<p><strong>Legal Assistant (Infrastructure)</strong></p><p><br></p><p><strong>The Role</strong></p><p>This senior-level position provides sophisticated support within a specialized infrastructure practice. The role is designed for a professional who excels at high-stakes coordination—acting as a vital link between legal counsel and a diverse range of internal and external stakeholders across multiple offices.</p><p><br></p><p><strong>Core Responsibilities</strong></p><p><br></p><p><strong>1. Advanced Document Production & Technical Editing</strong></p><ul><li><strong>Drafting & Revisions:</strong> Create, format, and meticulously edit complex agreements, reports, and memoranda.</li><li><strong>Technical Suite:</strong> Utilize advanced functions in Word, Excel, and PowerPoint to produce professional legal documentation and forms.</li></ul><p><strong>2. Practice & Logistics Management</strong></p><ul><li><strong>Strategic Scheduling:</strong> Manage complex Outlook calendars, including the coordination of local and multi-office meetings.</li><li><strong>Travel & Travel Support:</strong> Oversee and coordinate intricate business travel arrangements.</li><li><strong>Information Systems:</strong> Maintain a rigorous bring-forward system, update client file lists, and manage the full lifecycle of client/matter files (opening through closing).</li></ul><p><strong>3. Financial & Operational Liaison</strong></p><ul><li><strong>Billing Coordination:</strong> Partner with the internal billing department to facilitate the monthly production and review of accounts.</li><li><strong>Communication Hub:</strong> Act as a primary liaison between legal staff and external clients at all levels; manage incoming and outgoing correspondence.</li><li><strong>Resource Delegation:</strong> Appropriately delegate tasks to specialized service departments and provide auxiliary support to the wider team as needed.</li></ul>
<p><strong>Legal Administrative Assistant – Insurance Litigation</strong></p><p><strong> </strong></p><p>We are seeking a professional Legal Administrative Assistant to join a well-established litigation boutique in Downtown Vancouver. This is a confidential search for a firm recognized for its approachable leadership and a genuine commitment to work-life balance. Supporting an Insurance Defence Partner, you will be part of a team that values open communication and professional development.</p><p> </p><p><strong>The Opportunity</strong></p><p>This role offers a sophisticated litigation practice within a supportive boutique environment. Key responsibilities include:</p><ul><li><strong>Litigation Support:</strong> Preparing and formatting court documents, including application records, books of authorities, and appeal books.</li><li><strong>File Management:</strong> Managing the full file lifecycle from opening to closing; maintaining a diligent BF system for limitation dates.</li><li><strong>Administrative Coordination:</strong> Handling client billing, scheduling appointments, and managing correspondence with opposing counsel and experts.</li></ul><p><strong>Why Join This Team?</strong></p><ul><li><strong>Work-Life Balance:</strong> We offer a hybrid onsite-remote work structure with the option for additional earned flex days off every few weeks.</li><li><strong>Comprehensive Benefits:</strong> 100% employer-paid extended health benefits, an annual Health Spending Account, and an RRSP matching program.</li><li><strong>Supportive Culture:</strong> Work with an easygoing team that is open to feedback and values a healthy office dynamic.</li></ul>
<p>A leading Toronto-based law firm is seeking a skilled and highly organized <strong>Legal Assistant t</strong>o join its <strong>Construction Litigation</strong> team. This is an excellent opportunity for a proactive legal professional to support complex construction litigation matters in a collaborative and fast-paced environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide administrative and legal support to lawyers in the Construction Litigation group, including drafting, formatting, and proofreading correspondence, pleadings, and court documents.</li><li>Coordinate the preparation and filing of legal documents with courts and tribunals within prescribed deadlines.</li><li>Maintain and organize client files, both electronic and hard copy, ensuring confidentiality and adherence to firm protocols.</li><li>Manage multiple calendars, schedule meetings, coordinate travel arrangements, and handle incoming/outgoing communications.</li><li>Track critical deadlines, limitation periods, and manage timelines for construction matters.</li><li>Conduct basic legal research and assist with document production, disclosure, and trial preparation.</li><li>Liaise professionally with clients, experts, court staff, and third parties as required.</li><li>Process time entries, expenses, and support billing activities as necessary.</li></ul><p><br></p>
<p>A reputable employment and workplace law firm is seeking a driven and detail-oriented <strong>Associate Lawyer </strong>to join a collaborative team based in Toronto. This role is ideal for a legal professional with a background in employment law and a passion for advocacy, offering an opportunity to work on a diverse range of challenging and meaningful files.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Provide expert legal representation to individuals facing employment challenges</p><p>• Litigate precedent-setting cases that add clarity to employment laws</p><p>• Contribute to the drafting and interpretation of laws designed to protect human and employee rights</p><p>• Engage in aggressive advocacy for fair treatment and justice within the workplace </p><p>• Handle severance negotiations, maternity leave issues, workplace harassment cases, and instances of constructive dismissal</p><p>• Manage cases using various software such as 3M, Adobe Acrobat, and Case Management Software</p><p>• Administer claims and handle complaints in an efficient and effective manner</p><p>• Prepare briefings and manage documents related to civil litigation</p><p>• Utilize Conveyancer software for legal transactions</p><p>• Stay updated with latest trends in consumer electronics as applicable to the legal industry</p><p>• Specialize in employee-related employment law.</p>
We are looking for a dedicated Associate Lawyer to join our dynamic legal team in Toronto, Ontario. This role offers an excellent opportunity to work on a variety of challenging cases in areas such as insurance coverage, product liability, commercial arbitrations, and class actions. Ideal candidates will thrive in a collaborative environment, actively contributing to legal strategies, client relationships, and advocating for the best outcomes.<br><br>Responsibilities:<br>• Collaborate with senior lawyers to develop and execute legal strategies for complex cases.<br>• Conduct thorough research and analysis to support litigation efforts.<br>• Review and prepare evidence for trials, arbitrations, and other legal proceedings.<br>• Draft compelling legal documents, including pleadings, motions, and briefs.<br>• Represent clients in negotiations, mediations, and court appearances.<br>• Build and maintain strong relationships with clients, ensuring clear communication and understanding of case progress.<br>• Stay informed about legal developments relevant to practice areas and apply them effectively.<br>• Participate in team discussions to provide diverse perspectives and innovative solutions.<br>• Manage case files efficiently, ensuring deadlines and compliance requirements are met.
<p>We are looking for a skilled Associate Lawyer to join a respected insurance defence firm in Toronto, Ontario. This role offers an excellent opportunity to handle diverse and complex insurance defence cases while contributing to a dynamic legal team.</p><p><br></p><p><strong>Responsibilities</strong>:</p><p>• Manage a broad range of insurance defence cases, guiding them through all stages of litigation.</p><p>• Conduct thorough legal research to develop well-founded strategies and solutions.</p><p>• Represent clients in negotiations, mediations, arbitrations, and court proceedings.</p><p>• Draft accurate and detailed legal documents, including pleadings, motions, and affidavits.</p><p>• Lead and participate in discovery processes such as examinations for discovery and questioning.</p><p>• Maintain clear and consistent communication with clients, providing updates and thorough legal advice.</p><p>• Prepare for trial by organizing evidence, building arguments, and cross-examining witnesses.</p><p>• Collaborate with colleagues to ensure the effective resolution of complex legal matters.</p>
<p>Our client, a respected and growing law firm in Toronto, is seeking an <strong>Associate Lawyer</strong> to join their collaborative team. This position is ideal for a legal professional who is eager to make meaningful contributions to a diverse range of files and deliver high-quality client service in a supportive environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage and advance files in a variety of practice areas, which may include civil litigation, corporate/commercial law, real estate, or estates.</li><li>Conduct legal research, draft correspondence, contracts, pleadings, and other legal documents with accuracy and precision.</li><li>Represent clients at meetings, negotiations, mediations, and in court or tribunal proceedings as required.</li><li>Provide clear, practical legal advice to clients and maintain strong, professional relationships.</li><li>Collaborate and communicate effectively with colleagues, clients, and external parties.</li><li>Stay up to date on legal developments affecting the relevant practice areas and support business development initiatives.</li><li>Uphold the firm’s values of professionalism, integrity, and exceptional client service.</li></ul><p><br></p>
<p>A prominent Toronto-based law firm is seeking a highly organized and detail-oriented <strong>Law Clerk </strong>to join its <strong>Litigation </strong>practice group. This role presents an outstanding opportunity for a proactive legal professional to support complex and high-profile litigation files in a collaborative, fast-paced, and client-focused environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Assist with all aspects of litigation, including case management, document review and organization, drafting and filing court documents, and preparing affidavits of documents and briefs.</li><li>Manage the litigation calendar, monitor deadlines, and coordinate with counsel, clients, court staff, and opposing parties.</li><li>Conduct legal research and assist with the preparation of court submissions, hearing materials, and trial binders.</li><li>Communicate effectively with clients to request information, provide updates, and ensure timely follow-up on action items.</li><li>Organize and review discovery and production materials for relevance, privilege, and completeness.</li><li>Maintain accurate and up-to-date records within file management systems and in accordance with firm policies.</li><li>Support lawyers with tasks as needed throughout the litigation lifecycle, from initial pleadings through to trial and enforcement.</li></ul><p><br></p>
We are looking for a detail-oriented Office Assistant to join our team at a manufacturing facility in Cambridge, Ontario. In this contract position, you will provide essential administrative support to a small, collaborative team, ensuring the smooth operation of day-to-day office functions. This role offers an excellent opportunity for a motivated individual with strong organizational and communication skills.<br><br>Responsibilities:<br>• Greet and assist visitors and clients in a courteous and welcoming manner.<br>• Handle general office tasks such as photocopying, scanning, mailing, and faxing.<br>• Organize and distribute incoming correspondence, as well as prepare and send outgoing mail.<br>• Maintain office supplies inventory and coordinate the upkeep of office equipment.<br>• Manage both electronic and physical filing systems to ensure accurate record-keeping.<br>• Schedule and arrange meetings, appointments, and travel plans for managers.<br>• Assist with customer invoicing processes and ensure accurate tracking.<br>• Support data entry, billing, and other clerical duties as needed.<br>• Collaborate with team members to address administrative needs and improve efficiency.
<p>We are looking for a dynamic and detail-oriented<strong> Litigation Associate</strong> to join our team in Toronto, Ontario. This position offers an excellent opportunity to work within a boutique law firm known for its collaborative culture and commitment to excellence. The ideal candidate will bring strong analytical and writing skills, along with a passion for delivering high-quality legal services.</p><p><br></p><p><strong>Responsibilities</strong>:</p><p>• Conduct in-depth legal research and analysis to support case strategy and resolution.</p><p>• Draft and review legal documents, including pleadings, briefs, and correspondence, ensuring accuracy and compliance with legal standards.</p><p>• Represent clients in court proceedings, mediations, and settlement negotiations with effectiveness and integrity.</p><p>• Collaborate with senior attorneys and team members to develop case strategies and identify potential risks.</p><p>• Manage multiple litigation files, maintaining organization and attention to deadlines.</p><p>• Advise clients on legal matters, providing clear and concise guidance tailored to their needs.</p><p>• Stay updated on changes in relevant laws and regulations, integrating them into case strategies as needed.</p><p>• Participate in business development activities to expand the firm's client base and build strong relationships.</p><p>• Assist in class action litigation cases, providing research and strategic input.</p><p>• Contribute to maintaining a supportive and inclusive workplace culture.</p>
<p>We are looking for a <strong>Litigation Associate </strong>to join our dynamic team in Toronto, Ontario. This role involves representing clients in a variety of legal matters, including commercial disputes, regulatory cases, and cross-border litigation. If you are passionate about advocacy and eager to work alongside leading litigators, this opportunity will allow you to sharpen your courtroom skills and build strong relationships with clients.</p><p><br></p><p><strong>Responsibilities</strong>:</p><p>• Represent clients in legal proceedings across all levels of courts, ensuring their interests are effectively advocated.</p><p>• Conduct thorough legal research and develop compelling legal arguments to support client cases.</p><p>• Draft and review legal documents, including briefs, motions, and contracts, with precision and attention to detail.</p><p>• Collaborate with colleagues to strategize on complex litigation matters and provide innovative solutions.</p><p>• Manage case files efficiently, ensuring deadlines are met and all necessary documentation is organized.</p><p>• Build and maintain strong client relationships, establishing trust through clear communication and effective advocacy.</p><p>• Participate in development opportunities to enhance litigation skills and stay updated on legal trends.</p><p>• Provide mentorship to less experienced team members and contribute to a collaborative work environment.</p><p>• Handle regulatory and compliance matters, offering guidance to clients on navigating legal challenges.</p><p>• Work independently or as part of a team to achieve successful outcomes in diverse legal contexts.</p>
<p>We are looking for a skilled <strong>Litigation Associate </strong>to join a leading litigation boutique in Toronto, Ontario. This role offers an opportunity to work alongside highly accomplished legal professionals, providing exceptional service to clients in complex commercial and civil litigation matters. If you are passionate about advocacy and enjoy tackling challenging cases, this position will enable you to excel in a dynamic and collaborative environment.</p><p><br></p><p><strong>Responsibilities</strong>:</p><p>• Represent clients in complex commercial and civil litigation cases, ensuring their interests are effectively advocated.</p><p>• Conduct thorough legal research and analysis to build strong case strategies.</p><p>• Draft and review pleadings, motions, and other legal documents with precision and attention to detail.</p><p>• Collaborate with senior lawyers and other team members to develop and execute litigation plans.</p><p>• Attend court hearings, mediations, and arbitrations to present arguments and negotiate resolutions.</p><p>• Maintain regular communication with clients to provide updates and address any concerns.</p><p>• Prepare for and engage in trial proceedings, including examination of witnesses and presentation of evidence.</p><p>• Stay current with legal developments and case law to enhance expertise and support client needs.</p><p>• Manage deadlines and prioritize tasks to ensure timely and efficient handling of cases.</p><p>• Uphold the highest standards of professionalism and ethics in all interactions.</p>
<p>Robert Half are working with a well-established, full-service law firm based in downtown Edmonton who are hiring for a talented Associate to join its growing litigation group.</p><p><br></p><p>The successful candidate will work alongside experienced litigators on a diverse range of civil and commercial disputes and will have opportunities to develop advocacy skills and manage files with increasing autonomy.</p><p><br></p><p>This is an excellent opportunity for a lawyer who enjoys hands-on litigation work and direct client contact in a supportive mid-sized firm environment.</p><p><br></p><p>Key Responsibilities:</p><ul><li>Manage and assist with a broad range of civil litigation matters.</li><li>Draft pleadings, affidavits, written submissions, and other court materials.</li><li>Conduct legal research and prepare legal memoranda.</li><li>Represent clients in chambers applications, mediations, and negotiations.</li><li>Attend discoveries, hearings, and trials.</li><li>Advise clients on litigation strategy and dispute resolution options.</li><li>Work collaboratively with partners and other members of the litigation team.</li></ul><p><br></p><p><br></p>
<p>We are looking for a Litigation Associate to join our clients team in Toronto, Ontario. In this role, you will handle diverse legal matters related to municipal insurance defence and public sector liability claims. This position offers an excellent opportunity to work on complex cases and contribute to the effective representation of public authorities.</p><p><br></p><p>Responsibilities:</p><p>• Represent clients in municipal insurance defence cases, ensuring thorough preparation and effective advocacy.</p><p>• Manage litigation files, including drafting pleadings, motions, and other court documents.</p><p>• Conduct legal research to support case strategies and provide accurate advice to clients.</p><p>• Collaborate with senior lawyers on high-profile defence claims involving provincial liability.</p><p>• Attend court hearings, mediations, and settlement negotiations as required.</p><p>• Analyze evidence and develop case strategies tailored to client needs and legal standards.</p><p>• Maintain communication with clients, providing updates and addressing their concerns promptly.</p><p>• Work with external experts and witnesses to strengthen case arguments.</p><p>• Ensure compliance with all legal and ethical standards throughout the litigation process.</p>
<p>We are looking for an experienced Litigation Associate to join our clients dynamic team in Toronto, Ontario. In this role, you will work on high-profile cases, collaborating with skilled team members to address complex corporate and commercial disputes. This position offers the opportunity to refine your advocacy skills while contributing to a global legal practice renowned for its expertise and client-focused solutions.</p><p><br></p><p>Responsibilities:</p><p>• Manage and oversee all aspects of corporate and commercial litigation cases, ensuring thorough preparation and strategic execution.</p><p>• Collaborate with a team of experienced lawyers to develop innovative legal strategies for arbitration and dispute resolution.</p><p>• Conduct comprehensive legal research and analysis to support case strategies and arguments.</p><p>• Represent clients in court hearings, mediations, and arbitrations, delivering persuasive advocacy.</p><p>• Draft and review complex legal documents, including pleadings, contracts, and settlement agreements.</p><p>• Engage with clients to understand their needs and provide tailored legal advice for resolving disputes.</p><p>• Coordinate with internal and external stakeholders to ensure seamless case management.</p><p>• Stay updated on evolving laws and regulations relevant to corporate and commercial litigation.</p><p>• Participate in development opportunities to enhance skills and knowledge.</p><p>• Contribute to the firm’s reputation by maintaining high ethical standards and delivering exceptional legal services.</p>
<p>A leading national law firm is seeking a talented and driven <strong>Litigation Associate</strong> to join its Toronto office. This position provides an excellent opportunity for a legal professional passionate about litigation to work on sophisticated files, collaborate with an experienced team, and contribute to high-profile matters across a range of industries and sectors.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage litigation files in areas such as commercial, civil, regulatory, and administrative disputes.</li><li>Conduct legal research, draft pleadings, motions, memoranda, and other court documents with accuracy and clarity.</li><li>Prepare for and attend court proceedings, hearings, mediations, and arbitrations, both independently and in collaboration with senior lawyers.</li><li>Develop and implement litigation strategies to effectively advocate for client interests.</li><li>Participate in client meetings, deliver high-quality legal advice, and build long-term client relationships.</li><li>Stay abreast of changes in relevant legislation and case law, and contribute to ongoing legal education within the team.</li><li>Support business development efforts, including participating in industry events, preparing articles, and fostering professional relationships.</li></ul><p><br></p>
We are looking for a dedicated Associate Lawyer specializing in Family Law to join our team in Toronto, Ontario. In this role, you will manage diverse family law matters while collaborating with senior lawyers to refine your skills and expertise. This position is an excellent opportunity for a motivated detail oriented individual to provide exceptional client service and advance their career in family law.<br><br>Responsibilities:<br>• Handle family law cases appropriate to your level of experience, with guidance and mentorship from senior lawyers.<br>• Apply knowledge of Family Law Rules and relevant legislation to develop effective case strategies.<br>• Conduct thorough legal research, analyze legislation, and integrate findings into case plans.<br>• Draft high-quality legal documents, including pleadings, motions, conference briefs, affidavits, and settlement agreements.<br>• Prepare domestic contracts such as separation agreements and minutes of settlement tailored to client needs.<br>• Review and draft financial statements and property-related disclosures as required for family law matters.<br>• Maintain consistent communication with clients to ensure they are informed, supported, and aware of legal options.<br>• Represent clients effectively during mediations, arbitrations, conferences, motions, and trials.<br>• Collaborate with law clerks and administrative staff to meet deadlines and progress files efficiently.<br>• Actively engage in mentorship programs, implementing feedback to support detail oriented growth.
<p><strong>Corporate Paralegal </strong></p><p><br></p><p><strong>The Role</strong></p><p>This position is a technical, transaction-heavy role that prioritizes complex corporate maneuvers over routine records maintenance. The successful candidate will manage a high volume of files within a compressed work-week structure, requiring a focus on efficiency and high-level structural planning.</p><p><br></p><p><strong>Technical Responsibilities</strong></p><p><br></p><p><strong>1. Corporate Transaction Management</strong></p><ul><li><strong>Entity Structuring:</strong> Lead the execution of incorporations, continuations, and amalgamations.</li><li><strong>Financial & Tax Planning Support:</strong> Manage the procedural aspects of corporate rollovers, dividend declarations, and share structure planning.</li><li><strong>File Specialization:</strong> Focus energy on active transactional files and strategic reorganizations rather than routine corporate record-keeping.</li></ul><p><strong>2. Practice Operations</strong></p><ul><li><strong>High-Volume Execution:</strong> Navigate a fast-paced environment with a heavy file load while maintaining rigorous standards of accuracy.</li><li><strong>Project Ownership:</strong> Take full responsibility for the lifecycle of corporate transactions from initial drafting to final implementation.</li><li><strong>Time Management:</strong> Operate effectively within a compressed work week, requiring high productivity and the ability to meet tight deadlines.</li></ul>
<p><strong>Office Experience Assistant – 1-Year Contract</strong></p><p><br></p><p>Are you passionate about creating outstanding workplace experiences? Our client, a top consulting firm, is seeking an <strong>Office Experience Assistant</strong> to join their high-performing team in downtown Toronto. In this fully on-site role, you’ll be a key contributor to a welcoming, professional, and well-maintained office environment. This is an excellent opportunity for someone looking to grow their career in administrative support, office services, or hospitality.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Monitor and maintain general office appearance and cleanliness across shared spaces, meeting rooms, and kitchen areas</li><li>Restock supplies in kitchens and collaborative zones, manage inventory, and order as needed</li><li>Coordinate catering logistics for internal meetings and events, including setup, teardown, and food service presentation</li><li>Liaise with vendors, building staff, and facilities teams for repairs or routine maintenance requests</li><li>Set up furniture and configuration for meetings; ensure conference rooms are equipped and ready, including basic tech support needs</li><li>Support internal events, from signage to logistics and oversight</li><li>Provide backup coverage to adjacent teams, including greeting visitors, handling guest registration and amenities, and closing the office at day’s end</li><li>Assist guests and staff with navigating the office, including guidance on desk reservation systems, IT access, and general queries</li><li>Manage visitor logs, print badges, and maintain compliance with security protocols</li><li>Triage meeting support requests and communicate with appropriate teams for timely resolution</li></ul>
We are looking for a highly skilled Executive Assistant to join a dynamic non-profit organization in Toronto, Ontario. This Contract to permanent position involves providing critical administrative support to the Executive Director while ensuring seamless coordination of daily operations. If you thrive in a fast-paced hybrid environment and have a passion for organizational excellence, we encourage you to apply.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to the Executive Director, including managing calendars, organizing documents, and coordinating meeting logistics.<br>• Prepare and distribute agendas, minutes, and materials for internal staff and board meetings with precision and timeliness.<br>• Handle administrative paperwork and correspondence, ensuring proper filing and record maintenance.<br>• Facilitate weekly leadership and board meetings, addressing logistical and administrative requirements.<br>• Assist in enhancing performance management systems and developing job descriptions to support organizational growth.<br>• Take ownership of setting agendas for staff meetings, transitioning this responsibility from the Executive Director.<br>• Organize, review, and process documents related to regional expansion and government relations, leveraging any relevant experience in political or government affairs.<br>• Perform general office coordination tasks, maintaining a high level of attention to detail and organizational efficiency.<br>• Work independently in a hybrid work environment, ensuring onsite support three days per week.
<p>Our client is a well known Real Estate Development firm in Vancouver BC. They are currently hiring for a Senior Executive Assistant.</p><p><br></p><p>The Executive Assistant provides high-level support to the President and Owner(s). This position demonstrates a strong ability to be organized and professional and plays a critical role in ensuring a high level of communication within the Company on behalf of the President and Owners.</p><p><br></p><p><strong>Position Responsibilities</strong></p><p><br></p><p>• Maintain the President’s calendar, including scheduling meetings and conference calls, and all preparation of meeting materials and related tasks.</p><p>• Compose and/or prepare presentations, brochures, memorandums, correspondence and reports on behalf of the President by identifying required information, researching background information, and gathering it from appropriate sources.</p><p>• Coordinate travel arrangements for the President, the Owners, and other executives as required, including preparation and submitting of expenses.</p><p>• Document and manage meeting outcomes as required.</p><p>• Liaise with the Executive team and external agencies on key and emerging priorities.</p><p>• Receive and screen information, visitors, and phone calls using judgement of sensitivity to the President’s priorities.</p><p>• Provide information and refer callers to other appropriate individuals if matters can be responded to elsewhere.</p><p>• Plan events and large meetings, including appropriate layout of rooms, seating arrangements, dinner menus, invitations, etc.</p><p>• Assist shareholders with charitable and community outreach event planning and donations.</p><p>• Arrange and distribute materials for scheduled management meetings.</p><p>• Process invoices, expense reports, corporate credit card expenses, and cheque requisitions.</p><p>• Personal tasks as required including booking family vacations, research and/or resourcing.</p><p>• Various other duties and responsibilities as assigned.</p><p><br></p>
<p>We’re looking for a resourceful and detail-driven Executive Assistant to partner closely with a senior leader and help drive day-to-day effectiveness. This role goes beyond traditional administrative support — it plays a key part in keeping priorities on track, ensuring alignment across teams, and enabling leadership to stay focused on high-impact work.</p><p><br></p><p>The ideal candidate is someone who is naturally organized, forward-thinking, and comfortable operating in a fast-moving environment where priorities can shift.</p><p><br></p><p>How You’ll Contribute</p><p>Keeping Leadership on Track</p><ul><li>Oversee and optimize a complex schedule, ensuring time is aligned with key priorities</li><li>Coordinate meetings and commitments across internal teams and external contacts</li><li>Anticipate conflicts, adjust plans as needed, and ensure time is used effectively</li><li>Support inbox management, including drafting responses and prioritizing communications</li></ul><p>Driving Meeting Effectiveness</p><ul><li>Organize agendas, materials, and key context ahead of meetings</li><li>Capture important takeaways and next steps when required</li><li>Follow up on action items to keep initiatives moving forward</li><li>Assist in planning off-sites, leadership sessions, and internal events</li></ul><p>Connecting Teams and Priorities</p><ul><li>Act as a central point of contact between leadership and various teams</li><li>Support preparation of presentations, updates, and internal communications</li><li>Help coordinate onboarding activities for senior team members</li><li>Track progress on key initiatives and help maintain momentum</li></ul><p>Supporting External Interactions</p><ul><li>Arrange and prepare for meetings with external stakeholders</li><li>Compile background information and briefing materials</li><li>Assist with follow-up communications as needed</li><li>Handle sensitive information with a high level of confidentiality</li></ul><p><br></p><p><br></p>
<p>A respected and community-focused organization in the Lower Mainland is seeking a highly experienced Executive Assistant to the CEO to provide strategic, administrative, and confidential support at the executive level.</p><p><br></p><p>This organization delivers impactful programs and services across multiple divisions and is deeply committed to supporting Indigenous communities. The successful candidate will play a critical role in ensuring the smooth operation of the CEO’s office while acting as a key liaison across internal teams, Board members, and external stakeholders.</p><p><br></p><p>Reporting directly to the CEO, the Executive Assistant will manage complex priorities, coordinate executive-level communications, and support governance and organizational initiatives. This role requires sound judgment, discretion, and the ability to navigate sensitive and high-level matters with professionalism.</p><p><br></p><p>You will act as the primary point of contact and gatekeeper for the CEO’s office, ensuring alignment of priorities, efficient workflow, and timely execution of key initiatives.</p><p><br></p><p><strong>Key Responsibilities</strong></p><p><br></p><p><strong>Executive & Administrative Support</strong></p><ul><li>Manage the CEO’s calendar, meetings, travel, and daily priorities</li><li>Screen and respond to communications, ensuring appropriate prioritization</li><li>Prepare high-level documents, reports, presentations, and briefing materials</li><li>Draft speaking notes, correspondence, and key messaging</li><li>Maintain confidential records and filing systems</li><li>Anticipate executive needs and proactively support decision-making</li></ul><p><strong>Board & Governance Support</strong></p><ul><li>Coordinate Board of Directors meetings, materials, and communications</li><li>Prepare agendas, board packages, and meeting minutes</li><li>Track action items and maintain governance documentation</li><li>Support annual board planning, including meetings, AGMs, and committees</li></ul><p><strong>Organizational Coordination</strong></p><ul><li>Support cross-functional initiatives and leadership team priorities</li><li>Coordinate internal and external communications on behalf of the CEO</li><li>Assist with organizational events, partnerships, and stakeholder engagement</li><li>Track deliverables, timelines, and key organizational commitments</li></ul><p><strong>Project & Strategic Support</strong></p><ul><li>Conduct research and prepare briefing notes to inform decision-making</li><li>Support strategic planning initiatives and organizational reporting</li><li>Assist with special projects, ensuring timelines and quality standards are met</li></ul><p><strong>Operations & Logistics</strong></p><ul><li>Coordinate meetings, travel, and executive-level events</li><li>Prepare expense reports and manage administrative logistics</li><li>Act as a professional representative of the CEO when required</li></ul><p><br></p>
<p>Our client, a leading international organization recognized for its commitment to social, commercial, and environmental impact, is seeking an experienced Executive Assistant. As Executive Assistant, you will provide critical administrative support to 2 Senior Leaders in the Vancouver office. Your organizational skills, discretion, and ability to anticipate needs will be essential to the seamless execution of leadership and department objectives. You will work closely with senior leadership and support the broader development team, collaborating across departments to facilitate high-level operations and reporting.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Offer executive-level administrative support to the 2 Senior Leaders and act as a trusted liaison for the wider team.</li><li>Manage complex calendars, coordinate travel, process expense reports, and organize memberships, conferences, and events.</li><li>Compile and coordinate quarterly departmental and Board reporting, ensuring deadlines and deliverables are met across teams.</li><li>Assist in preparing and reviewing the administrative budget for the team, proactively monitoring spending and identifying savings opportunities.</li><li>Handle end-to-end meeting administration, including scheduling, logistics, minute taking, distribution of materials, and follow-up on action items.</li><li>Support the team with ad-hoc needs, and work closely with other Executive Assistants for effective knowledge sharing and collaboration.</li><li>Manage departmental memberships and sponsorships, maximizing available benefits for the organization.</li><li>Ensure compliance with Health & Safety standards during all work activities.</li></ul><p><br></p>
<p>We are looking for a dedicated Executive Assistant to join our clients team in Ottawa, Ontario, on a contract basis. The ideal candidate will provide critical support to senior leadership by managing schedules, coordinating activities, and handling confidential documents. This role requires exceptional organizational skills and a high level of professionalism to ensure seamless day-to-day operations.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Coordinate and manage executive calendars, including scheduling meetings and appointments.</p><p>• Organize and oversee activities related to strategic initiatives, ensuring timely execution and follow-up.</p><p>• Prepare and draft confidential documents with precision and discretion.</p><p>• Take detailed meeting minutes and distribute them promptly to relevant parties.</p><p>• Develop and assemble marketing packages to support organizational goals.</p><p>• Arrange travel plans and accommodations, ensuring all itineraries are accurate and efficient.</p><p>• Process and submit expense reports in compliance with company guidelines.</p><p>• Utilize CRM tools to maintain and update client and organizational records.</p><p>• Operate office equipment such as photocopiers and scanners to manage documentation needs.</p><p>• Support other executive assistant duties as required to maintain smooth operations.</p>
