2 results for Records Manager in Ottawa, ON
Project Administrator
- Gloucester, ON
- onsite
- Permanent
-
75000.00 - 85000.00 CAD / Yearly
- <p><strong>Robert Half is partnering with a well established organization that's looking to add a Project Administrator to their team. This is a full-time/permanent role on site. </strong></p><p><br></p><p><strong>Advantages:</strong></p><p>-Competitive salary (75-80K)</p><p>-Full benefits</p><p>-3 weeks vacation</p><p>-Free parking</p><p>-Great team</p><p>-Opportunity for advancement </p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Coordinate daily administrative activities for roofing projects, ensuring records, schedules, and key updates are kept accurate and accessible.</p><p>• Assemble and maintain project documentation such as contracts, work orders, submittals, permit records, and closeout packages.</p><p>• Arrange crew assignments, subcontractor bookings, inspections, deliveries, and equipment rentals to support project timelines.</p><p>• Monitor milestones, job progress, and permit status, and provide timely updates to project managers and internal stakeholders.</p><p>• Act as a central point of communication among customers, field supervisors, vendors, and office teams to keep projects aligned.</p><p>• Maintain detailed files for change orders, RFIs, insurance documents, warranty information, and compliance-related paperwork.</p><p>• Support purchasing activities by tracking material orders and helping coordinate supplies required for roofing work and site safety.</p><p>• Review invoices, code expenses, assist with billing administration, and help monitor project costs against approved budgets.</p><p>• Assist & track required documentation from trades such as WSIB Certificates, Ministry of Labour form, valid insurance certificates and Health & Safety documents.</p><p>• Update project management systems with scheduling details, notes, and financial information, and prepare reports on progress, labour hours, and outstanding issues.</p>
- 2026-05-29T16:13:49Z
Finance Administrator
- Ottawa, ON
- onsite
- Permanent
-
65000.00 - 70000.00 CAD / Yearly
- <p><strong>Robert Half is partnering with an excellent organization that's looking to add an experienced Finance Coordinator to their growing team. This is a full-time/permanent role. </strong></p><p><br></p><p><strong>Advantages:</strong></p><p>-Competitive salary (65-70K)</p><p>-Full benefits + RRSP matching</p><p>-3 weeks vacation + sick days</p><p>-Christmas Closure</p><p>-Hybrid work model (3 days on site) after probationary period</p><p>-Excellent team and culture</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Prepare and process a high volume of monthly invoices</p><p>• Manage accounts payable by coding and entering vendor invoices, identifying discrepancies, and resolving issues</p><p>• Handle employee expense claims and reconcile visa statements with supporting documentation, addressing inconsistencies with cardholders</p><p>• Perform accounts receivable duties, including conducting customer collection calls to ensure timely payments</p><p>• Set up and maintain project budgets and financial records within the project management system</p><p>• Conduct bank reconciliations and prepare deposits, along with other banking-related tasks</p><p>• Maintain strong relationships with vendors and clients by addressing inquiries and concerns efficiently</p><p>• Assist with year-end financial processes and reporting</p><p>• Organize and maintain financial records, ensuring a structured and accessible filing system</p><p>• Provide backup support for other finance roles during peak periods or staff absences</p>
- 2026-06-12T15:05:10Z
