<p><strong>We are looking for a skilled Office Manager/Accountant to oversee both bookkeeping and administrative functions in a law firm. This is a 4 days/permanent role on site. </strong></p><p><br></p><p><strong>Responsibilities:</strong></p><p><br></p><p><strong>Accounting Duties:</strong></p><ul><li>Manage accounts payable/receivable and general ledger entries.</li><li>Prepare monthly financial statements and year-end reports.</li><li>Administer payroll and employee benefits.</li><li>Administer general and professional insurance coverage.</li><li>Reconcile general and trust accounts in compliance with Law Society regulations.</li><li>Monitor cash flow.</li><li>Coordinate with external accountants for audits and tax filings.</li><li>Maintain financial records and internal controls.</li><li>Law Pro Filings</li><li>GST/HST Filings</li><li>Annual Law Society Returns</li><li>Liase with bank, LawPro, Insurance carriers, vendors, etc.</li></ul><p><strong>Office Management Duties:</strong></p><ul><li>Oversee office operations and administrative staff.</li><li>Manage office supplies, vendor relationships, and equipment maintenance.</li><li>Coordinate recruitment, onboarding, and training of staff.</li><li>Ensure data security and consult with IT support.</li></ul><p><strong>Strategic & Leadership Functions:</strong></p><ul><li>Support partners with strategic planning and operational improvements.</li><li>Implement workflow efficiencies and best practices.</li><li>Ensure compliance with legal and professional standards.</li></ul>
<p><strong>We are partnering with a well renowned owner managed business looking for a Dispatcher to join their growing team. This is a full-time/permanent role on site. </strong></p><p><br></p><p><strong>Advantages:</strong></p><p>-Competitive salary 65-75K</p><p>-Full benefits + Group RRSP's</p><p>-3 weeks vacation + 5 sick days</p><p>-Free parking</p><p>-Excellent leader team</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Schedule and dispatch technicians for service calls or maintenance tasks based on their availability, skills, and location</p><p>• Maintain a real-time calendar of technician assignments to prevent overlaps and delays</p><p>• Collect detailed information from customers about their service needs and relay it to technicians</p><p>• Create, update, and close work orders within dispatching software, ensuring accuracy for billing and inventory tracking</p><p>• Monitor technicians during their service appointments and adjust schedules dynamically to address changes or emergencies</p><p>• Communicate with technicians, management, and customers to ensure a seamless flow of information</p><p>• Resolve logistical challenges, such as last-minute scheduling changes or resource conflicts, to minimize disruptions</p><p>• Coordinate inventory needs by ensuring technicians have necessary parts or supplies before dispatch</p><p>• Utilize dispatch software to optimize schedules and generate reports on service efficiency for managerial review</p><p>• Support billing processes by ensuring completed work orders are properly documented and addressing billing-related inquiries</p>
<p>We are looking for a skilled Accounts Receivable Specialist to join our clients team on a long-term contract in Ottawa, Ontario. In this role, you will play a critical part in managing financial transactions, ensuring timely collection of payments, and maintaining accurate records. Your expertise will contribute to the smooth operation of their accounts receivable processes.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Monitor and manage aging reports to ensure timely follow-up on outstanding accounts.</p><p>• Process tenant rental payments and accurately record high volumes of transactions.</p><p>• Communicate with tenants to collect overdue payments and address account discrepancies.</p><p>• Utilize accounting software systems, such as Yardi, to track and manage financial data.</p><p>• Coordinate with internal teams to resolve payment issues and improve collection processes.</p><p>• Generate and review financial reports to support decision-making and maintain compliance.</p><p>• Ensure proper documentation and reconciliation of all accounts receivable activities.</p><p>• Maintain strong relationships with tenants and provide excellent customer service.</p><p>• Identify opportunities to streamline processes and improve efficiency.</p>
