<p><strong>About the Company</strong></p><p>Robert Half is representing a leading construction firm located in Mississauga, Ontario known for delivering high-quality infrastructure and commercial projects, the company is committed to innovation, safety, and sustainable growth. As part of its strategic expansion, the organization is seeking a VP Finance to lead its finance function and support operational excellence.</p><p><br></p><p><strong>Job Summary</strong></p><p>The <strong>Vice President, Finance</strong> will be a key member of the executive leadership team, responsible for overseeing all financial operations, including project accounting, budgeting, forecasting, and compliance. This role will drive financial strategy, optimize systems and processes, and ensure accurate reporting across multiple divisions and regions. The ideal candidate will bring deep expertise in construction finance, a hands-on approach to leadership, and a commitment to continuous improvement.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Lead financial planning and analysis across all construction projects and corporate operations.</li><li>Oversee project accounting functions, including job costing, revenue recognition, and WIP (Work-in-Progress) reporting.</li><li>Collaborate with project managers to ensure accurate budgeting, forecasting, and cost tracking.</li><li>Develop and maintain robust financial controls and compliance frameworks.</li><li>Manage full-cycle accounting: AP, AR, payroll, tax filings, and financial audits.</li><li>Provide strategic financial insights to support executive decision-making and long-term planning.</li><li>Evaluate and implement ERP systems and financial tools tailored to construction operations (e.g., Jonas, Sage, Viewpoint).</li><li>Monitor cash flow and working capital, ensuring optimal liquidity and financial health.</li><li>Build and mentor high-performing finance and purchasing teams across Ontario and BC.</li><li>Liaise with external stakeholders including banks, auditors, legal counsel, and insurance providers.</li><li>Approve high-value transactions and ensure alignment with corporate policies and budgets.</li><li>Drive continuous improvement in financial reporting, operational efficiency, and team performance.</li></ul><p><br></p><p><br></p>
Key Responsibilities: Billing: Respond promptly to requests from lawyers, clients, and administrative staff related to Work In Progress (WIP), Accounts Receivable (A/R), billing reconciliations, trust balances, and cash applications. Process A/R write-offs in accordance with lawyer requests. Edit and finalize accounts as per lawyer/client instructions; support month-end billing. Review and maintain client fee structures, implement rate changes, and ensure all billing requests and invoices comply with firm policies. Prepare and submit electronic bills in LEDES format using e-Billing Hub and related platforms. Set up new clients for e-Billing in 3E and e-Billing Hub systems. Review client guidelines, establish billing rules in 3E, and deliver training for lawyers/assistants on the process. Submit client rate/status reports and accruals via various e-billing portals. Track electronic bill status, investigate rejections/deductions, and coordinate resolutions. Proactively review WIP and initiate WIP write-offs. Provide ongoing e-billing process training to legal assistants as required. General Accounting: Identify, apply, and process different payment types to settle client accounts. Monitor timecards, accurately post time, and assist in cleaning up outstanding or older timecards. Investigate inactive trust balances; recommend corrective actions to responsible lawyers and facilitate returning funds appropriately. Perform other general accounting tasks as assigned by leadership. Qualifications: Post-secondary degree or diploma in a relevant field. Minimum of 3 years’ experience in accounting, ideally within the legal sector. At least 2 years of billing experience in a law firm environment. Proficient in Microsoft Office Suite (Outlook, Excel, Word); prior experience with 3E, e-Billing Hub, or enterprise-level accounting systems is an asset. Strong client service orientation; proven ability to manage multiple, concurrent client needs. Excellent spoken and written communication skills; able to interact effectively with all levels of the organization. Demonstrated initiative, proactivity, and results-driven approach. Sound judgment; able to handle confidential information with discretion. Effective team collaborator with strong negotiation and interpersonal skills. Exceptionally detail-oriented, efficient, and organized. Flexible to work overtime as necessary (i.e., during month-end and year-end cycles). Success Factors: Conducts oneself in accordance with firm values and fosters a respectful, positive working environment. Exhibits a team player mindset and a proactive approach to challenges. Adheres closely to all firm policies and internal control procedures. Maintains high accuracy and attention to detail while managing large volumes of work. Rapidly grasps new requirements and demonstrates initiative in seeking solutions. Possesses strong analytical and problem-solving abilities to resolve day-to-day issues.
<p>Our client, a leading independent investment firm, is seeking an experienced <strong>M& A Law Clerk</strong> to join their Vancouver office on an <strong>18-month contract with strong potential for permanent role</strong>. This position offers the opportunity to work on complex corporate and transactional matters in a fast-paced, professional environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage complex corporate transactions, from initial counsel instructions through to completion of post-closing filings</li><li>Execute corporate and securities name searches, and assist with share/asset purchase and sale transactions as well as reorganizations</li><li>Prepare documents for British Columbia and Federal entities, including incorporations, organizations, continuances, amendments, amalgamations, and dissolutions</li><li>Prepare and file extra-provincial registrations, business names, and required corporate updates</li><li>Maintain both electronic and physical corporate records, including supporting the onboarding and maintenance of an electronic corporate database</li><li>Perform administrative and related duties as assigned, and assist colleagues when needed</li><li>Respond to internal and external requests for information and documentation, providing general legal support services</li><li>Take on additional responsibilities as required to support the firm’s business objectives</li></ul>
<p><strong>We are partnering with an excellent organization looking to add an Estate & Corporate Legal Assistant to their team. This is a full-time/permanent role working hybrid.</strong></p><p><br></p><p><strong>Advantages:</strong></p><p>-Competitive salary (70-75K)</p><p>-Full benefits + RRSP matching</p><p>-3/4 weeks vacation + 12 personal days</p><p>-Hybrid work model (1 day on site)</p><p>-Great culture</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Ensure full compliance with the firm’s system, maintaining client files so that they are current, accurately documented, regularly closed, and properly coordinated for off-site storage with office clerks.</p><p>• Oversee billing and collections, including preparation of pre-bills, monthly invoice coordination, ongoing review of work-in-progress and aged accounts receivable, and proactive follow-up on outstanding payments.</p><p>• Support lawyer billing by verifying the accuracy of time entries and related details before approval, and entering lawyers’ time records when required.</p><p>• Manage all incoming and outgoing communications (telephone, email, mail), and process courier shipments to guarantee timely, professional delivery of documents and correspondence.</p><p>• Maintain systematic, organized filing—both paper and electronic—in line with firm protocols.</p><p>• Coordinate administrative tasks such as scheduling meetings, preparing supporting materials, updating calendars, and processing expense claims.</p><p>• Facilitate conflict searches and assist with file openings by gathering client identification and deposit information, preparing retainer agreements, and acquiring necessary signatures.</p><p>• Administer trust account duties including cheque requisition, payment information collection, and preparation and review of trust statements.</p><p>• Perform general assistant responsibilities such as document scanning and providing day-to-day administrative support to lawyers.</p>
<p>We are looking for a dedicated Legal Assistant with a strong background in Insurance Defence to join our client in Toronto, Ontario. This is a long-term contract position that offers a hybrid work model, requiring in-office presence at least two days a week. The ideal candidate will bring a minimum of three years of experience in legal administration, possess excellent organizational skills, and demonstrate a solid understanding of the Rules of Civil Procedure. This role will be supporting a lawyer, and an associate. </p><p><br></p><p>Responsibilities:</p><p>• Track and manage deadlines, ensuring timely preparation and submission of legal responses.</p><p>• Draft, review, and proofread correspondence, legal documents, and forms, including communication with clients and opposing counsel.</p><p>• Coordinate and schedule legal proceedings, such as discoveries, motions, mediations, and settlement conferences.</p><p>• Prepare and organize briefs, records, and other legal materials for court filings and client meetings.</p><p>• Create and finalize releases, consents, orders, and settlement disclosure notices.</p><p>• Maintain accurate and organized physical and electronic filing systems.</p><p>• Operate office equipment to fax, scan, photocopy, and bind legal documents as needed.</p><p>• Manage digital dictation and transcription tasks efficiently.</p><p>• Provide administrative support by adhering to client protocols and firm procedures, and updating the lawyer’s calendar.</p><p>• Perform additional legal and administrative duties as assigned to support the team.</p>
<p><strong>We are partnering with a client that's looking for a Bilingual Litigation Legal Assistant to join their organization. This is a full-time/permanent role. </strong></p><p><br></p><p><strong>Advantages:</strong></p><p>-Competitive salary (65-80K)</p><p>-Full benefits + RRSP matching</p><p>-3 weeks vacation with 3 PTO</p><p>-Hybrid (2 days on site)</p><p>-Excellent culture</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Maintain and update lawyers' calendars, ensuring timely reminders for meetings and appointments.</p><p>• Schedule and coordinate meetings, book conference rooms, and arrange refreshments while liaising with internal and external attendees.</p><p>• Organize travel arrangements, including bookings and related details, in collaboration with the support team.</p><p>• Handle administrative tasks such as photocopying, printing, managing couriers, and sending correspondence.</p><p>• Open and close legal files, oversee filing systems, and maintain accurate records.</p><p>• Conduct and coordinate conflict of interest research as required.</p><p>• Utilize efficient systems to manage and complete both short- and long-term tasks within deadlines.</p><p>• Assist with marketing efforts, including preparing pitches and presentations to support lawyers.</p><p>• Monitor emails and mail, ensuring client correspondence is appropriately directed or handled in the absence of the lawyer.</p><p>• Facilitate communication between lawyers and administrative support departments as needed.</p>
<p>We are seeking an experienced Insurance Defence Law Clerk with 3–5 years of experience to join our client. The ideal candidate will have a strong understanding of the Rules of Civil Procedure, exceptional organizational skills, and the ability to manage multiple priorities with minimal supervision. This role requires a detail oriented attitude and a commitment to providing outstanding support to lawyers and clients. </p><p><br></p><p><strong><u> Key Responsibilities</u></strong> </p><p><br></p><ul><li>Draft and prepare legal documents, including pleadings, judgments, orders, statements of defence, cross-claims, third-party claims, and motion materials. </li><li>Ensure proper service of all documents to relevant parties. Prepare briefs, evidence summaries, and bills of costs. </li><li>Review and organize new file materials from clients. </li><li>Summarize transcripts of examinations for discovery and manage undertakings and refusals. </li><li>Communicate with counsel to ensure receipt of all productions, including liability and damage productions. </li><li>Organize and summarize productions; draft affidavits of documents and review all parties’ affidavits. </li><li>Act as a liaison between clients and lawyers for day-to-day matters. Maintain compliance with firm policies and file management procedures. Docket time and manage billing accurately. </li><li>Prioritize and manage deadlines effectively. Perform administrative duties as required. </li><li>Qualifications 3–5 years of experience as a Law Clerk in Insurance Defence litigation. </li><li>Law Clerk Diploma from a recognized college. </li><li>Strong knowledge of the Rules of Civil Procedure and court forms. </li><li>Excellent verbal and written communication skills. </li><li>Ability to support an experienced associate Lawyer Highly organized with strong time management skills; able to multitask and meet deadlines. </li><li>Ability to work independently and take direction effectively. </li><li>Exceptional attention to detail and ability to process high volumes of documentation. Proficiency in ACL, ProLaw, Kofax PDF, Microsoft Word, Excel, and Outlook. Flexible and dependable with the ability to adapt to a fast-paced environment. detail oriented, team-oriented, and committed to delivering superior client service.</li></ul>
<p><strong>Let's Talk About a Better Fit.</strong></p><p><br></p><p>Let’s be honest: finding a truly better law firm fit in Vancouver is tough when you're already swamped with billable hours.</p><p>At Robert Half Legal, we simplify the process. We’re not just trying to fill one specific job opening; we're constantly running a confidential search for Associates (2+ years post-call) who feel they're ready for the next level—whether that means a better firm culture, clearer partnership path, or simply better compensation.</p><p>We work directly with the Partners and Managing Directors at dozens of firms—from small, high-growth boutiques to major national offices. If there's an excellent, unadvertised opportunity out there that fits your goals, we know about it.</p><p><br></p><p><strong>Where We Are Seeing Openings</strong></p><p><br></p><p>We are seeking solid Associates across all major areas. If you have 2+ years of experience running files in any of these groups, we should talk:</p><ul><li>Corporate & Commercial: M& A, Private Transactions, Securities, and General Business Law.</li><li>Commercial Litigation: Defence, Insurance, Construction, and Dispute Resolution.</li><li>Real Estate: High-level Commercial Real Estate, Development, and Finance.</li><li>Labour & Employment: Advisory and Litigation.</li><li>Specialty Areas: Technology, Intellectual Property, and Family/Estates.</li></ul><p><br></p>
<p><strong>Paralegal, Privacy & Compliance (Remote – Calgary Area)</strong></p><p>A Canadian technology company in the cybersecurity and identity space is seeking a <strong>Paralegal, Privacy & Compliance</strong> to support legal, privacy, and contract operations. The role offers remote work within Canada, with occasional in-person meetings in Calgary.</p><p><strong>Responsibilities:</strong></p><ul><li>Review and redline commercial and SaaS contracts, focusing on privacy and data security terms.</li><li>Coordinate with external counsel and advise on compliance-related redlines.</li><li>Support privacy and security programs, including SOC 2 documentation and client due diligence.</li><li>Research and interpret global privacy regulations such as GDPR.</li><li>Maintain contract records, manage document control, and assist with IP and general corporate matters.</li></ul>
<p>Ready for a new permanent Legal Administrative Assistant role where you will make a direct impact? Robert Half Legal is partnering with a highly respected long-standing Western Canadian law firm to find a talented LAA to join their Litigation team in Vancouver.</p><p>This is a confidential search for our client one of the leaders in the local legal market for over a century known for their focus on excellence and integrity.</p><p><br></p><p>About the Opportunity</p><p><br></p><p>You will primarily support two Lawyers in a busy Litigation practice with a focus on commercial litigation, health and environmental law matter.</p><p>Your core responsibilities will be essential to keeping the practice running smoothly. managing day to day workflow scheduling trials BF management expenses prebills drafting documents letters notices of application running conflict searches and managing files from start to finish.</p><p>This is a permanent position and an excellent chance to establish yourself with a prestigious firm. The previous incumbent is transitioning to a different desk upon their return.</p><p><br></p><p><br></p>
