchase orders with invoices to ensure proper documentation and payment processing.<br>• Monitor and track visa expenditures and other company expenses for compliance and reporting.<br>• Address and resolve discrepancies in accounts to maintain accurate financial records.<br>• Provide support for accounts receivable activities, including invoicing and collections.<br>• Utilize Yardi software to manage financial transactions and reporting.<br>• Conduct bank reconciliations to ensure accuracy between financial records and statements.<br>• Assist with auditing processes to ensure compliance and financial integrity.<br>• Collaborate with team members to improve efficiency in accounting operations.
<p><strong>Robert Half is partnering with an organization that's looking to add a Bookkeeper to their growing team. This is a full-time/permanent role working fully remote. </strong></p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Manage and process weekly payroll, including benefits administration and compliance with statutory changes</p><p>• Handle Accounts Payable and Accounts Receivable tasks, ensuring timely and accurate processing</p><p>• Prepare and submit T4 forms and other required organizational remittances</p><p>• Reconcile bank and credit card statements to ensure financial records are up-to-date</p><p>• Verify the accuracy of invoices and resolve discrepancies with vendors</p><p>• Enter bills into the accounting system and process payments to suppliers</p><p>• Prepare deposits and cheques for signature while maintaining proper documentation</p><p>• Perform month-end close activities, ensuring all accounts are balanced</p><p>• Maintain detailed records to support audits and financial reporting</p><p>• Utilize accounting software, such as QuickBooks, to streamline bookkeeping tasks</p>
<p>Robert Half Ottawa is currently working with a client who is looking for an experienced and detail-oriented Receptionist to join their team on a contract basis in Ottawa, Ontario. In this role, you will provide essential front desk support, ensuring smooth daily operations and excellent customer service. This contract position is ideal for someone who thrives in a dynamic environment and is skilled in managing multiple tasks with a high level of efficiency.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Greet and assist visitors in a courteous manner, ensuring a positive first impression.</p><p>• Answer and manage a multi-line phone system, directing calls to the appropriate departments or individuals.</p><p>• Schedule and coordinate appointments, maintaining an organized calendar.</p><p>• Perform data entry and maintain accurate records and files.</p><p>• Respond to email correspondence promptly and professionally.</p><p>• Provide administrative support, including preparing documents using Microsoft Word, Excel, and Outlook.</p><p>• Organize and manage office files, ensuring they are easily accessible.</p><p>• Collaborate with team members to facilitate smooth handoffs and transitions as needed.</p>
<p>Our client is offering a long-term contract employment opportunity in the non-profit sector in Ottawa, Ontario, for an Accounts Payable Specialist. As an Accounts Payable Specialist, you will be performing key accounting functions, managing high volume payables, and ensuring all AP-related duties are accomplished proficiently.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Accurately process high volume payables to ensure streamlined financial operations</p><p>• Conduct account coding for precise financial tracking</p><p>• Use accounting software systems and enterprise resource planning tools to manage accounts payable</p><p>• Pay invoices in a timely and accurate manner, adhering to financial guidelines</p><p>• Utilize systems like ADP - Financial Services and Concur for efficient financial operations</p><p>• Perform accrual accounting tasks to maintain accurate financial records</p><p>• Conduct auditing activities to ensure compliance with financial regulations</p><p>• Manage Automated Clearing House (ACH) transactions for seamless financial operations</p><p>• Ensure all AP related duties are completed accurately and on schedule.</p><p><br></p><p>Reference # 05030-0013207859</p>
We are looking for a detail-oriented Accounts Payable Specialist to join our team in Ottawa, Ontario. In this long-term contract position, you will play a key role in managing accounts payable processes, ensuring the accuracy and integrity of financial records. This is an excellent opportunity for an individual with strong organizational skills and a passion for accounting.<br><br>Responsibilities:<br>• Process and verify invoices to ensure timely and accurate payment.<br>• Perform data entry tasks related to accounts payable transactions with precision.<br>• Reconcile the general ledger and resolve any discrepancies.<br>• Approve and batch invoices for processing using accounting software systems.<br>• Manage the distribution of invoices to relevant departments for approval.<br>• Ensure compliance with company policies and financial regulations during all payable activities.<br>• Utilize ERP systems to maintain and update financial records efficiently.<br>• Support month-end and year-end closing processes by preparing necessary documentation.<br>• Handle automated clearing house (ACH) payments and oversee accrual accounting tasks.<br>• Assist with auditing procedures by providing accurate and organized records.
<p><strong>Nous travaillons vec une excellente organisation qui cherche à ajouter un technicien comptable à son équipe dans la région de Gatineau. Il s'agit d'une occasion de se joindre à une entreprise bien établie et de perfectionner ses compétences. </strong></p><p><br></p><p><strong>Avantages :</strong></p><p>-Avantages sociaux complets + REER</p><p>-3 semaines de vacances + jours de maladie</p><p>-Stationnement gratuit sur le site</p><p>-Grande culture et esprit d'équipe</p><p><br></p><p><strong>Responsabilités:</strong></p><p><br></p><p>-Traiter et rapprocher régulièrement les comptes créditeurs et les comptes débiteurs</p><p>-Maintenir des dossiers financiers précis et à jour</p><p>-Traiter les factures et veiller à ce que les paiements soient effectués en temps voulu</p><p>-Rapprocher les relevés bancaires et gérer les comptes du grand livre</p><p>-Préparer des rapports financiers et des résumés</p><p>-Traiter les salaires et la documentation connexe</p><p>-Administrer les avantages sociaux</p><p>-Participer au rapprochement bancaire</p><p>-Contrôler les transactions financières et en vérifier l'exactitude</p><p>-Participer à la préparation des déclarations fiscales et autres soumissions réglementaires</p><p>-Participer aux processus de clôture mensuelle et annuelle</p><p>-Analyser les données financières et identifier les écarts</p><p>-Effectuer des audits et veiller au respect des réglementations financières</p><p>-Fournir un soutien administratif au département comptable</p><p>-Participer à la gestion des comptes de l'entreprise.</p>
