<p>Our client is a well known Real Estate Development firm in Vancouver BC. They are currently hiring for a Senior Executive Assistant.</p><p><br></p><p>The Executive Assistant provides high-level support to the President and Owner(s). This position demonstrates a strong ability to be organized and professional and plays a critical role in ensuring a high level of communication within the Company on behalf of the President and Owners.</p><p><br></p><p><strong>Position Responsibilities</strong></p><p><br></p><p>• Maintain the President’s calendar, including scheduling meetings and conference calls, and all preparation of meeting materials and related tasks.</p><p>• Compose and/or prepare presentations, brochures, memorandums, correspondence and reports on behalf of the President by identifying required information, researching background information, and gathering it from appropriate sources.</p><p>• Coordinate travel arrangements for the President, the Owners, and other executives as required, including preparation and submitting of expenses.</p><p>• Document and manage meeting outcomes as required.</p><p>• Liaise with the Executive team and external agencies on key and emerging priorities.</p><p>• Receive and screen information, visitors, and phone calls using judgement of sensitivity to the President’s priorities.</p><p>• Provide information and refer callers to other appropriate individuals if matters can be responded to elsewhere.</p><p>• Plan events and large meetings, including appropriate layout of rooms, seating arrangements, dinner menus, invitations, etc.</p><p>• Assist shareholders with charitable and community outreach event planning and donations.</p><p>• Arrange and distribute materials for scheduled management meetings.</p><p>• Process invoices, expense reports, corporate credit card expenses, and cheque requisitions.</p><p>• Personal tasks as required including booking family vacations, research and/or resourcing.</p><p>• Various other duties and responsibilities as assigned.</p><p><br></p>
We are looking for a highly organized and detail-oriented Executive Assistant to provide comprehensive support to the Vice-Provost in Vancouver, British Columbia. In this contract position, you will play a key role in managing schedules, coordinating events, and ensuring smooth administrative operations within the academic environment. This is an excellent opportunity for someone with strong attention to detail, communication, and organizational skills to contribute to a dynamic team.<br><br>Responsibilities:<br>• Act as the primary point of contact for inquiries directed to the Vice-Provost, responding appropriately or forwarding to the relevant person.<br>• Maintain the Vice-Provost’s calendar by scheduling meetings, resolving conflicts, prioritizing requests, and booking necessary resources.<br>• Provide administrative support for meetings and committees, including preparing materials, recording minutes, and following up on action items.<br>• Coordinate and execute events, receptions, conferences, and meetings, ensuring all logistical aspects are managed effectively.<br>• Arrange travel plans, including booking flights, accommodations, and creating detailed itineraries.<br>• Monitor and manage budget expenditures, reconcile accounts, and process expense reimbursements and invoices.<br>• Draft and distribute confidential correspondence, reports, and memoranda using information from various sources.<br>• Oversee general office management, establish service standards, and implement efficient administrative practices within Student Services.<br>• Utilize Microsoft Office tools such as M365, Word, Excel, PowerPoint, and SharePoint to perform daily operations efficiently.<br>• Ensure accurate transcription of meeting minutes and maintain organized records for future reference.
<p>We are looking for a dedicated Executive Assistant to join our clients team in Ottawa, Ontario, on a contract basis. The ideal candidate will provide critical support to senior leadership by managing schedules, coordinating activities, and handling confidential documents. This role requires exceptional organizational skills and a high level of professionalism to ensure seamless day-to-day operations.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Coordinate and manage executive calendars, including scheduling meetings and appointments.</p><p>• Organize and oversee activities related to strategic initiatives, ensuring timely execution and follow-up.</p><p>• Prepare and draft confidential documents with precision and discretion.</p><p>• Take detailed meeting minutes and distribute them promptly to relevant parties.</p><p>• Develop and assemble marketing packages to support organizational goals.</p><p>• Arrange travel plans and accommodations, ensuring all itineraries are accurate and efficient.</p><p>• Process and submit expense reports in compliance with company guidelines.</p><p>• Utilize CRM tools to maintain and update client and organizational records.</p><p>• Operate office equipment such as photocopiers and scanners to manage documentation needs.</p><p>• Support other executive assistant duties as required to maintain smooth operations.</p>
<p>Our client is looking for a dedicated Administrative Assistant to join their team in Ottawa, Ontario, on a long-term contract basis. This position offers an opportunity to work closely with a Risk Manager, contributing to essential administrative tasks and ensuring smooth operations. If you are detail-oriented and have a strong command of advanced Excel skills, this role may be an excellent fit for you.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Manage a high volume of documentation with precision and organization.</p><p>• Collaborate with the Risk Manager to support daily administrative needs.</p><p>• Utilize advanced Microsoft Excel functions to analyze and organize data effectively.</p><p>• Handle inbound and outbound calls, providing attentive and courteous assistance.</p><p>• Maintain accurate records through efficient data entry processes.</p><p>• Coordinate email correspondence, ensuring timely responses and clear communication.</p><p>• Schedule appointments and manage calendars to optimize workflow.</p><p>• Prepare well-organized presentations and reports using Microsoft PowerPoint.</p><p>• Perform general office duties, including organizing files and managing supplies.</p>
<p>We are looking for an experienced Administrative Assistant to join a dynamic investment firm in Mississauga, Ontario. In this role, you will provide exceptional administrative support across multiple business units, ensuring smooth operations and effective communication. This position is ideal for someone who thrives in a fast-paced environment and has a keen eye for detail.</p><p><br></p><p>Responsibilities:</p><p>• Handle inbound and outbound communications, including phone calls, emails, and correspondence.</p><p>• Assist with event planning, including scheduling, invitations, and vendor coordination for facility openings and other corporate events.</p><p>• Maintain and update social media platforms for the home care division, ensuring accurate and engaging content.</p><p>• Support insurance renewals and other operational tasks.</p><p>• Prepare and edit documents, presentations, and reports using Microsoft Office tools.</p><p>• Collaborate with diverse business units to ensure seamless administrative support across projects.</p><p>• Organize office operations and procedures, contributing to a productive and detail-oriented work environment.</p><p>• Monitor and manage supplies, ensuring the office is well-stocked and operational.</p><p>• Provide excellent customer service to clients, addressing inquiries and resolving issues promptly.</p>
<p>Are you looking to advance your administrative career and support a team of industry-recognized professionals dedicated to solving complex environmental challenges? An innovative, international engineering and consulting firm is seeking a motivated Administrative Assistant for its Burnaby, Vancouver office. This is a full-time, on-site position with no remote work option.</p><p><br></p><p>About the Employer:</p><p>The organization is known for technical leadership and exceptional client service, supporting both private and public sector clients on projects related to environment, natural resources, and civil infrastructure. Employees can expect competitive compensation, comprehensive benefits, and opportunities for career growth.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare, edit, and format technical documents, proposals, reports, and training materials using advanced word processing and standardized templates. Proofread and ensure documents meet professional standards.</li><li>Use advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Adobe, and various digital systems. Support the use of online tools for event coordination and supply management.</li><li>Assist with a wide range of project-related administrative tasks, including proposal initiation, research, calendar management, and maintaining deliverable schedules.</li><li>Oversee daily office management, including inventory, equipment maintenance, filing systems, and courier shipments—including international and customs documentation.</li><li>Organize meetings, conferences, webinars, and travel arrangements. Act as a liaison among internal teams, clients, and management.</li><li>Review and code invoices, and support accounts payable and receivable functions.</li><li>Assist in training new administrative staff, manage confidential filing systems, and perform business-related errands as needed.</li></ul>
We are looking for an experienced Legal Assistant to join our team in Toronto, Ontario. This role involves providing comprehensive administrative and legal support to ensure seamless operations and effective client service. The successful candidate will demonstrate exceptional organizational skills and attention to detail while working in a dynamic legal environment.<br><br>Responsibilities:<br>• Assist lawyers in coordinating hearings and trials, including tracking court dates, filing deadlines, and drafting pleadings.<br>• Prepare and review legal documents and correspondence, including materials for administrative tribunals such as the Ontario Labour Relations Board and the Human Rights Tribunal of Ontario.<br>• Manage the timely service and filing of court materials, adhering to the Rules of Civil Procedure and tribunal-specific procedural guidelines.<br>• Support daily time entry processes to ensure accuracy and compliance with firm standards for billing purposes.<br>• Proofread legal documents to ensure proper formatting, grammar, spelling, and overall clarity.<br>• Maintain calendars, schedule meetings, and manage reminder systems to ensure deadlines are met efficiently.<br>• Open, organize, and manage large and complex client files with an effective filing and retrieval system for both electronic and physical records.<br>• Coordinate client meetings, including booking rooms and arranging necessary audio-visual equipment.<br>• Close files in both electronic systems and physical storage, which may involve lifting file boxes.<br>• Perform additional administrative tasks as needed, including collaborating with other legal assistants.
<p><strong>Legal Administrative Assistant – Insurance Litigation</strong></p><p><strong> </strong></p><p>We are seeking a professional Legal Administrative Assistant to join a well-established litigation boutique in Downtown Vancouver. This is a confidential search for a firm recognized for its approachable leadership and a genuine commitment to work-life balance. Supporting an Insurance Defence Partner, you will be part of a team that values open communication and professional development.</p><p> </p><p><strong>The Opportunity</strong></p><p>This role offers a sophisticated litigation practice within a supportive boutique environment. Key responsibilities include:</p><ul><li><strong>Litigation Support:</strong> Preparing and formatting court documents, including application records, books of authorities, and appeal books.</li><li><strong>File Management:</strong> Managing the full file lifecycle from opening to closing; maintaining a diligent BF system for limitation dates.</li><li><strong>Administrative Coordination:</strong> Handling client billing, scheduling appointments, and managing correspondence with opposing counsel and experts.</li></ul><p><strong>Why Join This Team?</strong></p><ul><li><strong>Work-Life Balance:</strong> We offer a hybrid onsite-remote work structure with the option for additional earned flex days off every few weeks.</li><li><strong>Comprehensive Benefits:</strong> 100% employer-paid extended health benefits, an annual Health Spending Account, and an RRSP matching program.</li><li><strong>Supportive Culture:</strong> Work with an easygoing team that is open to feedback and values a healthy office dynamic.</li></ul>
<p><strong>Overview</strong></p><p> A well-established downtown litigation firm is seeking a detail-oriented and proactive Legal Assistant with experience in a litigation environment. This role supports lawyers in managing active files, coordinating deadlines, and ensuring efficient document handling within a fast-paced practice.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative and legal support to litigation lawyers</li><li>Draft, format, and revise legal documents, correspondence, and court materials</li><li>Manage calendars, including scheduling court dates, discoveries, mediations, and meetings</li><li>Maintain and organize physical and electronic files</li><li>Coordinate filings with courts and tribunals (including e-filing where applicable)</li><li>Track deadlines and ensure compliance with court rules and procedures</li><li>Prepare document briefs, affidavits, and motion records</li><li>Communicate with clients, opposing counsel, and court offices professionally</li><li>Handle billing support, including time entry and expense tracking</li></ul><p><br></p>
<p>We are looking for a dynamic and detail-oriented Office Services Associate to join our team in Vancouver, British Columbia. In this contract role, you will play a key part in ensuring the smooth day-to-day operations of our office, contributing to a welcoming and efficient work environment. This position offers a unique opportunity to support a variety of administrative and office services tasks while fostering an engaging and positive workplace culture.</p><p><br></p><p>Responsibilities:</p><p>• Serve as the first point of contact for visitors and clients, creating a warm and detail-oriented atmosphere.</p><p>• Handle incoming calls, direct inquiries appropriately, and provide general information.</p><p>• Facilitate employee onboarding processes, including safety inductions, access card issuance, and office tours.</p><p>• Prepare and manage monthly expense reports for executives.</p><p>• Oversee boardroom and meeting space usage, including scheduling, catering, setup, cleanup, and audio-visual support.</p><p>• Coordinate off-site events and meetings, managing venue bookings, catering, and technology needs.</p><p>• Collaborate with building management and the Office Services Lead to address maintenance and service requests.</p><p>• Administer travel arrangements, including booking flights and hotels, maintaining travel profiles, and managing related logistics.</p><p>• Support office events by planning and organizing activities that enhance workplace culture.</p><p>• Maintain office cleanliness, organization, and supplies, including reception, common areas, and kitchen upkeep.</p>
We are looking for a dedicated Associate Lawyer to join our dynamic legal team in Toronto, Ontario. This role offers an excellent opportunity to work on a variety of challenging cases in areas such as insurance coverage, product liability, commercial arbitrations, and class actions. Ideal candidates will thrive in a collaborative environment, actively contributing to legal strategies, client relationships, and advocating for the best outcomes.<br><br>Responsibilities:<br>• Collaborate with senior lawyers to develop and execute legal strategies for complex cases.<br>• Conduct thorough research and analysis to support litigation efforts.<br>• Review and prepare evidence for trials, arbitrations, and other legal proceedings.<br>• Draft compelling legal documents, including pleadings, motions, and briefs.<br>• Represent clients in negotiations, mediations, and court appearances.<br>• Build and maintain strong relationships with clients, ensuring clear communication and understanding of case progress.<br>• Stay informed about legal developments relevant to practice areas and apply them effectively.<br>• Participate in team discussions to provide diverse perspectives and innovative solutions.<br>• Manage case files efficiently, ensuring deadlines and compliance requirements are met.
<p>We are looking for a dedicated Associate Lawyer to join our client's dynamic insurance coverage and litigation team in Toronto, Ontario. This role offers a unique opportunity to work on complex legal matters while benefiting from excellent mentorship and flexible work arrangements. If you have a strong background in litigation and are eager to contribute to a collaborative and supportive environment, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Handle insurance defense litigation cases, including claims administration and motions.</p><p>• Draft contracts and legal documents with precision and attention to detail.</p><p>• Conduct thorough research and analysis to support case strategies.</p><p>• Manage case files using advanced case management and document management software.</p><p>• Collaborate with team members to develop effective litigation strategies.</p><p>• Review and prepare legal documents using tools such as Adobe Acrobat and Conveyancer.</p><p>• Represent clients in court proceedings, ensuring their interests are well-protected.</p><p>• Maintain organized and accurate documentation by photocopying and scanning materials as needed.</p><p>• Communicate effectively with clients, providing updates and guidance on case progress.</p><p>• Stay updated on legal developments within insurance coverage and litigation practices.</p>
<p>Our client is seeking a talented and motivated Associate Lawyer to support a variety of litigation and advisory matters in a collaborative law firm environment. This is a full-time opportunity for a legal professional looking to expand skills and advance a legal career alongside experienced attorneys.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>· Draft legal documents, including pleadings, motions, and contracts</p><p>· Conduct thorough legal research and prepare case analyses</p><p>· Participate in client meetings and support client communications</p><p>· Manage discovery, document review, and coordinate with support staff</p><p>· Assist with trial preparation, hearings, and negotiations</p><p>· Collaborate with senior lawyers and partners on complex cases</p>
