36 results for Senior Administrative Assistant jobs

Senior Administrative Assistant

Vancouver, BC
onsite
Permanent
65000 - 75000 CAD / Yearly
We are partnering with a highly respected, mission-driven organization within the life sciences sector to identify a Senior Administrative Assistant to support two senior executives. This is a unique opportunity to join a collaborative, values-based environment where your work directly contributes to advancing research, innovation, and societal impact. About the RoleThis position will provide high-level administrative and operational support to two Vice Presidents, acting as a critical liaison across internal teams, stakeholders, and external partners. The role requires exceptional attention to detail, strong judgment, and the ability to manage competing priorities in a fast-paced, high-accountability environment. Key Responsibilities<ul><li>Provide executive-level administrative support including complex calendar management, communications, and meeting coordination</li><li>Draft and edit high-quality documents, including board materials, reports, and stakeholder communications</li><li>Act as a key point of coordination between leadership and internal/external stakeholders</li><li>Support board and committee meeting preparation, including agendas, materials, and minutes</li><li>Coordinate travel, events, and senior-level meetings (local and international)</li><li>Track action items, deadlines, and deliverables across multiple initiatives</li><li>Support financial administration including expense processing and approvals</li><li>Maintain CRM systems and support stakeholder engagement activities</li></ul>
2026-06-12T00:00:00Z

Sr. Administrative Assistant

Surrey, BC
onsite
Contract / Temporary
28 - 34 CAD / Hourly
We are looking for a highly organized Sr. Administrative Assistant to provide in-office support to a senior leader and the broader team. This Long-term Contract opportunity is ideal for someone who thrives in a busy setting, manages shifting priorities with confidence, and handles sensitive information with professionalism. The successful candidate will play a key role in keeping daily operations on track through strong communication, sound judgement, and dependable administrative coordination. Responsibilities:• Coordinate complex calendars, update schedules as priorities shift, and arrange meetings with a high level of accuracy.• Prepare documents, correspondence, and presentation materials, ensuring formatting is consistent and information is handled confidentially.• Organize travel plans and conference-related logistics, including coordination of required materials and equipment.• Record meeting notes when needed and assist with follow-up actions to support timely completion of tasks.• Manage printing, scanning, photocopying, and general document preparation to maintain efficient office workflow.• Support time-sensitive requests by troubleshooting issues, adjusting plans quickly, and keeping stakeholders informed.• Assist with administrative HR processes such as document routing, electronic signatures, and applicant tracking system updates.• Provide day-to-day administrative support that helps the team stay organized, responsive, and prepared for changing demands.
2026-06-09T00:00:00Z

Sr. Administrative Assistant

Toronto, ON
onsite
Contract / Temporary
39.9 - 46.2 CAD / Hourly
We are looking for an experienced Sr. Administrative Assistant to join a consultancy team in Toronto, Ontario on a Long-term Contract basis. This role will provide steady leadership across a sizeable administrative function, ensuring day-to-day operations run smoothly while supporting leave coverage that may extend up to 18 months. The successful candidate will bring strong judgement, organizational strength, and the ability to coordinate priorities across multiple teams and office locations. Responsibilities: • Lead and coordinate an administrative team of up to 19 staff members, setting priorities and promoting consistent service delivery. • Oversee daily administrative operations, ensuring calendars, meetings, documents, and internal requests are handled efficiently. • Provide guidance and support to team members across both the Toronto office and other assigned office locations as required. • Manage complex scheduling needs, including executive calendars, meeting arrangements, and virtual collaboration through tools such as Cisco Webex Meetings. • Administer travel planning, expense submissions, and related reporting using platforms such as Concur and ADP within a financial services environment. • Support document handling activities, including preparing materials, scanning, photocopying, and maintaining organized records. • Deliver responsive internal client service by addressing requests promptly and maintaining strong working relationships with stakeholders. • Assist with administrative coordination tied to cross-office operations and evolving business needs when required.
2026-06-11T00:00:00Z

Administrative Assistant

Delta, BC
onsite
Permanent
55000 - 65000 CAD / Yearly
Our client, a well-established and highly respected organization within the industrial sector, is currently seeking an organized and proactive Administrative Assistant to join their growing team in Surrey, BC. This is an excellent opportunity for someone who enjoys working in a collaborative, team-oriented environment where culture, support, and long-term fit are highly valued. The company offers a stable and welcoming workplace with a close-knit office environment, strong leadership, and a team that genuinely enjoys working together. Reporting directly to the Administration Manager, the successful candidate will play a key role in supporting daily office operations, customer service, and administrative coordination. Key Responsibilities:<ul><li>Create and process customer quotations and purchase orders</li><li>Enter and maintain accurate customer and order information within internal systems</li><li>Support customer order processing and coordinate with internal departments as needed</li><li>Assist with administrative documentation, filing, and record management</li><li>Communicate professionally with customers, vendors, and internal teams</li><li>Monitor and follow up on outstanding documents and order details</li><li>Support scheduling, coordination, and day-to-day office administration</li><li>Maintain accurate data entry and ensure a high level of attention to detail in all work</li><li>Anticipate needs, prioritize tasks effectively, and assist the team proactively</li><li>Contribute to a positive and collaborative office environment</li></ul>
2026-06-02T00:00:00Z

Administrative Assistant

Mississauga, ON
onsite
Permanent
55000 - 60000 CAD / Yearly
We are looking for an Administrative Assistant to support a busy financial planning practice in Mississauga, Ontario. This position is ideal for someone who enjoys keeping information organized, providing responsive client service, and helping a highly organized team operate efficiently. The successful candidate will contribute to day-to-day administrative coordination while ensuring client records, documentation, and follow-up activities are handled with care and accuracy. Responsibilities: • Maintain client records and update information across business systems, including CRM and spreadsheet-based trackers. • Record thorough and accurate notes from client conversations to support ongoing service and planning activities. • Monitor outstanding requests and follow up on client inquiries, transactions, and related administrative items in a timely manner. • Work closely with colleagues to address questions, resolve issues, and ensure a smooth client experience. • Collect, organize, and manage financial and mortgage documentation required for client files and internal processes. • Review submitted documents for completeness and accuracy, with added attention during high-volume periods such as tax season. • Provide administrative support for application submissions, status checks, and related follow-up tasks. • Sort and structure client information to assist the team with preparation and planning-related activities.
2026-05-20T00:00:00Z

Administrative Assistant

North York, ON
remote
Permanent
60000 - 65000 CAD / Yearly
We are looking for an Administrative Assistant to support a busy Real Estate team in Toronto, Ontario. This position is well suited to someone who enjoys coordinating moving parts, communicating with clients and service providers, and keeping projects on track from start to finish. The successful candidate will help deliver an excellent client experience while handling scheduling, documentation, and day-to-day administrative operations in a fast-paced environment. Responsibilities:• Coordinate the services needed to prepare properties for market, including booking photographers, staging specialists, cleaners, inspectors, movers, and other external partners.• Maintain consistent and clear communication with clients, respond to questions promptly, and ensure appointments and follow-ups are handled efficiently.• Provide administrative support to the team by managing calendars, assisting with transaction-related activities, and keeping schedules organized.• Track project milestones and timelines so listings move forward smoothly, on schedule, and to a high standard of presentation.• Liaise with contractors, trades, and vendors to confirm work is completed within expected timelines and project requirements.• Assist with preparing offers, organizing supporting documents, and maintaining accurate transaction files in line with compliance needs.• Oversee rental and lease listing administration across relevant platforms and help assemble marketing materials such as feature sheets, listing packages, and presentations.• Maintain organized records for invoices, expenses, and client files while identifying practical ways to improve workflows and the overall client experience.
2026-06-12T00:00:00Z

Administrative Assistant 3

Vancouver, BC
onsite
Contract / Temporary
18.5 - 21 CAD / Hourly
We are looking for an Administrative Assistant to join a property and asset management team in Vancouver, British Columbia on a Contract basis for an initial 2-month term, with the possibility of extension. This role supports day-to-day office operations by coordinating administrative activities, welcoming visitors, and assisting internal teams with a high standard of service. The successful candidate will help keep the office organized, respond to tenant and team needs efficiently, and handle confidential information with care. Responsibilities:• Provide front-desk coverage and administrative support for property management and building operations, ensuring a positive experience for tenants, visitors, and staff.• Coordinate calendars, meeting spaces, and shared resources while assisting with incoming maintenance requests and general service inquiries.• Prepare and format business documents such as letters, memos, forms, and internal communications with accuracy and attention to detail.• Process invoices and support accounts payable activities, including data entry and coding within Yardi Voyager when required.• Manage incoming and outgoing mail, distribute correspondence promptly, and complete a variety of clerical tasks to support daily office functions.• Maintain tidy and well-stocked common areas, including boardrooms, kitchens, and office equipment spaces, and arrange replenishment of office supplies as needed.• Track and organize operational supplies and staff uniforms for the building operations team, keeping records current and materials properly identified.• Provide backup assistance to other administrative team members during absences and create purchase orders in company systems when requested.• Carry out additional administrative assignments as needed to support smooth office and property operations.
2026-06-01T00:00:00Z

Executive Assistant

North York, ON
onsite
Permanent
75000 - 85000 CAD / Yearly
Executive AssistantA well-established Canadian luxury retail organization is seeking a driven and detail-oriented Executive Assistant to join its team in a dynamic, fast-paced environment. This role goes beyond traditional administrative support and offers the opportunity to contribute meaningfully to operational effectiveness and executive productivity.The ideal candidate is a proactive self-starter with exceptional organizational abilities, strong communication skills, and the ability to manage multiple priorities while collaborating across a diverse team. Responsibilities<ul><li>Proactively manage complex calendars, meetings, and conference calls for two senior executive leaders while navigating shifting priorities. </li><li>Provide strategic calendar oversight by assessing scheduling priorities, identifying conflicts, and ensuring alignment with business objectives and executive commitments. </li><li>Manage executive inboxes, flagging urgent matters, drafting correspondence, and ensuring timely follow-up and responses. </li><li>Prepare professional meeting agendas, presentations, briefing materials, and follow-up documentation. </li><li>Coordinate domestic and international travel arrangements, itineraries, and logistics. </li><li>Build and maintain strong working relationships with internal and external stakeholders to support the efficient completion of key initiatives. </li><li>Exercise sound judgement when balancing competing priorities and collaborating across departments. </li><li>Provide high-level administrative and operational support for a variety of business functions. </li><li>Prepare and edit documents, reports, spreadsheets, and presentations using Microsoft Office applications while maintaining organized shared files and records. </li><li>Handle sensitive and confidential information with professionalism and discretion. </li><li>Support special projects and complete assignments within established timelines. </li></ul>
2026-05-29T00:00:00Z

Executive Assistant

Toronto, ON
onsite
Permanent
85000 - 95000 CAD / Yearly
Our client in Scarborough, ON is seeking a highly organized and proactive Executive Assistant to provide senior-level administrative support to executive leadership. This role requires excellent communication skills, sound judgment, discretion, and the ability to manage multiple priorities in a fast-paced environment. The successful candidate will play a key role in supporting day-to-day operations, coordinating executive activities, and facilitating efficient workflow across the organization. Key Responsibilities<ul><li>Provide comprehensive administrative support to executive leadership</li><li>Manage complex calendars, meeting schedules, and appointments</li><li>Coordinate internal and external meetings, including preparing agendas, materials, and follow-up items</li><li>Screen and prioritize communications, including emails, phone calls, and correspondence</li><li>Prepare reports, presentations, documents, and other business materials</li><li>Arrange travel, accommodations, and related itineraries as required</li><li>Record meeting notes and track action items to support timely follow-up</li><li>Maintain confidential files, records, and sensitive information with a high degree of discretion</li><li>Liaise with internal teams and external stakeholders in a professional manner</li><li>Support special projects and other administrative functions as assigned</li></ul>
2026-06-11T00:00:00Z

Executive Assistant

Ottawa, ON
onsite
Contract / Temporary
31.6635 - 36.663 CAD / Hourly
We are looking for an experienced Executive Assistant to support senior leadership within a respected non-profit organization in Ottawa, Ontario. This Contract position is well suited to someone who thrives in a fast-paced environment, manages competing priorities with confidence, and brings strong judgement to executive-level support. The successful candidate will play a key role in coordinating administrative activities, maintaining schedules, and ensuring day-to-day operations run smoothly while supporting interactions with external stakeholders, including political representatives. Responsibilities: • Coordinate complex calendars, meetings, and appointments for directors and senior leaders, ensuring schedules are organized and priorities are managed effectively. • Arrange travel plans, meeting logistics, and event details, including virtual coordination through online meeting platforms and related administrative preparation. • Provide day-to-day administrative support to leadership by preparing documents, organizing correspondence, and maintaining accurate records and reports. • Track action items, deadlines, and follow-up requirements to help leadership stay informed and aligned on key activities. • Support communications and meeting coordination involving external partners, including government or political contacts, with professionalism and discretion. • Process expense claims, administrative documentation, and related reporting in a timely and accurate manner using relevant systems and tools. • Prepare, scan, copy, and organize materials for meetings, presentations, and executive review. • Maintain confidential information with a high level of care while supporting smooth office and leadership operations.
2026-06-10T00:00:00Z

Executive Assistant

Ottawa, ON
onsite
Contract / Temporary
22.1635 - 25.663 CAD / Hourly
We are looking for an Executive Assistant to support senior leadership within a non-profit organization in Ottawa, Ontario. This Contract position is well suited to a highly organized, detail-oriented individual who can manage competing priorities, coordinate executive activities, and maintain strong administrative processes in a fast-paced environment. The successful candidate will bring strong communication skills, sound judgement, and the ability to handle confidential matters with discretion. Responsibilities: • Coordinate complex calendars for senior executives, ensuring meetings, priorities, and schedule changes are managed smoothly. • Arrange business travel, prepare itineraries, and support related logistics to keep executive plans running efficiently. • Process and reconcile expenses in a timely manner using approved reporting tools and internal procedures. • Organize virtual meetings and events through online platforms, including scheduling, meeting preparation, and follow-up support. • Maintain accurate administrative records and assist with document preparation, formatting, scanning, and distribution. • Provide day-to-day support to leadership by tracking action items, responding to requests, and helping move priorities forward. • Update and maintain information within relevant systems, including contact and relationship management platforms. • Assist with timekeeping or administrative coordination tasks as needed to support departmental operations.
2026-06-10T00:00:00Z

Senior Systems Administrator

Edmonton, AB
onsite
Contract / Temporary
50 - 80 CAD / Hourly
We’re partnering with a well-established organization to hire a Senior Systems Administrator for an initial 3-month contract, with strong potential to transition into a permanent position. This role is ideal for an experienced IT professional who thrives in a hands-on infrastructure environment and enjoys working across systems administration, networking, cybersecurity, cloud technologies, and end-user support. This role will work hybrid on-site 3-days' per week in Edmonton. In this position, you’ll play a key role in ensuring the organization’s technology environment remains secure, reliable, and optimized to support business operations. You'll collaborate closely with internal IT leadership, vendors, and business stakeholders while contributing to ongoing infrastructure modernization and security initiatives. What You'll Be DoingInfrastructure & Systems Administration<ul><li>Administer, maintain, and optimize enterprise infrastructure, including servers, operating systems, storage, and virtualization platforms.</li><li>Manage and monitor VMware vSphere environments, including performance tuning, troubleshooting, and capacity planning.</li><li>Perform system backups, disaster recovery testing, and recovery planning.</li><li>Deploy hardware, software, firmware, and security updates to maintain a secure and stable environment.</li><li>Support application teams throughout project lifecycles by providing infrastructure expertise and technical guidance.</li><li>Research and evaluate emerging technologies to improve operational efficiency and security.</li></ul>Network & Security Operations<ul><li>Monitor and administer network, communication, and security technologies.</li><li>Maintain secure and reliable connectivity across LAN, internet, cloud, and collaboration platforms.</li><li>Manage user accounts, permissions, and access controls in alignment with security and compliance requirements.</li><li>Conduct network and security audits and recommend improvements.</li><li>Monitor security alerts, investigate incidents, and support response and remediation activities.</li><li>Assist with ongoing cybersecurity initiatives and infrastructure hardening efforts.</li></ul>Technical Support & Operations<ul><li>Provide Tier 2 and Tier 3 technical support for infrastructure, networking, and systems-related issues.</li><li>Troubleshoot complex hardware, software, and connectivity problems.</li><li>Support end users by ensuring they have access to the tools, systems, and technologies required to perform their roles effectively.</li><li>Create technical documentation, reports, and operational procedures as required.</li></ul>Technology Innovation<ul><li>Partner with IT leadership on evaluating and implementing new infrastructure, cloud, and cybersecurity technologies.</li><li>Contribute to continuous improvement initiatives and infrastructure modernization projects.</li></ul>
2026-06-12T00:00:00Z

Logistics & Administrative Assistant

Foothills, AB
onsite
Permanent
0 - 0 CAD / Yearly
Our client, a growing and well-established distribution company operating in a regulated environment, is currently seeking a Logistics & Administrative Assistant to support one of their Managers. This role is key to ensuring the smooth day-to-day coordination of warehouse, logistics, and administrative activities, particularly during a period of significant growth and expansion. Working closely with the Operations Manager and cross-functional teams, this person will play a central role in maintaining operational efficiency, supporting inventory and logistics processes, and ensuring compliance with internal procedures and regulatory requirements. Key Responsibilities<ul><li>Provide day-to-day administrative support to the Operations Manager, including email coordination, reporting, documentation, and workflow follow-ups</li><li>Act as a central point of coordination between warehouse, sales, and logistics teams to ensure smooth operations</li><li>Manage inventory tracking, data entry, and order processing to ensure accuracy and proper documentation</li><li>Support stock control activities, including reconciliations, cycle counts, and discrepancy management</li><li>Coordinate inbound and outbound shipments (5–7 per week), track deliveries, and resolve any issues with carriers</li><li>Ensure all shipping documentation is complete and that orders are processed and dispatched efficiently</li><li>Maintain accurate records and support compliance requirements within a structured, regulated environment</li></ul>
2026-05-14T00:00:00Z

Sr Executive Assistant

Edmonton, AB
onsite
Permanent
70000 - 75000 CAD / Yearly
Robert Half is seeking a highly strategic and diplomatic Senior Executive Assistant to support the Chief Executive Officer and provide coordination with the Board of Directors. This role goes beyond traditional administrative support—acting as a trusted partner to the CEO, ensuring seamless executive operations, governance readiness, and organizational alignment at the highest level. Key ResponsibilitiesExecutive Support to CEO · Manage complex, ever-changing calendars, priorities, and executive scheduling· Prepare CEO for meetings, events, and communications with high-quality briefing materials· Draft and edit correspondence, presentations, and executive communications· Act as a gatekeeper and liaison across senior leadership, external partners, and stakeholders· Coordinate travel, logistics, and high-level engagements Board & Governance Support · Support all Board of Directors activities, including meeting coordination, agendas, and materials· Prepare and distribute Board packages, ensuring accuracy, timeliness, and confidentiality· Maintain Board calendars, committee schedules, and governance documentation· Record and manage Board meeting minutes and action tracking· Ensure compliance with governance practices and corporate policies Operational & Strategic Support · Drive follow-ups on key CEO initiatives and leadership priorities· Support executive leadership meetings and strategic planning sessions· Improve administrative processes, workflows, and executive efficiencies· Manage confidential information with the highest level of discretion
2026-06-03T00:00:00Z

Office Assistant

North York, ON
onsite
Permanent
60000 - 65000 CAD / Yearly
We are looking for a dependable Office Assistant to support daily administrative operations for a growing manufacturing company in Concord, Ontario. This position is well suited to someone who enjoys keeping an office organized, assisting internal teams, and delivering a positive experience to customers and visitors. The successful candidate will play an important role in maintaining efficient workflows, accurate documentation, and responsive front-office support. Responsibilities: • Provide day-to-day administrative assistance to leadership and staff across multiple departments to help keep operations running smoothly. • Manage front-desk activities by greeting visitors, answering incoming calls, and directing inquiries to the appropriate team members. • Maintain office records, prepare documents, and complete data entry tasks with a high level of accuracy and attention to detail. • Order and organize office supplies while ensuring shared workspaces and administrative resources remain well maintained. • Support billing activities by assisting with invoicing and helping with accounts payable and accounts receivable administration. • Deliver customer service support by responding to routine requests and coordinating follow-up with internal teams as needed. • Handle photocopying, scanning, filing, and other general office tasks to support efficient document management. • Protect sensitive business information by maintaining confidential files and following established administrative procedures.
2026-06-12T00:00:00Z

Senior Accountant

Burnaby, BC
onsite
Permanent
85000 - 95000 CAD / Yearly
Our suburban client in the manufacturing sector is looking to hire a Senior Accountant for their growing business. The Senior Accountant will be responsible for a whole host of duties including but not limited to financial close & reporting. payments management, revenue & accounting policy support, inventory & cost accounting, audit, compliance & controls and process and systems improvements.
2026-06-05T00:00:00Z

Senior Accountant

Vancouver, BC
onsite
Contract / Temporary
50 - 60 CAD / Hourly
Our client is in the mining industry sector and they are searching for a Senior Accountant for a 3 month contract. You will be responsible for the following: • Reviews operating site monthly financial packages to ensure compliance with IFRS, including the accounting for stockpiles and leach pad inventory, reclamation obligations and impairment assessments. Perform variance analysis to assess performance and assist in decision making• Assists site finance teams with accounting issues and questions• Supports the preparation of the site cash flow statement• Participates in the preparation of the Company’s quarterly and annual financial reports under International Financial Reporting Standards and in accordance with regulatory standards• Support monthly financial close process and monthly consolidation process through the preparation or review of supporting workbooks and journal entries to ensure completeness and accuracy of reporting• Interfaces with Corporate Accounting Team to support the consolidation process• Researches, analyzes, and recommends the proper application of accounting standards for complex accounting issues. Prepares or reviews related accounting position papers and works cooperatively with regional, site and corporate teams to ensure recommendations are appropriately implemented• Participates in the ongoing development and maintenance of accounting policies and procedures and related accounting processes, with a primary focus on operational areas, including preparing process documentation• Support the continuous improvement of financial reporting by utilizing OneStream consolidation platform to refine existing processes or develop new processes that improve quality and timeliness of reporting• Liaises with external and internal auditors, providing them with required analyses and responding to their queries• Ensures compliance with internal controls in a SOX environment
2026-06-07T00:00:00Z

Senior Accountant

Vancouver, BC
onsite
Contract / Temporary
45 - 50 CAD / Hourly
Our client is requiring support to integrate newly acquired entities into the core of their business. Here are the key job responsibilities: • Support post-acquisition financial integration activities and facilitate smooth process transitions to ensure full financial continuity• Perform and accurately document end-to-end walkthroughs to understand current processes• Build and maintain strong cross-functional partnerships• Collaborate with acquired entities to align internal controls, corporate policies, and accounting standards (IFRS)• Support financial data migration into corporate ERP system with timely execution• Assist in preparing and reviewing journal entries, reconciliations, and variance analysis including understanding opening balance sheet and purchase accounting adjustments• Standardize chart of accounts and accounting processes across acquired entities• Identify process gaps and support continuous improvement initiatives• Support internal and external audit requests related to integrations
2026-06-05T00:00:00Z

Senior Accountant

North York, ON
onsite
Permanent
80000 - 85000 CAD / Yearly
Robert Half is partnering with a growing organization in the food manufacturing industry to hire a Senior Accountant in Woodbridge, ON. This role is ideal for an experienced accounting professional who enjoys working in a collaborative, fast-paced environment and contributing to accurate financial reporting and process improvement. The Senior Accountant will support month-end and year-end activities, reconcile accounts, analyze financial data, and help ensure compliance with internal controls and accounting standards. The successful candidate will bring strong technical accounting knowledge, attention to detail, and the ability to work effectively across departments. Key Responsibilities<ul><li>Prepare and review journal entries, account reconciliations, and working papers</li><li>Support month-end, quarter-end, and year-end close processes</li><li>Assist with preparation of financial statements and management reports</li><li>Analyze general ledger accounts and investigate variances</li><li>Maintain fixed asset schedules and support inventory accounting processes</li><li>Assist with budgeting, forecasting, and cash flow reporting</li><li>Support internal and external audit requests</li><li>Help ensure compliance with accounting policies, procedures, and regulatory requirements</li><li>Identify opportunities to improve reporting accuracy and accounting processes</li><li>Collaborate with operations and other internal stakeholders on financial matters</li></ul>
2026-06-10T00:00:00Z

Senior Accountant

Waterloo, ON
onsite
Permanent
85000 - 95000 CAD / Yearly
We are looking for a Senior Accountant to join a finance team in Kitchener, Ontario. In this role, you will support accurate financial reporting, strengthen the reliability of accounting records, and contribute to a disciplined close process across the organization. This position also plays an important part in consolidations, audit support, and financial analysis that helps leaders make informed business decisions. Responsibilities: • Lead month-end, quarter-end, and year-end close activities by preparing journal entries, recording accruals, and completing reconciliations for balance sheet accounts. • Record payroll-related transactions each month and verify that associated expenses and liabilities are reflected correctly in the general ledger. • Review payroll balances regularly, investigate variances, and resolve discrepancies to maintain accurate financial records. • Reconcile intercompany accounts and prepare consolidation adjustments and elimination entries for group reporting purposes. • Compile supporting schedules for external audit requests and assist in producing quarterly consolidated financial statements within required timelines. • Contribute to the annual budgeting process and provide variance analysis to help management understand financial performance against plan. • Apply accounting standards and internal policies consistently to support compliance, financial accuracy, and strong internal controls. • Prepare timely ad hoc financial reports and analysis to meet operational and leadership needs.
2026-06-12T00:00:00Z

Senior Database Administrator

Mississauga, ON
onsite
Permanent
95000 - 115000 CAD / Yearly
We are looking for an experienced Senior Database Administrator to support an organization in Mississauga, Ontario. This position is suited to a senior technical specialist who can strengthen database reliability, guide architectural decisions, and improve performance across enterprise environments. The role works closely with delivery teams and business partners to ensure database solutions are scalable, secure, and aligned with operational priorities. Responsibilities:• Establish and oversee database performance and capacity strategies, including standards that support long-term stability and growth.• Partner with project managers, developers, and business analysts to deliver database components for concurrent business and technology initiatives.• Investigate and resolve production database issues, including performance concerns linked to application code and data processing.• Create detailed testing approaches and maintain reusable scripts to validate database changes before release.• Review requested changes, assess downstream impact, and provide informed estimates for effort, timelines, and implementation considerations.• Develop and maintain automation and support scripts using Perl, shell scripting, and PL/SQL for monitoring, maintenance, and operational support.• Design and implement database architecture across development, test, and production environments to ensure consistency and resiliency.• Participate in an after-hours support rotation to address urgent database incidents and maintain service continuity.
2026-06-09T00:00:00Z

Office Manager / Administrative Coordinator

North York, ON
onsite
Permanent
80000 - 100000 CAD / Yearly
Robert Half is seeking an experienced Office Manager / Administrative Coordinator on behalf of a growing group of businesses based in Etobicoke. This position will support day-to-day administrative operations across multiple business lines and is well suited to someone who is highly organized, detail-oriented, and comfortable managing a broad range of responsibilities in a fast-paced environment.The successful candidate will play an important role in keeping administrative functions running smoothly across several operating companies, while helping maintain responsive, professional communication with customers, suppliers, and business partners. Key Responsibilities<ul><li>Manage multiple calendars and email inboxes across the business group</li><li>Monitor and respond to communications across approximately seven email accounts</li><li>Support invoicing and accounts receivable processes</li><li>Help ensure suppliers are paid on time</li><li>Follow up on customer payments and outstanding receivables</li><li>Track and coordinate business renewals, including vehicle and insurance renewals</li><li>Maintain organized administrative records, files, and documentation</li><li>Provide general administrative support across multiple businesses</li><li>Assist with prioritizing and coordinating tasks across seasonal and day-to-day business needs</li></ul>
2026-06-12T00:00:00Z

Office & Administration Manager

Abbotsford, BC
onsite
Permanent
55000 - 70000 CAD / Yearly
We are looking for an Office & Administration Manager to support a growing engineering and manufacturing business in Abbotsford, British Columbia. This position serves as a key operational link across customer service, order coordination, shipping, and accounting, helping daily activities run smoothly from initial inquiry to final delivery. The ideal candidate brings strong administrative judgement, financial accuracy, and the ability to keep multiple priorities moving in a fast-paced environment. Responsibilities: <ul><li>Manage customer communications by answering questions about products, order progress, delivery timing, and shipment status with professionalism and clarity.</li><li>Enter and maintain sales orders in the company’s order management platform, ensuring details are accurate and up to date throughout the process.</li><li>Work closely with production, sales, and shipping teams to keep orders on schedule, address issues early, and support dependable fulfillment.</li><li>Prepare and organize operational documents such as job records, picking documentation, invoices, and shipping paperwork.</li><li>Produce deposit and final customer invoices, process payments, and assist with receivables follow-up and basic accounting entries.</li><li>Review vendor invoices against packing slips and related records to support accurate payable processing and financial documentation.</li><li>Coordinate freight activity and import/export paperwork with carriers and customs contacts to support compliant cross-border shipments.</li><li>Maintain orderly digital and paper filing systems, oversee office supply levels, and provide general administrative support for day-to-day operations.</li><li>Identify workflow gaps and contribute to practical process improvements that strengthen coordination across departments.</li></ul>
2026-06-02T00:00:00Z

Senior Accountant

Winnipeg, MB
onsite
Permanent
80000 - 95000 CAD / Yearly
We are looking for an experienced Senior Accountant to join a manufacturing company in Winnipeg, Manitoba. This role is responsible for delivering reliable financial information that supports reporting, analysis, and sound business decisions. The successful candidate will lead core accounting activities, strengthen day-to-day financial controls, and contribute to efficient processes across the finance function. Responsibilities:• Prepare monthly, quarterly, and year-end financial statements while maintaining accurate reconciliations, balanced sub-ledgers, and strong cutoff and valuation controls.• Monitor and file commodity tax obligations on a recurring basis, ensuring remittances are completed accurately and on schedule.• Review and produce detailed reports on account activity and balances to support internal analysis and reporting needs.• Provide oversight to accounts receivable, accounts payable, and general accounting operations to promote accuracy, accountability, and timely completion of work.• Manage cash flow activities by tracking bank positions, assessing liquidity needs, and coordinating currency transfers when required.• Support the effective use of enterprise systems to improve the quality of financial data tied to purchasing, inventory, payables, sales, and receivables.• Contribute to budgeting activities by supplying financial input, analysis, and supporting documentation as needed.
2026-06-05T00:00:00Z

Senior Accountants

Calgary, AB
onsite
Contract / Temporary
0 - 0 CAD / Yearly
We are building a talent pool of Intermediate and Senior Accountants for upcoming contract and long-term opportunities across a range of industries in Alberta. These roles may involve supporting full-cycle accounting functions, month-end close processes, financial reporting, and variance analysis within dynamic and evolving environments.This is not an active opening; however, we are connecting with experienced accounting professionals who are interested in future opportunities as they become available. Responsibilities (may vary by assignment):• Perform full-cycle accounting activities, including journal entries, accruals, and general ledger maintenance.• Complete month-end and year-end close processes, ensuring accuracy and timely reporting.• Reconcile bank, balance sheet, and sub-ledger accounts, investigating and resolving discrepancies.• Prepare financial statements, management reports, and supporting schedules.• Assist with budgeting, forecasting, and variance analysis activities.• Support accounts payable, accounts receivable, and payroll functions as required.• Contribute to process improvements, system enhancements, and internal controls.• Work closely with finance and operational teams to support business decision-making.
2026-06-04T00:00:00Z