Senior Administrative Assistant Jobs

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Administrative Assistant

West Vancouver, BC
onsite
Temporary
23.75 - 25 CAD / Hourly
We are looking for an Administrative Assistant to join a financial services organization in West Vancouver, British Columbia on a Long-term Contract basis. This position supports day-to-day office operations and helps keep administrative activities organized, timely, and responsive to business needs. The role works closely with internal teams while also coordinating with external service providers and partners when needed. Success in this position requires sound judgement, strong attention to detail, and the ability to manage competing priorities in a fast-paced environment. Responsibilities: • Coordinate calendars, appointments, and meeting logistics, including booking spaces, arranging room setup, and organizing catering when required. • Prepare, edit, and review correspondence, reports, and other business documents while managing deadlines based on urgency and importance. • Arrange business travel, including transportation, accommodation, and vehicle bookings, to support staff and organizational activities. • Monitor office supply levels, place orders as needed, and help maintain efficient day-to-day office services. • Work with contractors, vendors, and external service providers to help ensure services are delivered effectively and efficiently. • Provide administrative guidance to staff by clarifying office procedures, policies, and operational processes. • Identify potential administrative challenges early and recommend practical solutions to reduce disruptions and improve workflow. • Support workshops, events, and special projects by handling logistics, coordination, and related administrative tasks. • Assist with facility-related administration such as access control, keys, parking coordination, and communication of safety expectations to staff. • Collaborate with teams across the organization to promote consistency in documentation, records, and administrative practices.
2026-10-05T00:00:00Z

Administrative Assistant

Waterloo, ON
onsite
Permanent
70000 - 100000 CAD / Yearly
We are hiring a Senior Administrative Assistant to support a well-established and highly successful Investment Advisory practice. The Senior Administrative Assistant is responsible for managing the full spectrum of client account administration, transaction processing, account transfers, and regulatory documentation within this high-volume Investment Advisory practice. This is a key position, the operational backbone of the practice and requires extensive experience supporting Investment Advisors, managing client accounts, processing investment transactions, and ensuring regulatory compliance.The successful candidate will be a seasoned financial services professional who can operate independently, oversee complex client transactions, and provide exceptional service to high-net-worth clients.ResponsibilitiesClient Account Administration<ul><li>Open new client accounts and maintain account documentation</li><li>Process account transfers, including incoming and outgoing assets</li><li>Manage client requests and account updates</li><li>Coordinate RESP withdrawals, RRIF payments, estate settlements, and other account transactions</li><li>Ensure all documentation is complete, accurate, and compliant</li></ul>Trade & Transaction Processing<ul><li>Process client trade instructions accurately and efficiently</li><li>Handle cash withdrawals, deposits, transfers, and journal requests</li><li>Monitor transactions through completion and resolve any discrepancies</li><li>Liaise with internal operations teams and external financial institutions</li></ul>Compliance & Regulatory Administration<ul><li>Maintain compliance documentation and client records</li><li>Review new account applications for completeness and regulatory requirements</li><li>Ensure adherence to CIRO and firm compliance standards</li><li>Prepare and submit regulatory and compliance-related paperwork</li><li>Support audits, reviews, and compliance inquiries</li></ul>Client Service Excellence<ul><li>Act as a primary point of contact for clients</li><li>Respond to client inquiries regarding accounts, transactions, and documentation</li><li>Build strong, trusted relationships with clients through professional and proactive service</li><li>Handle sensitive and confidential client information with discretion</li></ul>Office Operations Leadership<ul><li>Serve as the senior administrative resource within the practice</li><li>Identify opportunities to improve processes and efficiencies</li><li>Provide guidance and support to junior administrative staff as required</li><li>Ensure smooth day-to-day operations of the advisory practice</li></ul>
2026-09-29T00:00:00Z

Administrative Assistant

Delta, BC
onsite
Permanent
55000 - 60000 CAD / Yearly
Our client, a well-established and highly respected organization within the industrial sector, is currently seeking an organized and proactive Administrative Assistant to join their growing team in Surrey, BC. This is an excellent opportunity for someone who enjoys working in a collaborative, team-oriented environment where culture, support, and long-term fit are highly valued. The company offers a stable and welcoming workplace with a close-knit office environment, strong leadership, and a team that genuinely enjoys working together. Reporting directly to the Administration Manager, the successful candidate will play a key role in supporting daily office operations, customer service, and administrative coordination. Key Responsibilities <ul><li> Create and process customer quotations and purchase orders</li><li> Enter and maintain accurate customer and order information within internal systems</li><li> Support customer order processing and coordinate with internal departments as needed</li><li> Assist with administrative documentation, filing, and record management</li><li> Communicate professionally with customers, vendors, and internal teams</li><li> Monitor and follow up on outstanding documents and order details</li><li> Support scheduling, coordination, and day-to-day office administration</li><li> Maintain accurate data entry and ensure a high level of attention to detail in all work</li><li> Anticipate needs, prioritize tasks effectively, and assist the team proactively</li><li> Contribute to a positive and collaborative office environment</li></ul>
2026-09-29T00:00:00Z

Administrative Assistant

Vancouver, BC
onsite
Temporary
23 - 25 CAD / Hourly
We are looking for an Administrative Assistant to join a contract opportunity in Vancouver, British Columbia, within the IT software industry. This position supports daily office coordination by managing front-desk activities, assisting with scheduling, and helping deliver a welcoming experience for staff, visitors, and service partners. The successful candidate will work independently, provide reliable administrative support to the team, and help keep workplace operations organized and responsive. Responsibilities: • Welcome visitors, manage reception coverage, and provide concierge-style assistance to create a positive onsite experience. • Coordinate calendars, arrange appointments, and support meeting and event logistics for internal teams. • Handle incoming and outgoing shipments, track deliveries, and maintain organized records for office materials and packages. • Communicate with external vendors to confirm service requests, follow up on outstanding items, and ensure timely resolution. • Liaise with building operations when onsite concerns arise, helping address facility-related issues efficiently. • Provide day-to-day administrative support through email correspondence, data entry, document preparation, and general office coordination. • Respond to inbound calls and inquiries in a courteous manner, directing requests appropriately and assisting customers or visitors as needed. • Use Microsoft Office and Office 365 applications to prepare reports, update information, and support team administration.
2026-10-05T00:00:00Z

Administrative Assistant

Burlington, ON
onsite
Temporary
24 - 25 CAD / Hourly
We are looking for an Administrative Assistant to support day-to-day office operations in Burlington, Ontario. This Long-term Contract position is well suited to someone who enjoys organizing information, maintaining accurate records, and providing dependable administrative support across teams. The successful candidate will help keep documentation complete, prepare reports and correspondence, and contribute to the smooth coordination of office activities. Responsibilities: • Assemble and organize job documentation packages so materials are complete, accurate, and ready for use. • Examine maps and municipal information to confirm files contain the appropriate supporting details. • Review records and packets to ensure required documents and data are included before submission or distribution. • Create, update, and maintain routine reports to support administrative tracking and office operations. • Draft, manage, and respond to written communications in a clear and timely manner. • Work closely with office personnel and corporate contacts to share information and support administrative needs. • Complete a range of paper-based administrative tasks, including document handling and general office support. • Maintain orderly filing systems and keep records easy to retrieve and up to date. • Learn company software and follow established processes to complete administrative duties effectively.
2026-10-06T00:00:00Z

Sr. Executive Assistant

Vaughan, ON
onsite
Permanent
110000 - 130000 CAD / Yearly
We are looking for an experienced Executive Assistant to provide high-level support to a senior executive in Vaughan, Ontario. This position is central to keeping business priorities, communications, and daily activities running smoothly while also helping manage select personal matters with discretion and sound judgement. The successful candidate will bring strong organizational instincts, excellent communication skills, and the ability to anticipate needs in a fast-moving executive environment. Responsibilities: • Oversee a demanding executive calendar, prioritize competing requests, and coordinate meetings to protect time for key business objectives. • Arrange detailed travel plans, including flights, ground transportation, accommodations, and backup plans for changes or disruptions. • Manage personal appointments, errands, and time-sensitive requests to reduce distractions and support day-to-day efficiency. • Serve as an experienced point of contact for senior leaders, board representatives, clients, and external partners, ensuring responsive and clear communication. • Prepare meeting materials, capture decisions and follow-up items, and track progress on strategic initiatives to support executive accountability. • Lead the planning of executive events, business dinners, leadership gatherings, and offsite sessions that strengthen relationships and alignment. • Improve administrative workflows, document organization, and office processes to enhance efficiency across the executive function. • Coordinate with other senior administrative staff to promote consistent support practices across the leadership team. • Support confidential business activities such as due diligence coordination, secure document handling, vendor liaison, and expense review and submission.
2026-09-16T00:00:00Z

Executive Assistant

Winnipeg, MB
onsite
Permanent
75000 - 85000 CAD / Yearly
We are looking for an experienced Executive Assistant to provide high-level support in a fast-moving manufacturing environment in Manitoba. This position is well suited to someone who can coordinate competing priorities, communicate effectively, and handle confidential matters with sound judgment. The successful candidate will play a key role in keeping leadership operations organized while contributing to smooth day-to-day administrative and people-focused processes. Responsibilities:• Manage complex calendars, meetings, and shifting priorities for senior leadership to ensure schedules run efficiently.• Prepare clear correspondence, internal communications, and documents that reflect the organization’s high standards and values.• Coordinate administrative activities, follow established office procedures, and maintain organized records and documentation.• Support HR-related administration by assisting with internal processes, policy documentation, and executive-level coordination.• Arrange travel, event logistics, and executive meetings, ensuring all details are handled accurately and on time.• Act as a dependable point of contact for sensitive matters, exercising discretion and maintaining confidentiality at all times.• Track action items, monitor deadlines, and follow up with stakeholders to keep projects and leadership requests moving forward.• Assist with special projects and cross-functional initiatives, including situations involving complex scheduling across teams or regions.
2026-09-28T00:00:00Z

Admin Coordinator / Executive Assistant

Toronto, ON
onsite
Permanent
70000 - 80000 CAD / Yearly
Job Title: Management AssistantSalary: $70-$80k Location: Toronto, Ontario Job Type: Full-time, Permanent Job Summary:Robert Half Canada is recruiting on behalf of our client, a global Asset Management firm for a Management Assistant opportunity in Toronto. This role is ideal for an organized and adaptable administrative professional who enjoys supporting office operations and senior team members in a fast-paced corporate environment. Key Responsibilities<ul><li>Coordinate meetings and events, including scheduling, preparing meeting materials, booking conference rooms, arranging catering, and ensuring meeting spaces are set up and equipped for a seamless experience.</li><li>Provide administrative support to leadership team members, assisting with document preparation, correspondence, reporting, special projects, and ad hoc administrative requests as needed.</li><li>Manage complex calendars and scheduling for senior leaders, coordinating internal and external meetings across multiple time zones, resolving scheduling conflicts, and ensuring efficient time management.</li><li>Coordinate domestic and international travel arrangements, including flights, and accommodations ensuring compliance with company policies.</li><li>Prepare, reconcile, and maintain expense reports and corporate credit card records.</li><li>Maintain confidential records, files, and administrative documentation while exercising a high degree of professionalism, discretion, and attention to detail.</li><li>Serve as a key point for greeting visitors and external clients.</li></ul>
2026-09-25T00:00:00Z

Senior Accountant

Toronto, ON
remote
Temporary
45 - 55 CAD / Hourly
Job Title: Fractional Turkish speaking Senior AccountantLocation: Fully RemoteSchedule: Part-time, 2–3 days per weekPosition OverviewRobert Half is seeking a Part-Time Turkish speaking Senior Accountant to support key accounting and financial reporting activities for a mining client. This role will be responsible for core accounting functions, including trial balance support, journal entries, reconciliations, and general ledger accounting, with a particular focus on hyperinflation accounting. The position will also oversee consolidation reporting across three entities and support financial reporting in accordance with Canadian IFRS standards. Key Responsibilities· Support the preparation and maintenance of the trial balance· Prepare and review journal entries· Perform account reconciliations and ensure accuracy of financial records· Manage general ledger accounting activities related to hyperinflation accounting· Prepare and support consolidated financial reporting across 3 entities· Ensure reporting aligns with Canadian IFRS requirements· Assist with month-end and period-end close processes· Partner with internal stakeholders to ensure timely and accurate financial reporting· Identify and help resolve accounting discrepancies and reporting issues
2026-09-22T00:00:00Z

Senior Accountant

Vancouver, BC
onsite
Permanent
80000 - 90000 CAD / Yearly
Our client, a well-established and growing organization, is seeking a Senior Accountant to join their finance team. This position plays a key role in overseeing day-to-day accounting operations, financial reporting, compliance, and business partnering activities. The successful candidate will contribute to the accuracy and integrity of financial information while supporting strategic planning and continuous process improvement initiatives. Key Responsibilities Financial Reporting & Accounting:<ul><li>Prepare and review monthly, quarterly, and annual financial statements, ensuring accuracy and compliance with applicable accounting standards.</li><li>Lead month-end and year-end close processes, including account reconciliations, accruals, journal entries, and variance analysis.</li><li>Maintain the general ledger and ensure all financial transactions are properly recorded and supported.</li><li>Analyze financial results and trends, providing insights and recommendations to management.</li><li>Support budgeting, forecasting, and financial planning activities across the organization.</li><li>Monitor and strengthen internal controls while ensuring adherence to company policies and regulatory requirements.</li><li>Assist with external audits and coordinate the preparation of supporting schedules and documentation.</li><li>Support corporate tax filings, reporting requirements, and maintenance of tax-related records.</li><li>Collaborate with operational and leadership teams to provide timely financial information and support decision-making.</li></ul> Finance Operations & Administration:<ul><li>Maintain accurate and organized financial records, files, and documentation.</li><li>Prepare internal financial reports and other ad hoc reporting requests.</li><li>Liaise with financial institutions, vendors, and external service providers as required.</li><li>Process and review employee expense reports and reimbursements.</li><li>Assist with the administration and optimization of accounting systems and financial processes.</li><li>Respond to routine accounting and finance inquiries from internal stakeholders.</li><li>Support general finance department administration, including document management and records retention.</li></ul>
2026-09-21T00:00:00Z

Senior Accountant

Grand Bend, ON
onsite
Permanent
80000 - 100000 CAD / Yearly
Our client is seeking a detail-oriented Senior Accountant to join their team in a fully on-site role. Reporting directly to the Controller, this position is responsible for supporting the organization's day-to-day accounting operations, financial reporting, reconciliations, and month-end close activities. The successful candidate will oversee general ledger maintenance, accounts payable and receivable, account reconciliations, and financial reporting while helping strengthen internal controls and improve accounting processes. This opportunity is ideal for someone who enjoys working in a fast-paced, inventory-driven environment and takes pride in maintaining accurate and reliable financial information. Key Responsibilities:Financial Reporting & Close<ul><li>Lead month-end and year-end close processes, including journal entries and account reconciliations</li><li>Prepare financial statements, management reporting, and supporting analyses</li><li>Investigate and resolve accounting discrepancies</li><li>Support the development and enhancement of accounting policies and internal controls</li></ul>Financing & Inventory Accounting<ul><li>Record and reconcile inventory financing transactions</li><li>Monitor financing balances and prepare supporting reporting for management</li><li>Maintain accurate accounting records related to inventory and financing activities</li></ul>Reconciliations & General Accounting<ul><li>Perform reconciliations of key general ledger accounts</li><li>Complete cash and bank reconciliations</li><li>Ensure sub-ledgers remain balanced with the general ledger</li><li>Investigate and resolve variances on a timely basis</li></ul>Accounts Receivable<ul><li>Manage customer and internal receivables</li><li>Support collection activities and account monitoring</li><li>Review transactions and ensure compliance with company policies</li></ul>Vendor & Operational Accounting Support<ul><li>Assist with vendor-related reconciliations and claims processes</li><li>Maintain inventory costing records and supporting schedules</li><li>Support accounting requirements across multiple departments</li></ul>Additional Responsibilities<ul><li>Maintain fixed asset schedules</li><li>Assist with ERP/accounting system troubleshooting and issue resolution</li><li>Participate in process improvement initiatives</li></ul>
2026-09-30T00:00:00Z

Senior Accountant

Burnaby, BC
onsite
Permanent
100000 - 115000 CAD / Yearly
Position OverviewOur client, a growing manufacturing organization, is seeking a Finance Business Partner to support one of its key manufacturing plants. This role will act as a strategic partner to plant leadership, providing financial insight, analysis, and oversight to drive operational performance and informed decision-making. The successful candidate will bring strong manufacturing finance experience, a solid understanding of IFRS, and hands-on exposure to inventory and plant-level reporting. Key Responsibilities<ul><li>Serve as the primary finance partner to plant operations, providing timely and actionable financial insights</li><li>Lead monthly and quarterly financial reporting, including variance analysis, forecasting, and performance commentary</li><li>Ensure accurate financial reporting in accordance with IFRS</li><li>Oversee and participate in inventory management and physical inventory counts, including standard costing, inventory valuation, and reconciliation</li><li>Partner with operations on budgeting, forecasting, cost control, and productivity initiatives</li><li>Analyze manufacturing KPIs, margins, and cost drivers to support continuous improvement</li><li>Support internal and external audits, including preparation of audit schedules and inventory documentation</li><li>Ensure strong internal controls and compliance with corporate policies and procedures</li><li>Collaborate cross-functionally with supply chain, operations, and corporate finance teams</li><li>Travel to other manufacturing sites within North America as required</li></ul>
2026-09-21T00:00:00Z

Senior Accountant

Vancouver, BC
onsite
Permanent
80000 - 85000 CAD / Yearly
Our client is seeking a Senior Accountant to join their growing finance team. This role will be responsible for financial reporting, period-end close, reconciliations, compliance, and supporting continuous improvement initiatives. The ideal candidate combines strong technical accounting expertise with a proactive, detail-oriented approach. Key Responsibilities Financial Reporting & Accounting<ul><li>Lead monthly, quarterly, and annual close processes.</li><li>Prepare and review financial statements in accordance with IFRS.</li><li>Review journal entries, accruals, and account reconciliations.</li><li>Maintain the integrity of the general ledger and reporting processes.</li><li>Support budgeting, forecasting, and variance analysis.</li><li>Ensure compliance with internal controls, accounting standards, and company policies.</li></ul>Cash Management, Audit & Compliance<ul><li>Monitor banking activity and support cash flow reporting.</li><li>Oversee payment controls and investigate discrepancies.</li><li>Prepare GST/PST filings and maintain supporting schedules.</li><li>Coordinate year-end audit requirements and liaise with external auditors.</li><li>Maintain audit-ready documentation and regulatory compliance.</li></ul>Process Improvement & Systems<ul><li>Identify opportunities to improve accounting processes and reporting efficiency.</li><li>Support financial systems administration, upgrades, and testing.</li><li>Develop and maintain accounting procedures and documentation.</li><li>Assist with finance transformation and automation initiatives.</li></ul>Cross-Functional Support<ul><li>Partner with AP, AR, payroll, and operational teams to resolve issues and improve processes.</li><li>Provide financial insights and reporting support to management.</li><li>Mentor junior team members and review work as required.</li><li>Support finance leadership with special projects and strategic initiatives.</li></ul>
2026-09-21T00:00:00Z

Senior Accountant

Burnaby, BC
onsite
Temporary
42.75 - 49.5 CAD / Hourly
We are looking for an experienced Senior Accountant to join a manufacturing organization East of Vancouver, British Columbia. This Long-term Contract opportunity is ideal for a finance specialist who thrives in a manufacturing setting and brings strong expertise in financial reporting, inventory, and cost accounting. The successful candidate will contribute to accurate period-end reporting, support operational decision-making through financial analysis, and help improve accounting processes and controls. Responsibilities:• Lead the preparation and review of monthly, quarterly, and annual financial results to ensure timely and accurate reporting.• Oversee period-end close activities by preparing journal entries, reconciling accounts, and investigating fluctuations across key balances.• Analyze product costing and manufacturing expenses, including inventory valuation, production tracking, and cost performance trends.• Work closely with plant and operations leaders to assess inventory activity, production costs, and the main factors influencing manufacturing spend.• Support inventory accounting by completing reconciliations, assisting with cycle counts and physical counts, reviewing reserves, and maintaining costing accuracy.• Examine manufacturing variances, allocation methods, and inventory transactions to strengthen the reliability of financial information.• Provide accounting support for system and process enhancement initiatives, including workflow mapping, user testing, and implementation activities tied to inventory and costing functions.• Maintain the integrity of the general ledger, with particular attention to manufacturing-related accounts, inventory balances, and cost accounting entries.• Assist with year-end reporting and external audit requirements by preparing schedules, coordinating documentation, and responding to audit requests.• Contribute to integration work related to an acquired business operating on a different ERP, while helping enhance internal controls and improve accounting efficiency
2026-10-05T00:00:00Z

Senior Accountant

Kitchener, ON
onsite
Permanent
85000 - 95000 CAD / Yearly
Our client is seeking a Senior Accountant to join their Finance team, assisting in maintaining the integrity of accounting information and systems, in accordance with the standard and rules under GAAP, as well as other regulatory bodies. You'll have these opportunities to reconcile, analyze and synthesize financial data from business operations. They play active role in preparation of public financial statements and other regulatory reports. Responsibilities:• Manage monthly, quarterly and year-end financial closes including assigned journal entries, balance sheet account reconciliations and accruals• Perform monthly review of financials to assess accuracy/completeness and variance analysis• Focused on revenue recognition, cut-off, contract maintenance, contract amortization/deferred revenue• Prepare audit schedules and quarterly consolidated financial statements to facilitate engagements with external auditors to ensure timely close• Assist in the development annual budgets and prepare variance analysis for management team• Ensure adherence to accounting principles and company policies• Responsible for timely and accurate ad-hoc reports as needed
2026-09-24T00:00:00Z

Senior Accountant

Coquitlam, BC
onsite
Permanent
85000 - 95000 CAD / Yearly
Our client, a growing and well-established organization in the consumer products and distribution space, is seeking a Senior Financial Accountant to join their finance team. This is an excellent opportunity for a CPA-designated professional who enjoys operating in a hands-on environment where they can make a meaningful impact on both the accounting function and broader business operations. Reporting directly to the Divisional Controller, the Senior Financial Accountant will play a key role in full-cycle accounting, financial reporting, inventory accounting, process improvement initiatives, and operational support across multiple entities. The successful candidate will thrive in a fast-paced environment, demonstrate strong business acumen, and possess the ability to identify issues, recommend solutions, and drive results independently. Key Responsibilities• Manage full-cycle accounting across multiple entities in accordance with ASPE standards.• Prepare journal entries related to fixed assets, inventory, accruals, prepaids, and other balance sheet accounts.• Support the month-end and year-end close processes, ensuring accuracy and timeliness.• Prepare and review account reconciliations and investigate outstanding reconciling items.• Maintain the integrity of the general ledger and chart of accounts.• Support inventory accounting, valuation, adjustments, cycle count analysis, and variance investigations.• Perform gross margin, sales, pricing, and cost analysis as required.• Research and resolve accounting discrepancies, transaction issues, and financial reporting variances.• Partner with Sales, Operations, Quality Assurance, Warehouse, and IT teams to resolve financial and process-related issues.• Support external audits, tax filings, and regulatory compliance requirements.• Assist with customer deductions, rebates, chargebacks, broker commissions, and related reporting requirements.• Support budgeting, forecasting, and management reporting initiatives.• Identify process inefficiencies, control gaps, and opportunities for automation and operational improvements.• Assist with regulatory reporting and compliance requirements.• Provide backup support for critical accounting functions during peak periods and team absences.• Participate in special projects and other ad hoc accounting duties as required.
2026-10-05T00:00:00Z

Senior Accountant

Burlington, ON
onsite
Permanent
90000 - 105000 CAD / Yearly
Our client is a well-established and growing manufacturing organization seeking an experienced Senior Accountant to join their Finance team. This is a hands-on role with a strong focus on job costing, project margin analysis, month-end reporting, and financial process improvement. The successful candidate will work closely with Finance, Operations, Project Management, Engineering, and other key stakeholders to provide accurate financial information and support business decision-making. Key ResponsibilitiesOperations & Job Costing<ul><li>Maintain accurate job costing and provide timely analysis of project margins, efficiency, and variances.</li><li>Support project reviews and identify opportunities to improve project profitability and margins.</li><li>Assist with quoting and pricing decisions by providing financial analysis and insight.</li><li>Manage annual SR&ED and other government grant applications, acting as the primary point of contact throughout the process.</li><li>Develop and enhance financial and operational KPIs in partnership with the Controller.</li><li>Provide financial insight and analysis to support operational and project-related decision-making.</li></ul>Finance & Accounting<ul><li>Manage the month-end close process and prepare accurate financial reporting, with a target close of approximately five business days.</li><li>Perform day-to-day transactional accounting activities and ensure the accuracy and completeness of financial records.</li><li>Manage job routing and job costing activities to ensure projects are accurately captured and reported.</li><li>Ensure compliance with applicable regulatory, government, and customer-mandated requirements.</li><li>Provide oversight of the day-to-day activities of the Finance team.</li><li>Maintain and strengthen internal controls and accounting processes.</li><li>Identify opportunities to improve financial processes, reporting, and overall efficiency.</li><li>Support the Controller with financial analysis, reporting, and ad hoc projects as required.</li></ul> Qualifications & Experience<ul><li>5+ years of progressive accounting experience, ideally within a project-based manufacturing environment.</li><li>Strong understanding of job costing, project accounting, margin analysis, and month-end close.</li><li>Experience with financial reporting, reconciliations, variance analysis, and general accounting.</li><li>Strong Excel skills and experience working with ERP/accounting systems.</li><li>Post-secondary education in Accounting, Business, Finance, or a related discipline preferred.</li><li>Excellent attention to detail, organization, and time-management skills.</li><li>Strong analytical and problem-solving abilities.</li><li>Comfortable working independently while also contributing to a collaborative team environment.</li><li>Strong communication skills and the ability to work effectively across Finance, Operations, Engineering, and Project Management.</li><li>A proactive mindset with a demonstrated ability to identify issues, improve processes, and take ownership.</li></ul>
2026-10-05T00:00:00Z

Accounting Assistant

Toronto, ON
onsite
Contract / Temporary to Hire
23.75 - 27.5 CAD / Hourly
We are looking for an Accounting Administrator to join a social services organization in Toronto, Ontario in a contract-to-permanent position. This role supports day-to-day finance operations across payables, receivables, and general accounting while helping maintain accurate records, timely payments, and reliable month-end reporting. The successful candidate will bring a strong understanding of accounting processes, sound judgement, and the ability to work collaboratively with internal stakeholders in a detail-oriented environment. Responsibilities:• Review payable documentation for approvals, account distribution, and numerical accuracy before processing.• Support month-end activities by preparing journal entries and reconciling balance sheet accounts related to vendor and customer transactions.• Administer regular payment runs, including cheques, electronic funds transfers, wire payments, and bank drafts in both Canadian and U.S. currencies.• Monitor accounts receivable activity by checking transaction accuracy, assisting support staff, and helping resolve day-to-day processing issues.• Investigate billing, coding, and authorization discrepancies and work with internal teams to correct outstanding items promptly.• Complete bank reconciliations, account analyses, and other financial reviews to support accurate ledger balances.• Oversee petty cash records, stop-payment requests, and other routine accounting control activities.• Provide backup support across the accounting team and contribute to testing of finance system modules when required.
2026-10-01T00:00:00Z

Accounting Assistant

Calgary, AB
onsite
Permanent
0 - 0 CAD / Yearly
Robert Half is seeking an Accounting Assistant on behalf of our client, a well-established organization looking to add a dependable and detail-oriented professional to its accounting team. This role is ideal for someone with strong accounts payable expertise, solid systems knowledge, and the ability to manage day-to-day transactional accounting responsibilities with accuracy and efficiency. Key Responsibilities <ul><li>Process high-volume accounts payable transactions accurately and in a timely manner</li><li>Review invoices, match purchase orders, and ensure proper coding and approvals</li><li>Maintain vendor records and respond to vendor inquiries professionally</li><li>Assist with check runs, EFT/wire processing, and payment reconciliations</li><li>Support month-end close activities, including account reconciliations and reporting</li><li>Enter and maintain accounting data within Yardi</li><li>Help with general accounting and administrative support as needed</li><li>Collaborate with internal departments to resolve billing and payment discrepancies</li></ul>
2026-09-29T00:00:00Z

Senior Tax Analyst

Calgary, AB
remote
Temporary
0 - 0 CAD / Yearly
THE ROLE:Our client is seeking a Senior Tax Analyst to join their team on a 15-month contract. This opportunity is ideal for a tax professional who thrives in a changing, fast-paced environment and enjoys tackling complex tax reporting, compliance, and risk-related initiatives. You'll play a key role in supporting global tax obligations, collaborating across departments, and helping the organization navigate evolving regulatory requirements while contributing to high-impact projects.Key Responsibilities:<ul><li>Support global tax governance, risk, and compliance initiatives while identifying and mitigating potential tax exposures</li><li>Manage U.S. and Canadian corporate tax reporting, compliance, and filing requirements</li><li>Provide tax guidance related to donor transactions, fund transfers, withholding taxes, and related activities</li><li>Support U.S. client billing processes and ensure appropriate tax treatment and compliance</li><li>Partner with Finance, Treasury, and other internal stakeholders on tax-related matters</li><li>Monitor changes in tax legislation and reporting requirements, assessing impacts to the business</li><li>Maintain tax documentation and support internal and external audit activities</li><li>Contribute to special projects and provide support across a variety of tax functions as needed</li></ul>ABOUT YOU:You are a detail-oriented and accountable tax professional who takes ownership of your work and operates with a high degree of integrity and confidentiality. Comfortable working in a collaborative, lean team environment, you're willing to roll up your sleeves, adapt to changing priorities, and support a broad range of tax activities. You enjoy working cross-functionally, solving complex problems, and delivering high-quality results while balancing multiple responsibilities. If you're excited about a contract role within a dynamic team where you can take ownership, tackle complex tax challenges, and make a tangible impact, this could be your ideal next career move WHAT'S ON OFFER?This contract opportunity provides exposure to a diverse range of U.S. and Canadian tax matters within a dynamic and evolving organization. You'll work alongside experienced professionals, gain valuable multinational tax experience, and contribute to meaningful initiatives that have a direct impact on the business. In addition to a collaborative and supportive environment, our client offers a competitive hourly wage, the opportunity to expand your expertise across multiple tax disciplines, and valuable experience with a growing global organization. If you have the qualifications we require and are ready to take on this challenge, we encourage you to apply today!
2026-10-05T00:00:00Z

Administrative Coordinator

North Vancouver, BC
onsite
Temporary
28.5 - 33 CAD / Hourly
We are looking for a detail-oriented Administrative Coordinator to join a non-profit organization in North Vancouver, British Columbia on a Contract basis. This role will provide day-to-day administrative support to a busy team, with a strong focus on coordination, documentation, scheduling, and data management. The successful candidate will help keep projects, meetings, and procurement-related activities organized while ensuring information is accurate and deadlines are met. Responsibilities:• Coordinate calendars, arrange meetings, and manage scheduling logistics for team activities and stakeholder discussions.• Monitor and organize a shared inbox, respond to routine inquiries, and direct requests to the appropriate team members.• Prepare meeting records, capture accurate minutes, and distribute follow-up notes and action items in a timely manner.• Compile, update, and format data in Excel and other Microsoft Office applications to support reporting and tracking needs.• Assist with procurement and contract administration tasks by maintaining records, checking documentation, and supporting active project files.• Create and revise documents, templates, mail merges, and non-disclosure agreements to ensure consistency and accuracy.• Provide general office coordination support for an onsite team environment, helping maintain smooth daily operations across multiple priorities.• Track deadlines and follow up on outstanding administrative items to support timely completion of team deliverables.
2026-10-02T00:00:00Z

Administrative Coordinator

Edmonton, AB
onsite
Temporary
0 - 0 CAD / Yearly
Our client is looking for a detail-oriented Administrative Coordinator to join their team in Edmonton, Alberta. This role supports professional front-desk support, coordinating appointments, maintaining confidential information, and assisting with daily administrative operations. The ideal candidate is organized, adaptable, and professional, with strong administrative judgment, attention to detail, excellent communication skills, and the ability to manage competing priorities in a busy service environment.Responsibilities:<ul><li>Provide professional reception and administrative support, welcoming visitors, responding to inquiries, and directing individuals to appropriate services.</li><li>Coordinate appointments, manage calendars, and adjust schedules to support efficient daily operations.</li><li>Handle confidential medical, personal, and administrative information with discretion and accuracy.</li><li>Process administrative transactions, including missed-appointment charges, expense documentation, and procurement card reconciliation.</li><li>Provide front-desk and office coverage across multiple service areas based on operational needs.</li><li>Maintain accurate records by entering, updating, and retrieving information using administrative systems and databases.</li><li>Respond to multi-line telephone inquiries, provide clear information, and appropriately escalate sensitive or complex matters.</li><li>Support onboarding and administrative logistics, including access coordination and technology setup.</li><li>Learn and adapt quickly to new systems, procedures, and workflows while maintaining a high standard of accuracy and professionalism.</li></ul>
2026-10-05T00:00:00Z

Senior Financial Analyst

Vancouver, BC
onsite
Permanent
95000 - 115000 CAD / Yearly
Our client is a growing manufacturing organization with operations across North America and overseas. They are investing in better reporting, stronger financial insight, and more scalable processes as the business continues to evolve. This newly created Senior Financial Analyst role will report directly to the Group Controller and play a key part in building and strengthening FP&A, improving operational visibility, and supporting leadership with timely, meaningful analysis. This is an opportunity to move beyond the numbers, gaining first hand exposure to the operational and strategic drivers behind the business. Key responsibilities • Support monthly and quarterly financial reporting with a strong focus on manufacturing and product operations.• Partner with offshore finance and analysis teams to improve the quality, timeliness, and consistency of reporting.• Build, maintain, and enhance financial models used for forecasting, budgeting, and variance analysis.• Explain financial results and operational variances in a clear, practical way for non finance stakeholders.• Help establish and track KPIs tied to manufacturing performance such as scrap, shipping rates, and fill rates.• Develop and monitor dashboards and reporting tools as the business moves toward a new BI environment.• Identify process improvements across finance and operations and help implement practical solutions.• Provide guidance and coordination on accounting and FP&A activities, occasionally stepping in to assist with journal entries or close related tasks.• Gradually assume responsibility for the Controller’s day-to-day operational activities, allowing the Controller to focus more heavily on strategic initiatives.• Connect financial insights to operational decision making and overall business strategy.
2026-09-09T00:00:00Z

Senior Financial Analyst

Toronto, ON
onsite
Temporary
38 - 44 CAD / Hourly
We are looking for a Senior Financial Analyst to join a contract opportunity based in Toronto, Ontario. In this role, you will deliver meaningful financial insight, support reporting activities across multiple entities, and help management make informed business decisions. This position is ideal for a finance specialist who combines strong technical accounting knowledge with sharp analytical skills and a hands-on approach to financial reporting and compliance. Responsibilities: • Develop and compile monthly financial reporting materials to support leadership reviews and required regulatory submissions. • Prepare annual financial statements, including supporting note disclosures, with a high degree of accuracy and completeness. • Analyze large sets of financial data to identify trends, explain variances, and build a clear picture of business performance. • Create dashboards and financial analyses that provide management with practical insight into results and emerging issues. • Monitor changes in accounting, tax, and regulatory requirements and assess their impact on reporting and compliance obligations. • Conduct industry and market analysis and summarize relevant findings for internal stakeholders and decision-makers. • Support budgeting, planning, and forecasting activities by gathering data, validating assumptions, and preparing supporting schedules. • Coordinate with external auditors by organizing documentation, responding to inquiries, and assisting with audit-related deliverables. • Maintain finance documentation, including accounting policies, procedures, and supplementary schedules, while supporting ongoing process improvements. • Contribute to month-end activities, ad hoc financial projects, and other accounting support tasks as required by management.
2026-09-29T00:00:00Z

Senior IT Manager

Milton, ON
onsite
Permanent
160000 - 180000 CAD / Yearly
Job Title: Senior IT ManagerLocation: Milton, OntarioJob Type: Full-time, Permanent Job Summary: Robert Half Canada is seeking a strategic and collaborative Senior IT Manager on behalf of our client. This role is responsible for leading technology operations, overseeing IT initiatives, supporting business systems, and helping ensure reliable, secure, and efficient technology services across the organization.The ideal candidate brings strong leadership skills, technical knowledge, and the ability to partner effectively with cross-functional stakeholders to align IT priorities with business needs. Key Responsibilities:<ul><li>Lead day-to-day IT operations, including infrastructure, systems, applications, and user support</li><li>Manage and develop IT team members through coaching, performance support, and resource planning</li><li>Oversee the planning, execution, and delivery of IT projects and strategic initiatives</li><li>Help maintain system availability, performance, security, and business continuity measures</li><li>Collaborate with internal stakeholders to identify technology needs and recommend scalable solutions</li><li>Support IT governance, policies, procedures, and internal controls</li><li>Monitor vendor relationships, service levels, contracts, and external technology partners</li><li>Assist with budgeting, forecasting, and cost management for the IT function</li><li>Promote process improvement, standardization, and operational efficiency across IT services</li><li>Support cybersecurity practices, risk management, data protection, and compliance requirements</li><li>Evaluate existing systems and recommend upgrades, enhancements, or replacements as needed</li><li>Prepare reports, updates, and presentations for leadership on IT performance and initiatives</li></ul>
2026-09-25T00:00:00Z

25 results for Senior Administrative Assistant jobs