<p>Our client is seeking a highly organized and adaptable Executive Assistant to support a senior executive. This role blends traditional executive support with administrative responsibilities for the broader team, making it an exciting opportunity for a detail-oriented professional who enjoys working in a dynamic environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage calendars, meetings, travel, and daily communications for the executive.</li><li>Act as a trusted liaison between the executive, team members, and external stakeholders.</li><li>Prepare and maintain documents, records, and correspondence.</li><li>Assist with planning and coordinating events, projects, and meetings.</li><li>Provide personal support including scheduling appointments and occasional errands.</li><li>Support administrative functions for the mortgage team, including client communication, file setup, and documentation management.</li><li>Contribute to day-to-day operations and follow-up tasks as required.</li></ul><p><br></p>
<p>We’re hiring a detail-oriented <strong>Executive Assistant</strong> to support senior leaders in a fast-paced government setting based in<strong> Edmonton</strong>. This long-term contract role is ideal for someone with strong organizational and administrative skills.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage executive calendars and schedule meetings</li><li>Prepare reports, documents, and presentations</li><li>Coordinate communication between executives and departments</li><li>Handle confidential information with professionalism</li><li>Arrange travel and support meeting logistics</li><li>Prioritize emails, calls, and tasks for timely follow-up</li><li>Maintain organized records and support office procedures</li><li>Troubleshoot administrative issues as needed</li></ul><p><br></p>
<p><br></p><p>Are you a highly organized and proactive professional with a passion for supporting executive leadership? Robert Half is seeking a dynamic Executive Assistant to provide top-tier administrative support to senior management with one of our well respected clients. In this vital role, you will act as the backbone of a fast-paced environment, managing complex schedules, coordinating high-level meetings, and handling sensitive information with discretion and professionalism. If you're driven by excellence and thrive in a collaborative setting, this is your opportunity to shine and make a meaningful impact. Join us and be a key contributor to the success of our executive team!</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage and coordinate a busy calendar, including scheduling meetings, appointments, and travel</li><li>Prepare and submit accurate expense reports in a timely manner</li><li>Create and edit high-quality PowerPoint presentations and internal documents</li><li>Organize meeting logistics, agendas, and follow-ups</li><li>Screen and prioritize emails, calls, and requests</li><li>Support special projects and provide ad-hoc administrative assistance as required</li></ul><p><strong>What We’re Looking For:</strong></p><ul><li>10+ years of experience as an Executive Assistant or similar administrative role</li><li>Prior experience in Real Estate or Legal industry is preferred</li><li>Strong proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)</li><li>Excellent organizational skills with high attention to detail</li><li>Ability to manage multiple priorities in a fast-paced environment</li><li>Post secondary education in Business Administration or a related field</li></ul>
<p>Are you a highly organized and proactive professional looking to support executive leadership in a dynamic and fast-paced environment? We are seeking an Executive Assistant to provide strategic administrative support to the CEO and offer baseline assistance to other members of the Executive Leadership Team (ELT). This hybrid position, based in Richmond, BC, acts as a central coordination hub and plays a critical role in driving efficiency and effectiveness within the leadership team.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>• Provide proactive, confidential administrative support to the CEO, including calendar management, interfacing with Board members, scheduling meetings, coordinating travel, and preparing correspondence.</p><p>• Offer administrative assistance to other ELT members as needed, including managing calendars, coordinating travel, and processing expense reports.</p><p>• Serve as a liaison between the Executive Team and internal/external stakeholders to ensure seamless communication and workflow.</p><p>• Manage planning, logistics, and scheduling for Board of Directors meetings, ensuring events run smoothly.</p><p>• Prepare and coordinate materials for meetings, such as agendas, presentations, and minutes, demonstrating a high degree of accuracy and professionalism.</p><p>• Anticipate executive needs and proactively resolve logistical and scheduling challenges.</p><p>• Handle sensitive and confidential information discreetly and professionally.</p><p>• Support the planning and execution of off-sites, leadership meetings, and corporate events.</p><p>• Provide backup administrative support to other team members when required.</p>
<p><strong>Job Title:</strong> Legal & HR Operations Specialist</p><p><strong>Position Overview</strong></p><p> We are seeking a highly organized and detail-oriented professional to provide operational support across both Legal and Human Resources functions. This unique hybrid role bridges corporate governance, legal administration, and HR operations, requiring someone who thrives in a fast-paced, evolving business environment. The ideal candidate is proactive, adaptable, and able to manage sensitive information with the utmost discretion.</p><p><strong>Key Responsibilities</strong></p><p><em>Legal Operations & Governance</em></p><ul><li>Partner with senior leadership on legal and governance matters, ensuring compliance and efficient workflows.</li><li>Maintain corporate records and documentation in line with internal and regulatory standards.</li><li>Oversee the contract lifecycle, including drafting, reviewing, tracking approvals, renewals, and e-signature processes.</li><li>Support preparation and coordination of board and committee meetings, including agendas, minutes, resolutions, and portal administration.</li><li>Assist with regulatory filings, legal research, and due diligence efforts related to business initiatives.</li><li>Track legal matters, invoices, and deadlines to ensure efficient operations.</li><li>Provide general legal administrative support, including document editing and proofreading.</li></ul><p><em>Human Resources Operations</em></p><ul><li>Administer HR systems and processes, supporting the full employee lifecycle from onboarding to offboarding.</li><li>Prepare and maintain HR documentation, including agreements, amendments, and compliance-related materials.</li><li>Support administration of employee equity programs and consultant agreements.</li><li>Coordinate policy acknowledgments, training compliance, and performance review cycles.</li><li>Maintain organized HR records and assist with HR surveys and process improvements.</li></ul><p><br></p>
We are looking for a highly experienced Senior Executive Assistant to provide exceptional support to executive leadership in a fast-paced environment. In this role, you will manage complex schedules, oversee travel arrangements, and ensure seamless coordination of high-level projects and events. Your organizational skills and ability to maintain confidentiality will be critical in helping the executive team focus on strategic priorities.<br><br>Responsibilities:<br>• Manage comprehensive travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries for both work-related and personal needs.<br>• Serve as the primary contact for meeting preparation, follow-ups, and ensuring all necessary materials are organized and distributed.<br>• Handle sensitive information and communications with the utmost confidentiality and professionalism.<br>• Support personal tasks such as scheduling medical appointments, coordinating private banking, and managing errands to optimize executive productivity.<br>• Safeguard and effectively prioritize the executive’s calendar to maximize time efficiency.<br>• Conduct in-depth research to assist in decision-making and provide actionable insights.<br>• Oversee corporate communications and the planning of company-wide events, ensuring alignment with organizational goals.<br>• Record, transcribe, and distribute meeting minutes, action items, and follow-up reports.<br>• Coordinate and troubleshoot logistics for meetings, events, and presentations, including booking venues, preparing agendas, and arranging catering.<br>• Review and proofread agreements and contracts to ensure accuracy and compliance with company standards.
<p>We are working with a top-tier global executive search and leadership advisory firm who is seeking an experienced Executive Assistant to support their Vancouver office. This role combines high-level administrative support with project coordination, client engagement, and communication responsibilities across confidential C-suite leadership mandates.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars, client communications, and travel for a senior executive</li><li>Coordinate high-touch search projects and ensure deadlines, deliverables, and compliance are met</li><li>Liaise professionally with global clients and senior-level candidates</li><li>Create and edit confidential reports, presentations, and search materials</li><li>Collaborate with internal consultants, researchers, and a national EA team</li></ul>
<p>A leading not-for-profit organization in the arts and entertainment sector is seeking a highly organized and adaptable Executive Assistant & Governance Specialist to provide confidential support to the CEO and coordinate governance activities. This role is ideal for someone who thrives in a fast-paced environment, enjoys working with senior stakeholders, and has a passion for organizational excellence.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Manage CEO’s complex calendar, priorities, and expense reconciliations.</li><li>Prepare agendas, minutes, and follow-up actions for board and committee meetings.</li><li>Coordinate governance activities, ensuring compliance with bylaws and policies.</li><li>Create polished presentations, slide decks, and reports.</li><li>Liaise with high-profile industry representatives with professionalism and discretion.</li><li>Provide occasional backup to program administration and assist with KPI/data tracking.</li></ul><p><br></p>
We are looking for a skilled Senior Administrative Assistant to join our team on a contract basis in Vancouver, British Columbia. This role involves providing comprehensive administrative support to multiple departments within the organization, ensuring smooth operations during a designated period. If you excel in multitasking and have a keen attention to detail, this position is ideal for you.<br><br>Responsibilities:<br>• Coordinate travel arrangements and address inquiries from employees across departments such as HR, Information Technology, Internal Audit, Supply Chain, Tax, Treasury, and Finance.<br>• Manage scheduling requests, including calendar appointments for leadership and departmental meetings.<br>• Assist with office tasks, such as document printing, catering arrangements, and guiding external guests to appropriate meeting rooms.<br>• Support executive assistants in the office with any administrative tasks they require assistance for.<br>• Prepare and submit expense reports with accuracy and timeliness.<br>• Provide exceptional customer service to internal teams and external stakeholders as needed.<br>• Handle photocopying, scanning, and document organization to maintain efficient workflows.<br>• Collaborate with team members to ensure all administrative needs are met during busy periods.
<p>Robert Half is seeking an experienced Administrative Assistant to join the team of a valued client. . This role is ideal for someone who thrives in a fast-paced environment, can juggle multiple priorities, and takes initiative to anticipate the needs of both clients and the team.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Communicate effectively and professionally with clients, colleagues, and external parties, including drafting letters, emails, and making phone calls.</li><li>Schedule client meetings and phone calls, while managing and maintaining multiple lawyer calendars.</li><li>Manage a high volume of emails, including reviewing, handling, and e-filing correspondence.</li><li>Organize and maintain both paper filing systems (including trial binders) and an online document management program.</li><li>Maintain detailed to-do/task lists and file status lists for yourself and multiple lawyers, ensuring timely reminders.</li><li>Organize and compile documents for client meetings, presentations, and other events.</li><li>Draft and process expense reports.</li><li>Diarize deadlines in Outlook and ensure reminders are provided to relevant team members.</li><li>Adapt quickly, switch between tasks efficiently, and maintain professionalism under pressure.</li><li>Take initiative to anticipate the needs of the team and clients, offering proactive solutions</li></ul>
<p>We’re looking for an experienced <strong>Administrative Assistant</strong> to join our team in <strong>Edmonton</strong> on a long-term contract. This role supports multiple business units with a variety of administrative tasks in a fast-paced, collaborative environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Prepare and format documents, reports, and presentations</li><li>Manage credit card expenses and process invoices</li><li>Coordinate travel and manage schedules</li><li>Maintain document systems (e.g., SharePoint)</li><li>Support cross-functional teams with admin needs</li><li>Handle internal and external communications</li></ul><p><br></p>
We are looking for a dedicated Administrative Assistant to join our team in Vancouver, British Columbia. In this role, you will serve as the first point of contact for students, parents, and staff, ensuring the smooth daily operations of our school. This is a long-term contract position offering a collaborative and supportive work environment.<br><br>Responsibilities:<br>• Act as the primary contact at the front desk, assisting visitors, parents, and students with inquiries attentively and efficiently.<br>• Accurately manage daily attendance records and update the student information system as needed.<br>• Coordinate and maintain multiple calendars, scheduling appointments and events with precision.<br>• Assist in preparing board reports, including taking meeting minutes and creating presentations.<br>• Handle parent communications regarding student absences, withdrawals, or other arrangements.<br>• Perform general office tasks such as laminating, photocopying, and ordering supplies.<br>• Support teachers and staff with administrative needs, such as managing schedules and appointments.<br>• Help maintain the staff room, ensuring cleanliness and organization, and manage inventory such as coffee supplies.<br>• Optionally supervise students during recess or other breaks as needed.<br>• Build and maintain strong relationships with staff, parents, and the broader school community.
<p>Our extremely reputable and well-respected client is looking for a fluently bilingual Administrative Assistant to join their team on a long-term contract basis in Ottawa, Ontario. In this role, you will provide essential administrative support in a unionized environment, ensuring seamless operations and effective communication. </p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Provide administrative support by managing schedules, organizing meetings, and arranging travel plans.</p><p>• Handle data entry tasks with accuracy, ensuring all information is properly maintained and updated.</p><p>• Coordinate and schedule conferences, meetings, and appointments to meet organizational needs.</p><p>• Respond to inbound inquiries via phone and email, delivering exceptional customer service.</p><p>• Assist with the preparation of documents using Microsoft Word, Excel, PowerPoint, and Outlook.</p><p>• Manage and track grievances within the unionized environment, maintaining confidentiality and professionalism.</p><p>• Facilitate communication between departments and external stakeholders as required.</p><p>• Ensure all records and files are organized and accessible when needed.</p><p>• Support the planning and execution of various administrative projects and initiatives.</p>
We are looking for a detail-oriented Administrative Assistant to join our team in Markham, Ontario. This long-term contract position offers the opportunity to work closely with managers and business partners to ensure smooth operations. As part of the role, you will be responsible for a mix of administrative tasks, data management, and communication support. The position requires on-site work four days a week, with an option to work remotely one day.<br><br>Responsibilities:<br>• Manage team mailboxes, ensuring timely responses and accurate dissemination of information.<br>• Prepare and distribute reports to various internal groups, ensuring accuracy and clarity.<br>• Perform data entry tasks, transferring information from Excel to other systems like PowerBI.<br>• Utilize Excel for basic data management functions, including filtering, creating pivot tables, and updating fields.<br>• Provide regular updates and feedback to managers, maintaining clear and effective communication.<br>• Collaborate with business partners to address inquiries and ensure alignment on tasks.<br>• Monitor inventory and sales numbers, preparing summaries as needed.<br>• Coordinate schedules and appointments to support team operations efficiently.<br>• Assist with inbound and outbound communication, including emails and calls.<br>• Ensure accurate documentation and organization of administrative records.
<p>We’re seeking a detail-oriented <strong>Administrative Assistant</strong> to support marketing and advertising campaigns in <strong>Calgary</strong>. This long-term contract role involves coordinating projects, managing client communications, and ensuring smooth campaign execution.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Coordinate and track multiple campaigns to meet deadlines and objectives</li><li>Communicate with clients via phone and email to gather materials and provide support</li><li>Maintain Excel spreadsheets and update campaign data</li><li>Collaborate with internal teams to ensure alignment</li><li>Use templates for client outreach and follow-ups</li><li>Make outbound calls to discuss advertising opportunities</li><li>Monitor progress and provide regular updates</li><li>Use Dynamics CRM and Microsoft 365 for tracking and organization</li><li>Handle data entry and sorting tasks in Excel</li><li>Manage multiple priorities across campaigns</li></ul><p><br></p>
<p>We are looking for a detail-oriented part time Administrative Assistant to join our team in Cambridge, Ontario. As part of a small tax office, you will play a key role in ensuring smooth daily operations and providing excellent client service. This is a long-term contract position, with an initial schedule of Monday to Thursday, transitioning to Monday to Friday during the busy tax season.</p><p><br></p><p>Responsibilities:</p><p>• Organize and prepare client files for upcoming appointments, ensuring all required documents are ready.</p><p>• Track the progress of tax returns using ClientTrack, updating statuses and marking them complete when finalized.</p><p>• Monitor and manage incoming mail from the mailbox and drop box daily.</p><p>• Welcome clients upon arrival, address their inquiries, and direct them appropriately.</p><p>• Print necessary forms and labels to support office operations.</p><p>• Maintain inventory of office supplies and place orders when stock runs low.</p><p>• Create waybills and coordinate courier pickups or deliveries as needed.</p><p>• Send tax documents for electronic signature and process them upon receipt.</p><p>• Record payments received from clients into QuickBooks on a regular basis.</p>
<p>Our Langley based Real Estate client is looking for an Accounting Manager for their IPP portfolio. Reporting to the CEO, the Accounting Manager will oversee a team of three (Property Accountant, Accounting Clerk & Administrative Assistant) and take ownership of the financial reporting package for 6 entities, including financial statements, variance analysis, the CAM reconciliation, recoveries and the annual budgeting and forecasting process. This a 'hands on' role and will require an Accounting Manager who is happy to be involved with the day to day operational accounting, including a small payroll, but also be happy to deal with tax issues as they arise and periodic partnership reporting that is required from time to time.</p><p><br></p><p><br></p>
<p>Notre client, une firme de renom dans le domaine de la gestion et du recrutement exécutif, est à la recherche d'un assistant exécutif pour rejoindre son équipe de Montreal. En tant qu'assistant exécutif, vous jouerez un rôle dans le support administratif et dans la gestion de projet.</p><p><br></p><p>Responsabilités:</p><ul><li>Fournir un soutien administratif de haut niveau aux dirigeant(s), y compris la gestion des agendas, la planification des réunions et la coordination des déplacements.</li><li>Préparer et réviser la correspondance, les rapports, les présentations et autres documents.</li><li>Servir d’intermédiaire entre le(s) dirigeant(s) et les parties prenantes internes et externes.</li><li>Gérer les communications entrantes (e-mails, appels, courrier) et assurer une réponse et un suivi en temps opportun.</li><li>Organiser et coordonner la logistique des réunions, y compris la préparation des ordres du jour, la rédaction des comptes rendus et la distribution des documents.</li><li>Traiter les informations confidentielles et sensibles avec la plus grande discrétion.</li><li>Maintenir les systèmes de classement et s’assurer que les dossiers sont à jour et facilement accessibles.</li><li>Aider dans l’exécution de tâches personnelles et d'autres courses si nécessaire, en fonction des besoins du dirigeant.</li></ul>
<p>We are seeking a highly organized, proactive, and adaptable Executive Business Coordinator who thrives in a dynamic and rewarding environment. This role supports senior leadership through a broad range of responsibilities, including managing complex calendars, coordinating travel, handling expenses and budgeting, and providing project support.</p><p>Your Tasks</p><ul><li><strong>Professional Representation:</strong> Act as the face of the Executive’s office, responding to internal and external inquiries with professionalism, efficiency, and discretion.</li><li><strong>Judgment & Initiative:</strong> Demonstrate sound judgment, flexibility, and initiative when adapting to shifting priorities.</li><li><strong>Confidentiality:</strong> Handle sensitive information with the highest level of discretion and integrity.</li><li><strong>Calendar Management:</strong> Manage complex schedules across multiple time zones, ensuring seamless coordination of meetings and events.</li><li><strong>Communication:</strong> Serve as the primary contact for internal and external communications. Draft correspondence, prepare reports, and support executive messaging with accuracy and attention to detail.</li><li><strong>Collaboration:</strong> Work effectively across all levels of management, staff, and external partners to ensure tasks and priorities are met on time.</li><li><strong>Project Support:</strong> Assist with special projects and initiatives through research, data analysis, and coordination with cross-functional teams.</li><li><strong>Travel Management:</strong> Arrange and manage all aspects of domestic and international travel, including detailed itineraries and expense reconciliation.</li><li><strong>Event Coordination:</strong> Support planning and execution of team events, off-site meetings, and executive gatherings.</li><li><strong>Administrative Excellence:</strong> Prepare agendas, presentations, and reports. Anticipate executive needs through research, pre-meeting preparation, and thorough follow-up.</li></ul><p><br></p>
<p>Notre client recherche un adjoint exécutif pour fournir un soutien stratégique et administratif à la haute direction de notre client. Ce rôle clé exige une grande discrétion, un sens aigu de l'organisation et une capacité à gérer plusieurs priorités dans un environnement dynamique. Si vous êtes bilingue, avez une excellente maîtrise de Microsoft Office et une expérience éprouvée auprès de cadres supérieurs, ce poste est pour vous.</p><p><br></p><p>Responsabilités:</p><p>• Gérer l’agenda de la direction, en coordonnant les réunions, les rendez-vous et les déplacements professionnels.</p><p>• Rédiger et réviser des documents, rapports et présentations, avec une attention particulière à la qualité et à la précision, en français et en anglais.</p><p>• Assurer la planification et la logistique des réunions du conseil d’administration, y compris la préparation des ordres du jour et la distribution des procès-verbaux.</p><p>• Fournir un soutien administratif aux membres de la haute direction, en préparant des documents essentiels et en suivant les actions requises.</p><p>• Gérer les communications entrantes et sortantes avec courtoisie et professionnalisme, tout en maintenant un haut niveau de confidentialité.</p><p>• Représenter l’organisation de manière professionnelle auprès des parties prenantes internes et externes, y compris les partenaires et les fournisseurs.</p><p>• Appuyer les initiatives de l’organisation en matière d’amélioration continue et d’excellence opérationnelle.</p><p>• Maintenir des relations harmonieuses avec le personnel et les membres du conseil</p>
<p><strong>Office Assistant (with Growth Opportunity into Customer Service)</strong></p><p>Are you looking to start your career in a supportive and dynamic office environment, with a clear path to growth? We are seeking a detail-oriented and motivated <strong>Office Assistant</strong> to join our team. This role begins with providing clerical and administrative support to ensure smooth day-to-day operations, and will transition into a <strong>Customer Service Representative</strong> role as you gain experience and training.</p><p><strong>What You’ll Do</strong></p><p><strong>As an Office Assistant, you will:</strong></p><ul><li>Provide general clerical support including filing, scanning, and data entry.</li><li>Assist with order processing and documentation.</li><li>Support office staff with administrative tasks and special projects.</li><li>Answer and direct phone calls and emails as needed.</li></ul><p><strong>As you transition into Customer Service, you will:</strong></p><ul><li>Interact directly with customers to process orders, answer inquiries, and resolve concerns.</li><li>Enter orders and issue acknowledgements in a timely manner.</li><li>Provide pricing, delivery, and shipping information.</li><li>Communicate changes and updates to customers.</li><li>Assist with export documentation and international shipping requirements.</li><li>Maintain accurate customer records and open new accounts.</li><li>Collaborate with the Scheduler, Sales Manager, and Supply Chain team to ensure customer satisfaction.</li></ul>
<p>Nous cherchons un(e) <strong>assistant(e) administratif(ve) polyvalent(e) et proactif(ve)</strong> pour rejoindre l’équipe de notre client à Longueuil. Si vous êtes organisé(e), rigoureux(se) et capable de jongler avec plusieurs priorités à la fois, ce poste est fait pour vous ! Vous serez un véritable pilier du bon fonctionnement quotidien de l’organisation et travaillerez en étroite collaboration avec l’ensemble de l’équipe.</p><p><br></p><p>Vos principales responsabilités :</p><p><br></p><ul><li><strong>Assurer la qualité des communications</strong> en rédigeant et gérant divers documents de correspondance.</li><li><strong>Gérer efficacement l’information</strong> : courriels, politiques et factures, pour garder un suivi clair et structuré.</li><li><strong>Préparer et consigner l’essentiel</strong> des réunions grâce à la rédaction de notes et procès-verbaux.</li><li><strong>Coordonner l’agenda du conseil d’administration</strong> et optimiser la planification des activités.</li><li><strong>Suivre les dossiers administratifs en cours</strong> et relancer les intervenants au bon moment.</li><li><strong>Veiller à la logistique interne</strong> : gestion des fournitures de bureau et ressources nécessaires.</li><li><strong>Faciliter la communication interne</strong> pour renforcer la collaboration au sein de l’équipe.</li><li><strong>Maintenir un classement documentaire rigoureux</strong> et un système d’archivage efficace.</li><li><strong>Apporter un soutien polyvalent</strong> à l’ensemble de l’organisation par diverses tâches administratives.</li></ul><p><br></p>
We are looking for a detail-oriented and compassionate Medical Receptionist to join our team on a contract basis in Toronto, Ontario. In this role, you will provide essential administrative support within a healthcare setting, ensuring smooth operations and an excellent patient experience. This position requires strong communication skills, professionalism, and the ability to handle sensitive medical information with confidentiality.<br><br>Responsibilities:<br>• Greet patients and visitors warmly, addressing inquiries and directing them to the appropriate resources or personnel.<br>• Manage appointment scheduling, ensuring optimal use of the clinic’s resources and patient convenience.<br>• Maintain and update patient records within the Electronic Medical Records (EMR) system, ensuring accuracy and confidentiality.<br>• Assist with case management by organizing and coordinating patient files and related documentation.<br>• Respond to phone calls and emails promptly, providing accurate information or redirecting them as needed.<br>• Collaborate with healthcare providers and staff to support seamless clinic operations.<br>• Process and verify insurance and billing information as required.<br>• Ensure the reception area remains clean, organized, and welcoming for patients.<br>• Monitor and order office supplies to maintain efficient workflow.<br>• Follow all clinic protocols and procedures, including maintaining patient privacy and adhering to health and safety standards.
We are looking for a detail-oriented Administrative Coordinator to join our team on a contract basis in Vancouver, British Columbia. In this role, you will play a key part in supporting daily administrative functions, event coordination, and data management for various organizational operations. This position offers an excellent opportunity to contribute to high-quality services while ensuring the smooth execution of essential tasks.<br><br>Responsibilities:<br>• Perform accurate data entry and maintain organized records within databases.<br>• Manage reception duties, including answering inbound calls and greeting visitors.<br>• Coordinate and support the planning of approximately 60-70 development events annually.<br>• Handle clerical tasks such as scheduling appointments and managing email correspondence.<br>• Oversee supply ordering and inventory replenishment to ensure operational efficiency.<br>• Liaise with vendors for services such as photocopy maintenance and stock orders.<br>• Facilitate workshops by coordinating logistics and acting as a point of contact for service providers.<br>• Collaborate with the Ministry of Justice to coordinate criminal record checks and ensure compliance with regulations.<br>• Maintain records of employment, compliance documents, and other critical organizational data.<br>• Use Microsoft Office tools to create documents, presentations, and spreadsheets for reporting and administrative tasks.
<p>Our client in the investment space is looking for an Office Administrator to join their team. The successful candidate will support the smooth operation of their office and contribute to a positive, productive work environment. This role offers excellent exposure to the financial services industry and opportunities for career growth.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Act as first point of contact for visitors and vendors; manage mail, couriers, and office supplies.</li><li>Oversee office facilities, equipment, and service providers to ensure a well-maintained workplace.</li><li>Support onboarding and integration of new employees, coordinating with HR and IT.</li><li>Provide administrative support across departments including HR, Sales, Operations, Marketing, and Technology.</li><li>Assist with company-wide events, initiatives, and special projects.</li></ul>
