37 results for Senior Administrative Assistant jobs

Office Administrator

North York, ON
onsite
Contract / Temporary
19 - 21 CAD / Hourly
We are looking for an experienced Office Administrator to support front-desk operations for a Financial Services organization in Toronto, Ontario. This Contract position will serve as the first point of contact for visitors, callers, and couriers while ensuring the office remains organized, secure, and welcoming. The successful candidate will also provide clerical assistance by managing documents, correspondence, and routine administrative records with accuracy and professionalism. Responsibilities: • Welcome guests professionally, assist with inquiries, and create a positive arrival experience by preparing reception and meeting spaces and offering refreshments when appropriate. • Manage a multi-line reception phone system, route calls to the correct internal teams or external contacts, and respond to routine questions related to benefit plans and member information. • Receive, sort, date-stamp, and distribute incoming mail, process cheques for internal handling, and ensure postage supplies are maintained for daily operations. • Prepare outgoing mail with the correct postage, coordinate courier shipments and pickups, and distribute incoming fax transmissions to the appropriate recipients. • Maintain the security of confidential records by ensuring filing cabinets and file rooms containing member and employer information are properly secured. • Scan, file, and organize incoming and outgoing documents while maintaining accurate physical and electronic records for member and employer files. • Provide general administrative support through data entry, photocopying, faxing, document handling, and other clerical tasks required by the office. • Enter monthly employer remittance information into the appropriate system as needed and update address changes with careful attention to detail.
2026-06-15T00:00:00Z

Office Administrator

Ottawa, ON
onsite
Permanent
65000 - 66000 CAD / Yearly
Robert Half is partnering with a client that's looking to add an Office Administrator to their team. This is a full-time/permanent role on site. Advantages:-Competitive salary (65K)-Full benefits + RRSP matching-3 weeks vacation + Christmas closure-Excellent culture Responsibilities: • Welcome employees, visitors, and clients with professionalism, creating a positive and well-organized front desk experience.• Keep the reception area, conference rooms, and shared office spaces clean, orderly, and ready for daily use.• Manage incoming and outgoing mail, packages, courier services, and deliveries with accuracy and efficiency.• Provide support for general office questions and assist with routine administrative tasks as needed.• Monitor office supply inventory and coordinate reordering to ensure essential items remain in stock.• Submit maintenance requests and collaborate with property management to address and resolve facility-related concerns.• Prepare boardrooms and meeting spaces, confirm audiovisual equipment is working properly, and restore rooms after meetings.• Arrange employee travel, including transportation, hotel accommodations, and itinerary coordination.• Partner with external IT vendors to assist with equipment orders, troubleshooting, and technology setup.• Support meetings and events by scheduling appointments, coordinating catering, working with vendors, and tracking office-related receipts and expenses.
2026-06-11T00:00:00Z

Administrative Coordinator

Vancouver, BC
onsite
Permanent
65000 - 75000 CAD / Yearly
Our client, a growing publicly listed organization, is seeking a highly organized and detail-oriented Administrative Coordinator to support its Corporate Secretariat function. This is a newly created role offering the opportunity to build processes, implement structure, and play a key role in a fast-evolving corporate environment. Key Responsibilities:• Provide administrative support to the Corporate Secretary, including preparation and organization of corporate documentation• Maintain and organize electronic records, including leading the transition to and ongoing management of SharePoint• Develop templates, processes, and document standards to support governance and reporting requirements• Manage internal tracking systems (e.g., Monday.com) to support workflow and task management• Assist with corporate policies and documentation, including French translation and version control• Support corporate operations aligned with public company standards and requirements
2026-06-10T00:00:00Z

Administrative Coordinator

Surrey, BC
onsite
Contract / Temporary
24 - 26 CAD / Hourly
We are looking for an organized Administrative Coordinator to join a construction and contractor business in Surrey, British Columbia on a Long-term Contract. This position will support day-to-day workforce coordination, employee administration, and office operations in a fast-paced setting with many changing priorities. The successful candidate will play a key role in scheduling personnel, assisting with hiring and onboarding, and maintaining accurate records that support payroll, compliance, and smooth business operations. Responsibilities:• Build and manage monthly crew and staff schedules, ensuring coverage and adjusting plans when operational needs change.• Coordinate rotations, shift assignments, training placements, and backup coverage while responding quickly to absences and last-minute staffing updates.• Track applications, maintain recruitment records, and support the hiring process from initial review through onboarding for employees and contractors.• Keep personnel files current and complete, ensuring documentation is organized and aligned with company standards.• Respond to employee questions related to scheduling, payroll matters, training options, workplace policies, and general employment concerns.• Assist with payroll administration by maintaining accurate scheduling information, reviewing expense submissions, and preparing contractor invoices for internal approval.• Produce and update administrative documents such as forms, checklists, procedures, and templates to support daily operations.• Maintain orderly digital and physical filing systems, oversee uniform ordering and distribution, and carry out general office coordination duties as needed.
2026-06-12T00:00:00Z

Administrative Coordinator

Scarborough, ON
onsite
Contract / Temporary
21.85 - 25.3 CAD / Hourly
We are looking for an Administrative Coordinator to support daily front-office and administrative operations for a wood and furniture manufacturing business in Toronto, Ontario. This Long-term Contract position is ideal for someone who enjoys creating a welcoming environment, keeping office activities organized, and providing responsive service to both visitors and internal teams. The successful candidate will help ensure smooth day-to-day coordination by managing reception tasks, handling office requests, and supporting communication across the workplace. Responsibilities: • Welcome visitors to the showroom and office, respond to inquiries professionally, and direct guests to the appropriate team members. • Manage front-desk activities by answering calls, receiving deliveries, and coordinating courier pickups and drop-offs. • Provide general administrative support to maintain efficient office operations, including organizing routine tasks and assisting with day-to-day coordination. • Monitor workplace supply needs and prepare orders for office items and refreshment-related products, following internal approval processes before purchases are placed. • Oversee coffee machine arrangements and help ensure shared office areas remain functional, stocked, and presentable. • Use Microsoft Office and Microsoft Teams to support communication, scheduling, document handling, and administrative follow-up. • Assist with customer service requests by identifying the correct sales contact and helping route inquiries accurately and efficiently. • Support a collaborative office environment by working closely with colleagues across departments and responding to operational needs as they arise.
2026-06-17T00:00:00Z

Administrative Coordinator

Winnipeg, MB
onsite
Permanent
50000 - 65000 CAD / Yearly
Our client is a well-established not-for-profit organization dedicated to supporting individuals and families through advocacy, assistance programs, community outreach, and educational initiatives. They are seeking a Service and Program Coordinator to provide client support, manage assistance programs, coordinate outreach activities, and contribute to the delivery of impactful community services. Responsibilities:Provide advocacy and support services to clients by assisting with applications for benefits, services, funding programs, and other available resources.Manage and monitor client cases from initial intake through resolution, ensuring timely follow-up, documentation, and communication with all stakeholders.Prepare reports and maintain statistical information related to service delivery, program outcomes, and client support activities.Review applications for financial assistance programs and provide recommendations based on established guidelines and eligibility criteria.Collaborate with external agencies, community organizations, healthcare providers, and government representatives to coordinate referrals and access to services.Serve as a key point of contact for housing support inquiries, emergency assistance requests, and other client service needs.Maintain accurate records and utilize internal databases and technology platforms to support service delivery and reporting requirements.Participate in ongoing professional development to remain informed of program changes, legislation updates, and best practices within the sector.Coordinate awareness campaigns, educational initiatives, presentations, and workshops for community partners, stakeholders, and members.Review funding requests and program expenditure applications, providing recommendations in accordance with organizational policies.Process program-related orders, invoices, payments, and financial documentation while ensuring accuracy and compliance with internal procedures.Respond to inquiries from clients, community partners, and stakeholders regarding programs, services, and available resources.Develop and facilitate outreach activities, seminars, and information sessions to increase awareness of organizational services and community supports.Build and maintain relationships with community organizations and service providers to expand support networks and identify partnership opportunities.Research emerging trends, policies, and issues affecting clients and communities to support advocacy efforts and program development.Identify opportunities for new initiatives, partnerships, and client-focused programming that align with the organization's mission and strategic objectives.Prepare presentations and recommendations for management regarding program enhancements and community engagement opportunities.Ensure all client information is handled with strict confidentiality and in accordance with applicable privacy legislation, policies, and procedures.Maintain compliance with organizational security requirements and information management standards.
2026-06-19T00:00:00Z

Administrative Manager

Richmond, BC
onsite
Permanent
65000 - 75000 CAD / Yearly
We are partnering with a well-established, international organization seeking a highly organized and adaptable Administration Manager to oversee day-to-day office operations and support a dynamic, multi-functional team.This is a confidential replacement hire and an excellent opportunity for a polished administrative professional who thrives in fast-paced environments and enjoys being the central point of contact across a business. Reporting to senior leadership, you will act as the operational backbone of the office—ensuring administrative processes run smoothly while coordinating across teams, vendors, and external partners. Key Responsibilities<ul><li>Serve as the primary point of contact for all administrative requests and office operations</li><li>Manage office supplies, vendors, facilities coordination, and general maintenance</li><li>Track expenses, process invoices, and ensure accurate documentation and approvals</li><li>Coordinate business travel, expense reporting, and internal programs</li><li>Liaise with contractors and support office projects, including renovations</li><li>Oversee company assets, inventory tracking, and general office organization</li><li>Support internal events, employee initiatives, and workplace culture activities</li></ul>
2026-06-19T00:00:00Z

Executive Administrator

Winnipeg, MB
onsite
Permanent
75000 - 85000 CAD / Yearly
We are looking for an experienced Executive Administrator to provide high-level support in a fast paced environment. This position is suited to an individual who can keep priorities organized, communicate effectively, and manage confidential matters with sound judgement. You will work closely with senior leadership, coordinate complex administrative activities, and help maintain efficient day-to-day operations across the business. Responsibilities:• Coordinate executive calendars, meetings, and travel arrangements while ensuring schedules remain accurate and aligned with shifting business priorities.• Prepare clear correspondence, internal communications, and briefing materials that reflect the organization’s tone and standards.• Support senior leaders with day-to-day administrative operations, including document preparation, follow-up on action items, and meeting logistics.• Maintain organized records, reports, and confidential files with a high degree of accuracy, discretion, and attention to detail.• Act as a central point of contact for administrative requests, helping teams stay informed and ensuring timely communication across departments.• Assist with planning leadership meetings, employee events, and special projects by managing timelines, resources, and logistics.• Monitor multiple ongoing tasks at once, identify issues early, and implement practical solutions to keep work moving forward smoothly.• Contribute to office and administrative procedures by recommending improvements that enhance efficiency and consistency.
2026-06-01T00:00:00Z

Senior Financial Analyst

Calgary, AB
onsite
Permanent
0 - 0 CAD / Yearly
Our client, a large and established organization within the energy sector, is seeking a Senior Financial Analyst to support a significant operating business unit. This highly visible role will partner closely with operational and senior leadership teams, providing financial analysis and strategic insights that influence business performance, capital allocation, and key decision-making. Responsibilities include budgeting, forecasting, financial modeling, variance analysis, business case development, profitability analysis, and supporting long-term planning initiatives. The successful candidate will also identify opportunities to improve financial performance, enhance reporting capabilities, and contribute to process improvement and special projects.
2026-06-11T00:00:00Z

Senior Tax Manager

Guelph, ON
onsite
Permanent
125000 - 145000 CAD / Yearly
We are looking for an experienced Senior Tax Manager to join a mid-sized public accounting team in Guelph, Ontario. In this role, you will guide complex tax planning and advisory work, oversee a diverse client portfolio, and partner with senior leaders to deliver practical, high-value solutions. This position also plays a key part in developing team capability, strengthening service quality, and supporting the continued growth of the practice. Responsibilities:• Direct tax planning and advisory engagements, working closely with firm leadership to create effective strategies tailored to client needs.• Oversee a portfolio of tax clients by maintaining strong relationships, coordinating deliverables, and ensuring work is completed accurately and on schedule.• Conduct in-depth technical analysis and present clear, well-supported recommendations on tax matters.• Review tax returns and related files prepared by team members to confirm technical accuracy, completeness, and compliance.• Monitor engagement budgets, track variances, and manage billing activities to support strong financial performance.• Provide leadership to Managers and staff through coaching, training, mentorship, and day-to-day guidance.• Foster a collaborative, high-performing team environment through regular feedback, knowledge sharing, and performance support.• Champion practice improvement initiatives that enhance technical consistency, operational efficiency, and service quality across the firm.• Contribute to business growth by identifying new opportunities, supporting cross-service collaboration, and representing the firm in the market.
2026-06-17T00:00:00Z

Senior Accountant, Financial Reporting

Vancouver, BC
onsite
Permanent
95000 - 120000 CAD / Yearly
Our Downtown client in mining is seeking a Senior Accountant with a focus on financial reporting for their growing team. The Senior Accountant will be responsible for managing key financial reporting and month-end close activities, including preparing and reviewing journal entries, account reconciliations, and analyses of the balance sheet, cash flow, and profit and loss statements. The position also supports monthly, quarterly, and annual reconciliation reporting, consolidation entries, and group consolidation working papers. In addition, the role provides IFRS guidance for new or complex transactions, prepares related accounting memos, supports annual Canadian tax return preparation, coordinates with external auditors, tax advisors, and other service providers, and assists with other financial reporting duties and ad hoc projects as assigned.
2026-06-19T00:00:00Z

Senior Accountant - Not for Profit

Toronto, ON
onsite
Contract / Temporary
45 - 50 CAD / Hourly
We are looking for a Senior Accountant to join our Not for Profit client in Toronto, Ontario on a short term Contract basis. This position supports the reliability of financial and operational information by connecting data across multiple platforms, improving reporting accuracy, and helping leaders make well-informed decisions. The role works closely with Finance, IT, Operations, and external partners to strengthen reconciliation processes, support planning activities, and deliver clear insights from complex datasets. Responsibilities:• Oversee reconciliations across financial and operational systems, including Sage Intacct, Salesforce, and legacy data sources, to confirm consistency and accuracy.• Analyze variances in general ledger balances, sub-ledger records, and reporting outputs, then identify and resolve underlying data issues.• Create and enhance automated reconciliation and reporting solutions using Excel, Power Query, and Power BI to improve efficiency and visibility.• Review large transaction-level datasets to verify completeness, reliability, and alignment with financial records.• Prepare thorough supporting documentation for reconciliations, journal adjustments, and review activities to maintain audit readiness.• Work with internal teams to align financial systems and operational data structures while supporting interface and integration improvements.• Partner with external vendors to refine data exchanges and strengthen the performance of system connections.• Document Sage Intacct processes, data definitions, mapping logic, and transformation rules to support consistent system use and reporting.• Evaluate data quality and control gaps, recommend practical improvements, and contribute to ongoing system enhancement initiatives.• Support budgeting, forecasting, and financial planning activities by providing accurate data analysis and actionable reporting insights.
2026-06-13T00:00:00Z