17 results for Senior Executive Assistant jobs

Executive Assistant

Toronto, ON
onsite
Permanent
85000 - 95000 CAD / Yearly
Our client in Scarborough, ON is seeking a highly organized and proactive Executive Assistant to provide senior-level administrative support to executive leadership. This role requires excellent communication skills, sound judgment, discretion, and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will play a key role in supporting day-to-day operations, coordinating executive activities, and facilitating efficient workflow across the organization. Key Responsibilities<ul><li>Provide comprehensive administrative support to executive leadership</li><li>Manage complex calendars, meeting schedules, and appointments</li><li>Coordinate internal and external meetings, including preparing agendas, materials, and follow-up items</li><li>Screen and prioritize communications, including emails, phone calls, and correspondence</li><li>Prepare reports, presentations, documents, and other business materials</li><li>Arrange travel, accommodations, and related itineraries as required</li><li>Record meeting notes and track action items to support timely follow-up</li><li>Maintain confidential files, records, and sensitive information with a high degree of discretion</li><li>Liaise with internal teams and external stakeholders in a professional manner</li><li>Support special projects and other administrative functions as assigned</li></ul>
2026-06-23T00:00:00Z

Executive Assistant

Ottawa, ON
onsite
Contract / Temporary
33 - 38 CAD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership within a respected non-profit organization in Ottawa, Ontario. This Long-term Contract opportunity is ideal for someone who brings strong organizational abilities, sound judgement, and a solid understanding of governance practices. In this role, you will coordinate executive priorities, manage administrative activities, and serve as a detail-oriented point of contact for internal and external stakeholders. Responsibilities:• Coordinate complex calendars, schedule meetings, and ensure executives are fully prepared for upcoming commitments.• Act as a key liaison with clients, partners, board members, and other stakeholders while maintaining a detail-oriented and responsive approach.• Arrange travel plans, including itineraries and related logistics, to support executive schedules efficiently.• Prepare, review, and submit expense claims with accuracy and in accordance with organizational procedures.• Organize meeting materials, distribute documentation, and support governance-related activities as required.• Maintain records, correspondence, and administrative files in an orderly and confidential manner.• Support virtual and in-person meetings using collaboration tools and provide general administrative assistance to senior leaders.• Assist with document handling tasks such as scanning, copying, and preparing materials for distribution.
2026-07-03T00:00:00Z

Executive Assistant

Calgary, AB
onsite
Contract / Temporary
0 - 0 CAD / Yearly
Our client is looking for an experienced Executive Assistant to join their team in Strathmore, Alberta. This role provides executive administrative support to senior leadership, ensuring the efficient coordination of daily operations, priorities, and key administrative functions. The ideal candidate is highly organized, adaptable, and exercises sound judgment while managing multiple priorities in a fast-paced environment.Responsibilities:<ul><li>Provide executive support, manage priorities and daily operations.</li><li>Coordinate calendars, meetings, and schedules in a fast-paced environment.</li><li>Prepare correspondence, briefing materials, and executive documents.</li><li>Process executive expenses and claims accurately and on time.</li><li>Collaborate with the team to ensure seamless administrative support.</li><li>Support projects by tracking actions, organizing materials, and coordinating logistics.</li><li>Manage travel arrangements and related itineraries when required.</li></ul>
2026-06-30T00:00:00Z

Executive Assistant

Ottawa, ON
onsite
Contract / Temporary
22 - 25 CAD / Hourly
Our client is looking for an Executive Assistant to support senior leadership within a non-profit organization in Ottawa, Ontario. This Contract position is well suited to a highly organized, detail-oriented individual who can manage competing priorities, coordinate executive activities, and maintain strong administrative processes in a fast-paced environment. The successful candidate will bring strong communication skills, sound judgement, and the ability to handle confidential matters with discretion. Responsibilities:• Coordinate complex calendars for senior executives, ensuring meetings, priorities, and schedule changes are managed smoothly.• Arrange business travel, prepare itineraries, and support related logistics to keep executive plans running efficiently.• Process and reconcile expenses in a timely manner using approved reporting tools and internal procedures.• Organize virtual meetings and events through online platforms, including scheduling, meeting preparation, and follow-up support.• Maintain accurate administrative records and assist with document preparation, formatting, scanning, and distribution.• Provide day-to-day support to leadership by tracking action items, responding to requests, and helping move priorities forward.• Update and maintain information within relevant systems, including contact and relationship management platforms.• Assist with timekeeping or administrative coordination tasks as needed to support departmental operations.
2026-07-03T00:00:00Z

Executive Assistant

Ottawa, ON
onsite
Contract / Temporary
31 - 35 CAD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership within a respected non-profit organization in Ottawa, Ontario. This Contract position is well suited to someone who thrives in a fast-paced environment, manages competing priorities with confidence, and brings strong judgement to executive-level support. The successful candidate will play a key role in coordinating administrative activities, maintaining schedules, and ensuring day-to-day operations run smoothly while supporting interactions with external stakeholders, including political representatives. Responsibilities:• Coordinate complex calendars, meetings, and appointments for directors and senior leaders, ensuring schedules are organized and priorities are managed effectively.• Arrange travel plans, meeting logistics, and event details, including virtual coordination through online meeting platforms and related administrative preparation.• Provide day-to-day administrative support to leadership by preparing documents, organizing correspondence, and maintaining accurate records and reports.• Track action items, deadlines, and follow-up requirements to help leadership stay informed and aligned on key activities.• Support communications and meeting coordination involving external partners, including government or political contacts, with professionalism and discretion.• Process expense claims, administrative documentation, and related reporting in a timely and accurate manner using relevant systems and tools.• Prepare, scan, copy, and organize materials for meetings, presentations, and executive review.• Maintain confidential information with a high level of care while supporting smooth office and leadership operations.
2026-07-03T00:00:00Z

Executive Assistant

Mississauga, ON
onsite
Contract / Temporary
38 - 46 CAD / Hourly
We are looking for an experienced Executive Assistant to provide senior-level support to an executive leadership team. This long-term contract opportunity is ideal for someone who thrives in a fast-paced environment, brings strong judgement to shifting priorities, and helps leaders stay organized, informed, and focused on strategic objectives. The successful candidate will strengthen executive operations through proactive coordination, effective communication, and dependable follow-through across meetings, travel, governance activities, and day-to-day administration. Responsibilities:• Manage demanding executive calendars by organizing appointments, resolving scheduling conflicts, and ensuring leaders are prepared for changing priorities.• Coordinate meetings, business travel, and leadership events, including logistics, documentation, and follow-up actions to keep commitments on track.• Prepare agendas, briefing notes, summaries, and presentation materials that support informed decision-making at the executive level.• Monitor key priorities, decisions, and outstanding actions to help leadership maintain momentum on short- and long-range initiatives.• Build structure around executive routines, planning cycles, and internal coordination so workflows run efficiently across distributed teams.• Develop high-quality slide decks, correspondence, and executive-ready documents for board sessions, leadership reviews, and external stakeholders.• Act as a central liaison among executives, senior leaders, and advisors to improve communication and advance business priorities smoothly.• Process expense submissions, maintain corporate records, and support governance documentation with a high level of accuracy and discretion.• Organize board meeting logistics throughout the year, compile meeting packages, and maintain calendars, minutes, and related governance records.• Assist with compliance-related administrative activities, including support for business registrations across multiple jurisdictions.
2026-07-03T00:00:00Z

Sr Executive Assistant

Edmonton, AB
onsite
Permanent
80000 - 90000 CAD / Yearly
Robert Half is searching for a Senior Executive with strong leadership and project management capabilities to work with an exceptional client, based in the Edmonton area. This position combines executive-level coordination with operational leadership, ensuring meetings, facilities, vendor relationships, and administrative processes run smoothly. The successful candidate will bring strong judgement, discretion, and organizational skills to support executives, the Board of Directors, and cross-functional teams in a fast-paced corporate environment. Responsibilities:<ul><li>Lead, coach, and develop the office administrative team through performance management, daily direction, and ongoing skill development.</li><li>Oversee day-to-day office operations including reception, mail services, supplies, catering, and general workplace services.</li><li>Manage departmental budgeting and forecasting, ensuring alignment with business priorities.</li><li>Coordinate team workflows to maintain service excellence and operational efficiency.</li><li>Build strong cross-functional relationships to support seamless internal service delivery.</li><li>Provide confidential, high-level administrative support to the Executive Team and Board of Directors.</li><li>Manage complex calendars, meetings, travel logistics, and executive priorities.</li><li>Plan and execute Board and Executive meetings, including agenda development, preparation of materials, and follow-up actions.</li><li>Prepare professional correspondence, reports, and meeting packages.</li><li>Process expense reporting and reimbursements for senior leadership and Board members.</li><li>Oversee vendor relationships, including facilities, maintenance, and office service providers.</li><li>Manage workplace logistics such as office furnishings, equipment, and service contracts.</li><li>Administer corporate programs (e.g., recognition, sponsorship assets, or similar corporate initiatives).</li><li>Maintain and track contracts using a contract management system.</li><li>Provide back-up administrative support compliance-related documentation as needed.</li><li>Lead special projects and cross-functional initiatives.</li><li>Identify and implement process improvements to enhance efficiency, service quality, and internal client experience.</li><li>Promote a culture of innovation, collaboration, and service excellence.</li><li>Support organizational safety initiatives and compliance requirements.</li></ul>
2026-07-03T00:00:00Z

Sr. Administrative Assistant

Surrey, BC
onsite
Contract / Temporary
28 - 34 CAD / Hourly
We are looking for a highly organized Sr. Administrative Assistant to provide in-office support to a senior leader and the broader team. This Long-term Contract opportunity is ideal for someone who thrives in a busy setting, manages shifting priorities with confidence, and handles sensitive information with professionalism. The successful candidate will play a key role in keeping daily operations on track through strong communication, sound judgement, and dependable administrative coordination. Responsibilities:• Coordinate complex calendars, update schedules as priorities shift, and arrange meetings with a high level of accuracy.• Prepare documents, correspondence, and presentation materials, ensuring formatting is consistent and information is handled confidentially.• Organize travel plans and conference-related logistics, including coordination of required materials and equipment.• Record meeting notes when needed and assist with follow-up actions to support timely completion of tasks.• Manage printing, scanning, photocopying, and general document preparation to maintain efficient office workflow.• Support time-sensitive requests by troubleshooting issues, adjusting plans quickly, and keeping stakeholders informed.• Assist with administrative HR processes such as document routing, electronic signatures, and applicant tracking system updates.• Provide day-to-day administrative support that helps the team stay organized, responsive, and prepared for changing demands.
2026-07-02T00:00:00Z

Administrative Assistant

Waterloo, ON
onsite
Contract / Temporary
23 - 26 CAD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a non-profit organization in Waterloo, Ontario. This Long-term Contract opportunity is well suited to someone who enjoys creating an organized, welcoming environment while providing dependable administrative support across a range of functions. The successful candidate will help manage front-office activities, coordinate schedules and travel, and assist with routine financial and facility-related tasks. Responsibilities: • Welcome visitors and serve as the first point of contact for the office, ensuring inquiries are handled professionally and efficiently. • Manage incoming telephone calls and route messages or requests to the appropriate contacts in a timely manner. • Coordinate courier pickups and deliveries and support meeting scheduling as needed. • Purchase and track office materials and equipment to help maintain smooth day-to-day operations. • Process administrative finance tasks, including reconciling corporate card expenses, recording donations, preparing deposits, and entering invoices for payment. • Arrange accommodations and local transportation for guests visiting the Waterloo, Ontario office. • Keep shared spaces such as meeting rooms, office areas, and the kitchen neat and ready for use, including light kitchen upkeep and dishwasher emptying. • Organize catering for meetings or office events when required and liaise with service providers for minor equipment repairs. • Provide general administrative assistance to the Director of People and Culture and contribute to overall office efficiency.
2026-07-02T00:00:00Z

Administrative Assistant

Ottawa, ON
onsite
Contract / Temporary
24 - 28 CAD / Hourly
Robert Half Ottawa is looking for a detail-oriented Administrative Assistant to support a busy downtown office in Ottawa, Ontario. This Long-term Contract position is well suited to someone who can manage daily administrative priorities with minimal supervision while maintaining a thorough and responsive approach. The successful candidate will contribute to smooth office operations by coordinating schedules, preparing documents, and supporting internal communication activities. Responsibilities:• Organize meetings and appointments, including booking times, confirming attendance, and ensuring schedules remain up to date.• Manage calendars for team members and help balance shifting priorities across daily and weekly commitments.• Prepare, format, and revise briefings, correspondence, and other administrative documents with a high level of accuracy.• Review, submit, and track expense claims in accordance with established processes and deadlines.• Provide support for corporate communication activities by assisting with drafting, formatting, and distributing materials as needed.• Respond to inbound inquiries by phone and email, direct requests appropriately, and provide courteous client service.• Enter and maintain administrative data in office records, spreadsheets, and related tracking tools.• Support general office coordination by handling routine administrative tasks independently and following up on outstanding items.
2026-07-03T00:00:00Z

Administrative Assistant

St Thomas, ON
onsite
Permanent
60000 - 70000 CAD / Yearly
Administrative Assistant – Financial Services (CSC Required)Location: St ThomasJob Type: Permanent Full-TimeWe’re hiring an experienced Administrative Assistant to join a very well established financial services / wealth management firm. This is an excellent opportunity for someone with their CSC (Canadian Securities Course) looking to build a long-term career in a supportive, team-oriented environment.You’ll be supporting a high-performing team and working under a friendly, approachable, and highly regarded manager who values their team and recognizes strong performance.Key Responsibilities:<ul><li>Provide administrative support to senior advisors</li><li>Assist with trade processing and execution support in accordance with advisor direction</li><li>Manage calendars, scheduling, and client meetings</li><li>Prepare client documentation, reports, and correspondence</li><li>Handle client communication and inquiries in a professional manner</li><li>Maintain accurate records and compliance documentation</li><li>Assist with office coordination and workflow management</li></ul>
2026-06-25T00:00:00Z

Office Assistant

North York, ON
onsite
Permanent
60000 - 65000 CAD / Yearly
We are looking for a dependable Office Assistant to support daily administrative operations for a growing manufacturing company in Concord, Ontario. This position is well suited to someone who enjoys keeping an office organized, assisting internal teams, and delivering a positive experience to customers and visitors. The successful candidate will play an important role in maintaining efficient workflows, accurate documentation, and responsive front-office support. Responsibilities: • Provide day-to-day administrative assistance to leadership and staff across multiple departments to help keep operations running smoothly. • Manage front-desk activities by greeting visitors, answering incoming calls, and directing inquiries to the appropriate team members. • Maintain office records, prepare documents, and complete data entry tasks with a high level of accuracy and attention to detail. • Order and organize office supplies while ensuring shared workspaces and administrative resources remain well maintained. • Support billing activities by assisting with invoicing and helping with accounts payable and accounts receivable administration. • Deliver customer service support by responding to routine requests and coordinating follow-up with internal teams as needed. • Handle photocopying, scanning, filing, and other general office tasks to support efficient document management. • Protect sensitive business information by maintaining confidential files and following established administrative procedures.
2026-06-12T00:00:00Z

Office Coordinator & Administrative Assistant

Victoria, BC
onsite
Permanent
57000 - 70000 CAD / Yearly
A well-established national professional services firm is seeking a highly organized and proactive Office Coordinator to support day-to-day operations, executive administration, and marketing coordination within a dynamic Victoria BC office.This is a multifaceted role ideal for someone who thrives in a fast-paced environment, enjoys wearing multiple hats, and takes pride in keeping operations running smoothly. Key Responsibilities• Coordinate daily office operations and ensure smooth workflow• Provide administrative support to senior leadership• Assist with scheduling, document management, and internal coordination• Support team members across multiple departments• Contribute to marketing initiatives, including:○ Assisting with content updates and materials○ Supporting light design work (presentations, collateral, etc.)○ Coordinating marketing projects and timelines
2026-07-02T00:00:00Z

Senior Administrator & Human Resources

Burnaby, BC
onsite
Permanent
60000 - 75000 CAD / Yearly
We are partnering with a well-established mid-sized professional services firm in Vancouver to hire a Senior Administrator & Human Resources professional. This is a hands-on, high-impact role combining office operations (majority) with standalone Human Resources responsibilities. This position is ideal for someone who thrives in a fast-paced, evolving environment, enjoys wearing multiple hats, and brings a strong balance of administrative expertise and people-focused HR support. Key ResponsibilitiesAdministrative Operations (Primary Focus)<ul><li>Provide day-to-day administrative support to senior leadership</li><li>Draft and coordinate client proposals, contracts, and change orders</li><li>Track and maintain corporate licences, insurance, and professional requirements</li><li>Oversee document management (physical and digital record-keeping)</li><li>Manage vendor relationships (office equipment, IT coordination, etc.)</li><li>Prepare reports, conduct research, and support business initiatives</li><li>Coordinate promotional materials with external vendors</li><li>Provide coverage for reception when needed</li></ul>Human Resources Responsibilities (Standalone Function)<ul><li>Manage full-cycle recruitment coordination and onboarding</li><li>Maintain employee records and administer HR policies/programs</li><li>Support performance reviews, salary reviews, and employee relations matters</li><li>Administer benefits and support employee lifecycle activities (on/offboarding)</li><li>Assist with training initiatives and internal HR processes</li></ul>Leadership & Office Coordination<ul><li>Provide regular updates to senior leadership on office operations and HR matters</li><li>Support internal meetings, including agenda preparation and meeting minutes</li><li>Oversee and support junior administrative functions (including reception)</li><li>Plan and coordinate internal events and team initiatives</li></ul>
2026-06-26T00:00:00Z

Accounting Assistant

Ottawa, ON
onsite
Contract / Temporary
22.1635 - 25.663 CAD / Hourly
We are looking for an Accounting Assistant to support the day-to-day financial operations of a not-for-profit organization in Ottawa, Ontario. This Long-term Contract position is ideal for someone who brings strong attention to detail, sound accounting knowledge, and hands-on experience working with Sage 50 and Bamboo. The successful candidate will help maintain accurate records, process financial transactions efficiently, and contribute to the smooth administration of accounting activities. Responsibilities: • Review incoming invoices for accuracy, completeness, and proper supporting documentation before processing • Enter payable transactions into the accounting system and assign the correct general ledger coding • Prepare and record bank deposits while ensuring all receipts are documented appropriately • Maintain organized financial files and ensure accounting records are kept up to date and accessible • Reconcile corporate credit card activity and investigate discrepancies in a timely manner • Perform regular bank account reconciliations to confirm balances and resolve outstanding items • Prepare and submit pension contribution information in accordance with reporting deadlines • Assist with accounts payable administration and payment processing to support timely vendor remittance
2026-06-24T00:00:00Z

Senior Litigation Associate

Toronto, ON
onsite
Permanent
160000 - 195000 CAD / Yearly
We are looking for a skilled and driven Senior Litigation Associate to join our dynamic team in Toronto, Ontario. In this role, you will manage complex civil litigation cases while contributing to the growth and development of less experienced team members. This position offers an excellent opportunity to showcase your legal expertise and develop your career in a supportive and fast-paced environment. Responsibilities:• Manage all stages of litigated matters, including examinations for discovery, mediations, and motions.• Collaborate with senior counsel on intricate and high-profile cases, ensuring thorough preparation and execution.• Engage in business development initiatives to expand the firm's client base and elevate your detail oriented reputation.• Mentor and provide guidance to less experienced team members, fostering a collaborative and growth-oriented environment.• Achieve both billable and non-billable targets while maintaining a high level of service.• Utilize legal software and tools such as case management platforms and document management systems to streamline workflows.• Communicate effectively with clients, colleagues, and external parties to ensure clarity and a focus on detail.• Handle complaint administration and insurance defense matters with precision and attention to detail.• Coordinate with legal assistants and paralegals to balance a demanding workload efficiently.
2026-06-09T00:00:00Z

Accounting & Administrative Assistant

Burnaby, BC
onsite
Permanent
45000 - 55000 CAD / Yearly
About the OpportunityOur client, a well-established organization in the retail/distribution space, is seeking a detail-oriented and motivated Administrative & Accounting Assistant to join their Burnaby-based team. This is an excellent opportunity for a junior candidate looking to gain hands-on experience in accounting within a collaborative and fast-paced environment. The role is approximately 80% accounting and 20% administrative support. Key Responsibilities• Process and code accounts payable invoices within the ERP system• Match invoices with purchase orders, packing slips, and receiving documentation• Communicate with vendors regarding AP inquiries and discrepancies• Assist with monthly vendor statement reconciliations to ensure completeness and accuracy• Perform high-volume data entry with a strong focus on accuracy• Support administrative tasks, including maintaining records and updating internal systems• Assist with maintaining and updating product or operational data as needed• Provide ad hoc support to the accounting and operations teams
2026-06-29T00:00:00Z