<p>Our client, a reputable large-sized law firm in downtown Vancouver, is seeking a Litigation Legal Administrative Assistant to support two busy lawyers with active practices in commercial and civil litigation. This is an excellent opportunity for someone who thrives in a fast-paced, collaborative environment and takes pride in producing high-quality work.</p><p> </p><p>As the successful candidate, you’ll play a key role in keeping the practice running smoothly; managing competing deadlines, preparing and proofreading legal documents, and ensuring the lawyers are supported with efficiency and precision. The ideal candidate brings strong litigation experience, excellent organization, and the confidence to work proactively with minimal supervision.</p>
<p>We're looking for a versatile, detail-driven Legal & HR Operations Specialist to support essential functions across legal administration, corporate governance, and HR operations. This blended role is perfect for someone who excels at balancing priorities in dynamic settings and managing sensitive data with confidentiality. If you're an adaptable professional who thrives in evolving business environments, this position offers the opportunity to make a significant organizational impact.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><br></p><p><strong>Legal Operations & Governance:</strong></p><ul><li>Collaborate closely with senior leadership to ensure compliance and optimize legal workflows.</li><li>Manage corporate records and regulatory documentation to meet internal and external standards.</li><li>Oversee the contract lifecycle, including drafting, reviewing, tracking approvals, renewals, and administering e-signature processes.</li><li>Prepare, coordinate, and document board and committee meetings, including agendas, resolutions, minutes, and portal management.</li><li>Support legal research, regulatory filings, and due diligence for business initiatives.</li><li>Maintain tracking systems for legal matters, deadlines, invoices, and documentation.</li><li>Provide general legal administrative assistance, including proofreading and editing documents.</li></ul><p><strong>Human Resources Operations:</strong></p><ul><li>Administer HR processes and systems throughout the employee lifecycle, from onboarding through offboarding.</li><li>Create and manage HR documentation, such as employment agreements, amendments, and compliance records.</li><li>Support employee equity programs and consultant agreements with precise attention to detail.</li><li>Coordinate timely completion of policy acknowledgments, training compliance, and performance review cycles.</li><li>Maintain organized HR records and contribute to internal process improvements and surveys.</li></ul><p><br></p>
We are looking for a detail-oriented Billing Clerk to join our team on a permanent basis. This hybrid position, based in Toronto, Ontario, offers the opportunity to manage critical billing processes for a services organization that values precision and organization. If you have strong communication skills and the ability to efficiently handle billing tasks, we encourage you to apply.<br><br>Responsibilities:<br>• Prepare, review, and circulate approximately 100 client bills monthly, ensuring accuracy and compliance with current rates and codes.<br>• Coordinate with legal assistants and client billing specialists to manage billing tasks across multiple partners.<br>• Utilize e-billing systems effectively to process invoices and resolve billing-related issues.<br>• Apply adjustments, obtain lawyer approvals, and finalize bills for distribution to clients.<br>• Collaborate with the Finance Department and other teams to address billing concerns and cancellations.<br>• Maintain accountability for all billing operations as the sole billing support clerk in the office.<br>• Ensure timely follow-through and meticulous attention to detail throughout billing cycles.<br>• Provide support on specialized billing systems such as Elite software to enhance efficiency.
<p>Our well-established business law firm client in downtown Vancouver is seeking a detail-oriented <strong>Corporate Paralegal</strong> to support its growing corporate/commercial practice. This role offers a mix of corporate records work and hands-on involvement in transactional files, including mergers and acquisitions, reorganizations, and governance matters.</p><p> </p><p><strong>This is a 14-month contract position with strong potential for a permanent role.</strong></p><p> </p><p><strong>Key Responsibilities:</strong></p><p><strong>Corporate Records Management</strong></p><ul><li>Maintain physical and digital corporate records (BC, federal, and extraprovincial)</li><li>Assist with the transition of records to digital minute books </li><li>Prepare corporate documents and filings using templates and precedents</li><li>Manage updates in the corporate records database</li><li>Coordinate outgoing record packages and couriers</li><li>Respond to email and telephone inquiries from clients and internal team members</li></ul><p><strong>Transactional Support</strong></p><ul><li>Support formation and governance matters for corporations, partnerships, and not-for-profits</li><li>Assist with documentation for M& A transactions, reorganizations, continuations, dissolutions, and joint ventures</li><li>Conduct due diligence reviews of minute books and public records</li><li>Prepare rectification resolutions and due diligence summaries</li><li>Perform BC Online and other registry searches</li><li>Review and format legal correspondence, agreements, and closing documents</li><li>Coordinate execution via DocuSign and assemble digital closing books (manually and through Closing Folders)</li><li>Provide assistance with large-scale transactions and firm-wide projects</li></ul><p><br></p>
<p>We are seeking an experienced, detail-oriented, and highly organized <strong>Payroll and Benefits Administrator</strong> to manage payroll and benefits for our growing team of over 300 hourly and salaried employees. In this critical role, you will oversee the full-cycle payroll process and ensure compliance, accuracy, and on-time delivery while administering employee benefits programs. The ideal candidate is proficient in <strong>ADP Workforce Now</strong>, has strong communication skills, and thrives in a fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><br></p><p><strong>Full-Cycle Payroll Management:</strong></p><ul><li>Oversee the accurate and timely processing of payroll for 300+ employees, including hourly and salaried staff.</li><li>Ensure compliance with legal regulations and company policies while maintaining meticulous payroll records.</li><li>Prepare and manage year-end payroll functions, including issuing T4s, EHT reconciliations, and WSIB reconciliations.</li><li>Upload payroll journal entries to support financial reporting and maintain records.</li></ul><p><strong>Employee Changes & Records:</strong></p><ul><li>Handle employee updates, including new hires, terminations, and ongoing changes in payroll systems.</li><li>Prepare and issue <strong>Records of Employment (ROEs)</strong> promptly and accurately.</li></ul><p><strong>Benefit Plan Administration:</strong></p><ul><li>Coordinate and administer employee benefits programs, managing enrollments, changes, and terminations effectively.</li><li>Serve as the first point of contact for employees seeking information or assistance regarding benefit packages.</li><li>Monitor benefit plan processes and identify opportunities to improve efficiency while ensuring compliance with regulations.</li></ul><p><strong>Compliance & Continuous Improvement:</strong></p><ul><li>Stay informed about payroll-related legislation, trends, and best practices to ensure compliance with federal and provincial regulations.</li><li>Evaluate payroll and benefits systems to optimize workflows and ensure accuracy.</li></ul><p><strong>Collaboration & Communication:</strong></p><ul><li>Partner with HR and finance teams to enhance payroll and benefit processes while resolving issues swiftly and effectively.</li><li>Provide clear and consistent communication to employees and stakeholders regarding payroll and benefits matters.</li></ul><p><br></p>
<p>Nous recherchons un parajuriste expérimenté pour rejoindre l'équipe juridique de notre client à Kahnawake. Ce poste contractuel offre une opportunité enrichissante de contribuer à la préparation et au dépôt de documents juridiques, ainsi qu’à l’appui des processus judiciaires. Le rôle est hybride, avec une possibilité de travailler entièrement à distance.</p><p><br></p><p>Responsabilités:</p><p>• Préparer et déposer des documents auprès de la cour supérieure, en respectant les délais et les exigences juridiques.</p><p>• Fournir un soutien en langue française en rédigeant et en préparant des affidavits, y compris leur commission.</p><p>• Organiser et préparer les pièces justificatives nécessaires à des dossiers juridiques.</p><p>• Utiliser le portail en ligne pour effectuer les dépôts de documents conformément aux procédures établies.</p><p>• Collaborer avec les membres de l’équipe juridique pour garantir la précision et la conformité des documents.</p><p>• Maintenir des fichiers juridiques organisés et accessibles.</p><p>• Gérer les formulaires et les documents juridiques, en veillant à leur exactitude et à leur mise à jour.</p><p>• Assurer le suivi des dépôts auprès des organismes gouvernementaux et des tribunaux.</p><p>• Participer à des projets juridiques spéciaux selon les besoins.</p>
<p>Nous recherchons un technicien juridique expérimenté pour rejoindre l'équipe de notre client à Saint-Bruno-de-Montarville. Ce poste contractuel offre une opportunité unique de collaborer étroitement avec des avocats et de jouer un rôle clé dans la gestion et le suivi des dossiers juridiques, principalement dans le domaine du droit immobilier. Si vous êtes passionné par la rédaction juridique et le soutien administratif, ce rôle pourrait être parfait pour vous.</p><p><br></p><p>Responsabilités:</p><p>• Préparer et rédiger divers documents juridiques liés au droit immobilier.</p><p>• Assurer le suivi des transactions en cours pour garantir leur bon déroulement.</p><p>• Gérer l'ouverture des dossiers et maintenir une communication régulière avec les clients.</p><p>• Collaborer avec les avocats pour soutenir les processus juridiques.</p><p>• Organiser et maintenir des documents et des correspondances juridiques.</p><p>• Effectuer des recherches juridiques pour appuyer les cas et les transactions.</p><p>• Coordonner les tâches administratives liées aux litiges et aux contrats.</p><p>• Maintenir une documentation précise et à jour pour chaque dossier.</p><p>• Participer activement aux réunions avec les avocats afin de fournir des mises à jour sur les dossiers.</p><p>• Veiller au respect des délais et des exigences juridiques.</p>
