<p><strong>Executive Assistant to CEO (Hybrid – Toronto, ON)</strong></p><p>A leading not-for-profit regulatory organization is seeking an <strong>Executive Assistant to the Chief Executive Officer (CEO)</strong> for a <strong>full-time, permanent</strong> position starting immediately.</p><p>This role offers an exciting opportunity to provide high-level executive and administrative support in a <strong>dynamic, professional, and mission-driven environment</strong> that values trust, transparency, and collaboration.</p><p><br></p><p><strong>About the Organization</strong></p><p>The organization regulates and supports a large professional community across Ontario, ensuring public confidence and trust in a key service sector. With a team of over 170 employees, it offers a <strong>collegial, hybrid work environment</strong> that emphasizes integrity, respect, and accountability.</p><p>Employees enjoy an inclusive culture that celebrates <strong>diversity, equity, and belonging</strong>, with meaningful opportunities for professional growth and engagement.</p><p><br></p><p><strong>The Role</strong></p><p>The <strong>Executive Assistant to the CEO</strong> will provide senior-level administrative support and act as a critical liaison between the CEO, Board of Directors, internal leadership, and external stakeholders.</p><p>The ideal candidate is a <strong>seasoned, highly organized professional</strong> with exceptional communication skills, strong business judgment, and the ability to manage confidential information with discretion. This role requires a proactive approach, strong attention to detail, and the ability to thrive in a fast-paced and sometimes ambiguous environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Serve as the primary point of contact between the CEO and internal/external stakeholders.</li><li>Manage calendars, coordinate meetings, and arrange travel and accommodations.</li><li>Prepare and format communications including memos, emails, reports, and presentations.</li><li>Support Board and Committee operations including <strong>minute-taking, meeting preparation, and follow-up</strong>.</li><li>Manage information flow, ensuring accuracy and confidentiality at all times.</li><li>Maintain organized filing and document management systems.</li><li>Anticipate needs and proactively support the CEO in achieving strategic and operational priorities.</li></ul>
<p>Our client is ooking for a highly organized and detail-oriented Executive Assistant to join their team in Ottawa, Ontario. This contract position offers an opportunity to support senior executives in a dynamic communications environment. The ideal candidate will possess excellent communication skills and the ability to manage multiple priorities efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and maintain executive calendars, ensuring schedules are optimized and conflicts are resolved.</p><p>• Act as a liaison with government agencies, adhering to proper protocols and processes.</p><p>• Organize and facilitate meetings, both in-office and virtual, ensuring all arrangements are seamless.</p><p>• Arrange travel itineraries and accommodations, managing all related logistics.</p><p>• Assist in the preparation of briefs, supporting documents, and presentations for executive use.</p><p>• Handle expense reporting and ensure financial records are accurately maintained.</p><p>• Manage document preparation, including photocopying, scanning, and filing as required.</p><p>• Utilize tools such as CRM systems, Cisco Webex Meetings, and Kronos Timekeeping System to support administrative operations.</p><p>• Collaborate with internal teams to ensure smooth communication and execution of tasks.</p>
<p>Our client is seeking a highly organized and proactive <strong>Executive Assistant</strong> to support senior leadership in a fast-paced environment. This contract role offers a blend of in-office and remote work based in <strong>Enoch, Alberta</strong>.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage executive calendars, meetings, and communications.</li><li>Prepare motions, briefing notes, and summaries for decision-making.</li><li>Coordinate projects, travel, and expense reporting (ADP, Concur).</li><li>Support administrative best practices and team training.</li><li>Oversee document management and reporting using tools such as CRM and Kronos.</li></ul><p><br></p>
<p>We’re seeking a seasoned and dynamic Executive Assistant to provide high-level support to the Chief Financial Officer of a national organization undergoing growth and transformation. This role offers a blend of executive support, office management, and project coordination, with the opportunity to collaborate closely with senior leadership across Finance, Operations, HR, and Corporate Services.</p><p><br></p><p>The ideal candidate is a proactive, tech-savvy professional who thrives in a fast-paced, evolving environment and knows how to anticipate needs, manage competing priorities, and bring both polish and practicality to their work.</p><p><br></p><p>Key Responsibilities</p><ul><li>Provide strategic administrative support to the CFO, including calendar management, document preparation, and meeting coordination.</li><li>Support strategic planning and special initiatives, including events, executive meetings, and contract signings.</li><li>Serve as a trusted liaison between the CFO, executive team, and internal/external stakeholders.</li><li>Manage logistics for international travel, meeting preparation, and executive engagements.</li><li>Provide light support to the CEO and other executives as needed.</li><li>Oversee office operations for the Vancouver location (80–90 employees, mostly remote) and assist with the upcoming office move (Spring 2025).</li><li>Coordinate office events, meetings, and stakeholder visits.</li><li>Manage confidential information with discretion and professionalism.</li></ul><p><br></p><p><br></p>
<p>We're looking for a versatile, detail-driven Legal & HR Operations Specialist to support essential functions across legal administration, corporate governance, and HR operations. This blended role is perfect for someone who excels at balancing priorities in dynamic settings and managing sensitive data with confidentiality. If you're an adaptable professional who thrives in evolving business environments, this position offers the opportunity to make a significant organizational impact.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><br></p><p><strong>Legal Operations & Governance:</strong></p><ul><li>Collaborate closely with senior leadership to ensure compliance and optimize legal workflows.</li><li>Manage corporate records and regulatory documentation to meet internal and external standards.</li><li>Oversee the contract lifecycle, including drafting, reviewing, tracking approvals, renewals, and administering e-signature processes.</li><li>Prepare, coordinate, and document board and committee meetings, including agendas, resolutions, minutes, and portal management.</li><li>Support legal research, regulatory filings, and due diligence for business initiatives.</li><li>Maintain tracking systems for legal matters, deadlines, invoices, and documentation.</li><li>Provide general legal administrative assistance, including proofreading and editing documents.</li></ul><p><strong>Human Resources Operations:</strong></p><ul><li>Administer HR processes and systems throughout the employee lifecycle, from onboarding through offboarding.</li><li>Create and manage HR documentation, such as employment agreements, amendments, and compliance records.</li><li>Support employee equity programs and consultant agreements with precise attention to detail.</li><li>Coordinate timely completion of policy acknowledgments, training compliance, and performance review cycles.</li><li>Maintain organized HR records and contribute to internal process improvements and surveys.</li></ul><p><br></p>
<p>Calling all experienced Executive Assistants my Downtown client within the not for profit space is seeking a seasoned and experienced Executive Assistant to join their team. This role will support a busy CEO, some of the responsibilities will include working with the Board of Directors, heavy calendar management, communications, travel arrangements, partner with members of the executive team. The ideal candidate will be someone who is highly technical, has extensive board experience, can manipulate multiple internal and external software systems, generate reports and interpret the data in digestible and attractive format. The ideal candidate will have experience with project work and/or working on tight deadlines in a fast paced environment.</p><p><br></p><p>This is an exciting role as the organization continues to grow and the successful candidate will be a key member of a fun and high performing team. This organization supports employees with professional development and long term growth opportunities.</p><p><br></p><p><br></p>
<p>We are searching for a highly skilled Executive Assistant to provide high-level administrative support to several leaders within a First Nation organization. This role requires a proactive problem solver with strong communication and interpersonal skills, capable of handling a variety of operational challenges in a dynamic environment. The ideal candidate will have experience managing multiple priorities, maintaining confidentiality, and demonstrating professionalism in all interactions.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage and coordinate calendars for 3 individuals and coordinate all internal and external scheduling requests.</li><li>Organize various regularly scheduled meetings including departmental, finance and audit (governance) meetings, and act as a liaison for Board Members, etc.</li><li>Partner with other administrative staff to coordinate and prepare for meetings, including drafting and distributing meeting agendas, and taking copious notes at the meetings.</li><li>Provide support with written correspondence, as well as proper filing of correspondence and other documents, including the handling of all travel arrangements.</li><li>Coordinate with other departments internally.</li><li>Submit all travel related requests, and prepare travel itineraries and meeting agendas, as well as briefing materials. Reconcile travel expense reports and submit in timely fashion.</li><li>Compile data, verify and organize materials for reports, and assist in preparing reports for presentation.</li><li>Facilitate interdepartmental communication, as needed.</li><li>Manage special projects, as assigned.</li></ul><p><br></p><p><br></p>
We are looking for a dedicated Administrative Assistant to support our Financial Planners in Mississauga, Ontario. This role involves handling a variety of administrative tasks to ensure smooth operations and exceptional client service, with a focus on organization and attention to detail. The ideal candidate will have a basic understanding of financial principles and tax strategies and will thrive in a fast-paced, team-oriented environment.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to Financial Planners, ensuring all tasks are completed efficiently.<br>• Prepare and organize client materials, reports, and documents for meetings.<br>• Maintain and update client records accurately within internal systems.<br>• Assist with data entry and perform financial analysis to support client reviews.<br>• Coordinate and schedule client meetings, ensuring seamless communication and organization.<br>• Respond to client inquiries professionally, following up on action items as needed.<br>• Support the implementation of financial planning and tax strategies under the guidance of Financial Planners.<br>• Perform general office administrative duties to ensure daily operations run smoothly.<br>• Utilize Microsoft Office Suite and other systems to complete tasks effectively.
<p>We are looking for an organized and detail-oriented Administrative Assistant to join our clients team on a contract basis in Langley, British Columbia. In this role, you will provide essential support to ensure the smooth operation of office activities and assist with various administrative tasks. If you thrive in a dynamic environment and enjoy working with people, this position offers an excellent opportunity to contribute to a dedicated team.</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors and vendors, ensuring they feel comfortable and directed to the appropriate person or area.</p><p>• Coordinate weekly purchasing orders from suppliers such as Costco, Staples, and Amazon, researching the best prices and options.</p><p>• Process purchase orders for review and approval before finalizing orders.</p><p>• Maintain cleanliness and organization in the kitchen and front desk areas.</p><p>• Perform accurate data entry tasks, including uploading forms submitted by field personnel to SharePoint.</p><p>• Print and prepare invoices for cheque runs, ensuring all necessary documentation is matched and organized.</p><p>• Assist with printing project drawings for managers and team members as required.</p><p>• Schedule and manage appointments, ensuring calendars are well-organized and conflicts are minimized.</p><p>• Provide general administrative support, including email correspondence and managing inbound and outbound calls.</p><p>• Collaborate with project managers to ensure workflows and administrative needs align with team goals.</p>
<p>Our client is seeking an organized and proactive <strong>Administrative Assistant</strong> to support the Sr. Director, Facilities, and the Chief Financial & Administrative Officer. This role is key to ensuring smooth daily operations and effective communication across the organization. The ideal candidate is detail-oriented, adaptable, and able to manage multiple priorities independently while supporting a wide range of internal and external stakeholders.</p><p><br></p><p><strong>Responsibilities</strong></p><p><br></p><ul><li>Provide day-to-day administrative support, including scheduling, correspondence, mail, supplies, and service requests.</li><li>Coordinate office and equipment maintenance.</li><li>Prepare and proofread documents, proposals, and reports.</li><li>Maintain accurate records, databases, and filing systems.</li><li>Support special projects and track timelines and deliverables.</li><li>Assist with budgeting, invoice processing, and financial tracking.</li><li>Manage regulatory, contractual, and permitting documentation.</li><li>Schedule meetings, prepare agendas, take minutes, and track action items.</li><li>Anticipate operational needs and help resolve issues quickly.</li></ul><p><br></p>
<p>Our client in the Mortgage and Investment sector is looking to add a talented Mortgage Admin to their team. The organization is expanding its administrative team to provide additional support to the President and the Mortgage Administration group. This is a newly created position designed to enhance workflow efficiency and ensure consistent executive coverage during busy periods.</p><p><br></p><p>Day in the Life:</p><ul><li>Start the day reviewing and organizing the President’s inbox, flagging key priorities.</li><li>Manage inbound calls and emails from clients, brokers, and legal partners.</li><li>Prepare mortgage funding and payout documentation.</li><li>Support a small, close-knit admin team with general office duties, scanning, and filing.</li><li>Assist with scheduling, document prep, and light correspondence on behalf of the President.</li><li>Collaborate with colleagues to ensure timely, accurate administrative support across departments.</li></ul>
We are looking for a dedicated Project Assistant to join our team on a contract basis for three months, with potential extension. This position is based in Toronto, Ontario, and offers the opportunity to work remotely. As part of a non-profit organization, you will play a key role in coordinating administrative tasks and supporting marketing and communication teams.<br><br>Responsibilities:<br>• Manage incoming requests through a ticketing system and act as a liaison between teams and requestors.<br>• Coordinate project tasks and timelines to ensure smooth workflow for the marketing and communication teams.<br>• Assign tasks to team members using Microsoft Planner and other collaboration tools.<br>• Serve as the main point of contact for freelance translators, tracking assignments and deadlines.<br>• Perform general administrative duties, such as data entry, file organization, and document scanning.<br>• Communicate effectively with team members and stakeholders to clarify requirements and provide updates.<br>• Support marketing and communication teams with ad hoc tasks, ensuring timely completion.<br>• Utilize Microsoft Office tools, including Excel, Outlook, and Teams, to track progress and manage schedules.<br>• Assist with organizing and maintaining project documentation.<br>• Ensure all assigned tasks align with organizational goals and priorities.
<p><strong>We are partnering with a client that's looking for a Bilingual Litigation Legal Assistant to join their organization. This is a full-time/permanent role. </strong></p><p><br></p><p><strong>Advantages:</strong></p><p>-Competitive salary (65-80K)</p><p>-Full benefits + RRSP matching</p><p>-3 weeks vacation with 3 PTO</p><p>-Hybrid (2 days on site)</p><p>-Excellent culture</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Maintain and update lawyers' calendars, ensuring timely reminders for meetings and appointments.</p><p>• Schedule and coordinate meetings, book conference rooms, and arrange refreshments while liaising with internal and external attendees.</p><p>• Organize travel arrangements, including bookings and related details, in collaboration with the support team.</p><p>• Handle administrative tasks such as photocopying, printing, managing couriers, and sending correspondence.</p><p>• Open and close legal files, oversee filing systems, and maintain accurate records.</p><p>• Conduct and coordinate conflict of interest research as required.</p><p>• Utilize efficient systems to manage and complete both short- and long-term tasks within deadlines.</p><p>• Assist with marketing efforts, including preparing pitches and presentations to support lawyers.</p><p>• Monitor emails and mail, ensuring client correspondence is appropriately directed or handled in the absence of the lawyer.</p><p>• Facilitate communication between lawyers and administrative support departments as needed.</p>
We’re looking for an organized, adaptable, and resourceful Administrative Assistant to join our team and keep our operations running smoothly. If you’re the type of person who can juggle multiple tasks, anticipate needs before they arise, and keep calm under pressure—you might be exactly who we need. What You’ll Do: Provide day-to-day administrative support to the team and leadership. Manage calendars, schedule meetings, and coordinate travel arrangements. Prepare documents, reports, and presentations. Answer and direct calls, emails, and inquiries in a detail oriented manner. Maintain and organize electronic and paper filing systems. Assist with event planning, staff coordination, and office supply management. Support projects with data entry, research, and other administrative tasks.
<p>Robert Half is assisting a client in their search for a hardworking and detail-oriented Assistant Buyer. The ideal candidate will support purchasing and inventory management activities, analyze business performance, and contribute to strategic decisions, ensuring product and sales goals are met.</p><p> </p><p><strong>Responsibilities:</strong></p><ul><li>Support business performance by analyzing sales trends, best sellers, rates of sale, and inventory levels.</li><li>Identify underperforming areas and collaborate with leadership to address inventory issues.</li><li>Contribute to growth by replenishing and expediting delivery of high-demand products.</li><li>Monitor season-to-date sales and inventory to prepare for future planning, identifying successful trends and eliminating unproductive items.</li><li>Conduct store visits and collaborate with store managers to understand customer preferences, shopping behavior, and opportunities to improve product assortments.</li><li>Research trends and build idea boards for engaging and innovative product selections.</li><li>Prepare for vendor meetings with detailed data, visuals, and action plans.</li><li>Manage inventory through transfers, consolidations, and return-to-vendor (RTV) processes while foreseeing store assortment needs.</li><li>Ensure quality control by proactively addressing potential product issues, including construction, fabric, wear and tear, and color durability.</li><li>Accurately process orders, generate purchase orders, and manage related administrative duties.</li></ul><p><br></p>
<p>Are you an ambitious self-starter and problem solver who is passionate about making a meaningful impact? Join our team and play a vital role in shaping the operations of our firm!</p><p><br></p><p>We’re a group of experienced growth investors and business builders dedicated to making a difference in key sectors. With an extensive history and focus on leveraging exceptional talent, deep industry knowledge, and a robust growth platform, we scale businesses, deliver exceptional returns to stakeholders, and contribute to a better future. </p><p><br></p><p><strong>Position Overview</strong></p><p> We are seeking an <strong>Office & Executive Operations Coordinator</strong> to join our passionate and driven team. This individual will work closely with our Chief of Staff supporting the overall efficiency of the organization, enhancing our work environment, organizing impactful events, and providing partner support.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li><strong>Enhance the Office Environment</strong>: Work towards creating an inclusive, productive, and collaborative atmosphere for team members and external visitors.</li><li><strong>Executive Support</strong>: Assist the Managing Partner and collaborate with other senior team members to improve productivity through administrative and strategic support.</li><li><strong>Event Coordination</strong>: Plan and execute significant events tailored to engage current and prospective clients, industry executives, and other stakeholders.</li><li><strong>Operational Support</strong>: Take on varied responsibilities to optimize day-to-day operations and contribute to a seamless workplace experience.</li></ul><p><br></p>
<p><strong>We are partnering with an excellent organization looking to add an Estate & Corporate Legal Assistant to their team. This is a full-time/permanent role working hybrid.</strong></p><p><br></p><p><strong>Advantages:</strong></p><p>-Competitive salary (70-75K)</p><p>-Full benefits + RRSP matching</p><p>-3/4 weeks vacation + 12 personal days</p><p>-Hybrid work model (1 day on site)</p><p>-Great culture</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Ensure full compliance with the firm’s system, maintaining client files so that they are current, accurately documented, regularly closed, and properly coordinated for off-site storage with office clerks.</p><p>• Oversee billing and collections, including preparation of pre-bills, monthly invoice coordination, ongoing review of work-in-progress and aged accounts receivable, and proactive follow-up on outstanding payments.</p><p>• Support lawyer billing by verifying the accuracy of time entries and related details before approval, and entering lawyers’ time records when required.</p><p>• Manage all incoming and outgoing communications (telephone, email, mail), and process courier shipments to guarantee timely, professional delivery of documents and correspondence.</p><p>• Maintain systematic, organized filing—both paper and electronic—in line with firm protocols.</p><p>• Coordinate administrative tasks such as scheduling meetings, preparing supporting materials, updating calendars, and processing expense claims.</p><p>• Facilitate conflict searches and assist with file openings by gathering client identification and deposit information, preparing retainer agreements, and acquiring necessary signatures.</p><p>• Administer trust account duties including cheque requisition, payment information collection, and preparation and review of trust statements.</p><p>• Perform general assistant responsibilities such as document scanning and providing day-to-day administrative support to lawyers.</p>
<p>We are looking for a dedicated Legal Assistant with a strong background in Insurance Defence to join our client in Toronto, Ontario. This is a long-term contract position that offers a hybrid work model, requiring in-office presence at least two days a week. The ideal candidate will bring a minimum of three years of experience in legal administration, possess excellent organizational skills, and demonstrate a solid understanding of the Rules of Civil Procedure. This role will be supporting a lawyer, and an associate. </p><p><br></p><p>Responsibilities:</p><p>• Track and manage deadlines, ensuring timely preparation and submission of legal responses.</p><p>• Draft, review, and proofread correspondence, legal documents, and forms, including communication with clients and opposing counsel.</p><p>• Coordinate and schedule legal proceedings, such as discoveries, motions, mediations, and settlement conferences.</p><p>• Prepare and organize briefs, records, and other legal materials for court filings and client meetings.</p><p>• Create and finalize releases, consents, orders, and settlement disclosure notices.</p><p>• Maintain accurate and organized physical and electronic filing systems.</p><p>• Operate office equipment to fax, scan, photocopy, and bind legal documents as needed.</p><p>• Manage digital dictation and transcription tasks efficiently.</p><p>• Provide administrative support by adhering to client protocols and firm procedures, and updating the lawyer’s calendar.</p><p>• Perform additional legal and administrative duties as assigned to support the team.</p>
<p>We are looking for a reliable and organized Office Administrator to support our daily operations and provide administrative assistance to the Brand and Analyst teams. This role is ideal for someone who thrives in a fast-paced environment, is detail-oriented, and enjoys a variety of responsibilities.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Oversee daily office operations and ensure a well-organized work environment</li><li>Manage office supplies and equipment, including inventory tracking and reordering</li><li>Provide administrative support to the Brand Team and Analyst Team</li><li>Respond to email and phone inquiries in a timely and professional manner</li><li>Coordinate the shipping and receiving of samples, monitor and track shipments</li><li>Maintain sample room inventory and place sample orders as needed</li><li>Prepare boardroom for meetings, including setup and cleanup</li><li>Run and update reports as required</li><li>Handle customer complaints and direct them to appropriate personnel if needed</li><li>Perform ad hoc administrative tasks as assigned</li><li>Ability to lift boxes/packages up to 20lbs</li></ul>
<p>Nous cherchons un Assistant Administratif pour rejoindre l'équipe de notre client localisée au Centre Ville de Montréal. Ce rôle est un poste a temps partiel (3 jours la semaine). Si vous êtes interessé a travailler au sein d'une PME dans le domaine des finances commerciales, n'hésitez pas à postuler!</p><p><br></p><p>Responsabilités:</p><p>• Fournir un soutien administratif complet, y compris la préparation de documents réalistes et la gestion de la correspondance.</p><p>• Assumer le rôle de point de contact principal, répondant aux demandes et transmettant les informations nécessaires.</p><p>• Organiser et coordonner les réunions, en veillant à ce que tous les arrangements nécessaires soient en place.</p><p>• Bonne base en comptabilité (facturation par example)</p>
<p>Notre client recherche un comptable principal. Vous êtes reconnu(e) pour votre polyvalence, votre autonomie et votre passion pour la comptabilité ? C’est l’opportunité idéale pour prendre un virage de carrière significatif, tout en jouissant d’un environnement stimulant et bienveillant. Vous serez le pilier de l'équipe comptable, supervisant deux technicien(ne)s, et jouerez un rôle central au sein d’une PME manufacturière dynamique !</p><p><br></p><p>Rejoindre notre client, c’est :</p><p>• Intégrer une PME innovante et bien établie sur la Rive-Sud, reconnue pour ses produits manufacturés de haute qualité.</p><p>• Une réelle opportunité de progression et d’impact, idéale pour un(e) technicien(ne) comptable sénior ou assistant(e) contrôleur, prêt(e) à prendre plus de responsabilités et à devenir un(e) joueur(euse) clé dans l’organisation. C'est un poste polyvalent où votre expertise sera hautement valorisée.</p><p>• Un environnement de travail humain et flexible, où on privilégie la confiance et l’autonomie. Pas de micro-management ici : vous êtes maître de vos dossiers tout en bénéficiant d’un soutien solide d’une équipe collaborative.</p><p>• Flexibilité au quotidien : Vous avez la possibilité d’organiser votre semaine en 4.5 jours, avec votre vendredi après-midi libre. Vous terminez généralement à midi ce jour-là !</p><p>• Salaire et avantages sociaux compétitifs : selon l’expérience des candidats.</p><p><br></p><p>TÂCHES :</p><p><br></p><p>• Superviser et effectuer les opérations comptables, incluant les écritures, les conciliations bancaires ainsi que les processus de clôture.</p><p>• Piloter le processus de facturation, veiller au suivi des encaissements et gérer les relations avec les fournisseurs.</p><p>• Préparer et soumettre les déclarations fiscales (TPS/TVQ).</p><p>• Gérer le processus complet de paie, en incluant les déductions à la source (DAS).</p><p>• Établir des rapports financiers tels que les flux de trésorerie, les bilans de fin de mois, et contribuer à la préparation des états financiers annuels.</p><p>• Participer à l'élaboration des budgets annuels et à l’analyse des écarts financiers.</p><p>• Coordonner et encadrer l’équipe administrative composée d’un(e) employé(e) en charge des comptes clients et d’un(e) employé(e) en charge des comptes fournisseurs.</p>
<p>Notre client est à la recherche d'une personne dynamique et organisée pour occuper le poste d’adjoint exécutif au sein de leur équipe située à Montréal, Québec. Ce rôle contractuel offre une occasion unique de collaborer avec des professionnels engagés dans un environnement stimulant et axé sur l’innovation. Si vous êtes passionné par l’optimisation des processus et l’offre d’un soutien stratégique aux cadres supérieurs, cette opportunité est faite pour vous.</p><p><br></p><p>Responsabilités:</p><p>• Gérer les horaires et les calendriers de plusieurs cadres supérieurs de manière efficace.</p><p>• Organiser et préparer les réunions hebdomadaires des dirigeants, y compris la réservation de salles et la préparation des documents nécessaires.</p><p>• Traiter les comptes de dépenses des cadres et veiller à leur exactitude.</p><p>• Superviser les dépenses du département, incluant la gestion des factures et des bons de commande.</p><p>• Planifier et réserver les déplacements professionnels en coordination avec une agence de voyage, incluant les vols, hôtels et locations de voitures.</p><p>• Assister à la préparation et à l’organisation des réunions trimestrielles du conseil d’administration ainsi que des réunions mensuelles de revue des affaires.</p><p>• Fournir un soutien administratif général à la direction et aux autres membres de l’équipe.</p><p>• Être disponible pour des appels en dehors des heures normales de bureau et demeurer flexible quant aux horaires de travail.</p><p>• Voyager au besoin pour répondre aux exigences du poste.</p>
<p>Nous recherchons un adjoint exécutif qui apportera un soutien administratif et organisationnel essentiel à l'équipe de direction de notre client dans l'Ouest de l'Île. Ce rôle exige une grande discrétion, un sens aigu du détail et une capacité à gérer des tâches variées dans un environnement dynamique. Vous travaillerez directement avec le vice-président des opérations pour assurer la fluidité des activités quotidiennes et la coordination efficace des communications internes et externes.</p><p><br></p><p>Responsabilités:</p><p>• Organiser et planifier les réunions, conférences et visites pour les membres de la direction.</p><p>• Gérer les communications internes et externes, y compris les courriels, appels téléphoniques et correspondances.</p><p>• Préparer des informations et des présentations pour les discussions et les réunions.</p><p>• Rédiger des documents de communication et des rapports selon les besoins.</p><p>• Réaliser des recherches et produire des rapports sur divers sujets pour soutenir les initiatives de la direction.</p><p>• Contribuer aux soumissions des propositions commerciales en fournissant un soutien administratif.</p><p>• Traiter et réconcilier les rapports de dépenses conformément aux politiques de l’entreprise.</p><p>• Maintenir un système organisé pour la gestion des documents physiques et électroniques.</p><p>• Coordonner les arrangements de voyage pour les membres de la direction.</p><p>• Assurer une communication efficace et une collaboration avec les différents départements de l'entreprise.</p>
