23 results for Legal Assistant jobs

Legal Assistant

Vancouver, BC
onsite
Permanent
65000 - 85000 CAD / Yearly
We are supporting a highly reputable multinational law firm in their search for a Floater Legal Assistant to work in the Business Group in their Vancouver office. This firm has an excellent reputation and this position will appeal to candidates who enjoy a fun, challenging position in an office with a great culture. Key Responsibilities:<ul><li>Edit, format, print and revise letters, memos, reports, forms, labels and other printed material using Word, Excel, PowerPoint, from dictation or other instruction as required.</li><li>Assist the Business Group, providing vacation and sick leave coverage for Legal Assistants, in addition to overload assistance.</li><li>Initiation of documentation and correspondence on files.</li><li>Assisting with opening and closing client/matter files.</li><li>Updating client file lists.</li><li>Maintain an efficient file management and bring forward system.</li><li>Handling incoming mail and outgoing mail.</li><li>Perform administrative and related duties as assigned and assist others in the department as required.</li><li>Perform a variety of routine tasks as well as special projects as required.</li></ul>
2026-08-12T00:00:00Z

Legal Assistant

Toronto, ON
onsite
Temporary
28.5 - 33 CAD / Hourly
We are looking for a detail-oriented Legal Assistant to support a busy legal team in Toronto, Ontario on a Contract basis. This opportunity is ideal for someone with experience in employment law and/or civil litigation who can step in quickly and manage administrative and client-facing tasks with confidence. The successful candidate will help keep legal files organized, communications timely, and daily operations running smoothly during this immediate-start assignment. Responsibilities:• Perform legal assistant, clerical and administrative duties for two to three lawyers.• Handle incoming calls and emails professionally, direct inquiries appropriately, and provide responsive service to clients and internal stakeholders.· Draft various court and tribunal forms and arrange for the service and filing of all forms, corresponding documents and pleadings. • Prepare, format, and update legal and administrative documents using Microsoft Word, Excel, Outlook, and PowerPoint.• Maintain accurate electronic and manual records by entering data, tracking file details, and ensuring documentation is current.• Support litigation and employment law matters through file organization, correspondence management, and general administrative assistance.• Monitor inboxes and follow up on routine communications to help keep matters moving in a timely manner.• Assist with outbound communications to confirm appointments, gather information, and respond to routine requests.• Provide day-to-day administrative support that contributes to efficient office and case management during the contract term.Assist in preparation of briefs and records for trial and hearings, including formatting electronically in accordance with online court filing system specifications.
2026-08-21T00:00:00Z

Legal Secretary

Edmonton, AB
onsite
Contract / Temporary to Hire
0 - 0 CAD / Yearly
We are looking for a Legal Secretary to join a team in Edmonton, Alberta on a Contract basis with potential for permanency. This role will support legal and office administration through records management, licensing, insurance coordination, and general departmental support. Responsibilities:<ul><li>Coordinate insurance renewals, claims, certificates, and related documentation with external providers.</li><li>Manage business and vehicle licensing, registrations, renewals, and compliance documentation.</li><li>Support corporate and banking administration, including account maintenance and required reporting.</li><li>Process departmental invoices, payments, and online legal service accounts.</li><li>Maintain accurate legal records, databases, and control lists.</li><li>Respond to legal administrative inquiries and provide general team support.</li><li>Coordinate inventory, ordering, and distribution of operational materials.</li><li>Assist with special projects, process improvements, and other administrative duties as required.</li></ul>
2026-08-20T00:00:00Z

Law Clerk

Toronto, ON
onsite
Permanent
90000 - 100000 CAD / Yearly
Robert Half Canada is seeking an experienced Law Clerk for a busy corporate legal practice in Richmond Hill. This opportunity is well suited to a legal professional who is comfortable working in a fast-paced environment and managing a broad range of corporate files with accuracy, sound judgment, and attention to detail. The successful candidate will support transactions, maintain corporate records, and assist with ongoing regulatory compliance. Responsibilities<ul><li>Coordinate and complete a range of corporate matters, including incorporations, organizational changes, continuances, dissolutions, and annual renewals.</li><li>Prepare, submit, and monitor corporate and regulatory filings across provincial and federal jurisdictions, including registrations and securities-related filings.</li><li>Conduct due diligence, corporate profile, and regulatory searches to support transactions, compliance reviews, and reporting requirements.</li><li>Review corporate records and minute books, identify incomplete or missing documentation, and update records as needed.</li><li>Manage recurring corporate maintenance activities to support compliance with statutory and governance requirements.</li><li>Use electronic filing systems and legal technology tools to process filings, conduct searches, and maintain accurate records.</li><li>Assist with private financing matters by preparing supporting documentation and completing required securities filings.</li><li>Support share and asset transactions by preparing closing documents, coordinating process steps, and completing post-closing follow-up.</li><li>Collaborate with lawyers and external advisors on reorganizations and other corporate matters involving legal and tax considerations.</li><li>Maintain accurate data in corporate databases and practice management systems, including minute book and file management tools.</li></ul>
2026-07-30T00:00:00Z

Law Clerk

North York, ON
onsite
Temporary
40 - 60 CAD / Hourly
We are looking for a detail-oriented Law Clerk to support legal operations for a real estate-focused organization in North York, Ontario. This Long-term Contract opportunity is well suited to someone who thrives in a civil litigation environment and can manage documentation, deadlines, and communication with a high degree of accuracy. The successful candidate will work closely with legal counsel to coordinate files, prepare legal materials, and help keep matters progressing efficiently. This role requires strong organizational skills, sound judgment, and the ability to handle confidential information with professionalism. Responsibilities: • Coordinate administrative and clerical support for lawyers by organizing files, monitoring key dates, arranging schedules, and assisting with file intake and closure activities. • Draft, edit, and format a range of legal materials, including correspondence, pleadings, affidavits, motion records, briefs, tribunal submissions, and arbitration-related documents under counsel direction. • Assemble and prepare documentation for court proceedings, Licence Appeal Tribunal matters, and Builder Arbitration Forum files, ensuring materials are complete and properly organized. • Track file progress and maintain accurate status updates so that deadlines, deliverables, and follow-up actions are handled in a timely manner. • Maintain legal records, reporting data, and departmental databases to support performance monitoring and internal documentation requirements. • Review reserve allocations and claim disbursements to confirm compliance with established procurement practices and reserve guidelines. • Communicate with internal business units, external legal representatives, courts, tribunals, and arbitrators to support the smooth movement of legal matters. • Perform document handling tasks such as scanning, copying, and organizing records within case management systems to preserve accurate and accessible file documentation.
2026-08-20T00:00:00Z

Law Clerk

Ottawa, ON
onsite
Permanent
80000 - 85000 CAD / Yearly
Robert Half is partnering with a well respected law firm that's looking to add a Senior Law Clerk to their downtown Ottawa office. This is a full-time/permanent role working on site. Advantages:-Salary (80-85K)-Full benefits + pension-3/4 weeks vacation based on experience-Parking cost covered + gym membership-Closed between Christmas/New Years-Excellent team & culture Responsibilities:• Conduct title investigations, off-title reviews, and municipal search analysis using applicable land registry platforms and related research tools.• Prepare and revise legal documents for commercial property matters, including purchase and sale agreements, transfer documents, financing registrations, affidavits, and requisition materials.• Support leasing files by drafting, reviewing, and arranging registration of lease documents, notices, and preliminary offer materials for commercial tenancies.• Oversee closing activities by coordinating funds, tracking completion steps, compiling closing documentation, and preparing post-closing reporting packages.• Maintain corporate records by organizing minute books and ensuring legal entities remain current and properly documented.• Complete corporate filings such as incorporations, amendments, amalgamations, and registrations required for entities operating across jurisdictions.• Draft resolutions, share-related documents, and transaction materials for reorganizations, asset transfers, and share purchase or sale matters.• Communicate effectively with clients, lenders, title insurers, and government or municipal offices to move files forward and resolve outstanding issues.• Monitor key dates, conditions, and follow-up requirements to keep matters on schedule and support compliance obligations.• Assist with file administration by opening and closing matters, recording disbursements, and contributing to billing preparation and invoice-related tasks.
2026-08-20T00:00:00Z

Litigation Associate Lawyer

Calgary, AB
onsite
Permanent
100000 - 140000 CAD / Yearly
We are supporting a leading Western Canadian full-service law firm in their search for a Litigation Associate Lawyer to join their team in Bonnyville, Alberta. About The Law Firm:<ul><li>The firm is in an active growth phase and continues to expand its footprint via strategic acquisitions across Alberta, Saskatchewan, and British Columbia.</li><li>Following its recent expansion into the Lakeland region, this law firm stands as one of the largest regional practices in Alberta, boasting 18 offices, approximately 200 total staff, and a multi-province network of over 50 lawyers.</li><li>Full-Service Capabilities: Agriculture | Bankruptcy & Insolvency | Business Law | Civil Litigation | Criminal Law | Employment Law | Family Law | Immigration | Personal Injury | Real Estate | Wills & Estates.</li><li>Core Values: Respect | Integrity | Teamwork | Accountability | Loyalty | Inclusivity & Diversity.</li><li>Work Structure: On-site structure based out of the downtown Bonnyville office. The firm places a high priority on professional autonomy, empowerment, and establishing a genuine work-life balance.</li><li>Team Structure: A collaborative, tight-knit on-site team consisting of 2 local lawyers and 8 dedicated support staff members. The lawyers presently run practices focused on solicitor’s work, business law, tax, estates, and family law.</li></ul>About The Role: Associate Lawyer - General Litigator<ul><li>The Bonnyville practice is looking to add a dedicated General Litigator to the team. As a growing office with an active client base, the firm has been turning away a litigation work meaning the incoming lawyer will step into an immediate, flow of active files.</li><li>Practice Focus: Comfortable managing general civil and commercial litigation matters independently, with the support of a highly experienced local clerk and assistant team.</li><li>Book of Business: A personal book of business is always welcome but certainly not required. The local market has an abundance of existing files, and additional litigation work can be drawn from other regional offices if the incoming lawyer is looking for additional files to work on as the Bonnyville location ramps up the litigation practice.</li><li>Billable Target: 1,320 annual billable hours target (structured to support reasonable pacing and work-life balance).</li></ul>
2026-08-12T00:00:00Z

Civil Litigation Associate

Toronto, ON
onsite
Permanent
170000 - 190000 CAD / Yearly
Robert Half Canada is partnering with a prominent litigation-focused law firm in Toronto that is seeking a Civil Litigation Associate to join its practice. This opportunity is well suited to a lawyer who is looking to deepen their experience in sophisticated civil litigation matters within a rigorous, collaborative, and client-focused environment.The successful candidate will work closely with experienced litigators on a broad range of disputes and will play a meaningful role in file strategy, advocacy preparation, and client service. This position offers exposure to complex matters and the opportunity to contribute across all stages of the litigation process. Key Responsibilities<ul><li>Manage and assist with civil litigation matters from commencement through resolution</li><li>Draft pleadings, motion records, affidavits, facta, mediation briefs, and related litigation materials</li><li>Conduct legal research and prepare clear, strategic written analysis</li><li>Support and participate in examinations for discovery, motions, mediations, pre-trials, arbitrations, and trials</li><li>Assist in developing litigation strategy and delivering practical, solution-oriented legal advice</li><li>Communicate effectively with clients, opposing counsel, experts, and court or tribunal stakeholders</li><li>Maintain well-organized files, monitor litigation timelines, and manage competing deadlines</li><li>Work collaboratively with colleagues on complex and high-stakes matters</li></ul>
2026-08-19T00:00:00Z

Employment Lawyer

Toronto, ON
onsite
Permanent
150000 - 200000 CAD / Yearly
Robert Half Canada is conducting a search on behalf of a boutique law firm for an Employment Lawyer to join its Toronto team. This opportunity is well suited to a lawyer with experience in employment law who is looking to work in a client-focused, collaborative, and high-accountability practice environment.The successful candidate will advise and represent clients on a broad range of workplace law matters, including employment-related disputes, workplace policies, contractual matters, and compliance issues. The role offers the opportunity to work on meaningful files and contribute across all stages of client service, advocacy, and legal strategy. Key Responsibilities<ul><li>Advise clients on a broad range of employment law matters, including employment agreements, workplace policies, terminations, human rights, accommodation, and compliance issues</li><li>Represent clients in employment-related disputes, negotiations, mediations, hearings, and litigation matters, as applicable</li><li>Draft pleadings, motions, legal opinions, correspondence, settlement materials, and other legal documentation</li><li>Conduct legal research and provide practical, clear, and strategic advice</li><li>Manage files effectively from intake through resolution, including deadlines, documentation, and client communication</li><li>Build and maintain strong professional relationships with clients, colleagues, and external parties</li><li>Contribute to a respectful, team-oriented, and service-driven legal practice</li></ul>
2026-08-19T00:00:00Z

Executive Assistant

London, ON
onsite
Permanent
55000 - 60000 CAD / Yearly
We are seeking a highly organized and proactive Executive Assistant to provide confidential administrative support to the Chief Executive Officer and Board of Directors. This is a critical role that serves as a trusted partner to executive leadership, helping ensure the smooth operation of governance activities, strategic initiatives, and day-to-day executive functions.The ideal candidate is a polished professional who thrives in a fast-paced environment, exercises sound judgment, and excels at managing competing priorities while maintaining the highest level of confidentiality. Key ResponsibilitiesExecutive Support<ul><li>Manage complex calendars, scheduling, and meeting coordination.</li><li>Prepare correspondence, presentations, reports, and executive communications.</li><li>Coordinate travel arrangements and expense reporting.</li><li>Coordinate all Board of Directors and committee meetings.</li><li>Prepare agendas, board packages, meeting materials, and presentations.</li><li>Attend meetings and record accurate minutes and action items.</li><li>Maintain governance records, policies, bylaws, and official documentation.</li><li>Support board member onboarding and ongoing communication.</li><li>Act as a liaison between the CEO, Board members, senior leaders, external stakeholders, and community partners.</li><li>Assist with special projects, strategic initiatives, and organizational events.</li></ul>
2026-08-19T00:00:00Z

Executive Assistant

Edmonton, AB
onsite
Permanent
75000 - 80000 CAD / Yearly
Our client is seeking a highly organized and detail-oriented Executive Assistant & HR Administrator to join their team. This is an excellent opportunity for a proactive professional who thrives in a fast-paced environment and enjoys balancing executive support, human resources administration, payroll coordination, and operational support.Reporting to senior leadership, the successful candidate will play a key role in ensuring the smooth day-to-day operation of the organization while supporting HR initiatives, employee programs, and administrative processes. The key responsibilities include: Executive & Administrative Support<ul><li>Coordinate day-to-day administrative activities, including management of the master calendar, shared email accounts, document management systems, and maintenance of the organization's document library.</li><li>Prepare reports, correspondence, presentations, and other administrative documentation with a high degree of accuracy.</li><li>Collect, organize, maintain, and analyze data to support reporting, reconciliation, process control, and organizational decision-making.</li><li>Manage multiple priorities and deadlines while maintaining exceptional attention to detail.</li></ul>Human Resources Support<ul><li>Provide administrative support across the employee lifecycle, including:</li><li>Recruitment coordination</li><li>Job postings</li><li>Candidate screening and interview scheduling</li><li>New employee onboarding</li><li>Offboarding activities</li><li>Employee documentation and records management</li><li>Leave administration</li><li>Annual certifications and compliance tracking</li><li>Maintain employee files and HR records while ensuring strict confidentiality.</li><li>Support policy reviews and research initiatives by gathering information and preparing recommendations for leadership.</li><li>Assist with employee communications, programs, resources, and engagement initiatives.</li></ul>Payroll & Benefits Administration<ul><li>Assist with payroll administration and related documentation.</li><li>Coordinate employee benefits administration and support enrollment and maintenance activities.</li><li>Track performance review timelines, documentation, meeting coordination, and completion status.</li></ul>Training & Projects<ul><li>Prepare and maintain employee handbooks, training materials, and internal resources.</li><li>Coordinate training sessions, staff events, and employee development initiatives.</li><li>Support special projects and process improvement initiatives designed to enhance operational efficiency and organizational effectiveness.</li><li>Collaborate with management and team leaders on continuous improvement efforts and organizational initiatives.</li></ul>The ideal candidate is a proactive and service-oriented professional who enjoys supporting both people and processes. You bring a positive attitude, exceptional organizational skills, and a willingness to take initiative while maintaining a high level of professionalism and confidentiality. This is a full-time, permanent, office-based (West Edmonton) that offers a competitive total rewards package, and room for professional growth. Apply today!
2026-08-13T00:00:00Z

Executive Assistant

London, ON
onsite
Temporary
30 - 35 CAD / Hourly
We are looking for a highly organized Executive Assistant to provide contract support to senior leadership in London, Ontario. This Contract position is ideal for someone who excels in managing executive priorities, coordinating board-related activities, and keeping administrative operations running smoothly. The successful candidate will bring strong judgement, professionalism, and the ability to handle confidential matters while supporting meetings, communications, and day-to-day executive needs. Responsibilities: • Manage incoming communications and general corporate inquiries, draft timely responses, and track follow-up items to completion. • Organize agendas, schedules, and supporting materials for board, committee, and leadership meetings. • Attend meetings when needed to capture accurate notes, prepare formal minutes, and maintain secure documentation. • Coordinate all meeting and event logistics, including board sessions, special events, and the annual general meeting. • Maintain accurate records by updating databases, forms, logs, and filing systems on an ongoing basis. • Compile, prepare, and circulate monthly board packages while following up on action items and deliverables for board members. • Provide calendar support for senior executives, arranging internal and external meetings and adjusting priorities as needed. • Assist with travel coordination, expense reporting, and document preparation, including scanning and photocopying administrative materials.
2026-08-21T00:00:00Z

Executive Assistant

Toronto, ON
onsite
Temporary
25.65 - 29.7 CAD / Hourly
We are looking for an Administrative Coordinator to support daily office operations for a contract position based in Ontario. This opportunity is ideal for someone who enjoys creating a welcoming workplace, coordinating administrative activities, and keeping shared spaces organized and efficient. The successful candidate will play an important role in visitor services, meeting logistics, and general office support within an investment management environment. Responsibilities: • Welcome guests and provide attentive front-of-office support to ensure a positive visitor experience. • Coordinate meeting room bookings, prepare spaces for scheduled use, and manage visitor access badges as needed. • Monitor inventory levels and arrange timely purchases for office materials and everyday workplace essentials. • Help maintain kitchen and common areas by replenishing snacks, groceries, and supplies. • Support scheduling activities, including arranging appointments and coordinating calendars when required. • Assist with routine administrative tasks that contribute to smooth day-to-day office operations. • Communicate effectively with internal teams and external visitors to address requests promptly and efficiently.
2026-08-22T00:00:00Z

Executive Assistant

Toronto, ON
onsite
Permanent
95000 - 100000 CAD / Yearly
We are looking for an Executive Assistant to provide dependable, high-level support within a busy healthcare organization. This position is suited to a highly experienced, detail-oriented candidate who can anticipate needs, manage sensitive information with care, and keep executive operations running smoothly. The successful candidate will bring strong judgement, excellent coordination skills, and the confidence to work effectively with senior leaders and board members. Responsibilities:• Oversee daily administrative activities for the executive office, ensuring priorities are organized and handled efficiently.• Review incoming requests, correspondence, and issues, then direct them appropriately so urgent matters receive prompt attention.• Prepare high-quality documents such as presentations, reports, letters, and briefing packages to support executive decision-making.• Arrange meetings, leadership forums, and special events by managing schedules, materials, logistics, and related services as needed.• Maintain the executive calendar, coordinate appointments, and organize travel plans, itineraries, and associated details.• Respond to confidential inquiries and communications with discretion and sound judgement.• Strengthen office workflows by identifying opportunities to improve administrative systems and operating processes.• Support the Board of Directors through meeting coordination, distribution of materials, and timely follow-up on administrative requirements.• Serve as a key point of contact between executive leadership, board members, and internal or external stakeholders when appropriate.
2026-08-20T00:00:00Z

Administrative Assistant

Kitchener, ON
onsite
Temporary
29 - 34 CAD / Hourly
We are looking for an Administrative Assistant to support a busy organization in Kitchener, Ontario through a long-term contract opportunity. This part-time role offers 20 hours per week in a hybrid environment with flexible scheduling and regular onsite availability during designated daytime hours. The successful candidate will provide dependable administrative support, help maintain accurate records and documentation, and contribute to smooth day-to-day operations while working closely with internal stakeholders. Responsibilities: • Maintain and update organizational records by entering historical and current information into a software platform with a strong focus on accuracy and completeness. • Prepare meeting materials, including agendas and supporting documents, within the designated system to ensure information is organized and accessible. • Learn the organization’s software platform through provided training and guide managers and board members on how to use it effectively. • Offer ongoing user support by answering questions, resolving basic issues, and helping staff become comfortable with the platform. • Assist with accreditation-related administration by organizing required documentation and ensuring materials are ready for review. • Complete general office duties such as document creation, filing, records management, and year-end shredding of outdated files. • Support daily administrative operations by managing a variety of ad hoc tasks and responding to changing priorities as needed.
2026-08-20T00:00:00Z

Administrative Assistant

Waterloo, ON
onsite
Permanent
70000 - 100000 CAD / Yearly
We are hiring a Senior Administrative Assistant to support a well-established and highly successful Investment Advisory practice. The Senior Administrative Assistant is responsible for managing the full spectrum of client account administration, transaction processing, account transfers, and regulatory documentation within this high-volume Investment Advisory practice. This is a key position, the operational backbone of the practice and requires extensive experience supporting Investment Advisors, managing client accounts, processing investment transactions, and ensuring regulatory compliance.The successful candidate will be a seasoned financial services professional who can operate independently, oversee complex client transactions, and provide exceptional service to high-net-worth clients.ResponsibilitiesClient Account Administration<ul><li>Open new client accounts and maintain account documentation</li><li>Process account transfers, including incoming and outgoing assets</li><li>Manage client requests and account updates</li><li>Coordinate RESP withdrawals, RRIF payments, estate settlements, and other account transactions</li><li>Ensure all documentation is complete, accurate, and compliant</li></ul>Trade & Transaction Processing<ul><li>Process client trade instructions accurately and efficiently</li><li>Handle cash withdrawals, deposits, transfers, and journal requests</li><li>Monitor transactions through completion and resolve any discrepancies</li><li>Liaise with internal operations teams and external financial institutions</li></ul>Compliance & Regulatory Administration<ul><li>Maintain compliance documentation and client records</li><li>Review new account applications for completeness and regulatory requirements</li><li>Ensure adherence to CIRO and firm compliance standards</li><li>Prepare and submit regulatory and compliance-related paperwork</li><li>Support audits, reviews, and compliance inquiries</li></ul>Client Service Excellence<ul><li>Act as a primary point of contact for clients</li><li>Respond to client inquiries regarding accounts, transactions, and documentation</li><li>Build strong, trusted relationships with clients through professional and proactive service</li><li>Handle sensitive and confidential client information with discretion</li></ul>Office Operations Leadership<ul><li>Serve as the senior administrative resource within the practice</li><li>Identify opportunities to improve processes and efficiencies</li><li>Provide guidance and support to junior administrative staff as required</li><li>Ensure smooth day-to-day operations of the advisory practice</li></ul>
2026-07-29T00:00:00Z

Administrative Assistant

Calgary, AB
onsite
Temporary
0 - 0 CAD / Yearly
Our client is looking for a dedicated Administrative Assistant to join their team in Okotoks, Alberta. This role supports day-to-day administrative operations, records, reporting, and communications. The ideal candidate is highly organized, service-focused, detail-oriented, and able to manage multiple priorities and stakeholders in a fast-paced environment while maintaining accuracy and professionalism.Responsibilities:<ul><li>Maintain records, files, and data systems to support accurate reporting and compliance.</li><li>Prepare and submit routine documentation, reports, and administrative materials.</li><li>Provide Corporate Services support through data entry, document preparation, verification, and coordination.</li><li>Manage calendars, meetings, schedules, and departmental logistics.</li><li>Maintain Corporate Services web content for accuracy and timeliness.</li><li>Coordinate daily office operations, including reception, correspondence, filing, and supplies.</li><li>Support transportation administration and stakeholder communications.</li><li>Assist leadership with special projects while maintaining confidentiality, accuracy, and strong service standards.</li></ul>
2026-08-21T00:00:00Z

Accounting Assistant

Ottawa, ON
onsite
Temporary
30.4 - 35.2 CAD / Hourly
We are looking for an experienced Accounting Assistant to join our client on a Contract basis in Ottawa, Ontario. This opportunity is well suited to a detail-oriented finance specialist who is confident working with Sage or a comparable ERP platform and who brings advanced Excel skills to support daily accounting operations. The successful candidate will contribute to invoicing, financial reporting, reconciliations, and audit support while helping maintain accuracy across receivables and other core accounting activities. Responsibilities: • Manage invoice processing activities, ensuring transactions are entered accurately and within required timelines. • Prepare and post journal entries while maintaining complete and organized financial records. • Support month-end and period-end accounting tasks by assisting with reconciliations and reporting deliverables. • Monitor accounts receivable balances, follow up on outstanding items, and help maintain healthy cash flow. • Assist with audit preparation by gathering documentation, organizing records, and responding to information requests. • Use advanced Excel functions to analyze financial data, identify discrepancies, and produce clear reports for stakeholders. • Work within Sage or a similar accounting or ERP system to maintain data integrity and support routine finance operations. • Contribute to payment-related processes and provide responsive internal or external customer service on accounting inquiries.
2026-08-18T00:00:00Z

Project Assistant

Guelph, ON
onsite
Temporary
25 - 30 CAD / Hourly
We are looking for a detail-oriented Project Assistant to support project administration and billing activities for a Long-term Contract position based in Guelph, Ontario. In this role, you will help maintain accurate project records, coordinate invoicing processes, and assist with financial tracking to keep work aligned with contract terms and company standards. The successful candidate will bring strong organizational skills, sound judgment, and the ability to manage multiple deadlines in a fast-paced project environment. Responsibilities: • Establish project records in the accounting system by reviewing contract details, confirming key financial and scope information, and ensuring all entries reflect approved terms and internal requirements. • Validate project billing parameters by checking rate tables, demographic information, tax treatment, markups, and invoice formatting, making updates where needed in collaboration with project leaders. • Organize and maintain project files by ensuring required documentation is properly prepared, stored, and uploaded to SharePoint in line with company practices. • Process employee expense submissions promptly, complete unit pricing entries, and correct discrepancies to support accurate reimbursement and cost tracking. • Administer electronic timesheets by monitoring workflow, reviewing labour coding, and helping ensure time entries are correctly applied to project billing. • Coordinate the billing cycle by producing pre-bill reports, incorporating requested revisions, issuing final invoices with supporting documents, and submitting invoices through client portal systems. • Monitor receivables and payables related to active projects, supporting timely follow-up and accurate transaction processing. • Assist with project financial maintenance by identifying revenue variances, updating budgets, entering percentage-of-completion information as directed, and completing assigned tasks within monthly close timelines. • Prepare routine system-generated reports and maintain project documentation in accordance with branch and corporate recordkeeping standards.
2026-08-19T00:00:00Z

Executive Assistant & Office Manager

North York, ON
onsite
Permanent
75000 - 90000 CAD / Yearly
We are looking for a highly organized Executive Assistant & Office Manager to support senior leadership while keeping daily office operations running smoothly in Toronto, Ontario. This position combines executive-level coordination with hands-on administrative oversight, requiring strong judgement, discretion, and a service-focused approach. The successful candidate will manage competing priorities, maintain efficient workflows, and help create a detail-oriented and well-organized workplace environment. Responsibilities: • Provide proactive administrative support to senior executives, ensuring schedules, priorities, and communications are managed efficiently. • Coordinate complex calendars, arrange meetings, and prepare materials to support leadership decisions and day-to-day operations. • Organize business travel, including itineraries, bookings, and related logistics, while anticipating changes and resolving scheduling conflicts. • Prepare, review, and submit expense reports with accuracy and in accordance with internal policies and timelines. • Oversee general office administration, including supplies, document handling, scanning, photocopying, and maintenance of organized records. • Support meeting delivery through virtual platforms such as Cisco Webex Meetings and assist with room setup or technical coordination as needed. • Maintain and update administrative information across business systems, including CRM and timekeeping or expense platforms such as Kronos, Concur, or ADP-related tools. • Act as a reliable point of contact for internal stakeholders, demonstrating strong attention to detail when working with C-suite leaders and cross-functional teams.
2026-08-11T00:00:00Z

Sr. Executive Assistant

Calgary, AB
onsite
Temporary
0 - 0 CAD / Yearly
Our client is seeking a proactive Sr. Executive Assistant to join their team in Banff, Alberta. This role supports senior leadership through high-level executive administration, board coordination, meeting support, and office management. The ideal candidate is a highly organized, proactive, and discreet professional with exceptional communication skills, sound judgment, and the ability to manage competing priorities with confidence and professionalism.Responsibilities:<ul><li>Provide proactive administrative and executive support to senior leaders.</li><li>Manage complex calendars, appointments, travel, meetings, and logistics.</li><li>Coordinate Board and committee meetings, agendas, minutes, and action items.</li><li>Prepare briefing materials, reports, correspondence, presentations, and confidential documents.</li><li>Maintain Board calendars and coordinate timely distribution of meeting materials.</li><li>Serve as a professional liaison among senior leadership, Board members, staff, and external stakeholders.</li><li>Manage incoming correspondence, inquiries, records, office operations, and administrative priorities.</li><li>Conduct research and coordinate special projects while maintaining strict confidentiality.</li></ul>
2026-08-19T00:00:00Z

Sr. Executive Assistant

Vancouver, BC
onsite
Contract / Temporary to Hire
29.2885 - 40 CAD / Hourly
We are looking for an experienced Senior Executive Assistant to support senior leadership within a dynamic education organization. This contract opportunity is ideal for a highly organized individual who can manage competing priorities, maintain discretion, and keep executive operations running smoothly. The successful candidate will play a central role in coordinating schedules, communications, travel, and key meetings while contributing to an efficient administrative function. Responsibilities: • Manage complex calendars for senior executives, arranging appointments and resolving scheduling conflicts with sound judgement. • Coordinate business travel plans, prepare itineraries, and handle related logistics to ensure seamless executive movement. • Prepare, review, and submit expense reports accurately and on time in accordance with organizational practices. • Organize meetings, events, and executive sessions, including room bookings, materials preparation, and follow-up actions. • Support advisory board and leadership meetings by assembling agendas, distributing documents, and tracking deliverables. • Assist with the creation and formatting of presentation materials for board-level discussions and executive briefings. • Handle administrative documentation through scanning, photocopying, filing, and maintaining well-organized records. • Serve as a dependable point of contact for senior stakeholders, responding appropriately and prioritizing sensitive matters.
2026-08-20T00:00:00Z

Employment & Labour Associate

Toronto, ON
onsite
Permanent
180000 - 240000 CAD / Yearly
Our client, a leading business law firm, is seeking an Employment & Labour Associate to join its Toronto office. This role offers the opportunity to work as part of a collaborative legal team advising employers on a broad range of workplace law matters.The successful candidate will support clients across industries on employment, labour, and human rights matters, including day-to-day workplace issues, complex advisory work, and dispute-related matters. Key Responsibilities<ul><li>Advise clients on employment and labour law matters, including workplace policies, employment agreements, terminations, accommodations, human rights, and labour relations</li><li>Support employer clients in matters involving grievances, mediations, arbitrations, hearings, and litigation</li><li>Conduct legal research and prepare legal opinions, briefs, pleadings, and other documentation</li><li>Assist with workplace investigations and regulatory compliance matters</li><li>Provide practical, business-focused legal advice tailored to client needs</li><li>Collaborate with colleagues across practice groups on multidisciplinary client matters</li><li>Maintain strong client relationships and contribute to business development initiatives as appropriate</li></ul>
2026-08-19T00:00:00Z