12 results for Office And Administrative in Ontario

Office Coordinator

Waterloo, ON
onsite
Temporary
19.95 - 21.00 CAD / Hourly
We are looking for an Office Coordinator to support a detail-oriented and welcoming workplace in Waterloo, Ontario. This Contract position is ideal for someone who enjoys being the first point of contact for visitors while keeping daily office operations organized, efficient, and guest-focused. The successful candidate will contribute to office readiness, administrative coordination, and employee experience initiatives, while helping create a positive and well-maintained environment for staff and guests. Responsibilities: • Welcome visitors, employees, and delivery personnel with a courteous and helpful approach, creating a positive front desk experience. • Manage office entry procedures by overseeing visitor registration, issuing access badges, and following established security practices. • Prepare the workplace each day by checking meeting spaces, common areas, and reception to ensure they are clean, organized, and fully functional. • Coordinate with service providers and internal teams to resolve facility, technology, or room setup issues in a timely manner. • Maintain essential workplace supplies and shared resources, including stationery, sanitation items, chargers, and meeting room materials. • Receive, sort, scan, and distribute mail and parcels, while arranging courier pickups and deliveries with appropriate teams and vendors. • Monitor office service requests and internal communication channels, responding to routine inquiries and directing items to the right contacts. • Support administrative purchasing by ordering supplies, tracking office-related expenses, and assisting with vendor coordination. • Contribute to workplace culture by helping organize events, celebrations, hospitality activities, and other employee engagement initiatives. • Use office platforms and systems to support reception, communications, ticket management, and day-to-day coordination tasks.
2026-07-28T14:28:47Z

Lead Finance and Administration Offcer

Ottawa, ON
onsite
Permanent
140000.00 - 160000.00 CAD / Yearly
Due to a retirement, we are looking for an accomplished finance leader to oversee financial stewardship and administrative operations at our client's Ottawa, Ontario office. This role serves as a trusted partner to executive leadership, providing informed guidance on budgeting, financial planning, compliance, and organizational risk. The successful candidate will bring a strategic mindset, strong operational judgement, and the ability to lead cross-functional teams across finance and administration. Responsibilities:- Direct the full scope of financial operations, including accounting, payroll oversight, budgeting, forecasting, consolidated reporting, and initiatives that strengthen financial performance.- Lead and mentor the accounting team, promoting accountability, attention to detail, and a collaborative working environment.- Provide strategic financial insight to support annual planning, multi-year forecasting, and ongoing assessment of organizational goals and priorities.- Establish and maintain effective internal controls while ensuring adherence to financial policies, taxation rules, and applicable regulatory obligations.- Administer donor-restricted funding and membership revenues in line with contractual terms and internal governance requirements.- Contribute financial expertise to grant submissions, commercial agreements, supplier contracts, and approval processes for organizational spending, including signing authority where required.- Prepare clear financial and administrative briefings, reports, and policy materials for senior leadership, the Board, and committee meetings.- Oversee key administrative functions such as human resources coordination, communications support, office administration, and day-to-day operational planning.- Represent the organization in dealings with Canadian regulators, government bodies, and external partner organizations on financial and administrative matters.- Review contractual arrangements tied to international events and provide guidance related to operational risk, communications, and associated administrative considerations.
2026-07-10T14:03:58Z

HR and Administrative Generalist

North York, ON
onsite
Permanent
60000.00 - 70000.00 CAD / Yearly
Robert Half Canada is seeking an organized and service-oriented HR and Administrative Generalist to support a broad range of human resources and administrative functions for a client organization in North York. This position plays an important role in day-to-day back-office operations and serves as a key point of contact for employees, visitors, and external callers.The successful candidate will help ensure smooth office operations, deliver strong internal customer service, and support HR processes, employee experience, and administrative activities across the organization. Key Responsibilities Human Resources<ul><li>Support the recruitment and hiring process, including candidate sourcing, screening, interview coordination, and hiring recommendations.</li><li>Assist with onboarding and offboarding processes to help create a positive employee experience.</li><li>Coordinate and support employee training and development initiatives.</li><li>Provide day-to-day guidance to employees and managers on HR policies, procedures, and practices.</li><li>Partner with internal and external stakeholders to support programs and initiatives that contribute to a respectful and inclusive workplace culture.</li><li>Assist with performance management processes, including goal setting, reviews, feedback, and appraisal administration.</li><li>Maintain accurate and confidential employee records in compliance with applicable employment legislation and company policies.</li><li>Support employee engagement programs and initiatives.</li><li>Participate in HR projects and other related duties as assigned.</li></ul> Administration, Customer Service, and Communication<ul><li>Perform daily administrative duties, including recordkeeping, office coordination, and operational support.</li><li>Help maintain efficient back-office operations and ensure consistency with established procedures.</li><li>Receive, sort, and distribute incoming mail, courier packages, and deliveries.</li><li>Monitor office supply inventory and place orders as needed.</li><li>Communicate effectively with management and external service providers, including vendors, trades, and security contacts.</li><li>Coordinate office maintenance, equipment servicing, and vendor support as required.</li><li>Answer and direct incoming phone calls in a professional and courteous manner.</li><li>Prepare correspondence, reports, presentations, and other business documents.</li><li>Handle sensitive and confidential information with discretion.</li><li>Provide administrative support to management and assist with special projects.</li></ul>
2026-07-09T13:43:40Z

Conference & Hospitality Team Lead

Toronto, ON
onsite
Permanent
70000.00 - 90000.00 CAD / Yearly
Robert Half Canada is recruiting for a Conference & Hospitality Team Lead on behalf of a confidential client in Toronto. This position is responsible for overseeing the daily operations of conference services, catering and hospitality support, and reception functions within a professional office environment.The person in this role will provide day-to-day leadership to a client-facing team and help ensure a consistently high standard of service for visitors, employees, and internal stakeholders. This opportunity is well suited to someone with strong operational capabilities, leadership experience, and a commitment to delivering an excellent service experience in a fast-paced setting. Key Responsibilities Conference Services & Client Experience<ul><li>Oversee the daily operation of conference rooms, boardrooms, and other client-facing spaces to ensure they are organized, functional, and maintained to a high standard.</li><li>Coordinate the setup and execution of internal and external meetings, including room preparation, catering arrangements, hospitality support, audio-visual coordination, and room turnover.</li><li>Act as a primary point of contact for conference operations, helping to resolve scheduling conflicts, service concerns, and urgent or last-minute requests.</li><li>Work closely with internal stakeholders, including administrative support teams, facilities, audio-visual support, and other business functions, to support a seamless meeting experience.</li><li>Develop, implement, and maintain service procedures and operational standards aligned with a professional office environment.</li></ul>Catering & Hospitality Leadership<ul><li>Lead, schedule, coach, and support the development of the catering and conference services team.</li><li>Foster a team culture centered on accountability, professionalism, collaboration, and consistent service delivery.</li><li>Oversee catering coordination, food and beverage service, meeting support, supply and inventory management, and hospitality operations.</li><li>Monitor vendor performance and service quality and support the review and processing of hospitality-related invoices and expenses.</li><li>Help ensure client-facing and service areas meet expectations for cleanliness, health and safety, presentation, organization, and readiness.</li><li>Assist with the planning and execution of receptions, events, and internal functions as required.</li></ul>Reception & Front-of-House Operations<ul><li>Oversee reception and front-of-house services to support a professional, welcoming, and efficient experience for all visitors.</li><li>Ensure reception coverage is maintained and provide support during peak activity periods, absences, or high-priority meetings.</li><li>Establish and reinforce front-of-house service standards, visitor procedures, and escalation practices.</li><li>Respond to client-facing service concerns and identify opportunities to improve the visitor experience.</li><li>Promote coordination between reception and conference services to support a consistent experience across all service touchpoints.</li></ul>
2026-07-08T19:38:09Z

Executive Assistant

Toronto, ON
onsite
Permanent
70000.00 - 90000.00 CAD / Yearly
Robert Half Canada is recruiting on behalf of a private family office seeking a highly organized, adaptable, and discreet Executive Assistant to support senior leadership. This opportunity is well suited to someone who brings strong administrative experience, sound judgment, and a collaborative approach to managing priorities in a professional office environment. Key Responsibilities<ul><li>Provide senior-level administrative support, including complex calendar management, meeting scheduling, and coordination of business and personal appointments.</li><li>Prepare, format, and review correspondence, presentations, reports, and other documents.</li><li>Coordinate meetings, agendas, materials, and follow-up action items.</li><li>Manage travel arrangements and itineraries, including changes and logistics as needed.</li><li>Support expense reporting, invoice processing, and record keeping.</li><li>Serve as a point of contact for internal and external stakeholders, responding with professionalism and discretion.</li><li>Maintain confidential files and sensitive information with a high degree of care.</li><li>Track deadlines, priorities, and ongoing projects to support efficient operations.</li><li>Assist with event coordination and other special projects as required.</li><li>Contribute to process improvements and administrative efficiencies.</li></ul>
2026-07-16T13:23:40Z

Payroll Administrator

Ottawa, ON
onsite
Temporary
25.34 - 29.34 CAD / Hourly
We are looking for a detail-oriented Payroll Administrator to join a construction and contractor organization in Ottawa, Ontario on a Long-term Contract basis. This position is well suited to someone who can manage payroll activities with accuracy, maintain employee records carefully, and support timely reporting in a fast-paced environment. The successful candidate will work with payroll and accounting systems, including ADP Workforce Now and Ceridian, while helping ensure employees are paid correctly and related records remain up to date. Responsibilities: • Process payroll for a workforce of approximately 200 hourly, salaried, and commission-based employees with a high degree of accuracy. • Examine payroll submissions, verify supporting information, and resolve discrepancies before final processing. • Reconcile payroll figures and employee expense claims to ensure records are complete and payments are accurate. • Prepare recurring payroll and related reports to support internal tracking and financial review. • Update and maintain employee data for new hires, compensation changes, terminations, and leave arrangements. • Assist with employee onboarding by entering required payroll and benefits information into internal systems. • Calculate employer contributions and ensure required payroll-related amounts are recorded correctly. • Support payroll administration using systems such as ADP Workforce Now, Ceridian, and related reporting tools.
2026-07-15T17:18:43Z

Executive Assistant

Toronto, ON
onsite
Permanent
75000.00 - 90000.00 CAD / Yearly
Robert Half Canada is recruiting on behalf of a client for an Executive Assistant. This opportunity is suited to an organized, adaptable, and professional individual who can provide high-level administrative support to senior leadership while helping maintain efficient day-to-day operations. Key Responsibilities<ul><li>Provide administrative support to senior leaders, including calendar management, meeting coordination, and travel arrangements</li><li>Prepare, edit, and format correspondence, reports, presentations, and other business documents</li><li>Coordinate internal and external meetings, including agendas, materials, meeting notes, and follow-up on action items</li><li>Manage communications on behalf of executives with professionalism, discretion, and sound judgment</li><li>Process expenses, invoices, and other administrative documentation accurately and in a timely manner</li><li>Maintain organized digital and physical filing systems and records</li><li>Support office coordination, event planning, and special projects as needed</li><li>Build effective working relationships with internal teams and external stakeholders</li><li>Anticipate administrative needs and identify opportunities to improve workflows and processes</li></ul>
2026-07-16T13:34:17Z

Bookkeeper

Gloucester, ON
onsite
Permanent
75000.00 - 80000.00 CAD / Yearly
Robert Half is partnering with a growing and owner managed business looking to hire a Full charge Bookkeeper to join their team. This is a full-time/permanent role on site. Details:-Competitive salary (75-80K)-Full benefits + DPSP-3 weeks vacation + closed between Christmas & New Years-Free parking-Fully on site role Responsibilities:-Process and manage a high volume of accounts payable and accounts receivable transactions.-Prepare T4s and Records of Employment (ROEs).-Complete HST remittances accurately and on time.-Review and verify invoice accuracy and validity.-Enter vendor bills and coordinate payments to suppliers.-Communicate with vendors to resolve billing discrepancies and outstanding issues.-Prepare bank deposits and cheques for authorization and signature.-Perform bank and credit card reconciliations.-Assist with the preparation of financial statements.-Post monthly journal entries to the general ledger.-Conduct cash flow analysis and reporting.-Support the management team with additional finance-related responsibilities.-Participate in month-end and year-end closing processes.-Maintain organized physical and electronic filing systems and carry out other administrative and accounting duties as needed.
2026-07-14T15:33:59Z

Executive Assistant

Toronto, ON
onsite
Permanent
80000.00 - 90000.00 CAD / Yearly
Our client is seeking an organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative support to senior leadership. This role is ideal for someone who can manage competing priorities, communicate effectively with diverse stakeholders, and help maintain smooth day-to-day operations in a dynamic, mission-driven environment. Key Responsibilities<ul><li>Provide confidential administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements.</li><li>Prepare correspondence, presentations, reports, agendas, and meeting materials.</li><li>Support internal and external communications with professionalism, tact, and discretion.</li><li>Coordinate meetings, take minutes, and track follow-up actions.</li><li>Manage expense reporting, invoice processing, and other administrative documentation.</li><li>Maintain organized electronic and physical filing systems.</li><li>Liaise with internal teams, external partners, and community stakeholders.</li><li>Help prioritize inquiries and requests, responding independently where appropriate.</li><li>Support special projects and contribute to process improvements.</li><li>Perform other related administrative duties as assigned.</li></ul>
2026-07-16T13:18:45Z

Executive Assistant

Toronto, ON
onsite
Permanent
75000.00 - 90000.00 CAD / Yearly
Robert Half Canada is partnering with a client to hire an experienced Executive Assistant who will provide high-level support to senior leadership and help drive the smooth coordination of daily business operations. This opportunity is ideal for someone who is organized, adaptable, and confident managing a wide range of administrative responsibilities in a professional environment. About the OpportunityIn this role, you will serve as a trusted administrative partner to senior leaders, helping manage priorities, coordinate communications, and support key business activities. The successful candidate will bring strong attention to detail, sound judgment, and the ability to build effective working relationships with colleagues and external contacts. Key Responsibilities<ul><li>Provide proactive administrative support to senior leadership, including calendar management, meeting scheduling, and travel coordination</li><li>Prepare, edit, and format correspondence, reports, presentations, and other business materials</li><li>Coordinate meetings and events, including agendas, meeting materials, notes, and follow-up on action items</li><li>Manage incoming communications and respond or redirect matters as appropriate</li><li>Handle expense submissions, invoice processing, and related administrative documentation</li><li>Maintain organized records, files, and documentation systems</li><li>Support internal coordination across teams and assist with special projects</li><li>Anticipate needs, identify efficiencies, and help improve administrative processes</li><li>Exercise a high level of discretion when handling confidential information</li></ul>
2026-07-16T13:34:17Z

Executive Assistant

Toronto, ON
onsite
Permanent
85000.00 - 95000.00 CAD / Yearly
Our client is seeking a highly organized and proactive Executive Assistant to provide confidential administrative and operational support to senior leadership. This role is ideal for someone who brings strong communication skills, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities<ul><li>Provide day-to-day administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements</li><li>Prepare, edit, and format correspondence, presentations, reports, and other business documents</li><li>Act as a point of contact for internal and external stakeholders, maintaining professionalism and discretion</li><li>Coordinate meetings, prepare agendas, take meeting notes, and follow up on action items</li><li>Support expense processing, invoice approvals, and other administrative workflows</li><li>Organize and maintain digital and physical records in an accurate and timely manner</li><li>Assist with event planning, special projects, and cross-functional coordination as needed</li><li>Anticipate administrative needs and help improve processes to support team efficiency</li></ul>
2026-07-16T13:23:40Z

Entry Level Accountant

Toronto, ON
onsite
Permanent
45000.00 - 55000.00 CAD / Yearly
We are looking for an Entry Level Accountant to join a growing finance team in Toronto, Ontario. This role is well suited to someone who is detail-oriented, eager to build a career in accounting, and comfortable working with financial data in a fast-paced environment. The successful candidate will support day-to-day accounting operations, contribute to accurate recordkeeping, and help maintain efficient financial processes across the organization. Responsibilities:• Process routine financial transactions and assign accurate general ledger codes to support proper recordkeeping.• Assist with accounts payable and accounts receivable activities, including verifying details, preparing entries, and following up on outstanding items.• Perform account and bank reconciliations to identify discrepancies and help ensure financial records remain current and accurate.• Maintain accounting information within financial software platforms, including ERP tools and Dynamics NAV, while supporting data accuracy and consistency.• Prepare, organize, and review digital financial documents using tools such as Adobe Acrobat to support reporting and audit readiness.• Contribute to daily accounting operations by recording entries, updating ledgers, and assisting with month-end administrative tasks.• Support the finance team with system-related accounting activities and help carry out updates or process changes within accounting platforms when required.
2026-07-09T13:58:37Z