<p><strong>We are looking for a skilled Office Manager/Accountant to oversee both bookkeeping and administrative functions in a law firm. This is a 4 days/permanent role on site. </strong></p><p><br></p><p><strong>Responsibilities:</strong></p><p><br></p><p><strong>Accounting Duties:</strong></p><ul><li>Manage accounts payable/receivable and general ledger entries.</li><li>Prepare monthly financial statements and year-end reports.</li><li>Administer payroll and employee benefits.</li><li>Administer general and professional insurance coverage.</li><li>Reconcile general and trust accounts in compliance with Law Society regulations.</li><li>Monitor cash flow.</li><li>Coordinate with external accountants for audits and tax filings.</li><li>Maintain financial records and internal controls.</li><li>Law Pro Filings</li><li>GST/HST Filings</li><li>Annual Law Society Returns</li><li>Liase with bank, LawPro, Insurance carriers, vendors, etc.</li></ul><p><strong>Office Management Duties:</strong></p><ul><li>Oversee office operations and administrative staff.</li><li>Manage office supplies, vendor relationships, and equipment maintenance.</li><li>Coordinate recruitment, onboarding, and training of staff.</li><li>Ensure data security and consult with IT support.</li></ul><p><strong>Strategic & Leadership Functions:</strong></p><ul><li>Support partners with strategic planning and operational improvements.</li><li>Implement workflow efficiencies and best practices.</li><li>Ensure compliance with legal and professional standards.</li></ul>
<p><strong>Robert Half is partnering with an organization that's looking for a Bookkeeper/Office Admin to join their team in the Ottawa region. This is a permanent position working a hybrid model. </strong></p><p><br></p><p><strong>Details:</strong></p><p>-Compensation (48-50K) working 4 days up to 32hrs </p><p>-Hybrid (1-2 days on site) flex days</p><p>-Full benefits + RRSP matching</p><p>-3 weeks vacation + closed between Christmas/NYE</p><p>-Excellent culture and leadership team</p><p>-Parking spot can be negotiated </p><p><br></p><p><strong>Responsibilities:</strong></p><p><br></p><p>-Accurately document daily financial transactions, including purchases, sales, invoices, and payments</p><p>-Organize and maintain financial documents such as cash flow statements, profit and loss statements, and reconciliation records.</p><p>-Collaborate with accountants to guarantee adherence to tax regulations and other legal requirements</p><p>-Oversee accounts payable and receivable, assisting with payroll, and other related financial accounts</p><p>-Perform reconciliations of clearing accounts and financial reports, identifying and resolving discrepancies as needed</p><p>-Handle invoice payments, assign costs to applicable cost centers, and ensure timely payment processing</p><p>-Coordinate with authorized signatories to secure written approvals and signatures on essential documents</p><p>-Supervise and evaluate all financial and related administrative activities</p><p>-Draft government forms, reports, remittances, and audit-ready documents</p><p>-Administer banking transactions, including payments, deposits, fund transfers, and signing authority</p><p>-Handle insurance contracts, lease agreements, and related payments</p><p>-Collaborate with the Controller on HST returns and other required CRA documentation</p><p>-Set up, manage, and reconcile merchandise sales for various events</p><p>-During events, handle daily collection and reconciliation of box office and merchandise finances, including cash management.</p><p>-Assist with general office management as required</p><p>-Provide financial support to management</p><p>-Manage and track organizational memberships</p><p>-Track confidential information including staff passwords</p><p>-Manage and complete new employee orientation and forms, network/email set up, and government forms for payroll</p><p>-Manage employee benefits including health insurance and RRSP</p><p>-Collect timesheets/invoices from all employees/contractors and prepare payroll bi-monthly (in cooperation with Controller and third-party payroll service provider)</p><p>-Perform additional responsibilities and tasks as assigned</p><p><br></p>
<p>Robert Half is currently partnering with a respected public-sector organization to recruit a dynamic Administration Manager to lead a team of 20+ administrative professionals across multiple office locations in Alberta. This is a high-impact leadership role ideal for a strategic thinker with a passion for collaboration, operational excellence, and team development in a unionized setting.</p><p>WAbout the Role</p><p>As the Administration Manager, you’ll be responsible for overseeing day-to-day administrative operations, implementing efficient systems, and fostering a positive and productive work culture. You’ll work closely with internal stakeholders, union representatives, and regulatory bodies to ensure smooth operations and alignment with organizational goals.</p><p>eKey Responsibilities</p><ul><li>Lead and support administrative teams across Provincial and SARO offices.</li><li>Conduct regular team meetings and ensure operational alignment.</li><li>Manage recruitment, onboarding, performance reviews, and staff development.</li><li>Approve overtime, leave, remote work, and timesheet submissions.</li><li>Coordinate coverage during staff absences and manage reception services.</li><li>Represent the department at Board and District meetings when required.</li><li>Participate in strategic operations meetings and contribute to organizational initiatives.</li><li>Develop and deliver training materials for staff and members.</li><li>Oversee facilities maintenance and ensure safe, secure office environments.</li><li>Refine and implement administrative procedures and internal communication systems.</li><li>Respond to complaints and concerns from members, staff, and local representatives.</li></ul><p>t for LinkedIn or Indeed if needed.</p>
<p>We have an opening for a junior and/or an intermediate litigation legal assistant in our Vancouver office. The successful candidate would be motivated, a quick learner and be an integral part of our friendly and collaborative team.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Performing LAA work from file opening to closing.</li><li>Drafting simple pleadings, including application records, books of authorities, appeal records and appeal books.</li><li>Drafting correspondence.</li><li>Filing documents with court registries.</li><li>Communicating with opposing counsel, experts and clients.</li><li>Maintaining BF limitation dates.</li></ul>
We are looking for an experienced Office Manager to oversee daily administrative and operational tasks in our Aurora, Ontario office. In this Contract to permanent role, you will play a pivotal part in ensuring the smooth functioning of office processes while supporting the Managing Director directly. This position requires a highly organized and detail-oriented individual with strong communication skills and a solid background in office management.<br><br>Responsibilities:<br>• Manage the day-to-day administrative operations of the office, ensuring efficiency and organization.<br>• Provide direct support to the Managing Director, including scheduling meetings, managing correspondence, and handling confidential information.<br>• Oversee financial tasks such as payroll processing, accounts payable, and invoice management.<br>• Utilize accounting software systems and tools such as ADP, Concur, and CRM platforms to manage office finances and workflows.<br>• Coordinate employee schedules, maintain office supplies, and ensure adherence to company policies.<br>• Handle customer service inquiries and provide timely resolutions to maintain client satisfaction.<br>• Manage the office’s CRM system to track and update customer information accurately.<br>• Supervise the implementation and usage of specialized software like Dentrix Dental Software, as required.<br>• Ensure compliance with all organizational procedures and assist with audits when necessary.<br>• Collaborate with team members to improve office processes and introduce best practices.
<p>We are searching for experienced Administrative Coordinators for our client, a non-profit organization for construction, based in New Westminster. In the role of Health & Safety Coordinator, you will be responsible for supporting the administrative function of the Health & Safety department and the Advisory Committee. No two days are the same in this fast paced, high volume role, requiring a highly organized individual who has a keen interest in learning new things, communicating with a variety of individuals, and understands the importance of Safety withing Construction.</p><p><br></p><p>The main duties of this person are:</p><p>• Manage the Director’s calendar, including scheduling meetings, appointments, and reminders.</p><p>• Draft emails, memos, and other communications on behalf of the Director; respond to stakeholder inquiries related to safety and OH& S programs.</p><p>• Conduct regulatory reviews and prepare reports for industry groups as needed.</p><p>• Contribute to social media and publications promoting safety services; update Health & Safety content and industry resources on the website.</p><p>• Assist with planning annual Safety Conference and represent the organization at industry events.</p><p>• Maintain accurate records, templates, photos, and reports using the document management system.</p><p>• Ensure proper recordkeeping across all applicable databases and programs.</p><p>• Provide general administrative support to the Health & Safety team as directed by the Director.</p><p>• Coordinate committee activities by scheduling meetings, preparing agendas, documenting minutes and action items, and responding to member and stakeholder inquiries.</p><p>• Support project work by developing documentation and industry resources, and compiling statistics and progress reports for monthly or ad hoc presentations to the committees.</p><p>• Co-lead the Occupational Health & Safety (OH& S) program alongside the Director, including active participation in the JOHS Committee, internal safety initiatives, and COR audit responsibilities to maintain certification.</p><p>• Maintain compliance by updating OH& S documents in line with regulatory changes, liaising with WorkSafeBC as needed, and reporting safety statistics and progress to Executives.</p><p><br></p><p><br></p>
<p>We are looking for a detail-oriented and organized Payroll Administrator to join our team in Stratford, Ontario. In this role, you will play a vital part in ensuring accurate and timely payroll processing while supporting various administrative functions. This is an opportunity to contribute to a dynamic organization that values collaboration and excellence in its operations.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and submit government reports, Records of Employment, and other required forms and remittances.</p><p>• Enter and maintain accurate payroll data to ensure seamless processing.</p><p>• Reconcile bi-weekly deductions and prepare related data for payroll execution.</p><p>• Generate and distribute payroll reports to relevant departments and managers.</p><p>• Coordinate orientation and training sessions focused on payroll-related processes.</p><p>• Support the maintenance and accuracy of organizational payroll data.</p><p>• Provide administrative assistance to the Payroll Manager, including filing, mailing, and ordering office supplies.</p><p>• Maintain compliance with health and safety policies by promptly reporting any unsafe conditions.</p><p>• Complete additional tasks and duties as assigned to support payroll operations.</p>
We are looking for a detail-oriented Facilities Specialist to join our team on a contract basis in Toronto, Ontario. In this role, you will support the facilities team by managing vendor data, coordinating dispatches to retail locations, and maintaining accurate records. This position is ideal for an organized individual with strong administrative skills and a background in vendor management.<br><br>Responsibilities:<br>• Enter and update vendor information, including details for maintenance-related services, into the internal system.<br>• Coordinate and dispatch vendors, such as electricians or roofing specialists, to various retail locations as needed.<br>• Manage communication with vendors to track progress and obtain status updates on assigned tasks.<br>• Organize and process invoices to ensure accurate record-keeping and timely payments.<br>• Utilize Laserfiche software to manage and store vendor-related documentation effectively.<br>• Maintain a high level of accuracy while completing a substantial volume of data entry tasks daily.<br>• Provide exceptional customer service by addressing inquiries and resolving issues promptly.<br>• Anticipate potential risks and take proactive steps to address challenges.<br>• Collaborate with team members to ensure smooth operational processes.<br>• Maintain confidentiality and professionalism when handling sensitive information.
<p>Our client in the investment space is looking for an Office Administrator to join their team. The successful candidate will support the smooth operation of their office and contribute to a positive, productive work environment. This role offers excellent exposure to the financial services industry and opportunities for career growth.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Act as first point of contact for visitors and vendors; manage mail, couriers, and office supplies.</li><li>Oversee office facilities, equipment, and service providers to ensure a well-maintained workplace.</li><li>Support onboarding and integration of new employees, coordinating with HR and IT.</li><li>Provide administrative support across departments including HR, Sales, Operations, Marketing, and Technology.</li><li>Assist with company-wide events, initiatives, and special projects.</li></ul>
<p>We are looking for a detail-oriented and dependable Receptionist to join our team on a contract basis for 1 day in New Westminster, British Columbia. In this role, you will be the first point of contact for visitors, ensuring a welcoming and organized environment. If you thrive in a collaborative setting and excel at multitasking, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Greet all visitors and clients in a friendly and attentive manner, ensuring a positive first impression.</p><p>• Answer and manage a multi-line phone system, directing calls to the appropriate departments.</p><p>• Handle incoming and outgoing mail, distributing it efficiently to the correct recipients.</p><p>• Maintain the cleanliness and organization of the front office and shared spaces.</p><p>• Coordinate and schedule appointments, ensuring accuracy and timeliness.</p><p>• Perform data entry tasks and update records with attention to detail.</p><p>• Assist with email correspondence, responding promptly and courteously to inquiries.</p><p>• Provide support to the team by organizing files and maintaining office supplies.</p><p>• Use Microsoft Office applications, including Word, Excel, and Outlook, to complete daily tasks.</p><p>• Collaborate with team members to support overall office operations.</p>
We are looking for a highly organized and detail-oriented Office Assistant to join our team on a contract basis in Toronto, Ontario. In this role, you will support day-to-day administrative operations, ensuring smooth coordination of events, logistics, and office functions. If you thrive in a fast-paced environment and enjoy multitasking, this opportunity is perfect for you.<br><br>Responsibilities:<br>• Coordinate deliveries, shipping, and logistics to support photoshoots and events.<br>• Assist with managing guest lists and other event-related administrative tasks.<br>• Provide support with shipments and invoicing, ensuring accuracy and timeliness.<br>• Prepare reports and PowerPoint presentations to assist the Sales team.<br>• Offer administrative support to Sales and Accounting, including drafting and organizing contracts, advertising agreements, and billing documentation.<br>• Monitor and replenish office supplies by placing orders as needed to maintain stock levels.<br>• Perform general administrative tasks, including photocopying, scanning documents, and data entry.<br>• Address inbound calls and provide excellent customer service to internal and external stakeholders.<br>• Support mass mailings and other communication efforts as required.
<p>We are searching for experienced Administrative Coordinators for our client, a non-profit organization for construction, based in Vancouver. In your role as COR Program Coordinator, you will be responsible for administration of the Certificate of Recognition (COR) program which is a WorkSafeBC financial incentive program designed to rebate companies that have documented and implemented workplace Health and Safety and Injury Management Programs.</p><p><br></p><p><strong>The main duties of this person are:</strong></p><ul><li>Respond to phone and email inquiries regarding the organizations COR program</li><li>Process COR Application Forms</li><li>Process application requests and issuance of letters for COR reciprocity</li><li>Complete COR Audit Processing: audit check-ins, audit registrations, and audit close outs</li><li>Send monthly COR Audit Due and Past Due Emails/Correspondence</li><li>Process COR Status Change Forms</li><li>Complete weekly send out of COR audits for QA Desktop Audit Review</li><li>Process COR Certificates</li><li>Participate in COR document development as required</li><li>Continually review COR processes and procedures and make recommendations as necessary</li><li>Process Notice of Team Audit Activity (NOTAA) (support as required)</li><li>Process Notice from External Auditors (NFEA) (support as required)</li><li>Maintain/update the organizations COR audit documents</li><li>Oversee the continual development and maintenance of program database (as it pertains to COR)</li></ul>
We are looking for an Administrative Assistant to join our team on a contract basis in Toronto, Ontario. In this role, you will provide comprehensive administrative support to the Executive Director and the pensions team, ensuring the smooth operation of daily tasks. This is an excellent opportunity to contribute to a dynamic team while showcasing your organizational and communication skills.<br><br>Responsibilities:<br>• Provide administrative support to the Executive Director and the pensions team to ensure efficient workflow.<br>• Manage pension and benefit-related inquiries, delivering exceptional customer service to stakeholders.<br>• Perform accurate data entry and maintain up-to-date pension records in the system.<br>• Assist with the reconciliation of pension data to ensure accuracy and compliance.<br>• Support the team with a digitalization project by organizing and transitioning documents to digital formats.<br>• Coordinate and schedule appointments, meetings, and other team activities.<br>• Handle email correspondence and respond to inquiries in a timely and thorough manner.<br>• Prepare and edit documents, spreadsheets, and presentations using Microsoft Office applications.<br>• Assist with the administration of pension payments, ensuring timely processing.<br>• Answer inbound calls and provide information or direct queries to the appropriate team members.
<p>This is a great chance to apply your systems engineering skills to a high-profile, government-funded organization in Vancouver, BC. This role will involve a mix of open-source, Linux and Unix based systems administration. So if you’ve been looking for a chance to apply your open-source systems administration experience then please read on. </p><p><br></p><p>In this role, you’ll be working with a team of experienced technology professionals in the Vancouver office. You’ll be working on a variety of projects related to systems modernization, specifically related to on-prem to cloud migrations. As part of this, you’ll also be analyzing and supporting the existing systems, which are primarily linux-based, on-prem systems.</p><p>The systems themselves contain highly-sensitive government data. As part of the hiring process, you will go through an RCMP background check with the goal of obtaining a government ‘Secret’ status. </p><p><br></p><p>This is a full-time position, and includes a competitive base salary, paid vacation and extended health and dental benefits. </p><p><br></p><p><strong>How to Apply</strong></p><p><br></p><p>A bit about myself - my name is Nathan Wawruck, and I am a recruitment consultant based in Vancouver, BC. I have over a decade of matching software and IT professionals to job opportunities, and I am always looking to connect with like-minded people in the Vancouver area.</p><p><br></p><p>If you're interested in pursuing this role, please apply to this posting online, and contact me for an initial discussion. This is a chance for us to discuss specifics, such as the company name, the key hiring managers, and the more in-depth job requirements. This is also a great opportunity to talk about your overall career goals and preferences. We can even discuss other potential roles which may fit what you're looking for. Please find me on LinkedIn by searching my name: Nathan Wawruck</p>
<p>Our client, located in Kitsilano, is a boutique real estate asset management and development firm specializing in the acquisition, redevelopment, and management of commercial and mixed-use properties in established and emerging neighborhoods. As long-term property owners, the company is committed to delivering first-class asset management services with a focus on sustainable growth, quality construction, and community enhancement.</p><p><br></p><p>They offer a stable and supportive work environment with flexible hours and an emphasis on work-life balance. You’ll work closely with the Finance Manager and gain exposure to a wide range of accounting and administrative functions while supporting both the core business and affiliated entities.</p><p><br></p><p><strong>Position Overview:</strong></p><p>We are seeking a motivated and detail-oriented Accountant to join a small but dynamic team. This is an excellent opportunity for someone looking to grow their accounting career in the real estate sector while enjoying stability, flexibility, and the chance to be involved in various aspects of the business.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p><br></p><p><strong>Accounting & Finance</strong></p><ul><li>Perform full-cycle accounting for the company and related entities</li><li>Record general ledger entries and reconcile G/L accounts regularly</li><li>Prepare quarterly financial statements and monthly job cost reports</li><li>Reconcile bank and credit card accounts</li><li>Manage accounts payable; ensure timely and accurate payment processing</li><li>Review and process construction progress draws and track costs against budgets</li><li>Prepare and process staff and shareholder expense reports</li><li>Assist with month-end and year-end close procedures</li><li>Complete GST and other statutory filings as required</li><li>Assist in preparation of annual budgets and rolling forecasts</li><li>Update and maintain cash flow projections for active properties</li><li>Review property management reports and compare against leases and operating budgets</li><li>Review lease documents and update lease abstracts</li><li>Support financial reporting and accounting for related companies and shareholder businesses</li><li>Coordinate with property managers to resolve accounting discrepancies and support operational needs</li><li>Assist with audit preparation and liaise with external accountants as needed</li></ul><p><strong>Administrative Support</strong></p><ul><li>Maintain organized digital and physical filing systems for accounting and corporate records</li><li>Manage incoming/outgoing mail, email communications, and deliveries</li><li>Monitor office supplies and equipment, ensuring smooth day-to-day operations</li><li>Support administrative processes for related entities, ensuring coordination and consistency</li><li>Help facilitate intercompany communications and special projects</li><li>Liaise professionally with internal teams, external vendors, and service providers</li></ul>
We are looking for a motivated and results-oriented Customer Service Representative to join our team on a contract basis in Markham, Ontario. In this role, you will be the first point of contact for purchasers and visitors, ensuring a welcoming and detail-focused experience while assisting with inquiries and administrative tasks. This position is an excellent opportunity to contribute to a dynamic environment and support a high-density real estate development project.<br><br>Responsibilities:<br>• Welcome purchasers and visitors with a friendly and detail-oriented demeanor as they enter the Customer Care office.<br>• Maintain accurate visitor logs and ensure adherence to security protocols.<br>• Direct inquiries to the appropriate team members and provide timely assistance.<br>• Coordinate and schedule appointments as needed, ensuring efficient communication.<br>• Perform general administrative tasks to support the department's daily operations.<br>• Respond to tenant and owner inquiries regarding move-ins and related concerns.<br>• Handle inbound and outbound calls, providing accurate information and resolving issues.<br>• Ensure email correspondence is managed promptly and efficiently.<br>• Utilize Microsoft Office tools, including Word and Excel, to manage data and documentation effectively.<br>• Collaborate with the on-site supervisor and team members to address additional duties as required.
<p>We're seeking a professional and organized <strong>Receptionist</strong> to join our client’s team on a contract basis in <strong>Calgary</strong>. You'll be the first point of contact for visitors and callers, providing exceptional customer service and administrative support in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet visitors and manage incoming calls</li><li>Maintain a tidy and welcoming reception area</li><li>Handle mail, packages, and deliveries</li><li>Support scheduling, correspondence, and general office tasks</li><li>Coordinate with internal teams for smooth operations</li></ul><p><br></p>
<p>We are working with a top-tier global executive search and leadership advisory firm who is seeking an experienced Executive Assistant to support their Vancouver office. This role combines high-level administrative support with project coordination, client engagement, and communication responsibilities across confidential C-suite leadership mandates.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage complex calendars, client communications, and travel for a senior executive</li><li>Coordinate high-touch search projects and ensure deadlines, deliverables, and compliance are met</li><li>Liaise professionally with global clients and senior-level candidates</li><li>Create and edit confidential reports, presentations, and search materials</li><li>Collaborate with internal consultants, researchers, and a national EA team</li></ul>
We are looking for a detail-oriented Purchasing Specialist to join our team on a contract basis in Toronto, Ontario. This position involves managing procurement processes and ensuring adherence to strict government policies within the healthcare sector. If you have experience in purchasing and administration, and enjoy working collaboratively within a small team, we encourage you to apply.<br><br>Responsibilities:<br>• Facilitate communication and procurement activities within provincial healthcare guidelines.<br>• Oversee purchasing processes related to leasing, sales streams, and equipment for patient care.<br>• Work closely with a single vendor to source specialized products and projects.<br>• Ensure compliance with Ontario government procurement policies and public sector standards.<br>• Manage electronic purchasing needs, including computers, tablets, and other devices.<br>• Collaborate with hospital purchasing teams to coordinate and streamline procurement efforts.<br>• Utilize database and records management systems to maintain accurate purchasing records.<br>• Perform administrative tasks, including follow-ups, documentation, and team communication.<br>• Work on-site at a warehouse location, separate from hospital premises.
<p><strong>THE ROLE: </strong></p><p>We are looking for a skilled and experienced Network and Systems Administrator to lead IT security, cloud, and networking projects that drive efficiencies and improve organizational operations. In this role, you’ll design, implement, and maintain system architectures that align with the organization’s strategic goals. Your expertise will span cybersecurity, networking, cloud environments, and both Linux and Windows systems administration. You’ll work with cross-functional teams to optimize performance, strengthen cybersecurity, and deliver innovative solutions. You’ll also provide mentorship to IT personnel while offering tier 2/3 technical support during peak times. This role presents the opportunity to shape IT infrastructure, ensure business continuity, and contribute to automation efforts using cutting-edge technologies and scripting tools.</p><p><em>Main Responsibilities:</em></p><ul><li><strong>Networking:</strong> Manage and maintain internal network operations for optimal performance. Configure networking equipment (Fortinet, Juniper, Cisco, Aruba) and oversee SD-WAN, VPN tunnels, and IP management. Maintain updated network documentation and diagrams</li><li><strong>Technical Strategy:</strong> Research emerging tools and technologies to enhance IT operations. Design logic-based solutions and contribute to automation using tools like PowerShell and Python. Support development using platforms such as SharePoint, PowerApps, and Flow</li><li><strong>Cybersecurity:</strong> Investigate and address security incidents, configure security tools, monitor traffic, and implement incident response strategies while adhering to industry regulations and best practices</li><li><strong>Systems Administration:</strong> Administer cloud environments (Microsoft 365, Azure, AWS) and virtualized Linux/Windows systems. Conduct backups and implement disaster recovery plans. Optimize server/database performance and train IT staff to troubleshoot system issues efficiently</li><li><strong>Support:</strong> Provide advanced technical support and troubleshooting for IT teams and end-users during peak service times</li></ul><p><strong>WHY THIS ROLE?</strong></p><p>This opportunity promises a unique blend of technical challenges and strategic influence. You’ll have the chance to lead critical IT initiatives, optimize systems across platforms, and guide teams in adopting innovative solutions. This role offers a competitive salary and comprehensive benefits, exposure to cutting-edge technologies, including Microsoft 365, Azure, AWS, SD-WAN, and automation scripting tools like PowerShell and Python. By joining this team, you’ll directly impact the organization’s IT infrastructure, contributing to a secure and efficient digital environment. In addition to competitive compensation, you’ll work in a collaborative environment that values growth, innovation, and mentorship.</p>
<p>We are seeking a highly organized and detail-oriented Business Support Coordinator to support our client's growing Operations teams. This is a pivotal role that blends strong administrative support with proactive coordination across departments, clients, and external service providers. While prior experience in mechanical contracting, construction, or property management is considered a strong asset, we welcome qualified candidates from all professional backgrounds who are adaptable, tech-savvy, and eager to learn.</p><p><strong> </strong></p><p>The ideal candidate will have at least three years of relevant experience and a strong understanding of supporting internal teams in a fast-paced, proactive, and collaborative environment. If you're passionate about providing exceptional administrative support and eager to contribute to our success, we'd love to hear from you.</p><p><strong> </strong></p><p><strong>KEY RESPONSIBILITIES</strong></p><ul><li>Provide comprehensive administrative and operational support to internal teams and external clients.</li><li>Coordinate internal and client meetings, manage agendas, record detailed notes, and ensure all action items are tracked and completed.</li><li> Maintain and organize digital filing systems, ensuring all internal documentation is stored efficiently and accurately.</li><li>Act as liaison with third-party professional service providers, including IT Support, VoIP and After-Hours Answering Services, and Insurance Bonding.</li><li>Support special projects that accelerate the company’s 3.0 Strategic Initiatives, including digitization of systems and process improvement.</li><li>Manage the company’s CRM/database, including data entry, lead tracking, client follow-up, and reporting functions to support sales and service operations.</li><li>Work with the website contractor team to ensure timely content and service updates and maintain consistency with the company’s brand and evolving service offering.</li><li>Maintain and update operational dashboards.</li><li>Assist in creating and managing internal workback timelines for project bids and tenders, supporting timely and accurate submissions.</li><li>Draft, format, and issue client proposals using standardized templates, ensuring accuracy and brand consistency.</li><li>Support the preparation and tracking of insurance certificates, WSIB clearances, and compliance documentation.</li><li>Coordinate internal celebration programs and contribute to fostering a positive and collaborative team culture.</li></ul>
<p>We are looking for a detail-oriented and bilingual Administrative Assistant to join our clients team in Ottawa, Ontario. This is a long-term contract position within a unionized environment, offering an exciting opportunity to contribute to organizational success. The ideal candidate will have strong multitasking abilities and be proficient in both English and French.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Manage data entry tasks with accuracy, ensuring that all information is properly recorded and maintained.</p><p>• Coordinate and schedule meetings, conferences, and travel arrangements for team members.</p><p>• Provide exceptional customer service by handling inbound calls and responding to email correspondence in a timely manner.</p><p>• Support grievance processes by maintaining records and handling related documentation.</p><p>• Perform administrative tasks such as drafting documents and preparing presentations using Microsoft Office tools.</p><p>• Organize and maintain schedules, ensuring appointments and deadlines are met.</p><p>• Collaborate with team members to address inquiries and resolve issues effectively.</p><p>• Maintain confidentiality and ensure data security in all administrative activities.</p>
<p>We are searching for a highly skilled Executive Assistant to provide high-level administrative support to executive leadership within a First Nation organization. This role requires a proactive problem solver with strong communication and interpersonal skills, capable of handling a variety of operational challenges in a dynamic environment. The ideal candidate will have experience managing multiple priorities, maintaining confidentiality, and demonstrating professionalism in all interactions.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><p>• Manage and coordinate calendars for 1 Executive and coordinate all internal and external scheduling requests.</p><p>• Organize various regularly scheduled meetings including departmental, finance and audit (governance) meetings, and act as a liaison for Board Members, etc.</p><p>• Partner with other administrative staff to coordinate and prepare for meetings, including drafting and distributing meeting agendas, and taking copious notes at the meetings.</p><p>• Provide support to the Executive regarding written correspondence, as well as proper filing of correspondence and other documents, including the handling of all travel arrangements.</p><p>• Coordinate with other departments internally to maintain the Executive’s action list and follow-up, as well as overseeing smooth work flow and assisting in compiling briefings and reports.</p><p>• Submit all travel related requests, and prepare travel itineraries and meeting agendas, as well as briefing materials. Reconcile travel expense reports and submit in timely fashion.</p><p>• Compile data, verify and organize materials for reports, and assist in preparing reports for presentation.</p><p>• Facilitate interdepartmental communication, as needed.</p><p>• Manage special projects, as assigned.</p><p><br></p><p><br></p>
<p>We are looking for a skilled EDI Systems Administrator to join our team in North York, Ontario. In this role, you will manage and maintain electronic data interchange (EDI) systems, ensuring seamless integration with trading partners and optimizing data workflows. The ideal candidate will have hands-on experience with EDI systems and a strong understanding of related technologies.</p><p><br></p><p>Responsibilities:</p><p>• Configure, maintain, and support EDI systems to ensure smooth operations and data exchange.</p><p>• Develop and manage trading partner maps, ensuring accurate data integration and compliance.</p><p>• Oversee the use of third-party Value-Added Networks (VANs) to facilitate efficient data transfer.</p><p>• Monitor and troubleshoot EDI transactions to identify and resolve issues promptly.</p><p>• Work with cross-functional teams to implement and optimize EDI processes.</p><p>• Utilize Sterling Integrator and other tools to support EDI-related activities and enhance system performance.</p><p>• Maintain and update documentation related to EDI systems, configurations, and processes.</p><p>• Collaborate with trading partners to establish and maintain effective data exchange protocols.</p><p>• Perform testing, including AB testing, to ensure data accuracy and system reliability.</p><p>• Provide technical support and training to internal teams on EDI-related processes and tools.</p>
<p><strong>Office Assistant (with Growth Opportunity into Customer Service)</strong></p><p>Are you looking to start your career in a supportive and dynamic office environment, with a clear path to growth? We are seeking a detail-oriented and motivated <strong>Office Assistant</strong> to join our team. This role begins with providing clerical and administrative support to ensure smooth day-to-day operations, and will transition into a <strong>Customer Service Representative</strong> role as you gain experience and training.</p><p><strong>What You’ll Do</strong></p><p><strong>As an Office Assistant, you will:</strong></p><ul><li>Provide general clerical support including filing, scanning, and data entry.</li><li>Assist with order processing and documentation.</li><li>Support office staff with administrative tasks and special projects.</li><li>Answer and direct phone calls and emails as needed.</li></ul><p><strong>As you transition into Customer Service, you will:</strong></p><ul><li>Interact directly with customers to process orders, answer inquiries, and resolve concerns.</li><li>Enter orders and issue acknowledgements in a timely manner.</li><li>Provide pricing, delivery, and shipping information.</li><li>Communicate changes and updates to customers.</li><li>Assist with export documentation and international shipping requirements.</li><li>Maintain accurate customer records and open new accounts.</li><li>Collaborate with the Scheduler, Sales Manager, and Supply Chain team to ensure customer satisfaction.</li></ul>
