<p>We are looking for a detail-oriented and highly organized part-time Travel Assistant to join our team in Vancouver, British Columbia. In this long-term contract position, you will be responsible for coordinating international travel arrangements, ensuring a seamless experience for employees, contractors, and consultants. This role requires strong communication skills, adaptability, and the ability to handle complex travel logistics efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and book international travel arrangements, including flights, accommodations, and transportation, in accordance with organizational policies.</p><p>• Respond to incoming travel requests promptly, ensuring all details are accurate and approvals are obtained as needed.</p><p>• Assist with visa applications and other travel-related documentation to ensure compliance with international requirements.</p><p>• Monitor and address travel emergencies during regular business hours, working closely with travel agents to resolve issues.</p><p>• Maintain and update travel schedules, distributing them weekly to relevant stakeholders.</p><p>• Reconcile corporate credit card statements with receipts and invoices, ensuring accurate tracking of travel expenses.</p><p>• Provide cost codes and supporting documentation for accounts payable on a weekly basis.</p><p>• Track and manage deductions for ticket upgrades or personal travel changes, ensuring proper documentation.</p><p>• Collaborate with team members to manage rotational travel schedules for international sites, ensuring smooth transitions.</p><p>• Support the Executive Assistant and perform additional administrative duties as required to meet company objectives.</p>

• Minimum of two years’ experience in an administrative or travel coordination role.<br>• Strong organizational, communication, and interpersonal skills, with a focus on attention to detail.<br>• Proficiency in Microsoft Office Suite, including Word and Excel.<br>• Ability to manage multiple priorities and adapt to changing travel schedules and requirements.<br>• Experience handling international travel logistics, including visa applications and compliance.<br>• Familiarity with reconciling expense reports and corporate credit card statements.<br>• Customer service-oriented mindset with the ability to handle complex travel scenarios, such as weather-related disruptions.<br>• Basic understanding of scheduling and rotational travel planning.

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