32 Results for Senior Legal Assistant Jobs

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Legal Assistant

Vancouver, BC
remote
Permanent
40000.00 - 50000.00 CAD / Yearly
Legal Intake Assistant - Law Firm in Vancouver About The Firm:Our client is a mid-size law firm with practice areas in business law, real estate law, and wills & estates law.They are seeking a full-time Legal Administrative Assistant to join the growing team. This role offers an excellent opportunity for individuals interested in kickstarting their legal career, even with little to no prior experience. In addition to handling prospective client inquiries, this position will teach you the inner workings of a law firm while encouraging you to build your knowledge and experience in the legal field. About The Role:<ul><li>Initial Inquiries: Handling client inquiries through emails and phone calls, including recording information and concerns, informing clients of our legal fees and process, and maintaining communication throughout preliminary stages of the inquiry.</li><li>Record-Keeping: Tracking and updating information on client inquiries to ensure they are handled in a timely manner.</li><li>Drafting Administrative Documents: Assisting with the drafting of retainer agreements and invoices, per the request of lawyers, to finalize the final stages of the client inquiry process.</li><li>Front Desk and Reception Duties: Ensuring smooth office operations by managing general administrative duties, including answering and directing phone calls, relaying messages, and opening client files.</li><li>Collaboration: Working closely with the Practice Manager and senior management to improve workflows and meet client inquiry and retention goals.</li><li>Software Proficiency: Learning and utilizing general (e.g. Microsoft Office, Google Suite) and industry-specific software (e.g. Soluno).</li></ul>
2026-11-12T00:00:00Z

Litigation Associate

Concord, ON
remote
Permanent
100000.00 - 120000.00 CAD / Yearly
We are looking for a Litigation Associate to join a busy legal practice in Concord, Ontario. This opportunity is well suited to a lawyer with solid commercial litigation experience who is ready to take ownership of files and build trusted client relationships. The successful candidate will handle a varied dispute portfolio, contribute practical legal insight, and work closely with colleagues in a collaborative and focused environment. Responsibilities:• Take carriage of litigation matters from initial assessment through to settlement, hearing, or trial, ensuring each file progresses efficiently.• Prepare a wide range of legal documents, including pleadings, motion records, affidavits, applications, settlement materials, and client correspondence.• Represent clients at examinations, mediations, pre-trial conferences, and court attendances with confidence and professionalism.• Develop thoughtful litigation approaches for disputes involving commercial matters, construction issues, employment concerns, and contractual claims.• Advise clients on legal risk, procedural options, and practical next steps tailored to the circumstances of each matter.• Work closely with lawyers, clerks, and administrative team members to coordinate file activity and support effective case management.• Maintain regular communication with clients, opposing counsel, and external experts to move matters forward and resolve issues promptly.• Monitor limitation periods, court schedules, and procedural obligations to ensure all deadlines and filing requirements are met.
2026-11-13T00:00:00Z

Corporate Paralegal

Vancouver, BC
remote
Permanent
90000.00 - 110000.00 CAD / Yearly
In-House Corporate Commercial Paralegal - Private Mining Company (Vancouver). About The Firm:We are supporting a mining company in their search for a Corporate/Commercial Paralegal to join their team in Vancouver. About The Role:My client is searching for a talented Paralegal to join their in-house legal team. The successful candidate will work directly with the CEO and outside counsel, draft commercial agreements, maintain investor relations and provide executive support. A background in commercial contracts, managing redlines with multiple parties and experience in the mining industry is preferred. This is an excellent opportunity for a paralegal looking to work directly with C-Suite, have more autonomy and ownership over their work and enjoy a better work life balance. Core Responsibilities:<ul><li>Prepare and draft commercial agreements including mineral property option and earn-in agreements, joint venture and shareholder agreements, royalties, purchase & sale agreements and NDAs.</li><li>Run the redline process: consolidate comments from the CEO, internal and external counsel.</li><li>You will act as the day-to-day point of contact for the organization's external legal team: tracking deliverables and deadlines, relaying instructions.</li><li>You will own the contracts register: option payments, work and expenditure commitments, expiry dates and counterparty obligations.</li><li>Assist with corporate recordkeeping matters including board and committee meetings.</li><li>Proofread agreements, news releases, board materials and presentations.</li><li>Update materials for investor meetings and roadshows, maintain investor and analyst contact database and distribution lists.</li></ul>
2026-11-09T00:00:00Z

Executive Assistant

Markham, ON
remote
Temporary
30.40 - 35.20 CAD / Hourly
We are looking for an Executive Assistant to support senior leadership for a Contract position in Markham, Ontario. This opportunity is ideal for someone who excels at presentation preparation using advanced excel, managing complex schedules, coordinating travel, and handling administrative priorities with professionalism and discretion. The successful candidate will play a key role in keeping executive operations organized, supporting meetings and communications, and ensuring day-to-day activities run smoothly within a fast-paced electronics environment. Responsibilities:• Manage executive calendars, arrange meetings, and adjust priorities to keep leadership schedules running efficiently.• Coordinate domestic and international travel plans, including itineraries, bookings, and related logistics.• Prepare, review, and submit expense claims using approved systems while maintaining accuracy and compliance.• Support virtual and in-person meetings by organizing materials, scheduling sessions through Cisco Webex Meetings, and following up on action items.• Maintain records and administrative data within CRM and other business systems to ensure information remains current and accessible.• Assist with timekeeping and attendance-related administrative tasks using Kronos Timekeeping System and other internal tools as required.• Produce, organize, scan, and copy documents to support executive reporting, correspondence, and operational needs.• Provide day-to-day administrative support to C-suite stakeholders, handling sensitive information with a high level of confidentiality.
2026-11-13T00:00:00Z

Executive Assistant

Burnaby, BC
remote
Permanent
90000.00 - 100000.00 CAD / Yearly
Our client is seeking a highly professional and experienced Executive Assistant to the President to provide senior-level administrative and organizational support in a fast-paced, regulated, and operationally sensitive environment. This role serves as the primary point of coordination for the Office of the President and requires a candidate who can operate with discretion, sound judgment, and exceptional attention to detail.The successful candidate will be a trusted partner to the President, ensuring priorities are managed effectively and all communications, scheduling, travel, meetings, and administrative functions are handled with professionalism and efficiency. Key Responsibilities<ul><li>Manage a complex executive calendar, including meetings, appointments, travel, and shifting priorities.</li><li>Coordinate logistics for Board meetings, senior leadership meetings, and external engagements.</li><li>Draft, review, and manage correspondence including emails, letters, memos, and briefing notes.</li><li>Screen incoming communications and respond independently where appropriate.</li><li>Prepare agendas, meeting materials, pre-read packages, minutes, and action items.</li><li>Arrange travel, prepare itineraries and briefing packages, and reconcile related expenses.</li><li>Maintain organized physical and digital filing systems for the Office of the President.</li><li>Prepare reports, presentations, and briefing materials as required.</li><li>Act as a professional liaison with internal teams, Board members, regulatory contacts, and external partners.</li><li>Support Board administration, including preparation of packages, maintenance of governance records, and coordination of meeting logistics.</li><li>Manage day-to-day administrative tasks for the Office of the President, including supplies, invoices, expense claims, and purchase requisitions.</li></ul> Candidate Requirements<ul><li>Post-secondary diploma or degree in business administration, office administration, or a related field, or an equivalent combination of education and experience.</li><li>3-5+ years of progressive experience in an executive support role supporting a C-suite executive.</li><li>Experience in a regulated, safety-sensitive, or government-adjacent environment is considered an asset.</li><li>Exceptional written and verbal communication skills.</li><li>Strong organizational skills with the ability to manage multiple competing priorities.</li><li>Advanced proficiency in Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.</li><li>Excellent judgment and proven ability to handle confidential information with absolute discretion.</li><li>Professional, proactive, detail-oriented, and capable of working independently.</li></ul>
2026-11-14T00:00:00Z

Executive Assistant

Edmonton, AB
remote
Temporary
25.00 - 35.00 CAD / Hourly
On behalf of our client, Robert Half is seeking an Executive Assistant for an on-site contract position in Edmonton, AB. This role provides essential administrative support to two Associate Vice Presidents, ensuring continuity during a period of absence. The assignment is designed to cover key calendar and administrative functions for a defined short-term period. Job Responsibilities <ul><li>Coordinate and manage complex calendars for two senior leaders.</li><li>Arrange meetings, book venues, and handle logistical details.</li><li>Offer administrative support during meetings, including preparing materials and documenting outcomes.</li><li>Oversee shared email inboxes to ensure timely responses and organization.</li><li>Facilitate internal meeting arrangements and communications.</li><li>Assist with scheduling needs for additional senior staff as required.</li><li>Support the planning and execution of occasional events, such as a December drop-in.</li><li>Maintain and organize documents and data using Outlook, SharePoint, and internal databases.</li></ul> Job Requirements <ul><li>Demonstrated experience in calendar management and meeting coordination at an executive level.</li><li>Ability to organize tasks with precision and attention to detail.</li><li>Comfortable working in environments with frequent interruptions and shifting priorities.</li><li>Skilled in using Microsoft Outlook, Office Suite, SharePoint, and database systems.</li><li>Strong written and verbal communication skills for interacting with multiple stakeholders.</li><li>Background supporting directors, deans, or senior leaders in an administrative capacity.</li><li>Ability to work independently and adapt to changing needs.</li><li>Experience managing shared inboxes and supporting event coordination is preferred.</li></ul>
2026-11-14T00:00:00Z

Executive Assistant

Ottawa, ON
remote
Permanent
71000.00 - 87000.00 CAD / Yearly
We are partnering with an excellent Non for Profit organization that's looking to add a Bilingual Executive Assistant supporting a VP. This is a full-time/permanent role. Advantages:-Competitive salary (71-87K)-Full benefits + pension-4 weeks vacation + sick, personal and appointment days-Closed between Christmas - NYE-Hybrid (2 days on site/weekly) + flex hours-Excellent culture <h3>Responsibilities:</h3><ul><li>Provide senior administrative support to an Executive and Division.</li><li>Manage calendars, meetings, correspondence, reports, and confidential information.</li><li>Coordinate committees, prepare agendas/minutes, and track action items.</li><li>Draft, edit, and format reports, presentations, briefing notes, and communications.</li><li>Liaise with internal and external stakeholders on behalf of the Executive.</li><li>Coordinate travel, events, budgets, invoices, and expense processing.</li><li>Support HR administration, staffing activities, and divisional operations.</li></ul><h3>Qualifications:</h3><ul><li>5+ years of executive or senior administrative support experience.</li><li>Strong organizational, communication, and stakeholder management skills.</li><li>Experience managing calendars, meetings, travel, and executive correspondence.</li><li>Ability to handle confidential information with discretion and professionalism.</li><li>Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).</li><li>Experience with budgeting, invoice processing, and administrative reporting.</li><li>Bilingualism (English/French) is considered an asset.</li></ul>If you hold the ideal qualifications, please apply online today! Job Reference Number: 001268527
2026-11-13T00:00:00Z

Executive Assistant

Guelph, ON
remote
Permanent
80000.00 - 95000.00 CAD / Yearly
We are seeking an experienced Executive Assistant to provide high-level administrative and governance support to senior leadership and a Board of Directors. This role is ideal for a polished, highly organized professional who is comfortable working with executives, board members, and confidential information in a fast-paced environment. This is a hybrid opportunity located in Guelph.What you’ll do:<ul><li>Provide senior-level administrative support to executive leadership and the Board of Directors</li><li>Coordinate Board and committee meetings, including scheduling, logistics, agendas, meeting materials and follow-up</li><li>Prepare and distribute Board packages, reports, presentations and other governance materials</li><li>Record and prepare Board and committee meeting minutes, tracking decisions and action items</li><li>Maintain Board calendars, records, policies and other governance documentation</li><li>Coordinate complex executive calendars, meetings and appointments</li><li>Draft and proofread correspondence, presentations and executive-level communications</li><li>Serve as a key point of contact between executives, Board members and internal/external stakeholders</li><li>Handle sensitive and confidential information with a high level of discretion</li><li>Support special projects and other executive-level initiatives as required</li></ul>
2026-11-11T00:00:00Z

Executive Assistant

Bolton, ON
remote
Permanent
75000.00 - 80000.00 CAD / Yearly
Key Responsibilities Executive & Administrative Support • Provide direct administrative support to the President. • Manage calendars, meetings, appointments, and daily scheduling. • Prepare, edit, and organize emails, letters, reports, presentations, and other business documents. • Assist with follow-ups on behalf of the President with internal teams, clients, vendors, subcontractors, and business partners. • Screen and prioritize calls, emails, and requests. • Coordinate meetings, including booking rooms, preparing agendas, taking notes, and tracking action items. • Maintain confidential company and executive information with professionalism and discretion. • Assist with travel arrangements, reservations, event planning, and other executive needs. • Organize and maintain digital and physical files. Business & Office Coordination • Support the President with daily business operations and administrative priorities. • Track outstanding items, deadlines, approvals, and follow-ups. • Assist with coordinating documents for projects, vendors, clients, and internal departments. • Communicate with staff, management, and external contacts in a professional manner. • Help prepare information for meetings, proposals, company updates, and presentations. • Support general office administration as needed. Social Media & Marketing Support • Assist with creating and posting basic social media content for platforms such as LinkedIn. • Help collect project photos, company updates, employee highlights, and event content. • Work with internal teams to gather information for posts and marketing materials. • Draft captions and simple company announcements. • Help maintain a professional and consistent company brand online. • Support website or marketing updates when required. • Coordinate with external marketing vendors, photographers, or designers when needed.
2026-11-12T00:00:00Z

Executive Assistant

London, ON
remote
Permanent
55000.00 - 64000.00 CAD / Yearly
London, Ontario | $55,000-$64,000 + Outstanding Pension + 3 Weeks' VacationMake a difference every day.Are you an organized, proactive professional who loves keeping people and priorities on track? Do you want your work to have a meaningful impact on the lives of others?We , a respected not-for-profit organization in London, Ontario, is seeking an Executive Assistant to provide high-level support to senior leadership. This is an opportunity to join a purpose-driven organization where your contributions will directly support a mission that makes a real difference in the community. What You'll Do<ul><li>Provide confidential administrative support to senior leadership</li><li>Manage complex calendars, meetings, and scheduling priorities</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Coordinate board and committee meetings, including agendas and minutes</li><li>Support special projects and organizational initiatives</li><li>Organize travel arrangements, events, and logistics as required</li><li>Assist with light reception and office coordination duties</li><li>Maintain accurate records and documentation while handling sensitive information with discretion</li></ul>
2026-11-13T00:00:00Z

Executive Assistant

Toronto, ON
remote
Permanent
70000.00 - 90000.00 CAD / Yearly
On behalf of our client, Robert Half is seeking an Executive Assistant based in Toronto, ON. This on-site position provides comprehensive support to two principals and ensures the smooth operation of the office environment. The role requires a proactive approach to executive support, office management, and oversight of daily technology and software functions. Job Responsibilities <ul><li>Coordinate schedules, travel arrangements, meetings, and correspondence for both principals, including personal and family administration.</li><li>Manage document routing for signatures and organize logistics for events and charitable activities.</li><li>Oversee office operations, including supplies, vendor relationships, telecom services, and team events.</li><li>Facilitate onboarding and offboarding of staff, ensuring proper account and device setup using established checklists.</li><li>Serve as the primary contact for IT issues, triaging requests to the managed IT vendor and maintaining a weekly review of open tickets.</li><li>Administer software and AI subscriptions, monitor usage and renewals, and track monthly expenditures to remain within set limits.</li><li>Supervise low-code automations and scheduled processes, ensuring adherence to existing documentation and runbooks.</li><li>Maintain the internal IT Hub and standard operating procedure library to support ongoing operations.</li><li>Provide one-on-one assistance to team members on software and AI tools, updating quick-start guides as needed.</li><li>Handle operational projects delegated by the principals, such as sourcing vendors, obtaining quotes, and managing small purchases.</li></ul> Job Requirements <ul><li>Minimum of 3 years in an executive assistant, office manager, or operations coordination role.</li><li>Demonstrated experience supporting senior leaders in a small business or entrepreneurial setting.</li><li>Strong proficiency with Microsoft 365, including Outlook, Teams, and SharePoint, as well as familiarity with admin consoles.</li><li>Experience managing AI tools such as ChatGPT, Claude, or Copilot, and overseeing related subscriptions.</li><li>Vendor management skills, including accountability and follow-up on service delivery.</li><li>Ability to prioritize tasks for multiple principals and maintain discretion in handling sensitive matters.</li><li>Comfort with documented low-code systems; coding ability is not required.</li><li>Strong organizational discipline, attention to detail, and the capacity to independently close tasks.</li></ul>
2026-11-14T00:00:00Z

Executive Assistant

Vancouver, BC
remote
Temporary
33.25 - 40.00 CAD / Hourly
We are looking for an accomplished Executive Assistant to provide high-level support to senior leadership in Vancouver, British Columbia. This Long-term Contract opportunity is ideal for someone who thrives in a fast-moving software environment and can keep executive operations running smoothly with minimal direction. The successful candidate will bring sound judgement, discretion, and strong coordination skills to manage priorities, communications, and administrative activities across the leadership team. Responsibilities: • Oversee demanding executive schedules, arrange appointments, and resolve timing conflicts before they affect business priorities. • Organize domestic and international travel plans, including transportation, lodging, and detailed itineraries for senior leaders. • Monitor executive inboxes, draft and route correspondence, and handle sensitive information with a high degree of confidentiality. • Prepare leaders for meetings by assembling agendas, documents, notes, and follow-up items to support effective decision-making. • Complete expense submissions and maintain accurate administrative records in a timely manner. • Act as a key point of contact between executives, internal teams, and external partners to support clear and effective communication. • Provide day-to-day administrative assistance such as document preparation, scanning, photocopying, and coordination of related office tasks.
2026-11-12T00:00:00Z

Executive Assistant

Kitchener, ON
remote
Permanent
80000.00 - 90000.00 CAD / Yearly
A great Executive Assistant doesn't just manage calendars; they create capacity for leaders to focus on what matters most. We're looking for a polished, proactive Executive Assistant who thrives on staying one step ahead. In this role, you'll serve as a trusted partner to a senior executive, expertly managing priorities, communications, schedules, and key initiatives while bringing organization and efficiency to a fast-moving environment. What You'll DoAs the Executive Assistant, you will be the primary point of coordination for the executive's schedule, communications, and administrative priorities.Key Responsibilities:<ul><li>Manage complex calendars, scheduling meetings, appointments, and travel arrangements</li><li>Coordinate and prioritize a high volume of emails and correspondence</li><li>Prepare, review, and format presentations, reports, and executive communications</li><li>Process and reconcile executive expense reports accurately and on time</li><li>Coordinate internal and external meetings, including agendas, materials, and follow-up actions</li><li>Draft professional correspondence, meeting summaries, and other business documents</li><li>Maintain confidential information and exercise sound judgment in sensitive situations</li><li>Support special projects and strategic initiatives as assigned</li><li>Liaise with senior leaders, clients, and stakeholders on behalf of the executive</li></ul>
2026-11-11T00:00:00Z

Personal Injury Litigation Associate

Ottawa, ON
remote
Permanent
150000.00 - 200000.00 CAD / Yearly
Location: Remote / Hybrid (Ontario)About the OpportunityA growing and well-established plaintiff-side litigation firm is seeking a Personal Injury Litigation Associate to join its team. This is an excellent opportunity for a lawyer who is passionate about advocacy and client service and is looking to build or further develop a successful plaintiff-side personal injury practice.The firm offers a flexible remote/hybrid work environment, strong administrative and litigation support, high-quality files, and a compensation structure designed to reward performance and results. Lawyers will have the opportunity to manage meaningful cases while working alongside an experienced and collaborative team focused on achieving exceptional outcomes for injured clients.Key Responsibilities<ul><li>Manage a portfolio of plaintiff personal injury matters from intake through resolution, settlement, mediation, or trial.</li><li>Conduct examinations for discovery, mediations, motions, pre-trials, and trial preparation.</li><li>Develop litigation strategies and assess liability, damages, and litigation risk.</li><li>Draft pleadings, motion materials, mediation briefs, and other litigation documents.</li><li>Work closely with clients, experts, healthcare professionals, and opposing counsel.</li><li>Collaborate with law clerks, legal assistants, and support staff to advance files efficiently.</li><li>Maintain compliance with court deadlines, procedural requirements, and internal file management protocols.</li><li>Leverage technology and case management systems to maximize efficiency and client service.</li><li>Contribute to a collaborative and supportive team environment. </li></ul>Qualifications<ul><li>Licensed to practice law in Ontario and in good standing with the Law Society of Ontario.</li><li>Minimum 5+ years of plaintiff personal injury or civil litigation experience.</li><li>Demonstrated experience handling files through discoveries, mediations, settlements, and/or trial.</li><li>Strong knowledge of the Ontario Rules of Civil Procedure and Insurance Act.</li><li>Proven ability to assess liability, damages, and litigation risk.</li><li>Experience managing a significant litigation caseload while maintaining excellent client service.</li><li>Strong advocacy, negotiation, legal research, and drafting skills. </li></ul>Ideal Candidate<ul><li>Experienced plaintiff-side personal injury lawyer capable of independently managing files through litigation, mediation, settlement, and/or trial.</li><li>Strong advocate with excellent litigation, negotiation, and client relationship management skills.</li><li>Entrepreneurial, results-oriented, and motivated to build a successful long-term practice.</li><li>Highly organized, detail-oriented, and capable of managing competing priorities in a fast-paced environment.</li><li>Collaborative team player with sound professional judgment and a client-focused approach.</li><li>Lawyers with strong insurance defence experience who are interested in transitioning to a plaintiff-side personal injury practice are also encouraged to apply.</li></ul>Compensation & Benefits<ul><li>Remote, hybrid, or in-office flexibility.</li><li>Highly competitive compensation package, including a generous base salary plus quarterly incentive bonuses tied to settlement and growth targets.</li><li>Unlimited vacation policy.</li><li>Pension matching program.</li><li>Full health, dental and disability benefits.</li><li>Ongoing professional development, continuing legal education, and conference attendance opportunities.</li><li>Strong administrative, law clerk, and litigation support resources. </li></ul>Why Consider This Opportunity?<ul><li>Fully remote or hybrid flexibility within Ontario.</li><li>Opportunity to work on meaningful and complex personal injury matters.</li><li>Strong compensation model with substantial upside potential.</li><li>Established infrastructure and support systems that allow lawyers to focus on advocacy and client service.</li><li>Collaborative environment that supports professional growth and long-term career development.</li></ul>
2026-11-13T00:00:00Z

Legal Counsel, Legal Services

Ottawa, ON
remote
Permanent
130000.00 - 150000.00 CAD / Yearly
We are looking for an experienced In House Counsel to provide practical legal guidance that supports business decisions and protects organizational interests within the mining sector. Based in Ottawa, Ontario, this role works closely with internal teams to deliver clear advice on commercial matters, contracts, compliance, and risk. The successful candidate will combine strong legal judgment with a collaborative approach to help the organization meet its operational and strategic objectives. Responsibilities:• Offer day-to-day legal counsel on commercial transactions, procurement activity, workplace matters, intellectual property, privacy, regulatory obligations, and broader corporate issues.• Prepare, assess, and negotiate a wide range of legal documents, including service agreements, procurement terms, internal policies, and other binding instruments.• Evaluate legal exposure across business activities and develop practical recommendations to reduce risk while supporting operational needs.• Partner with internal clients to provide responsive, business-focused guidance and manage legal files efficiently from intake to resolution.• Track changes in legislation, regulations, and industry requirements, and help revise templates, policies, and legal practices accordingly.• Work closely with business units and external legal advisors to advance organizational priorities while maintaining appropriate legal safeguards.• Contribute to legal research, briefing materials, and formal opinions to support informed decision-making across the organization.• Support a hybrid work model by attending the Ottawa, Ontario office three to five days per week based on meetings and business requirements.
2026-11-09T00:00:00Z

Sr. Executive Assistant and Communications Specialist

Calgary, AB
remote
Temporary
35.00 - 43.00 CAD / Hourly
On behalf of our client, Robert Half is seeking a Sr. Executive Assistant and Communications Specialist in Calgary, AB. This on-site position focuses on executive-level support and strategic communications within the organization. The role is offered as a contract position. The successful candidate will engage with senior leadership, board members, and key stakeholders to drive alignment with the organization’s vision and ensure effective governance.<ul><li>Job ResponsibilitiesFacilitate clear and timely communication between the senior executive, employees and external stakeholders to support organizational direction.</li><li>Coordinate agendas, deadlines, and materials for executive, senior management, and board meetings to ensure efficient decision-making processes.</li><li>Ensure effective communication and understanding across the Board members to support governance activities.</li><li>Manage work plans, agendas, minutes, and follow-ups for board and other meetings, ensuring adherence to governance standards and best practices.</li><li>Advise the Senior executive on strategic, operational, governance, and communications matters, offering insights and recommendations as needed.</li><li>Prepare briefing notes, speaking points, key messages, social posts, presentations, and reports for internal and external communications by the senior executive.</li><li>Manage the calendar and coordinate planning for both internal and external engagements, ensuring alignment with strategic priorities.</li><li>Attend executive and senior management meetings, oversee the transcription and distribution of minutes, and track action items to completion.</li><li>Coordinate communication workflows among executive office, and board members to maintain effective governance communication.</li><li>Organize annual general meetings and produce annual reports, ensuring compliance with corporate registry requirements and timely regulatory submissions.</li><li>Promote a positive and inclusive work environment aligned with organizational values and health and safety standards.</li><li>Job RequirementsMinimum of 5 years of experience in executive support, governance, or communications within a complex organization.</li><li>Demonstrated ability to manage executive-level communications and provide strategic administrative support.</li><li>Experience preparing high-quality written materials, such as reports, presentations, and correspondence for senior leaders.</li><li>Strong organizational skills with the ability to coordinate multiple priorities and meet deadlines.</li><li>Experience supporting board and committee operations, including agenda management, minute-taking, and compliance with governance protocols.</li><li>Ability to maintain confidentiality and exercise discretion when handling sensitive information.</li><li>Excellent interpersonal skills, with the ability to build relationships across various stakeholder groups.</li><li>Commitment to fostering a safe, inclusive, and collaborative workplace environment.</li></ul>
2026-11-14T00:00:00Z

Administrative Assistant

Vancouver, BC
remote
Permanent
65000.00 - 70000.00 CAD / Yearly
Our client, a well-established professional services firm, is seeking a detail-oriented and dependable Administrative Assistant to join their small, quiet, and professional office. This position is ideal for someone who enjoys providing strong administrative support, working in an organized environment, and contributing to the smooth day-to-day operations of a close-knit team. Reporting to the Office Manager, the Administrative Assistant will support accountants and help maintain efficient office processes. Key Responsibilities Administrative Support<ul><li>Open and maintain client and administrative files, both physical and electronic</li><li>Close client and administrative files using records management and practice management systems</li><li>Prepare engagement letters and other correspondence from templates</li><li>Provide administrative support to accountants as needed</li><li>Assist with filing and records management</li></ul>Billing and Financial Administration<ul><li>Assist with posting accounts payable entries</li><li>Assist with monthly billing processes</li></ul>Office Coordination<ul><li>Process incoming and outgoing mail, including deliveries to the Post Office</li><li>Send faxes</li><li>Order office supplies and maintain inventory</li><li>Set up and clean up meeting rooms for client visits</li></ul>Other Duties<ul><li>Sanitize office equipment daily</li><li>Keep the kitchen stocked with snacks and refreshments</li></ul>
2026-11-09T00:00:00Z

Administrative Assistant

Vancouver, BC
remote
Permanent
59924.00 - 59925.00 CAD / Yearly
Our client, a respected research organization, is seeking an Administrative Assistant to support leadership within on of its busiest divisions. This is a diverse and fast-paced role that includes executive support, committee coordination, scheduling, records management, safety documentation, and document control. Responsibilities<ul><li>Provide administrative support to divisional leadership and committee members</li><li>Coordinate meetings, calendars, travel, and special events</li><li>Prepare correspondence, agendas, reports, and tracking spreadsheets</li><li>Support proposal submissions and maintain records in internal systems</li><li>Track and process safety documentation for scheduled experiments</li><li>Assist with beam scheduling coordination and communicate schedule updates</li><li>Support document management and quality control processes</li></ul>
2026-11-12T00:00:00Z

Administrative Assistant

Toronto, ON
remote
Permanent
50000.00 - 70000.00 CAD / Yearly
We are looking for an Administrative Assistant to join a busy team in Ontario, where you will provide day-to-day administrative, project, and bookkeeping support. This position is well suited to someone who thrives in a varied role, stays organized under pressure, and takes pride in maintaining accurate records and smooth office operations. You will work closely with leadership and project staff to help keep schedules, documentation, reporting, and financial tasks on track in a detail-focused environment. Responsibilities: • Maintain project files, spreadsheets, and tracking records to support accurate documentation and reporting. • Update information in internal project and administrative systems, ensuring records remain complete and current. • Arrange meetings, manage calendars, and coordinate appointments to support efficient scheduling across the team. • Provide administrative assistance to managers and project leaders by preparing documents, monitoring timelines, and following up on key tasks. • Support the planning of company activities and business development initiatives through coordination and logistical assistance. • Assist with routine bookkeeping duties, including receivables, invoicing support, and related financial record maintenance. • Prepare quarterly marketing-related reports and verify that client information is accurate and up to date. • Welcome visitors and couriers courteously while overseeing incoming and outgoing mail, deliveries, and front-office coordination. • Help maintain office operations by arranging service requests, monitoring supply levels, and coordinating equipment or facility needs.
2026-11-14T00:00:00Z

Administrative Assistant

Mississauga, ON
remote
Temporary
24.00 - 25.00 CAD / Hourly
On behalf of our client, Robert Half is seeking an Administrative Assistant to join their team in Oakville, ON. This position is based on-site and focuses on providing comprehensive administrative and customer service support within a dynamic environment. Job Responsibilities <ul><li>Register patients and maintain accurate records for all appointments.</li><li>Verify and confirm scheduled appointments with efficiency and attention to detail.</li><li>Contact patients by phone to provide appointment reminders and address inquiries.</li><li>Respond to incoming calls and deliver responsive customer service support.</li><li>Carry out a range of additional administrative tasks as assigned by management.</li></ul> Job Requirements <ul><li>Demonstrated experience in administrative support or a similar role.</li><li>Strong organizational skills with the ability to manage multiple priorities.</li><li>Excellent verbal communication and interpersonal abilities.</li><li>Proficiency in handling customer inquiries and providing information with clarity.</li><li>Attention to detail when managing records and scheduling tasks.</li></ul>
2026-11-14T00:00:00Z

Administrative Assistant

Kitchener, ON
remote
Permanent
50000.00 - 57000.00 CAD / Yearly
On behalf of our client, Robert Half is seeking an Administrative Assistant to join a scientific instrument manufacturing organization in Kitchener, ON. This on-site position offers the chance to support diverse business operations and contribute to a collaborative team environment. The role provides exposure to various aspects of the manufacturing industry and values proactive administrative support. Job Responsibilities <ul><li>Deliver administrative assistance to management and multiple departments within the organization.</li><li>Organize and maintain job order files, ensuring all documentation remains current and accurate.</li><li>Process and monitor purchasing documents, purchase orders, and supplier information.</li><li>Coordinate activities related to filing, scanning, record management, and data entry.</li><li>Respond to incoming calls and welcome visitors, ensuring all interactions are handled courteously.</li><li>Oversee the management of mail, courier deliveries, and office correspondence.</li><li>Assist in scheduling meetings, preparing reports, and organizing office events or activities.</li><li>Support inventory, production, and purchasing teams with a variety of administrative tasks.</li><li>Monitor office supply levels and coordinate orders with vendors as needed.</li></ul> Job Requirements <ul><li>Minimum of 2 years of experience in administrative support, office coordination, or as an administrative assistant.</li><li>Background in manufacturing, industrial, construction, logistics, or operations environments is considered beneficial.</li><li>Demonstrated organizational skills with strong attention to detail.</li><li>Ability to manage multiple tasks and adhere to deadlines.</li><li>Proficiency with Microsoft Office applications, including Outlook, Word, and Excel.</li><li>Effective communication skills and a commitment to excellent customer service.</li><li>Ability to maintain a welcoming and courteous approach with employees, clients, and visitors.</li></ul>
2026-11-12T00:00:00Z

Administrative Assistant

North York, ON
remote
Permanent
55000.00 - 70000.00 CAD / Yearly
We are looking for a highly organized and dependable Office Coordinator to support daily executive and office operations for a busy real estate brokerage in North York, Ontario. This position suits someone who can stay ahead of priorities, coordinate multiple activities at once, and maintain a careful and composed presence when dealing with confidential matters. The successful candidate will help streamline schedules, communications, documentation, and administrative processes so leadership can remain focused on business goals and client relationships. Responsibilities:• Oversee complex scheduling for senior leadership, evaluate incoming meeting requests, and adjust calendars to accommodate shifting priorities.• Organize meetings with staff, clients, and external contacts by confirming logistics, preparing materials, and ensuring all participants are well informed.• Review incoming messages and correspondence, prepare thoughtful responses when appropriate, and bring urgent items to leadership attention.• Maintain clear tracking of deadlines, follow-ups, and outstanding commitments to support consistent execution of business priorities.• Create, edit, and proofread presentations, reports, contracts, and other business documents with a high level of accuracy.• Coordinate travel arrangements, including itineraries, bookings, and supporting documentation for business-related trips.• Process invoices and expense submissions while keeping administrative records, files, and documentation up to date and well organized.• Support the planning and execution of leadership sessions, company functions, and client-facing events.• Contribute to special projects and recommend practical improvements that enhance office efficiency and administrative workflows.• Handle sensitive business information with discretion and care at all times.
2026-11-13T00:00:00Z

Senior Staff Accountant

London, ON
remote
Permanent
80000.00 - 120000.00 CAD / Yearly
We are assisting our client, a boutique full‑service public accounting firm based in London, Ontario, with hiring an experienced Intermediate Staff Accountant, Senior Staff Accountant or Manager to join their team. This position is suited to a designated accountant who brings strong assurance and tax expertise, along with the ability to manage files efficiently and deliver high-quality client service. The successful candidate will contribute sound judgment, clear communication, and a collaborative approach while supporting complex accounting engagements. Responsibilities:<ul><li>Lead and support assurance engagements for a range of clients, ensuring work is completed accurately and in accordance with industry standards.</li><li>Build and maintain strong client relationships, regularly assessing satisfaction and identifying opportunities to add value.</li><li>Maintain proactive communication with clients throughout the year, acting as a key point of contact.</li><li>Lead and execute fieldwork, providing regular engagement updates to leadership while managing and developing junior staff.</li><li>Adapt audit and accounting approaches to evolving client needs and business environments.</li><li>Apply a strong understanding of complex accounting and auditing standards to deliver practical, client-focused solutions.</li><li>Leverage technology to enhance efficiency, support knowledge sharing, and continuously improve service delivery.</li><li>Commit to ongoing professional development to deepen technical expertise and stay current with industry standards.</li><li>Prepare and review notice to reader, review engagement files, financial statements, and both personal and corporate tax returns.</li></ul>
2026-11-13T00:00:00Z

Senior Accountant

Concord, ON
remote
Permanent
80000.00 - 85000.00 CAD / Yearly
On behalf of our client, Robert Half is seeking a Senior Accountant for a hybrid role based in Concord, ON. This position offers the chance to contribute to a dynamic finance team within a global organization. The Senior Accountant will play a pivotal role in supporting accounting operations and providing guidance to team members. The hybrid work arrangement allows for both in-office and remote collaboration. Job Responsibilities <ul><li>Oversee full-cycle accounting processes and ensure adherence to internal controls and accounting standards.</li><li>Support month-end, quarter-end, and year-end closing activities across various business units.</li><li>Prepare and review journal entries, accruals, account reconciliations, and supporting documentation.</li><li>Guide and review the work of Staff Accountants to ensure timely and accurate deliverables.</li><li>Serve as a subject matter resource on accounting processes and assist with workload coordination.</li><li>Conduct balance sheet and intercompany reconciliations, as well as variance analysis.</li><li>Assist in the preparation of financial statements in compliance with relevant accounting standards.</li><li>Analyze financial results, identify trends, and recommend improvements to processes and controls.</li><li>Contribute to cash management activities, including banking transactions and cash flow reporting.</li><li>Prepare and review indirect tax filings and related reconciliations.</li><li>Support audit processes, regulatory reporting, and compliance initiatives.</li><li>Collaborate with finance and operational stakeholders across multiple regions.</li><li>Participate in process improvement projects, ERP system enhancements, and systems implementations.</li><li>Maintain process documentation, standard operating procedures, and workflow maps.</li><li>Assist with the implementation of accounting policy changes and regulatory updates.</li><li>Complete special projects and provide ad hoc financial analysis as needed.</li></ul> Job Requirements <ul><li>Minimum of 5 years of progressive experience in full-cycle accounting.</li><li>Background in a Shared Services environment is considered an asset.</li><li>Experience supporting multiple legal entities or business units, including international operations.</li><li>Demonstrated ability to review and coordinate the work of accounting staff.</li><li>Strong knowledge of month-end close, financial reporting, reconciliations, and internal controls.</li><li>Experience working within organizations undergoing transformation or rapid growth.</li><li>Proficiency with ERP systems, specifically Oracle Fusion.</li><li>Advanced skills in Excel and strong analytical abilities.</li><li>Experience developing process documentation and standard operating procedures.</li><li>Excellent organizational and communication skills, with the ability to manage multiple priorities.</li><li>Post-secondary education in Accounting, Finance, Business Administration, or a related field.</li><li>CPA designation is preferred; candidates working toward their CPA will also be considered.</li></ul>
2026-11-14T00:00:00Z

Senior Accountant

Kitchener, ON
remote
Permanent
85000.00 - 95000.00 CAD / Yearly
Our client is seeking a Senior Accountant to join their Finance team, assisting in maintaining the integrity of accounting information and systems, in accordance with the standard and rules under GAAP, as well as other regulatory bodies. You'll have these opportunities to reconcile, analyze and synthesize financial data from business operations. They play active role in preparation of public financial statements and other regulatory reports. Responsibilities:• Manage monthly, quarterly and year-end financial closes including assigned journal entries, balance sheet account reconciliations and accruals• Perform monthly review of financials to assess accuracy/completeness and variance analysis• Focused on revenue recognition, cut-off, contract maintenance, contract amortization/deferred revenue• Prepare audit schedules and quarterly consolidated financial statements to facilitate engagements with external auditors to ensure timely close• Assist in the development annual budgets and prepare variance analysis for management team• Ensure adherence to accounting principles and company policies• Responsible for timely and accurate ad-hoc reports as needed
2026-11-13T00:00:00Z

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