8 results for Administrative Clerk in Ottawa, ON

Administrative Assistant

Ottawa, ON
onsite
Temporary
38.00 - 44.00 CAD / Hourly
Our extremely reputable and well-respected client is looking for a fluently Bilingual Administrative Assistant to join their team on a long-term contract basis in Ottawa, Ontario. In this role, you will provide essential administrative support in a unionized environment, ensuring seamless operations and effective communication. Responsibilities:• Provide administrative support by managing schedules, organizing meetings, and arranging travel plans.• Handle data entry tasks with accuracy, ensuring all information is properly maintained and updated.• Coordinate and schedule conferences, meetings, and appointments to meet organizational needs.• Respond to inbound inquiries via phone and email, delivering exceptional customer service.• Assist with the preparation of documents using Microsoft Word, Excel, PowerPoint, and Outlook.• Manage and track grievances within the unionized environment, maintaining confidentiality and professionalism.• Facilitate communication between departments and external stakeholders as required.• Ensure all records and files are organized and accessible when needed.• Support the planning and execution of various administrative projects and initiatives.
2025-09-15T19:29:18Z

Administrative Assistant

Ottawa, ON
onsite
Temporary
38.00 - 45.00 CAD / Hourly
We are looking for a detail-oriented and bilingual Administrative Assistant to join our clients team in Ottawa, Ontario. This is a long-term contract position within a unionized environment, offering an exciting opportunity to contribute to organizational success. The ideal candidate will have strong multitasking abilities and be proficient in both English and French. Responsibilities:• Manage data entry tasks with accuracy, ensuring that all information is properly recorded and maintained.• Coordinate and schedule meetings, conferences, and travel arrangements for team members.• Provide exceptional customer service by handling inbound calls and responding to email correspondence in a timely manner.• Support grievance processes by maintaining records and handling related documentation.• Perform administrative tasks such as drafting documents and preparing presentations using Microsoft Office tools.• Organize and maintain schedules, ensuring appointments and deadlines are met.• Collaborate with team members to address inquiries and resolve issues effectively.• Maintain confidentiality and ensure data security in all administrative activities.
2025-09-15T19:29:18Z

Executive Assistant

Ottawa, ON
onsite
Temporary
29.00 - 32.00 CAD / Hourly
We are looking for an experienced Executive Assistant to join our clients growing team in Ottawa, Ontario, on a three-month contract basis. In this hybrid role, you will provide high-level administrative support to senior leadership, including managing schedules, coordinating meetings, and handling confidential information. This position requires someone with strong attention to detail, excellent organizational skills, and the ability to anticipate needs in a fast-paced environment. Responsibilities:• Coordinate and manage executive calendars, ensuring all meetings and appointments are scheduled appropriately and marked private when necessary.• Organize and prepare materials for meetings, including conference calls and virtual sessions using platforms such as Cisco Webex and Microsoft Teams.• Maintain accurate records of correspondence and documentation, ensuring confidentiality at all times.• Assist with travel arrangements for executives, including booking flights and accommodations, and preparing itineraries.• Collaborate with team members to support organizational needs while working independently on assigned tasks.• Utilize software tools such as CRM systems, Concur, and Kronos for effective timekeeping and expense reporting.• Monitor and anticipate administrative needs to ensure seamless operations.• Communicate professionally with internal and external stakeholders, fostering positive relationships.• Handle incoming inquiries and draft correspondence on behalf of the executives.• Support the implementation of processes and systems as needed to enhance efficiency.
2025-09-15T19:29:18Z

Bilingual Accounts Receivable Clerk

Ottawa, ON
onsite
Permanent
55000.00 - 62000.00 CAD / Yearly
Robert Half is partnering with an excellent organization that's looking to add at Bilingual Accounts Receivable Clerk to join their Finance team. This is a full-time/permanent role working hybrid. Advantages:-Competitive salary (55-62K)-Full benefits from day 1-RRSP matching after 1 year-3 weeks vacation + 12 sick days-Other perks offered Responsibilities:-Oversee delinquent accounts and initiate timely follow-ups to ensure effective payment recovery-Handle client queries, arrange payment agreements, and process transactions with precision-Administer and monitor postdated checks, including conducting any necessary follow-up actions-Compile monthly accounts receivable summaries, address account adjustments, and issue reimbursements when appropriate-Execute credit card transactions accurately for both General and Trust accounts-Support attorneys and team members by addressing billing concerns and facilitating trust account transfers-Draft and issue collection notices, assess financial account conditions, and coordinate efforts with external collection agencies as required
2025-09-29T18:18:47Z

Bookkeeper/Office Admin

Ottawa, ON
onsite
Permanent
48000.00 - 50000.00 CAD / Yearly
Robert Half is partnering with an organization that's looking for a Bookkeeper/Office Admin to join their team in the Ottawa region. This is a permanent position working a hybrid model. Details:-Compensation (48-50K) working 4 days up to 32hrs -Hybrid (1-2 days on site) flex days-Full benefits + RRSP matching-3 weeks vacation + closed between Christmas/NYE-Excellent culture and leadership team-Parking spot can be negotiated Responsibilities: -Accurately document daily financial transactions, including purchases, sales, invoices, and payments-Organize and maintain financial documents such as cash flow statements, profit and loss statements, and reconciliation records.-Collaborate with accountants to guarantee adherence to tax regulations and other legal requirements-Oversee accounts payable and receivable, assisting with payroll, and other related financial accounts-Perform reconciliations of clearing accounts and financial reports, identifying and resolving discrepancies as needed-Handle invoice payments, assign costs to applicable cost centers, and ensure timely payment processing-Coordinate with authorized signatories to secure written approvals and signatures on essential documents-Supervise and evaluate all financial and related administrative activities-Draft government forms, reports, remittances, and audit-ready documents-Administer banking transactions, including payments, deposits, fund transfers, and signing authority-Handle insurance contracts, lease agreements, and related payments-Collaborate with the Controller on HST returns and other required CRA documentation-Set up, manage, and reconcile merchandise sales for various events-During events, handle daily collection and reconciliation of box office and merchandise finances, including cash management.-Assist with general office management as required-Provide financial support to management-Manage and track organizational memberships-Track confidential information including staff passwords-Manage and complete new employee orientation and forms, network/email set up, and government forms for payroll-Manage employee benefits including health insurance and RRSP-Collect timesheets/invoices from all employees/contractors and prepare payroll bi-monthly (in cooperation with Controller and third-party payroll service provider)-Perform additional responsibilities and tasks as assigned
2025-09-18T17:48:44Z

CFO

Ottawa, ON
onsite
Permanent
172000.00 - 202000.00 CAD / Yearly
We are looking for an experienced, fluently bilingual Chief Financial Officer (CFO) to oversee the financial, administrative, and security operations of our client's Crown Corporation in Ottawa, Ontario. This pivotal role involves managing a significant Crown Corporation's financial portfolio, ensuring fiscal stewardship, and maintaining operational continuity across multiple domains. The ideal candidate will bring a wealth of expertise in financial management, risk mitigation, and security oversight to uphold the organization's mission and safeguard its assets. Responsibilities:• Lead financial planning, budgeting, and reporting processes to ensure the organization meets its fiscal objectives.• Oversee the management of an investment portfolio valued at over $480 million, ensuring optimal returns and compliance with regulations.• Direct key administrative functions, including accounting, contracting, and accommodation services.• Develop and implement comprehensive risk management strategies to mitigate potential threats and maintain operational continuity.• Supervise security policies, practices, and systems to safeguard physical and informational assets.• Manage crisis response and incident handling to ensure the organization remains resilient in the face of challenges.• Collaborate with executive leadership to align financial and administrative strategies with organizational goals.• Ensure compliance with government funding requirements and oversee the allocation of $380 million in annual expenses.• Optimize the use of accounting software, CRM systems, and other business tools to streamline operations.• Provide guidance and mentorship to the finance and administration teams to foster detail-oriented growth.
2025-10-02T18:08:59Z

Accounts Payable Specialist

Ottawa, ON
remote
Temporary
26.52 - 30.71 CAD / Hourly
We are looking for an experienced Accounts Payable Specialist to join our team in Ottawa, Ontario, on a contract basis. In this role, you will be responsible for managing a range of financial tasks, including accounts payable processing, ledger reviews, and invoice verification. This is an excellent opportunity to apply your expertise in accounting systems and contribute to the financial operations of a not-for-profit organization. Responsibilities: • Process and manage accounts payable transactions, ensuring accuracy and compliance with organizational policies. • Prepare subledger entries and review general ledger accounts to maintain accurate financial records. • Reconcile balance sheet accounts and resolve discrepancies in a timely manner. • Enter data into PeopleSoft for approval and payment processing. • Review purchase orders and ensure proper documentation is in place. • Complete month-end reconciliations and support accurate financial reporting. • Verify invoices for accuracy and compliance with procurement policies. • Manage accounts receivable tasks, including payment collection and vendor communication. • Utilize Concur to support expense management and reporting. • Collaborate with internal teams to streamline payment and procurement processes.
2025-10-09T13:04:08Z

Payroll Administrator

North Glengarry, ON
onsite
Permanent
55000.00 - 65000.00 CAD / Yearly
Our client is looking for a Payroll Administrator to join their team in the North Glengarry region. This is a full-time/18 month term role on site. Advantages:-Salary (55-65K)-Full benefits +RRSP matching-3 weeks vacation -Free parking on site-1 day work from home Responsibilities:• Monitor and respond to inquiries in the payroll inbox on a daily basis.• Address employee questions regarding T4s, RRSPs, benefits, vacation balances, and other payroll-related topics.• Resolve access issues and provide troubleshooting support for payroll systems.• Collaborate with accounts payable and treasury teams to address payroll-related inquiries.• Provide payroll information to external parties, including government agencies and third-party organizations.• Enter and verify data for payroll changes, such as new hires, terminations, and garnishments.• Process weekly timesheets and prepare payroll worksheets to ensure accurate processing.• Reconcile and balance payroll records after running test payrolls.• Generate, save, and update post-payroll reports and worksheets for all payroll groups.• Facilitate wire transfers, tax funding, and benefit contributions to relevant entities.
2025-10-02T13:05:05Z