20 results for Senior Executive Assistant jobs

Senior Executive Assistant

Vancouver, BC
onsite
Permanent
90000 - 110000 CAD / Yearly
Our client, a privately held group of companies, is seeking an experienced Senior Executive Assistant to provide high-level support to the President across a diverse portfolio of business interests.This is a pivotal, high-trust role for a polished professional who brings excellent judgment, discretion, and a proactive approach to executive support. The successful candidate will act as a key partner to the President, helping manage communications, priorities, projects, and day-to-day business matters across multiple entities. This opportunity is ideal for someone who has progressed beyond a traditional administrative role and is comfortable operating as a true extension of the executive office. The right individual will be highly organized, resourceful, and capable of navigating a fast-moving environment with competing priorities and a wide range of stakeholders. Responsibilities• Provide senior-level executive support to the President across multiple business entities• Manage the flow of information, approvals, requests, and follow-up items• Anticipate executive needs and proactively identify matters requiring attention• Prepare correspondence, reports, presentations, meeting materials, and other business documentation• Track commitments, deadlines, decisions, and outstanding action items to ensure timely follow-through• Liaise professionally with internal teams, external vendors, consultants, and professional advisors• Assist with coordination of day-to-day operational and administrative matters across the organization• Conduct research, gather information, and prepare clear summaries and recommendations to support decision-making• Coordinate projects and special initiatives with minimal supervision• Support internal communication and follow-up related to assignments, deadlines, and reporting requirements• Assist with onboarding coordination, employee documentation, and administrative HR support as needed• Maintain organized records related to contracts, licences, insurance, permits, renewals, and corporate documentation• Help identify opportunities to improve systems, reporting, and administrative processes• Handle sensitive corporate and employee information with a high degree of confidentiality
2026-09-10T00:00:00Z

Executive Assistant

Guelph, ON
onsite
Permanent
80000 - 95000 CAD / Yearly
About the OpportunityWe're seeking an experienced Executive Assistant who thrives in fast-paced environments and takes pride in being the trusted partner that keeps executives focused, organized, and prepared. In this highly visible role, you'll provide strategic administrative support to senior leadership while serving as a key liaison to the Board of Directors. If you're someone who anticipates needs before they arise, manages competing priorities with ease, and enjoys being at the center of important organizational initiatives, we'd love to hear from you. Key Responsibilities<ul><li>Provide comprehensive administrative support to C-suite executives</li><li>Manage complex calendars, meetings, appointments, and travel arrangements</li><li>Coordinate and support Board of Directors meetings, committee meetings, and annual general meetings</li><li>Prepare agendas, board packages, presentations, reports, and meeting materials</li><li>Record and distribute accurate meeting minutes and track follow-up actions</li><li>Serve as a primary liaison between executives, board members, staff, and external stakeholders</li><li>Draft and edit correspondence, reports, and other confidential communications</li><li>Maintain governance documentation and corporate records</li><li>Coordinate executive expense reporting and administrative processes</li><li>Assist with special projects, organizational initiatives, and event planning as required</li></ul>
2026-09-03T00:00:00Z

Executive Assistant

London, ON
onsite
Permanent
60000 - 70000 CAD / Yearly
We are seeking a highly organized and proactive Executive Assistant to provide confidential administrative support to the Chief Executive Officer and Board of Directors. This is a critical role that serves as a trusted partner to executive leadership, helping ensure the smooth operation of governance activities, strategic initiatives, and day-to-day executive functions.The ideal candidate is a polished professional who thrives in a fast-paced environment, exercises sound judgment, and excels at managing competing priorities while maintaining the highest level of confidentiality. Key ResponsibilitiesExecutive Support<ul><li>Manage complex calendars, scheduling, and meeting coordination.</li><li>Prepare correspondence, presentations, reports, and executive communications.</li><li>Coordinate travel arrangements and expense reporting.</li><li>Coordinate all Board of Directors and committee meetings.</li><li>Prepare agendas, board packages, meeting materials, and presentations.</li><li>Attend meetings and record accurate minutes and action items.</li><li>Maintain governance records, policies, bylaws, and official documentation.</li><li>Support board member onboarding and ongoing communication.</li><li>Act as a liaison between the CEO, Board members, senior leaders, external stakeholders, and community partners.</li><li>Assist with special projects, strategic initiatives, and organizational events.</li></ul>
2026-09-04T00:00:00Z

Executive Assistant

Edmonton, AB
onsite
Permanent
75000 - 80000 CAD / Yearly
Our client is seeking a highly organized and detail-oriented Executive Assistant & HR Administrator to join their team. This is an excellent opportunity for a proactive professional who thrives in a fast-paced environment and enjoys balancing executive support, human resources administration, payroll coordination, and operational support.Reporting to senior leadership, the successful candidate will play a key role in ensuring the smooth day-to-day operation of the organization while supporting HR initiatives, employee programs, and administrative processes. The key responsibilities include: Executive & Administrative Support<ul><li>Coordinate day-to-day administrative activities, including management of the master calendar, shared email accounts, document management systems, and maintenance of the organization's document library.</li><li>Prepare reports, correspondence, presentations, and other administrative documentation with a high degree of accuracy.</li><li>Collect, organize, maintain, and analyze data to support reporting, reconciliation, process control, and organizational decision-making.</li><li>Manage multiple priorities and deadlines while maintaining exceptional attention to detail.</li></ul>Human Resources Support<ul><li>Provide administrative support across the employee lifecycle, including:</li><li>Recruitment coordination</li><li>Job postings</li><li>Candidate screening and interview scheduling</li><li>New employee onboarding</li><li>Offboarding activities</li><li>Employee documentation and records management</li><li>Leave administration</li><li>Annual certifications and compliance tracking</li><li>Maintain employee files and HR records while ensuring strict confidentiality.</li><li>Support policy reviews and research initiatives by gathering information and preparing recommendations for leadership.</li><li>Assist with employee communications, programs, resources, and engagement initiatives.</li></ul>Payroll & Benefits Administration<ul><li>Assist with payroll administration and related documentation.</li><li>Coordinate employee benefits administration and support enrollment and maintenance activities.</li><li>Track performance review timelines, documentation, meeting coordination, and completion status.</li></ul>Training & Projects<ul><li>Prepare and maintain employee handbooks, training materials, and internal resources.</li><li>Coordinate training sessions, staff events, and employee development initiatives.</li><li>Support special projects and process improvement initiatives designed to enhance operational efficiency and organizational effectiveness.</li><li>Collaborate with management and team leaders on continuous improvement efforts and organizational initiatives.</li></ul>The ideal candidate is a proactive and service-oriented professional who enjoys supporting both people and processes. You bring a positive attitude, exceptional organizational skills, and a willingness to take initiative while maintaining a high level of professionalism and confidentiality. This is a full-time, permanent, office-based (West Edmonton) that offers a competitive total rewards package, and room for professional growth. Apply today!
2026-09-11T00:00:00Z

Executive Assistant

Cambridge, ON
onsite
Temporary
55000 - 65000 CAD / Yearly
Are you the person everyone turns to when something needs to get done? Do you manage calendars, coordinate meetings, solve unexpected problems, track down missing information, and somehow keep everything running smoothly while making it look easy? If so, we may have the perfect opportunity for you. We're looking for an Executive Assistant to support a senior leadership team and be the organizational force behind the scenes. Key Responsibilities<ul><li>Manage complex calendars, appointments, and scheduling priorities</li><li>Coordinate internal and external meetings, including preparing agendas and meeting materials</li><li>Draft, edit, and proofread correspondence, reports, presentations, and other business documents</li><li>Arrange travel, accommodations, and itineraries as required</li><li>Screen and prioritize emails, phone calls, and incoming requests</li><li>Prepare meeting minutes and follow up on action items</li><li>Support executive reporting and presentation preparation</li><li>Coordinate company events, leadership meetings, and special projects</li><li>Track deadlines and ensure timely completion of deliverables</li></ul>
2026-08-27T00:00:00Z

Executive Assistant

Vancouver, BC
onsite
Temporary
34 - 40 CAD / Hourly
We are looking for a highly organized Executive Assistant to join a creative agency in Vancouver, British Columbia on a Contract basis. This fully onsite role will provide day-to-day support to senior leaders by coordinating demanding schedules, handling travel and expense tasks, and helping the office run smoothly in a fast-moving environment. The ideal candidate brings sound judgment, flexibility, and the ability to stay composed while managing shifting priorities and multiple executive calendars. Responsibilities: • Coordinate complex calendars for senior leaders, resolving scheduling conflicts and ensuring priorities are managed effectively across multiple stakeholders. • Support the founder and leadership team with daily administrative needs, including meeting planning, schedule adjustments, and general organization. • Arrange domestic and international travel as required, and manage itinerary updates when plans change. • Prepare and submit expense documentation and related administrative records accurately and on time. • Review upcoming meetings and commitments each week, capture key notes when needed, and help leaders stay prepared for scheduled discussions. • Order meals and assist with practical day-to-day requests that enable executives to focus on business priorities. • Provide office support in partnership with the studio director, helping maintain an orderly and well-organized workplace environment. • Follow up with interns and other team members on shared office upkeep expectations and routine coordination tasks.
2026-09-04T00:00:00Z

Executive Assistant

Toronto, ON
onsite
Permanent
95000 - 100000 CAD / Yearly
We are looking for an Executive Assistant to provide dependable, high-level support within a busy healthcare organization. This position is suited to a highly experienced, detail-oriented candidate who can anticipate needs, manage sensitive information with care, and keep executive operations running smoothly. The successful candidate will bring strong judgement, excellent coordination skills, and the confidence to work effectively with senior leaders and board members. Responsibilities:• Oversee daily administrative activities for the executive office, ensuring priorities are organized and handled efficiently.• Review incoming requests, correspondence, and issues, then direct them appropriately so urgent matters receive prompt attention.• Prepare high-quality documents such as presentations, reports, letters, and briefing packages to support executive decision-making.• Arrange meetings, leadership forums, and special events by managing schedules, materials, logistics, and related services as needed.• Maintain the executive calendar, coordinate appointments, and organize travel plans, itineraries, and associated details.• Respond to confidential inquiries and communications with discretion and sound judgement.• Strengthen office workflows by identifying opportunities to improve administrative systems and operating processes.• Support the Board of Directors through meeting coordination, distribution of materials, and timely follow-up on administrative requirements.• Serve as a key point of contact between executive leadership, board members, and internal or external stakeholders when appropriate.
2026-09-01T00:00:00Z

Executive Assistant

Coquitlam, BC
onsite
Temporary
30 - 38 CAD / Hourly
We are looking for an experienced Executive Assistant to provide senior-level administrative and operational support within a government environment in Coquitlam, British Columbia. This Contract position will support the Land Governance function by keeping priorities organized, coordinating key activities, and helping department leaders stay focused on strategic objectives. The successful candidate will bring sound judgement, strong communication skills, and the ability to manage shifting demands with discretion. Responsibilities:• Manage schedules for department leadership, resolving conflicts and ensuring appointments, meetings, and deadlines are well coordinated.• Organize business travel arrangements, including transportation, accommodations, and detailed itineraries for staff as needed.• Support meetings from planning through follow-up by gathering background materials, preparing agendas, assisting with presentation content, taking minutes, and circulating records of discussion.• Track actions, milestones, and deliverables across projects to help maintain progress and ensure commitments are completed on time.• Review invoices, budget information, contracts, and related documentation for accuracy and alignment with internal financial requirements.• Draft, format, and revise correspondence, reports, presentations, and other departmental documents to a high standard of detail and accuracy.• Coordinate departmental events, internal sessions, and special meetings, including logistics, scheduling, and participant communication.• Prepare and submit travel and corporate card expense documentation and maintain organized records for finance purposes.• Maintain electronic and paper filing systems, retrieve reference materials when required, and serve as a point of contact for visitors and cross-departmental inquiries.
2026-09-10T00:00:00Z

Sr. Executive Assistant

Vancouver, BC
onsite
Temporary
37 - 44 CAD / Hourly
We are looking for a highly organized Sr. Executive Assistant to provide dedicated support to a senior executive in Vancouver, British Columbia. This Contract position requires someone who can manage a fast-paced schedule, adapt to early-morning priorities tied to another time zone, and handle sensitive executive matters with professionalism. The successful candidate will coordinate daily administrative activities, maintain strong communication across stakeholders, and help keep leadership operations running smoothly. Responsibilities: • Oversee a complex executive calendar, resolving scheduling conflicts and aligning meetings with shifting business priorities. • Arrange domestic and international travel, including itineraries, accommodations, and related logistics. • Prepare, format, and maintain correspondence, reports, presentation materials, and other executive documents. • Coordinate internal and external meetings by booking attendees, confirming agendas, and ensuring required materials are ready in advance. • Record key discussion points, action items, and follow-ups during meetings, then distribute clear and timely notes. • Manage expense submissions and related administrative records with accuracy and attention to company procedures. • Support planning and coordination for leadership meetings, team gatherings, and company events. • Work closely with senior leaders and cross-functional partners to ensure prompt communication and execution of executive priorities.
2026-09-04T00:00:00Z

Sr. Executive Assistant

Banff, AB
onsite
Temporary
0 - 0 CAD / Yearly
Our client is looking for an experienced Executive Assistant to join their team in Banff, Alberta. This position supports executives in managing day-to-day priorities, schedules, communications, and administrative needs. The ideal candidate is highly organized, discreet, and proactive, with strong attention to detail and the ability to manage competing priorities while maintaining effective communication and professionalism.Responsibilities:<ul><li>Manage executive priorities, correspondence, and administrative matters.</li><li>Coordinate calendars, meetings, travel, and logistics.</li><li>Liaise with executives, internal teams, and external contacts.</li><li>Prepare and edit correspondence, reports, presentations, and briefing materials.</li><li>Conduct research and compile information as required.</li><li>Handle confidential information with discretion and professionalism.</li><li>Oversee day-to-day administrative operations and respond to inquiries.</li><li>Coordinate external meetings, events, travel, and expense-related tasks.</li></ul>
2026-09-10T00:00:00Z

Administrative Assistant

Waterloo, ON
onsite
Permanent
70000 - 100000 CAD / Yearly
We are hiring a Senior Administrative Assistant to support a well-established and highly successful Investment Advisory practice. The Senior Administrative Assistant is responsible for managing the full spectrum of client account administration, transaction processing, account transfers, and regulatory documentation within this high-volume Investment Advisory practice. This is a key position, the operational backbone of the practice and requires extensive experience supporting Investment Advisors, managing client accounts, processing investment transactions, and ensuring regulatory compliance.The successful candidate will be a seasoned financial services professional who can operate independently, oversee complex client transactions, and provide exceptional service to high-net-worth clients.ResponsibilitiesClient Account Administration<ul><li>Open new client accounts and maintain account documentation</li><li>Process account transfers, including incoming and outgoing assets</li><li>Manage client requests and account updates</li><li>Coordinate RESP withdrawals, RRIF payments, estate settlements, and other account transactions</li><li>Ensure all documentation is complete, accurate, and compliant</li></ul>Trade & Transaction Processing<ul><li>Process client trade instructions accurately and efficiently</li><li>Handle cash withdrawals, deposits, transfers, and journal requests</li><li>Monitor transactions through completion and resolve any discrepancies</li><li>Liaise with internal operations teams and external financial institutions</li></ul>Compliance & Regulatory Administration<ul><li>Maintain compliance documentation and client records</li><li>Review new account applications for completeness and regulatory requirements</li><li>Ensure adherence to CIRO and firm compliance standards</li><li>Prepare and submit regulatory and compliance-related paperwork</li><li>Support audits, reviews, and compliance inquiries</li></ul>Client Service Excellence<ul><li>Act as a primary point of contact for clients</li><li>Respond to client inquiries regarding accounts, transactions, and documentation</li><li>Build strong, trusted relationships with clients through professional and proactive service</li><li>Handle sensitive and confidential client information with discretion</li></ul>Office Operations Leadership<ul><li>Serve as the senior administrative resource within the practice</li><li>Identify opportunities to improve processes and efficiencies</li><li>Provide guidance and support to junior administrative staff as required</li><li>Ensure smooth day-to-day operations of the advisory practice</li></ul>
2026-09-09T00:00:00Z

Administrative Assistant

Vancouver, BC
onsite
Permanent
50000 - 70000 CAD / Yearly
Our client, a well-established and highly regarded law firm in downtown Vancouver, is seeking an Administrative Assistant to provide dedicated support to a team of 2–3 lawyers. This is a key role for a polished and highly organized professional who thrives in a fast-paced legal environment and enjoys balancing practice support, project coordination, billing, and day-to-day administration. This opportunity is ideal for someone who takes pride in producing high-quality work, delivers excellent client service, and is looking to grow their career within a collaborative and professional law firm setting. Key ResponsibilitiesPractice and Administrative Support<ul><li>Open, maintain, close, and archive client files</li><li>Collect and organize required client intake documentation, including compliance-related forms</li><li>Manage calendars, meetings, deadlines, contact lists, and bring-forward systems for assigned lawyers</li><li>Prepare expense reports, trust-related documentation, and mail forwarding materials</li><li>Answer and direct phone calls and respond to email inquiries</li><li>Communicate professionally with clients and external contacts as needed</li></ul>Project and Document Coordination<ul><li>Track the status of active matters and update internal project management tools</li><li>Maintain organized contact lists and project records</li><li>Monitor next steps, key contacts, and task ownership across ongoing files</li><li>Intake, organize, and route correspondence and documentation appropriately</li><li>Take meeting minutes and follow up on action items</li><li>Edit and format correspondence, agreements, reports, forms, and spreadsheets</li><li>Coordinate document execution and assemble final documentation packages</li></ul>Billing and Financial Administration<ul><li>Prepare WIP reports, pre-bills, and client invoices</li><li>Review billing for completeness and accuracy, including edits where required</li><li>Send invoices to clients and save supporting correspondence to file</li><li>Follow up on outstanding accounts receivable balances</li><li>Prepare trust documentation related to invoice payments</li></ul>Team Support<ul><li>Provide backup support to other legal support staff during absences</li><li>Assist with occasional shared reception coverage as needed</li></ul>
2026-09-04T00:00:00Z

Administrative Assistant

Burlington, ON
onsite
Temporary
24.225 - 25.5 CAD / Hourly
We are looking for an Administrative Assistant to support daily office operations in Burlington, Ontario. This Long-term Contract opportunity is well suited to someone who is organized, detail-oriented, and comfortable managing a range of administrative tasks in a paper-based and team-focused environment. The successful candidate will help keep documentation accurate, support communication across teams, and contribute to the smooth coordination of office activities. Responsibilities: • Assemble and organize job documentation packages so materials are complete, accurate, and ready for use. • Examine maps and municipality-related details to confirm information is properly reflected in files and supporting documents. • Verify that each file contains all required records, forms, and supporting information before processing or distribution. • Create, update, and maintain routine reports to support tracking, administration, and office operations. • Manage incoming and outgoing correspondence through email, phone, and other office communication channels. • Work closely with office personnel and corporate contacts to share information and respond to administrative requests. • Carry out paper-based administrative duties, including document handling, record updates, and general clerical support. • Maintain organized filing systems to ensure records can be retrieved efficiently and kept up to date. • Learn and use company software through provided training to support administrative workflows and documentation tasks.
2026-09-10T00:00:00Z

Administrative Assistant

Nisku, AB
onsite
Temporary
0 - 0 CAD / Yearly
Our client is looking for a detail-oriented Administrative Assistant to join their team in Nisku, Alberta. This role supports day-to-day administrative operations by providing organized, efficient, and responsive assistance to staff and stakeholders. The ideal candidate is detail-oriented, professional, and adaptable, with strong communication skills and the ability to manage multiple priorities in a fast-paced environment.Responsibilities:<ul><li>Provide daily administrative support to department leaders and staff, ensuring accurate and timely completion of tasks and records.</li><li>Process utility invoices, requisitions, and purchase orders while coordinating with accounting.</li><li>Assist with billing and maintain financial and operational records in Oracle and related systems.</li><li>Respond professionally to phone, email, and in-person inquiries.</li><li>Manage schedules, meetings, data entry, and general office coordination.</li><li>Perform accurate data entry and support day-to-day office operations.</li><li>Assist with customer service and internal requests as needed.</li><li>Follow established procedures and adapt quickly to new processes and priorities.</li></ul>
2026-09-11T00:00:00Z

Senior Manager, Administration

Toronto, ON
onsite
Permanent
100000 - 130000 CAD / Yearly
Our client is seeking a Senior Manager, Administration to lead administrative operations across North America, including Canada and the U.S. This role oversees support centers, retail locations, warehouse facilities, and future expansion projects.The successful candidate will serve as a strategic partner to leadership and cross-functional teams by strengthening administrative governance, improving operational efficiency, reducing risk, and ensuring administrative services support business growth and long-term objectives. Key Responsibilities Strategic Leadership<ul><li>Develop and execute administration strategies aligned with business goals.</li><li>Establish administrative policies, procedures, and governance frameworks.</li><li>Drive continuous improvement, service quality, and operational efficiency.</li><li>Identify cost optimization and resource allocation opportunities.</li><li>Provide strategic advice to senior leadership on administrative matters. </li></ul>Regional Administration Management<ul><li>Oversee administrative functions across support centers, retail stores, and warehouses in North America.</li><li>Ensure effective office services, facilities support, equipment management, travel coordination, and vendor administration.</li><li>Establish service standards and KPIs.</li><li>Manage the annual administration budget and operating expenses.</li><li>Review and approve administration-related expenses and service agreements.</li></ul>Asset, Facilities, and Expansion Support<ul><li>Oversee company vehicle management for store and office support operations.</li><li>Ensure efficient use of office and facility resources.</li><li>Support office relocation, expansion, and new site setup projects.</li><li>Lead administration planning and support for new stores, offices, and business growth initiatives.</li><li>Coordinate cross-functional resources for major projects and openings.</li></ul>Risk, Compliance, and Vendor Management<ul><li>Oversee licenses, permits, and insurance claims processes.</li><li>Ensure compliance with internal policies and regulatory requirements.</li><li>Represent the administration function during audits and compliance reviews.</li><li>Lead vendor management programs, contract negotiations, and vendor performance reviews.</li><li>Develop service level agreements and identify cost-saving opportunities.</li></ul>Team Leadership<ul><li>Lead, coach, and develop the administration team.</li><li>Establish succession planning and talent development initiatives.</li><li>Set departmental goals and oversee performance management.</li><li>Foster employee engagement and a collaborative, high-performing team culture.</li></ul>Business Partnership<ul><li>Partner with cross-functional teams to support company initiatives.</li><li>Provide analysis and recommendations related to administration operations.</li><li>Lead special projects as assigned by senior leadership.</li><li>Represent administration in cross-functional meetings and decision-making discussions.</li></ul>
2026-09-04T00:00:00Z

Office Experience Assistant

Toronto, ON
onsite
Temporary
23 - 24 CAD / Hourly
We are looking for an Office Experience Assistant to help create a welcoming, organized, and efficient workplace in Toronto, Ontario. In this Long-term Contract position, you will support daily office operations, coordinate shared spaces, and assist employees and guests with a high level of professionalism. This opportunity is ideal for someone who enjoys administrative support, facilities coordination, and delivering a positive in-office experience within a consultancy environment. Responsibilities: • Keep common areas presentable and functional by checking shared spaces regularly, refreshing supplies, and preparing meeting rooms for daily use. • Track workplace supply levels across printers, collaboration areas, kitchens, and other shared zones, and arrange replenishment when needed. • Coordinate food service for meetings and internal gatherings, including delivery timing, room setup, presentation, and post-event cleanup. • Help maintain conference rooms by confirming layout readiness, ensuring essential materials are available, and providing basic assistance with room technology. • Identify facility concerns and work with vendors, building contacts, and internal office support teams to resolve maintenance issues promptly. • Support kitchen operations by refilling snacks and beverages, tidying appliances and counters, and monitoring inventory and equipment condition. • Assist with internal events by organizing room setup, signage, and related logistics to ensure a smooth employee experience. • Provide coverage for front-of-office and office support duties during busy periods, breaks, or team absences, including end-of-day close procedures. • Welcome visitors, manage sign-in and badge preparation, offer directions and amenities, and help coordinate guest access in line with security expectations. • Review incoming meeting and visitor support requests, respond to general inquiries, and connect employees or guests with the appropriate teams for timely assistance.
2026-09-08T00:00:00Z

Office Assistant

Abbotsford, BC
onsite
Permanent
55000 - 70000 CAD / Yearly
Our client is a well-established and growing organization with a strong reputation in the construction and excavation industry. They are looking for an Office Administrator to join their close-knit team and play an important role in supporting the day-to-day administrative and financial operations of the business. This is an excellent opportunity for someone who enjoys working in a smaller, personable office environment, where you can build strong relationships with a well-tenured team and have a meaningful impact on the business. The successful candidate will be organized, dependable, detail-oriented, and comfortable taking ownership of a variety of administrative and accounting-related responsibilities. What You'll Be Doing<ul><li>Provide day-to-day administrative support to the office and management team</li><li>Manage incoming calls, emails, correspondence, and general office inquiries</li><li>Prepare, process, and distribute customer invoices</li><li>Assist with Accounts Receivable, including invoicing, payment follow-up, and account reconciliations</li><li>Provide support with Accounts Payable, including processing invoices and maintaining accurate records</li><li>Enter and maintain financial and administrative data with a high degree of accuracy</li><li>Assist with billing, expense tracking, and other basic accounting functions</li><li>Maintain organized digital and physical filing systems</li><li>Coordinate office supplies, documentation, and general office requirements</li><li>Assist with various administrative tasks and projects as required</li><li>Work closely with the internal team to ensure information and documentation are accurate and up to date</li></ul>
2026-08-31T00:00:00Z

Legal Assistant

Vancouver, BC
onsite
Permanent
50000 - 65000 CAD / Yearly
Legal Assistant – Family Law/Social Justice Law Firm (Boutique) About The Firm:Our client is a boutique law firm based in South Vancouver that specializes in Social Justice, Family Law, Child Protection, Indigenous Rights, Mediation & Notary Services. The Opportunity:The firm is seeking a talented Legal Assistant to join the team. This role will suit someone who is passionate about social justice and likes working autonomously and under minimal supervision. You will be responsible for preparing and drafting documents, file management, day-to-day administration and generally supporting lawyers so they can focus on advocating for clients. What You Will Do:<ul><li>Draft affidavits, correspondence, letters, and legal documents under lawyer supervision.</li><li>Prepare court forms and documents for filing in BC Provincial Court and BC Supreme Court.</li><li>Proofread and format legal documents to ensure accuracy and compliance with court requirements.</li><li>Open and close client files.</li><li>Manage incoming & outgoing mail, fax and email correspondence.</li><li>Schedule appointments, client meetings and court appearances on behalf of lawyers.</li><li>Assist with general office administration including photocopying, scanning, and courier coordination.</li><li>Serve as a point of contact for clients with professionalism, warmth and sensitivity.</li></ul>
2026-09-03T00:00:00Z

Legal Assistant

Vancouver, BC
onsite
Permanent
65000 - 85000 CAD / Yearly
We are supporting a highly reputable multinational law firm in their search for a Floater Legal Assistant to work in the Business Group in their Vancouver office. This firm has an excellent reputation and this position will appeal to candidates who enjoy a fun, challenging position in an office with a great culture. Key Responsibilities:<ul><li>Edit, format, print and revise letters, memos, reports, forms, labels and other printed material using Word, Excel, PowerPoint, from dictation or other instruction as required.</li><li>Assist the Business Group, providing vacation and sick leave coverage for Legal Assistants, in addition to overload assistance.</li><li>Initiation of documentation and correspondence on files.</li><li>Assisting with opening and closing client/matter files.</li><li>Updating client file lists.</li><li>Maintain an efficient file management and bring forward system.</li><li>Handling incoming mail and outgoing mail.</li><li>Perform administrative and related duties as assigned and assist others in the department as required.</li><li>Perform a variety of routine tasks as well as special projects as required.</li></ul>
2026-08-26T00:00:00Z

Accounting Assistant

Ottawa, ON
onsite
Temporary
30.4 - 35.2 CAD / Hourly
We are looking for an experienced Accounting Assistant to join our client on a Contract basis in Ottawa, Ontario. This opportunity is well suited to a detail-oriented finance specialist who is confident working with Sage or a comparable ERP platform and who brings advanced Excel skills to support daily accounting operations. The successful candidate will contribute to invoicing, financial reporting, reconciliations, and audit support while helping maintain accuracy across receivables and other core accounting activities. Responsibilities: • Manage invoice processing activities, ensuring transactions are entered accurately and within required timelines. • Prepare and post journal entries while maintaining complete and organized financial records. • Support month-end and period-end accounting tasks by assisting with reconciliations and reporting deliverables. • Monitor accounts receivable balances, follow up on outstanding items, and help maintain healthy cash flow. • Assist with audit preparation by gathering documentation, organizing records, and responding to information requests. • Use advanced Excel functions to analyze financial data, identify discrepancies, and produce clear reports for stakeholders. • Work within Sage or a similar accounting or ERP system to maintain data integrity and support routine finance operations. • Contribute to payment-related processes and provide responsive internal or external customer service on accounting inquiries.
2026-08-31T00:00:00Z