<p>Our client is seeking a highly professional and experienced <strong>Executive Assistant to the President </strong>to provide senior-level administrative and organizational support in a fast-paced, regulated, and operationally sensitive environment. This role serves as the primary point of coordination for the Office of the President and requires a candidate who can operate with discretion, sound judgment, and exceptional attention to detail.</p><p>The successful candidate will be a trusted partner to the President, ensuring priorities are managed effectively and all communications, scheduling, travel, meetings, and administrative functions are handled with professionalism and efficiency.</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li><span style="font-size: 11pt; font-family: Calibri;">Manage a complex executive calendar, including meetings, appointments, travel, and shifting priorities.</span></li><li><span style="font-size: 11pt; font-family: Calibri;">Coordinate logistics for Board meetings, senior leadership meetings, and external engagements.</span></li><li><span style="font-size: 11pt; font-family: Calibri;">Draft, review, and manage correspondence including emails, letters, memos, and briefing notes.</span></li><li><span style="font-size: 11pt; font-family: Calibri;">Screen incoming communications and respond independently where appropriate.</span></li><li><span style="font-size: 11pt; font-family: Calibri;">Prepare agendas, meeting materials, pre-read packages, minutes, and action items.</span></li><li><span style="font-size: 11pt; font-family: Calibri;">Arrange travel, prepare itineraries and briefing packages, and reconcile related expenses.</span></li><li><span style="font-size: 11pt; font-family: Calibri;">Maintain organized physical and digital filing systems for the Office of the President.</span></li><li><span style="font-size: 11pt; font-family: Calibri;">Prepare reports, presentations, and briefing materials as required.</span></li><li><span style="font-size: 11pt; font-family: Calibri;">Act as a professional liaison with internal teams, Board members, regulatory contacts, and external partners.</span></li><li><span style="font-size: 11pt; font-family: Calibri;">Support Board administration, including preparation of packages, maintenance of governance records, and coordination of meeting logistics.</span></li><li><span style="font-size: 11pt; font-family: Calibri;">Manage day-to-day administrative tasks for the Office of the President, including supplies, invoices, expense claims, and purchase requisitions.</span></li></ul><p> </p><p><strong>Candidate Requirements</strong></p><ul><li><span style="font-size: 11pt; font-family: Calibri;">Post-secondary diploma or degree in business administration, office administration, or a related field, or an equivalent combination of education and experience.</span></li><li><span style="font-size: 11pt; font-family: Calibri;">3-5+ years of progressive experience in an executive support role supporting a C-suite executive.</span></li><li><span style="font-size: 11pt; font-family: Calibri;">Experience in a regulated, safety-sensitive, or government-adjacent environment is considered an asset.</span></li><li><span style="font-size: 11pt; font-family: Calibri;">Exceptional written and verbal communication skills.</span></li><li><span style="font-size: 11pt; font-family: Calibri;">Strong organizational skills with the ability to manage multiple competing priorities.</span></li><li><span style="font-size: 11pt; font-family: Calibri;">Advanced proficiency in Microsoft Office 365, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.</span></li><li><span style="font-size: 11pt; font-family: Calibri;">Excellent judgment and proven ability to handle confidential information with absolute discretion.</span></li><li><span style="font-size: 11pt; font-family: Calibri;">Professional, proactive, detail-oriented, and capable of working independently.</span></li></ul><p><br></p>

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