169 results for Office And Administrative

Sr. Administrative Assistant Our reputable, respected and growing client is looking to hire a Sr. Administrative Assistant to their already well established enterprise. This role offers a long term contract employment opportunity in their fast-paced workplace. As a Sr. Administrative Assistant, you will be at the heart of the operations, assisting in the smooth running of their office and contributing to the efficiency of the team. Responsibilities:-Facilitate smooth communication within the office through managing incoming calls and handling conference calls-Uphold the cleanliness and organization of the office, including taking the initiative to refill coffee and clean counters-Manage and maintain efficient document processing systems-Organize and schedule meetings, ensuring all parties are informed and prepared-Actively contribute to the office environment by going beyond assigned tasks when necessary, such as setting up lunches-Perform detailed data entry tasks, ensuring all information is accurate and up-to-date-Track and support operational systems to ensure efficiency and productivity-Adopt a proactive approach in all tasks, demonstrating forward-thinking and multitasking abilities-Be open to receiving and acting on constructive criticism, striving for continuous improvement-Manage office calendar effectively, ensuring all appointments and meetings are scheduled and communicated promptly.

Administrative Coordinator We are looking for a highly organized and proactive Administrative Coordinator to join our team in Kanata, Ontario. This is a Contract position with the potential to transition into a long-term role, offering an exciting opportunity to contribute to a dynamic workplace. The successful candidate will play a pivotal role in ensuring the smooth operation of office functions and supporting various teams across the organization. Responsibilities:• Oversee daily office operations to maintain an efficient and productive environment.• Manage office supply inventories, ensuring timely replenishment and cost-effective procurement.• Provide comprehensive administrative support to leadership and cross-functional teams, including scheduling and preparing documents.• Coordinate meetings and events, handling logistics and ensuring seamless execution.• Maintain both digital and physical records, ensuring accuracy and accessibility.• Serve as the primary point of contact for vendors, service providers, and building management.• Assist with budget tracking and financial processes to support operational needs.• Answer inbound calls and facilitate clear communication across departments and with external contacts.• Utilize tools such as CRM systems, Concur, and Cisco Webex Meetings to streamline office processes.

Office Manager We are seeking a highly organized, proactive, and experienced Office Manager to oversee the daily operations of our law firm. This individual will play a critical role in ensuring the smooth functioning of administrative, financial, and operational activities. The ideal candidate has a strong understanding of legal office environments, experience liaising with the Law Society, and a proven track record in managing office staff, financial processes, and executive scheduling. Key Responsibilities: Law Society & Compliance:<ul><li>Act as the primary liaison with the Law Society and ensure the firm remains compliant with all regulatory and licensing requirements.</li><li>Manage annual filings, audits, and related documentation with accuracy and discretion.</li></ul>Accounting & Financial Operations:<ul><li>Oversee Accounts Receivable and Accounts Payable processes, working closely with internal or external bookkeeping/accounting teams.</li><li>Monitor budgets, reconcile trust and general accounts, and ensure timely vendor payments and client billing.</li><li>Coordinate with legal counsel and accountants during financial reviews or audits.</li></ul>Executive & Calendar Management:<ul><li>Manage complex calendars for senior lawyers, including coordinating internal meetings, court dates, and client engagements.</li><li>Prioritize scheduling conflicts and anticipate time-sensitive deadlines across multiple stakeholders.</li></ul>Office Administration:<ul><li>Oversee the general operations of the firm, including facilities management, vendor relationships, office supply procurement, and technology coordination.</li><li>Implement and maintain office policies and procedures to ensure efficiency and compliance.</li></ul>Team Leadership & Delegation:<ul><li>Provide direction to administrative staff, including legal assistants, receptionists, and clerks.</li><li>Delegate tasks appropriately and ensure workload distribution supports business priorities.</li><li>Foster a collaborative, professional office culture and support staff development where needed.</li></ul>

Facilities Administrative Assistant We are looking for a detail-oriented Facilities Administrative Assistant to join our team on a contract basis in Vancouver, British Columbia. In this role, you will provide essential administrative support to the Facilities department, ensuring smooth operations and accurate record management. This is an excellent opportunity to contribute to a dynamic team while utilizing your organizational and multitasking skills. Responsibilities: • Provide administrative support to the Facilities department, including organizing and maintaining facility-related records. • Process facility-related invoices, ensuring accuracy and approval, and clear a backlog of outstanding invoices. • Assist in managing vendor relationships by compiling contractor lists and verifying certifications. • Support the team in locating and organizing documents related to maintenance and minor capital projects. • Develop and update tracking spreadsheets to ensure compliance with inspections and organizational policies. • Assist in cost tracking for capital projects and conduct data gathering for cost-benefit analyses. • Monitor departmental compliance with company policies and procedures. • Perform other administrative duties as required to support the Facilities team.

Administrative Assistant We are looking for a detail-oriented Administrative Assistant to join our team in Etobicoke, Ontario. In this role, you will provide essential support to ensure smooth daily operations, contributing to both administrative and organizational efficiency. This position is ideal for someone with strong communication skills, a knack for multitasking, and a commitment to delivering excellent service. Responsibilities:• Organize and maintain office files, records, and documents to ensure easy accessibility.• Manage correspondence, including drafting emails and responding to inquiries in a timely and precise manner.• Perform data entry tasks with accuracy, ensuring that all information is up-to-date and correctly logged.• Assist in preparing reports, presentations, and other materials using Microsoft Office tools such as Word, Excel, and PowerPoint.• Support purchasing processes by handling orders, tracking inventory, and liaising with vendors.• Oversee packaging and labeling tasks, ensuring compliance with safety and quality standards.• Proof reading, email campaigns, corporate decks, presentation and marketing materials. • Provide excellent customer service by addressing client needs and concerns effectively.• Proofread documents for accuracy and consistency before final distribution.

Administrative Assistant We are looking for a meticulous Administrative Assistant to join a team in the non-for-profit sector on a contract basis in the GTA. In this role, you will play a vital part in supporting daily operations through effective communication, organization, and administrative expertise. If you thrive in a fast-paced environment and enjoy providing exceptional support to teams, we’d love to hear from you.The tasks will be centred on administrative support to provincial operations. Responsibilities:• Respond to incoming calls and emails, ensuring clear and timely communication.• Manage schedules and coordinate appointments to optimize team efficiency.• Maintain and update records through accurate and efficient data entry.• Prepare and edit documents using Microsoft Word, Excel, and PowerPoint.• Organize and support charity events, ensuring smooth execution and coordination.• Monitor and handle email correspondence, prioritizing and escalating as necessary.• Provide exceptional customer service to internal and external stakeholders.• Assist in creating and maintaining organized filing systems for easy retrieval.• Troubleshoot and resolve basic administrative issues to maintain workflow.

Administrative Assistant Our client in Edmonton is seeking a detail-oriented Administrative Assistant to support their busy Tax Team on a contract basis. This is an exciting opportunity for a highly organized and technically savvy professional who thrives in a fast-paced, dynamic environment. Key Responsibilities:<ul><li>Support the Tax Team across business units.</li><li>Check CRA for Notices of Assessment.</li><li>Manage online mail and tax filings.</li><li>Maintain files, process invoices, and credit card expenses.</li><li>Coordinate travel arrangements.</li><li>Work with large spreadsheets for data cleanups.</li><li>Format/edit documents and manage files.</li><li>Ad-hoc duties as requested.</li></ul>

Administrative Assistant Our client in Edmonton is seeking a detail-oriented Administrative Assistant to support HR and Safety functions on a contract basis. This role involves recruitment coordination, safety compliance tracking, and general administrative duties. Responsibilities<ul><li>Conduct pre-screening calls and schedule interviews for various positions.</li><li>Coordinate safety certification processes and testing appointments.</li><li>Maintain up-to-date and accurate personnel records.</li><li>Distribute and track relevant documentation.</li><li>Perform data entry and document preparation using Microsoft Word and Excel.</li><li>Manage the scanning, filing, and organization of documents.</li><li>Provide reception coverage as needed during staff absences.</li><li>Ad-hoc duties as requested. </li></ul>

Front Desk Mortgage Assistant Are you highly organized, personable, and eager to build a long-term career in mortgage administration? A well-established Mortgage Investment Firm located in the Fraser Valley is looking to add a Front Desk Mortgage Assistant to their team. This is an excellent opportunity to join a collaborative, high-performing environment with strong mentorship and long-term growth potential. About the Role: In this position, you will be the first point of contact for visitors and callers, while also supporting the mortgage administration team with a variety of day-to-day administrative functions. The ideal candidate brings excellent communication skills, high attention to detail, and a keen interest in the mortgage or financial services sector. Key Responsibilities: <ul><li>Greet clients and visitors in a professional, friendly manner</li><li>Manage front desk duties including answering phones and handling incoming/outgoing mail</li><li>Provide administrative support to the Mortgage Admin team including filing, scanning, and data entry</li><li>Assist with tracking tax and strata notices and coordinating related documentation</li><li>Prepare and organize mortgage-related files, correspondence, and documentation</li><li>Liaise with brokers, clients, and legal service providers as needed</li><li>Maintain accuracy in records and help ensure compliance with documentation standards</li><li>Support special projects and general office coordination tasks as needed</li></ul>Why Join This Firm? <ul><li>Stable and respected company with a long-standing reputation in the industry</li><li>Supportive team environment with on-the-job training</li><li>Opportunities for career growth and internal development</li></ul>

Administrative Assistant We are seeking a dedicated Admin to support our Community Paramedic Program based in Whitby. This is a 100% in-office contract position that offers a great opportunity to work directly with healthcare professionals and assist with the day-to-day operations of our paramedic services. If you have a healthcare background and are motivated by helping others, this role is for you! Key Responsibilities: Phone Support:<ul><li>Serve as the front-line contact, answering calls from patients, families, and external stakeholders</li><li>Manage high-volume inbound and outbound calls with professionalism and efficiency</li><li>Provide exceptional customer service and support related to paramedic services</li></ul>Scheduling Assistance:<ul><li>Assist in scheduling patient visits and adjusting appointment times using Microsoft Tools</li><li>Use the prehospital documentation platform to ensure accurate information is relayed to paramedics and the scheduling team</li></ul>Administrative Tasks:<ul><li>Manage high volumes of inbound and outbound calls</li><li>Handle documentation and perform general administrative duties</li><li>Use Microsoft Outlook to send emails, schedule, and cancel appointments</li></ul>Documentation & Technology Use:<ul><li>Use documentation platforms effectively to support paramedic operations</li><li>Demonstrate proficiency with Outlook, Microsoft Word, and internet-based tools for communication and scheduling</li></ul>Communication with Patients & Stakeholders:<ul><li>Ensure clear, timely communication with patients, families, and external partners</li><li>Address concerns, direct inquiries appropriately, and relay urgent matters to the team</li></ul>Collaborative Work:<ul><li>Work closely with paramedics and the program team (Jessica, Mike, and others)</li><li>Support smooth day-to-day operations and the timely delivery of community-based care</li></ul>

Administrative Assistant/Document Controller Our Calgary-based client is looking for a highly organized, tech-savvy Administrative Assistant / Document Controller to support their executive and project teams. This contract role is ideal for someone who thrives in fast-paced environments, loves organizing, and is confident working independently. Key Responsibilities<ul><li>General office support: couriers, mail, supplies, and presentations.</li><li>Assist with legal and corporate document management.</li><li>Support asset purchase projects and team onboarding.</li><li>Provide executive-level admin support.</li><li>Build and maintain a digital filing system in SharePoint.</li><li>Organize and label files, especially legal and transaction docs.</li><li>Transition old files into new systems.</li><li>Summarize emails and flag action items.</li><li>Suggest process improvements where needed.</li><li>Ad-hoc duties as requested.</li></ul>

Business Administrator We are seeking a highly organized, detail-oriented, and proactive Business Administrator to join our team. The successful candidate will be responsible for a variety of administrative and document management tasks while providing vital support to executives and team members. This role calls for someone with strong organizational skills, excellent attention to detail, and the ability to handle sensitive information with the utmost confidentiality.Responsibilities:Digital Investment Document Management:• Download investment-related documents from online portals.• Save documents on the shared drive and ensure proper organization.• Circulate documents to appropriate team members for review or action.• Maintain a checklist for monthly and quarterly reports and follow up on missing or incomplete documents.Subscription Document Support:• Assist in filling out subscription documents using provided templates.• Draft additional subscription-related documents, such as Director Resolutions and Certificates of Incumbency, based on existing templates.Investor Document Management:• Gather and save notarized ID documents for all investors in a structured and organized manner.• Maintain and update notarized ID records every 3–6 months to ensure accuracy and compliance.Document Execution and Signatures:• Manage the execution of documents requiring signatures.• Collect wet ink signatures when needed and ensure proper handling.• Upload documents to DocuSign, send them to relevant parties, and follow through to ensure all signatures are obtained on time.Tax Document Support:• Download and organize tax-related documents in an efficient and easily accessible manner.Executive Administrative Support:• Provide administrative assistance to one or two executives.• Tasks include booking travel, scheduling meetings, managing their inbox, and maintaining contacts

Office Manager We are looking for an experienced and detail-oriented Office Manager to join our team on a contract basis in Toronto, Ontario. In this role, you will oversee a variety of administrative, accounting, and operational tasks to support the smooth functioning of the organization. The ideal candidate is highly organized, discreet, and capable of working efficiently in a fast-paced environment. Responsibilities: • Manage day-to-day office operations, including ordering supplies, coordinating staff meals, and maintaining a well-organized workspace. • Oversee accounts payable and accounts receivable processes, including preparing invoices, reconciling bank accounts, and ensuring timely payments. • Act as an Executive Assistant to the principal by managing their calendar, scheduling meetings, and coordinating with supply teachers. • Process and track refunds, donations, and other financial transactions with a high degree of accuracy. • Coordinate logistics for teachers, such as processing supply orders and scheduling language therapy sessions for students. • Ensure compliance with confidentiality standards, especially when handling sensitive information like banking details. • Prepare and distribute donation materials and maintain accurate records for the charity arm of the organization. • Provide guidance and reminders to the principal and management team regarding upcoming tasks and deadlines. • Assist with onboarding and training of new staff during the transition period. • Maintain accurate records and entries in various software systems, including QuickBooks and Google Sheets.

Administrative Assistant We are looking for a detail-oriented Administrative Assistant to join our client in Kelowna, British Columbia. In this role, you will play a key part in supporting our business operations by ensuring efficient client administration, delivering exceptional service, and assisting with marketing efforts. If you are organized, proactive, and skilled in client-focused tasks, this position offers an excellent opportunity to showcase your abilities. Responsibilities:• Oversee client administration processes, ensuring timely investigation and resolution of escalated issues.• Provide exceptional client service by addressing inquiries, resolving concerns, and processing transactions promptly.• Assist advisors with portfolio reviews, including entering client trades as directed and identifying potential client needs.• Coordinate marketing efforts such as preparing materials and organizing events or seminars to support business growth.• Maintain and update tracking reports for Wealth Advisors, reviewing targets, recommendations, and financial plans.• Schedule appointments and manage calendars to ensure efficient time management for the team.• Handle inbound and outbound calls, responding to client requests and inquiries with professionalism.• Draft and manage email correspondence, ensuring clear and accurate communication.• Perform data entry and maintain documentation to keep client records organized and up to date.

General Office Clerk We are looking for a detail-oriented and proactive General Office Clerk to join our team on a contract basis in Toronto, Ontario. In this role, you will handle a variety of administrative and operational tasks to ensure the smooth functioning of our office. If you thrive in a dynamic environment and enjoy providing essential support to a team, this position is perfect for you. Responsibilities: • Perform day-to-day administrative duties, including data entry and maintaining accurate records. • Ensure the office is well-stocked by managing supplies and restocking items as needed. • Handle light housekeeping tasks to maintain a clean and organized workspace. • Assist with shipping and receiving tasks, including lifting and organizing boxes. • Manage documentation processes, including scanning and filing important records. • Organize and schedule appointments to support team workflow. • Support the team by handling general customer service inquiries. • Use Microsoft Office applications, such as Word, Excel, and Outlook, to complete tasks efficiently. • Collaborate with colleagues to ensure smooth daily operations.

Legal Administrative Assistant A highly regarded and well-established downtown Vancouver law firm is seeking a Legal Administrative Assistant to join their busy Corporate practice group. This is a fantastic opportunity for a detail-oriented and proactive professional who thrives in a fast-paced legal environment and enjoys being a key player in supporting corporate transactions. Legal Assistant, Corporate Essential Functions: • Accurately proofreading, formatting, drafting and assisting with various legal and general materials, including documents, spreadsheets, reports, memos, presentations, forms and other items, ensuring accuracy, completeness and compliance with legal processes.• File maintenance including opening and closing files, completing "Know Your Client" forms, maintaining file lists.• Practice management including managing calendars, coordinating meetings and preparing expenses.• Entering dockets, billings, preparation of invoices and account letters.• Preparing cheque requisitions and trust deposits/withdrawals.• Keeping client contact information up to date.• Liaising with lawyers, clients, external agencies and other stakeholders on various matters.

Senior Accountant Our Client is seeking a Senior Accountant to join their growing team. Does not require CPA designation but nice to have. Strong accounting skills and emotional intelligence are highly desired. THIS ROLE WILL GROW TO CONTROLLER WITH THE RIGHT PERSON ! Job Duties and Responsibilities:<ul><li>Bank reconciliations</li><li>Credit card reconciliations</li><li>GST/PST remittance/filing</li><li>Payroll tax remittance/filing</li><li>EHT remittance/filing</li><li>Job setup and review</li><li>Monitor AR/cash receipts</li><li>Job revenue reconciliation</li><li>Entering progress draws</li><li>Tracking and managing holdbacks (both AR and AP)</li><li>Assist with month-end closing journal entries</li><li>Assist with audit/review engagement prep</li><li>Assist external accountants with queries</li><li>Assist AP with coding and overload work</li><li>Subcontractor invoicing</li><li>Hired truck invoicing/reconciliation</li><li>Material reconciliation</li><li>Other office and admin duties as assigned</li></ul>

IT Systems Administrator Are you an experienced IT infrastructure professional who has experience in an industrial/manufacturing environment? This IT Systems Administration role is with a well-established industrial company. This company has clients across BC and even a few in the US and across Canada. This role is well suited to an experienced systems administrator who has been working on Microsoft systems such as Office365, MS Windows, Active Directory, etc. This is a full-time position, and includes a competitive base salary, paid vacation and extended health and dental benefits. In this role, you’ll work primarily on-site in the Delta, BC office. One of the attractive parts of this job is to get involved in all aspects of IT systems design, implementation, and ongoing support. How to Apply A bit about myself - my name is Nathan Wawruck, and I am a recruitment consultant based in Vancouver, BC. I have over a decade of matching IT professionals to job opportunities, and I am always looking to connect with like-minded people in the Vancouver area. If you're interested in pursuing this role, please apply to this posting online, and contact me for an initial discussion. This is a chance for us to discuss specifics, such as the company name, the key hiring managers, and the more in-depth job requirements. This is also a great opportunity to talk about your overall career goals and preferences. We can even discuss other potential roles which may fit what you're looking for. Please find me on LinkedIn by searching my name: Nathan Wawruck

Office Manager We are seeking a dynamic and detail oriented Office Manager to join our small but thriving company. This role is fundamental in ensuring our office operations run seamlessly, supporting both staff and management in achieving maximum productivity. The ideal candidate will excel at managing processes, solving operational challenges, and creating environments where employees feel empowered and supported.Responsibilities:<ul><li>Directly oversee and coordinate daily administrative operations to optimize workflows and productivity </li><li>Develop and maintain office systems, including inventory management, technology functionality, and vendor relationships, ensuring smooth operations.</li><li>Identify areas for improvement in policies and procedures, creating new guidelines to ensure consistent office practices </li><li>Facilitate communication across teams, creating a collaborative and well-organized workplace.</li><li>Assist in onboarding new employees, arranging training sessions, and organizing team-building events.</li><li>Collaborate with finance teams to handle basic accounting and budget responsibilities.</li></ul>

Loan Administrator We are seeking an experienced Investment Administrator (Analyst/Associate level) to support the management investment portfolios. This is a developmental role that offers hands-on exposure to both private placement debt and private equity transactions. Working closely with the Investment Origination team, the successful candidate will gain insight into deal structuring, project financing, and ongoing portfolio administration—paving the way for growth into more senior roles within the firm. Key Responsibilities:<ul><li>Supporting transaction structuring alongside the Investment Origination team during origination, arrangement, and closing phases.</li><li>Administering loan advances and draws in compliance with loan agreements.</li><li>Serving as the primary liaison between borrowers, lenders, and their advisors.</li><li>Maintaining all transaction documentation, including collateral records and investment agreements.</li><li>Managing day-to-day client and lender communications, ensuring requests and obligations are met.</li><li>Conducting periodic investment reviews and compliance monitoring.</li></ul>Building and nurturing strong client relationships to support portfolio performance and client satisfaction.

Network & Security Administrator We are offering an exciting opportunity in Etobicoke, Ontario for a Network & Security Administrator. The chosen candidate will be working in the IT industry, focusing on network and security administration. This role is pivotal in maintaining and improving the company's IT infrastructure. Responsibilities:<ul><li>Responsible for initial analysis and management of security alerts from SIEM, phishing reports from staff, as well as reports from other alert-generating sources. Escalation of significant true positive security issues and participation in incident response processes. </li><li>Support Vulnerability Management processes by working with owners of vulnerable systems to help them understand vulnerabilities, recommend remediation or mitigation strategies, and validate remediation where possible. </li><li>Assist in development and delivery of corporate training on cyber security, security policies and awareness campaigns. </li><li>Proactive escalation of challenging technical issues to vendors and other external resources. </li><li>Coordination of network buildouts: basic network design, liaising with cable installers & internal project managers. </li><li>Create and maintain design and process documentation, topologies, and implementation of solutions and technologies in use by the client. </li><li>Initiation and ownership of Change Requests to (re)configure, update, and otherwise maintain network equipment such as firewalls, switches, wireless access points, and other networking/security infrastructure. </li><li>Work collaboratively with peers to interface with third party security vendors to assess weaknesses, identify solutions, perform product evaluations, and provide recommendations to improve and maintain a strong cyber security posture and network operations. </li><li>Resolution of Network and Security tickets. </li><li>Perform all duties in a safe manner in compliance with the policies and procedures. </li><li>Some travel may be required to other corporate offices. </li></ul> • Day-to-day administrative tasks on: <ul><li>Firewalls: Rule additions, troubleshooting blocked or impeded traffic flows, etc. </li><li>Layer 1/2/3 network equipment: Network segmentation work, troubleshooting of connectivity and authentication issues, etc. </li><li>Active Directory/EntraID: Basic user management functions such as security groups, troubleshooting of security-related Group Policy application to endpoints or users. </li><li>Windows/Linux servers: Basic maintenance and configuration of server platforms that manage </li></ul>

Help Desk Analyst Our client is currently looking for a dedicated Help Desk Analyst to join their team in Ottawa, Ontario. In this role, you will provide technical support to ensure smooth IT operations across the organization. Your expertise in troubleshooting, problem-solving, and communication will help the organization maintain a high standard of service for all of their users. Responsibilities:• Deliver prompt and courteous front-line IT support to all locations within the organization.• Diagnose and resolve hardware and software issues for desktops, laptops, and other devices.• Utilize a centralized ticketing system to log incidents, track assets, and manage IT-related issues.• Collaborate with IT teams, vendors, and consultants to resolve escalated technical problems.• Maintain accurate and up-to-date documentation for IT systems, configurations, and user guides.• Install, configure, and support end-user applications such as Microsoft Office 365 and Windows 10+.• Manage user accounts, security settings, and file shares, ensuring proper access and troubleshooting any issues.• Provide technical support for networked printers, peripheral devices, and video conferencing systems.• Conduct regular maintenance on hardware, including updates, patches, and log analysis.• Perform additional administrative and technical tasks as required to support business operations.

Executive Assistant We are seeking a dedicated and experienced Executive Assistant / Business Services Partner, this role offers a unique opportunity to combine administrative skill with project management and communication responsibilities. Working within a fast-paced client service environment. Acting as a business services partner, the EA must be comfortable wearing many hats and have exceptional organizational skills, strong communication abilities, and the capacity to manage multiple priorities in a fast-paced environment. Responsibilities:<ul><li>Provide ongoing project management assistance in complex and confidential assignments, working closely and effectively with internal teams ensuring deadlines are met and client’s needs are served.</li><li>Manage complex calendars, meeting schedules (in-person/virtual), and travel arrangements.</li><li>Prepare documents, correspondence, and expense reimbursements; maintains discretion with confidential information.</li><li>Act as a liaison for internal and external communication, ensuring smooth coordination across stakeholders.</li><li>Assist with the coordination and execution of confidential projects, ensuring timelines and priorities are met.</li><li>Maintain accurate and up-to-date records in the global database, including all documentation and material.</li><li>Perform additional administrative support activities, including but not limited to, event planning, and other ad hoc projects as requested.</li><li>Prepare high-quality deliverables and presentations for clients and stakeholders.</li><li>Proactively support client needs foster relationships with senior-level executives.</li><li>Build positive relationships and interfaces with high-level executives involved in highly confidential projects.</li></ul>

Payroll and Benefits Administrator Our client, a well-established professional services firm in Vancouver is seeking a part-time (28 hours per week) Payroll & Benefits Administrator to join their HR team. This role is ideal for a detail-oriented professional with strong technical expertise in payroll and benefits administration. Key Responsibilities:<ul><li>Full-cycle, semi-monthly payroll processing for around 200 employees.</li><li>Benefits administration: enrollments, changes, terminations, and provider reconciliations</li><li>Manage RRSP contributions, education/fitness subsidies, and year-end tax filings (T4s, T2200s)</li><li>Maintain and update employee data in HRIS and payroll systems</li><li>Respond to employee payroll and benefits inquiries</li><li>Support budget preparation and HR reporting</li></ul>

Subrogation Coordinator We are looking for a dedicated and detail-oriented Subrogation Coordinator to join our team on a contract basis in Thornhill, Ontario. In this role, you will play an essential part in managing subrogation claims, handling administrative tasks, and ensuring accurate documentation and payments. This position offers an exciting opportunity to contribute to a dynamic team in the service industry. Responsibilities:• Prepare and process subrogation claims, ensuring all related legal documentation is accurate and complete.• Organize and upload documents into internal systems with a high degree of accuracy.• Maintain clear and effective communication through written and verbal correspondence with stakeholders.• Monitor the progress of subrogation claims and follow up on resolutions or payments as needed.• Process invoices and track financial transactions related to subrogation recoveries.• Provide administrative support to subrogation adjusters and examiners, assisting with data entry and record maintenance.• Assist in managing case files and coordinating daily team operations.• Ensure financial recordkeeping is accurate and well-documented for reporting purposes.• Communicate effectively with third parties, insurers, and internal team members to resolve issues and move claims forward.