<p>Are you a detail-oriented, proactive professional with a knack for both accounting precision and office operations? Do you dream of working in a dynamic and supportive environment where your contributions truly matter? Our Delta-based client, a respected privately-owned financial services company, is ready to welcome a talented Accounting and Administration Manager to their growing in-office team!</p><p><br></p><p>Step into a workplace that’s not just about numbers but about community, growth, and impact. Here’s what makes this opportunity stand out:</p><ul><li>Local Legacy: A Canadian, family-owned company operating successfully for over 31 years.</li><li>Dog-Friendly Workspace: Bright, spacious office full of windows and the occasional wagging tail (well-behaved pups welcome!).</li><li>Perks You Will Love: Free parking, Friday lunches paid for by the owners, and alternating winter seasonal holidays as bonus time off.</li><li>Unique Benefits: Medical spending account (100% coverage), 10 paid sick/medical days, competitive salaries, bonus structures, and investment opportunities as a shareholder after one year.</li><li>Professional Growth: Access to professional development programs designed for long-term career building.</li></ul><p>This hybrid role combines hands-on accounting responsibilities with office management duties to directly support the owners in their mission to grow the company’s success story.</p><p><br></p><p><strong>Accounting Duties</strong></p><ul><li>You’ll take command of full-cycle accounting, ensuring financial transactions are seamlessly managed and compliance is met across local and government guidelines. From recording journal entries, bank reconciliations, to preparing financial reports, you’ll be the backbone of their fiscal operations.</li></ul><p><strong>Daily/Weekly:</strong></p><ul><li>Maintain financial transactions, process supplier payments, and manage trust accounts ahead of deadlines.</li><li>Cross-check entries, handle remittances, and update bank deposits.</li></ul><p><strong>Monthly/Quarterly:</strong></p><ul><li>Prepare monthly and quarterly financial reports such as margin calculations, portfolio summaries, and balance reconciliations.</li><li>Supervise loan closures and internal trust payment processing operations.</li></ul><p><strong>Annually:</strong></p><ul><li>Work closely with accountants on year-end processes and audits, ensuring accurate documentation retrieval and explanations.</li></ul><p><strong>Office Management Duties</strong></p><p>Beyond numbers, you will ensure smooth day-to-day office operations by overseeing the admin/reception team, troubleshooting IT issues, coordinating email blasts, and responding to other matters as needed.</p><p>As the main liaison for stakeholders and the driving force behind their financial and operational health, you’ll be a key player in scaling the business for long-term success.</p><p><br></p><p><br></p>
<p>We are looking for an experienced Administrative Assistant on a contract basis. You will manage a variety of administrative and support tasks to ensure smooth day-to-day operations.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and manage schedules across multiple time zones, ensuring all appointments and meetings are organized efficiently.</p><p>• Support case management activities using tools like Salesforce or similar project management platforms.</p><p>• Respond to client service requests, triaging inquiries and addressing basic needs promptly.</p><p>• Perform light administrative duties such as preparing internal documentation, taking meeting notes, and managing follow-up tasks.</p><p>• Facilitate email correspondence and handle both inbound and outbound calls as needed.</p><p>• Maintain and update data records with accuracy, utilizing tools like Microsoft Excel and Word.</p><p>• Assist with creating presentations and other materials using Microsoft PowerPoint.</p><p>• Provide general customer service support, ensuring client satisfaction and timely communication</p>
<p>We are looking for a detail-oriented and bilingual Administrative Assistant to join our clients team in Ottawa, Ontario. This is a long-term contract position within a unionized environment, offering an exciting opportunity to contribute to organizational success. The ideal candidate will have strong multitasking abilities and be proficient in both English and French.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Manage data entry tasks with accuracy, ensuring that all information is properly recorded and maintained.</p><p>• Coordinate and schedule meetings, conferences, and travel arrangements for team members.</p><p>• Provide exceptional customer service by handling inbound calls and responding to email correspondence in a timely manner.</p><p>• Support grievance processes by maintaining records and handling related documentation.</p><p>• Perform administrative tasks such as drafting documents and preparing presentations using Microsoft Office tools.</p><p>• Organize and maintain schedules, ensuring appointments and deadlines are met.</p><p>• Collaborate with team members to address inquiries and resolve issues effectively.</p><p>• Maintain confidentiality and ensure data security in all administrative activities.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Toronto, Ontario. In this role, you will provide essential administrative support to ensure smooth daily operations. The ideal candidate will bring strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving.</p><p><br></p><p>Responsibilities:</p><ul><li>Prepare, collect and organize supporting documentation for new leases and lease renewals: offer letters, schedule C-1’s, annotated lease plans, unit fact sheets, space drawings, with mentorship from the Leasing executive/Director and/or legal department;</li><li>Perform administrative duties, including correspondence, reports, statements and agreements, photocopying, faxing, taking meeting minutes, coordinating travel arrangements, organizing and maintaining files and answering phones;</li><li>Coordinate all meetings, booking meeting rooms, preparing all meeting materials and arranging for audio-visual equipment, flip charts, etc;</li><li>Assist with the preparation of the department budget and reconciliation process, as required;</li><li>Process for payment all department invoices, and expense reports for the Leasing Executive/Director;</li><li>Design and prepare leasing packages for potential clients, including PowerPoint presentation; </li><li>Prepare monthly lease and sales reporting, space reconfigurations, track all deals and follow up as required;</li><li>Prepare, collect and organize supporting documentation for new leases and lease renewals: offer letters, schedule C-1’s, annotated lease plans, unit fact sheets, space drawings, with mentorship from the Leasing Executive/Director and/or legal department;</li><li>Maintain tenant files, obtain credit information, track written notice timelines, and follow up on counter-signed letters and deposits. Keep appropriate tracking spreadsheets and database regularly updated;</li><li>Coordinate all aspects of ICSC events, including preparing the booth, providing information where required, and redirecting retailers to appropriate Leasing Executive/Director;</li><li>Receive all incoming calls from prospective clients and provide general information to clients; act as a department liaison with internal and external clients;</li><li>Respond to requests for information and redirecting inquiries beyond own scope of expertise to maintain high levels of customer service</li><li>Using online databases, look up lease clauses, compare and contrast language, and summarize lease details as requested for Leasing Executives and Directors.</li><li>Perform other duties as assigned, some of which may involve working with other cross functional Leasing Groups and Teams </li></ul><p><br></p>
<p>Our extremely reputable and well-respected client is looking for a fluently <strong>Bilingual Administrative Assistant</strong> to join their team on a long-term contract basis in Ottawa, Ontario. In this role, you will provide essential administrative support in a unionized environment, ensuring seamless operations and effective communication.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Provide administrative support by managing schedules, organizing meetings, and arranging travel plans.</p><p>• Handle data entry tasks with accuracy, ensuring all information is properly maintained and updated.</p><p>• Coordinate and schedule conferences, meetings, and appointments to meet organizational needs.</p><p>• Respond to inbound inquiries via phone and email, delivering exceptional customer service.</p><p>• Assist with the preparation of documents using Microsoft Word, Excel, PowerPoint, and Outlook.</p><p>• Manage and track grievances within the unionized environment, maintaining confidentiality and professionalism.</p><p>• Facilitate communication between departments and external stakeholders as required.</p><p>• Ensure all records and files are organized and accessible when needed.</p><p>• Support the planning and execution of various administrative projects and initiatives.</p>
We are looking for a Senior Administrative Assistant to join our team on a contract basis in Toronto, Ontario. In this role, you will play a key part in ensuring smooth day-to-day operations by providing exceptional administrative support. This position offers an opportunity to work in a dynamic environment while contributing to the efficiency of organizational processes.<br><br>Responsibilities:<br>• Welcome and assist guests upon arrival to ensure a positive experience.<br>• Coordinate courier services, including scheduling pickups and deliveries.<br>• Manage incoming calls by transferring them to appropriate team members or departments.<br>• Perform various administrative tasks as needed to support the team.<br>• Accurately input and update data into designated systems or platforms.
<p>We are looking for a highly skilled <strong>Senior Administrative Assistant</strong> to join our team in <strong>Sherwood Park, Alberta</strong>. This long-term contract position requires someone who excels in managing calendars, facilitating meetings, and producing high-quality reports. The ideal candidate will thrive in a collaborative environment while ensuring that all administrative tasks are carried out efficiently and meet organizational standards.</p><p><br></p><p>Responsibilities:</p><p>• Manage calendars and coordinate meetings to ensure smooth scheduling across departments.</p><p>• Prepare and edit detailed reports, including graphics and written content, adhering to county standards.</p><p>• Handle employee expense reconciliation and purchasing processes using PO cards.</p><p>• Take accurate meeting minutes, track action items, and follow up with team members as required.</p><p>• Utilize SharePoint for document management and collaboration.</p><p>• Create and maintain spreadsheets in Microsoft Excel, including advanced functions such as pivot tables and V-lookups.</p><p>• Collaborate with other administrative professionals and departments to streamline processes.</p><p>• Support marketing initiatives by producing administrative write-ups and graphics.</p><p>• Demonstrate proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.</p><p>• Participate in team meetings and contribute to building a positive and productive work environment.</p>
<p><strong>The Organization:</strong></p><p>Our client is a private, faith-based, non-profit organization dedicated to providing exceptional care within the community. They foster an environment of teamwork, staff involvement, and continuous personal development. With progressive leadership and a commitment to collaboration, they are expanding the Finance Team and are hiring for a Controller.<strong> This role is 100% onsite in St Catharines. </strong></p><p><br></p><p><strong>The Role:</strong></p><p>As the Controller, you will report to the Assistant Director of Finance and play a vital role in optimizing the organization's business efficiency and supporting strategic objectives. This role will involve month-end close, financial reporting, cash flow management, financial analysis, budgeting/forecasting, account reconciliations, and other accounting functions focused on maintaining a robust system of controls, delivering actionable insights, and ensuring compliance.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Generate precise and dependable financial records and reports to meet the needs of internal and external stakeholders.</li><li>Evaluate financial performance by comparing actual results to projected plans and forecasts, highlighting essential performance metrics.</li><li>Oversee month-end and year-end close procedures while managing the reconciliation of accounts payable, accounts receivable, and payroll records.</li><li>Develop cash flow statements and annual budgets, working collaboratively with cross-departmental teams.</li><li>Ensure adherence to Ministry funding guidelines and accurately complete government reporting tasks.</li><li>Coordinate and oversee the preparation of audit materials for year-end submissions.</li><li>Identify opportunities to streamline financial processes and implement enhancements for greater operational efficiency.</li><li>Support the deployment of new software and systems, improving organizational reporting capabilities.</li><li>Guide and mentor team members to foster skill development and advance their professional growth within the organization.</li></ul><p><strong>What is in it for You?</strong></p><ul><li>Competitive compensation package.</li><li>Comprehensive medical, dental, and vision benefits.</li><li>Generous vacation, personal time and sick day policies.</li><li>Employer contribution to RRSPs.</li><li>Free parking and access to onsite Fitness & Wellness facilities.</li><li>Opportunity to give back to the local community.</li><li>A supportive, progressive work environment fostering onsite collaboration and innovation.</li><li>Exciting career growth opportunities within the Finance team.</li></ul><p><br></p><p><br></p>
<p>Nous cherchons un Assistant Administratif pour rejoindre l'équipe de notre client localisée au Centre Ville de Montréal. Ce rôle est un poste a temps partiel (3 jours la semaine). Si vous êtes interessé a travailler au sein d'une PME dans le domaine des finances commerciales, n'hésitez pas à postuler!</p><p><br></p><p>Responsabilités:</p><p>• Fournir un soutien administratif complet, y compris la préparation de documents réalistes et la gestion de la correspondance.</p><p>• Assumer le rôle de point de contact principal, répondant aux demandes et transmettant les informations nécessaires.</p><p>• Organiser et coordonner les réunions, en veillant à ce que tous les arrangements nécessaires soient en place.</p><p>• Bonne base en comptabilité (facturation par example)</p>
